Agendas & Minutes

Previous agendas and minutes can be obtained by contacting our
Central Office at (860) 379-0706.

AGENDAS

Regular BOE Meeting Agendas 2018-2019

August 14, 2018 Agenda

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - AMENDED
Location:  Town Hall – Hicks Room  
Date: August 14, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  August 14, 2018

Comments from the Chairman
a)      BOE Retreat Overview

Presentations:
a)      New Staff Members to Winchester Public Schools
b)      Alliance Building Grant Update
c)      Finance Report FY 2018
d)      1% non-lapsing fund
e)      Facilities Update

Report on Hinsdale School Renovation Committee – Michelle Hintz

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – June 12, 2018
b)      Minutes of Special Board of Education Meeting – July 9, 2018      
                                                                   
Correspondence to the Board:

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendents’ Report
b)      School Enrollment
d)      New Hires
e)      Gilbert Enrollment
f)      Submission of Commissioner Network and Alliance Grant

Board Action Items:
a)      Appointment of Batcheller Principal - Rosanne Field effective August 15, 2018. 
b)      Cost of School Lunches

Unfinished Business:

New Business Discussion and Possible Action:

Executive Session: 
         Initial discussion regarding Gilbert Contract Negotiations and Winchester  
         Education Association Contract.

Adjourn  

 

September 11, 2018 Agenda

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room  
Date: September 11, 2018 @ 7:00 p.m.
Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman


Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)  Regular Board of Education Agenda:  September 11, 2018

Comments from the Chairman
a)  BOE Member – Excused Absence Process

Presentations:
a)  “New” Enrollment Presentation        
b)  SBAC Results

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)  Minutes of Regular BOE Meeting – August 14, 2018
 

Correspondence to the Board:
a)  NIS-CT Audit

Superintendent’s Reports & Action Items Discussion Possible Action:
a)  Superintendents’ Report
b)  School Enrollment
c)  Chronic Absences
d)  New Hires
e)  Gilbert Enrollment     
f)   FY2019 Total Resource Budget

Board Action Items:

Unfinished Business:

New Business Discussion and Possible Action:
a)  Promotional SBAC Celebration Conversation
b)  Quarterly Meetings with Gilbert BOE
c)  Evaluation of Board Chairperson

Executive Session: 
a)  To discuss confidential Special Education matter

Adjourn  

October 9, 2018 Agenda

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room  
Date: October 9, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  October 9, 2018

Comments from the Chairman

Presentations:

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – September 11, 2018
b)      Minutes of Curriculum/Personnel Committee Meeting – September 25, 2018
c)      Minutes of Policy Committee Meeting – September 25, 2018
d)      Minutes of Finance Committee Meeting – September 25, 2018

Correspondence to the Board:
a)      Annual Asbestos Letter
b)      Update on Hinsdale Renovation – Michelle Hintz

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendents’ Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment
e)      Final Budget Report 2017-2018
f)      1st Quarter Financial Report 2018-2019

Board Action Items:
a)      Correction to August BOE Minutes regarding Nancy’s Report
b)      Approval of Revised School Security Plan

Unfinished Business:

New Business Discussion and Possible Action:
a)      Scheduling dates with Gilbert Board

Executive Session: 
a)      Update on ongoing negotiations with teachers (exec. session most likely)

Adjourn  

Special Meeting Agendas 2018-2019

July 9, 2018 Agenda

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  July 9, 2018 @ 10:00 am
Location:  178 West Road Winsted, CT

I.      Call to order

II.     Roll call

III.    Business – BOE Retreat

a.  Update Mission & Vision Statements    
b.  Update BOE Goals
c.  Expectations of Attendance at Committee Meetings
d.  Gilbert & WEA Negotiations
e.  Messaging for Building Renovations
f.   CABE Convention

IV.      Adjournment

October 16, 2018 Agenda

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 16, 2018 @ 7:00 pm
Location:  Town Hall, 3rd Floor Conference Room  

I.      Call to order

II.      Roll call

III.      Interview and Selection of BOE Candidates

IV.      Adjournment

October 22, 2018 Agenda

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 22, 2018 @ 6:00 pm
Location:  The Gilbert School Conference Room   

I.      Call to order

II.      Roll call

III.      Business
          a)    Winchester Public Schools and The Gilbert School Negotiations

IV.      Adjournment

October 24, 2018 Agenda

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 24, 2018 @ 3:00 pm
Location:  Town Hall – 3rd Floor Conference Room    

I.      Call to order

II.      Roll call

III.      Business
          a)  Winchester Public Schools and The Gilbert School Negotiations

IV.      Adjournment

Standing Committee Agendas 2018-2019

Curriculum Meeting Agendas

September 25, 2018

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, September 25, 2018 @ 6:30 p.m.
Location: Town Hall, Blue Room

Meeting Facilitator: Nora Mocarski

Invitees: Melony Brady-Shanley, Jamie Duffy, Douglas Pfenninger, Alexandra Propfe, Nancy O’Dea-Wyrick, Barb Silverio, Rosanne Field, Seamus Cullinan

Quorum - Curriculum Committee - Quorum needed: 3

  1. Call to Order
  2. Roll Call
  3. Open Issues
    1. Informational: Discussion on how the Little Owls program, School Readiness, and Head Start programs all work together.
  4. Adjourn

Hinsdale Renovation Committee Agendas

July 23, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE
AGENDA FOR INITIAL MEETING
Date:  JULY 23, 2018 @ 6:00 pm
Location:  HICKS ROOM - TOWN HALL

I     CALL TO ORDER

II    SWEARING IN OF COMMITTEE MEMBERS (Sheila Sedlack)

 

III   ROLL CALL
 

IV   INTRODUCTIONS AMONG MEMBERS
 

V    SUMMARY OF PROCESS TO DATE   D. PFENNINGER
            Packets distributed and list of other documents available to committee

 

VI   ADMINISTRATIVE RESPONSIBILITIES - minutes, posting meetings, etc.  D Pfenninger, Melony Brady-Shanley
 

VII  CHARGE OF THE COMMITTEE   (with proposed timeline) D Pfenninger
             Document describing charge distributed

 

VIII DESCRIPTION OF REQUEST FOR PROPOSAL PROCESS AND NEXT STEPS   - Melony Brady-Shanley
 

IX   QUESTIONS AND DISCUSSION
 

X    ELECTION OF OFFICERS?
 

XI   SCHEDULING OF NEXT MEETING

July 30, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  July 30, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                                  Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order

II.      Roll call

III.      New Business

a)      Review RFP Draft  

Adjournment

September 17, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda - Amended
Date:  September 17, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                                  Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order

II.      Roll call

III.      New Business
          a)      Develop Interview Questions
          b)      Review 
          c)      Discussion of the pipe that runs under Hinsdale into the Mad River

IV.      Adjournment

September 27, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  September 27, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                                  Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order

II.      Roll call

III.      New Business

a)      Review Architect responses and select firms for interview.

Adjournment

October 11, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING
OCTOBER 11, 2018 AT 5:30 PM
BLUE ROOM – TOWN HALL

1. ROLL CALL

2. INTERVIEW OF ARCHITECTURE FIRMS

A. FRIAR – 5:30 PM

B. PERKINS EASTMAN – 6:30 PM

C. QA AND M – 7:30 PM

3. ADJOURNMENT

October 15, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING AGENDA
OCTOBER 15, 2018 AT 6:00 – 8:00 p.m.
BLUE ROOM – TOWN HALL

1. ROLL CALL

2. INTERVIEW OF ARCHITECTURE FIRMS

A. Sevigny @ 6:00 p.m.

B. Perkins Eastman @ 7:30 p.m.

3. ADJOURNMENT

October 23, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  October 23, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                                Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.       Call to order

II.      Roll call

III.     New Business
         a)      Possible selection of pre-referendum selection of Architecture service.

Adjournment

Fiance Committee Meeting Agenda

September 25, 2018

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Town Hall 338 Main Street Winsted, CT - Blue Room
Date:  Tuesday, September 25, 2018 @ 8:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Nancy O’Dea-Wyrick, Director of Finance

Invitees: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Cheryl Heffernan, and Jamie Duffy.

Call to order

I.      Roll call

II.      Approval of Agenda

III.      New business
a)      Tuition for students attending WPS from out of town
b)      2017-2018 Year end close out
c)      Alliance Building Grant from the Department of Administrative Services (DAS)

IV.      Adjourn

Policy Committee Meeting Agendas

September 25, 2018 Agenda

Winchester Board of Education
Type of Meeting: Policy Committee Meeting Agenda
Location:  Town Hall – Blue Room
Date:  September 25, 2018 @ 7:15 p.m.
Meeting Facilitator: Michelle Hintz

Invitees: D. Pfenninger, N. O’Dea-Wyrick,  M. Brady-Shanley, N. Mocarski, S. DeVoux, J. Duffy, C. Heffernan, A. Propfe, C. Royer

I.      Call to order

II.      Roll call

III.      Open issues

a)      Development of Social Media By-Laws for BOE Members

IV.      New business

a)      Review policies P5114, P5141.3, P5141.4, P5144.1

V.      Adjournment

MINUTES

Regular BOE Meeting Minutes 2018-2019

August 14, 2018 Minutes

Winchester Board of Education
Type of Meeting: Regular BOE Meeting - Minutes
Location:  Town Hall – P. Francis Hicks Room, 2nd Floor
Date: August 14, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman

Board of Education (BOE) Members (in alphabetical order by last name): Shana DeVoux, Jamie Duffy, Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary: Doug Pfenninger, Chairman: Alexandria Propfe, Christine Royer

Call to order @ 7:00pm

Pledge of Allegiance

Roll call:

PRESENT: M. Brady-Shanley, Superintendent S. Cullinan, Director of Student Services, J. Duffy, R. Dutton, C. Heffernan, M. Hintz, N. Mocarski, N. O’Dea-Wyrick, Director of Finance & Business Services, D. Pfenninger, BOE Chair, A. Propfe, C. Royer, S. DeVoux

ABSENT: None

Agenda Review Discussion Possible Action:

         Motion to establish Liaison to the PTO

         First, M. Hintz, second J. Duffy – 8- 0 unanimous

         Motion to read Dr. Ellen Stolts letter

         First: M. Hintz, second J. Duffy – 8-0 unanimous

         Motion to move up the appointment of Batcheller’s principal

         First, C. Royers, second M. Hintz – 8-0 unanimous

Comments from the Chairman:

BOE Chairman D. Pfenninger gave a refresher of the July meeting. He read the Winchester Schools mission statement and the Board of Education mission statement. He stated the Board’s mission was to emphasize growth and development in students.

Presentations:

  • New Staff Members to Winchester Public Schools – Principal Silverio of Pearson and Acting Principal Ms. Field of Batcheller recognized and presented new staff members of Winchester Public Schools; Pre-K (Mary Sue Hinks and Kishana Pinnock), Kindergarten Assistants (Jessica Seymour, Sheryl Dorie, Barbara LeFrancois) Kindergarten (Kaitlin Fasino), 1st/2nd grade (Samantha Carpinello, Katie Cimmino, Chiara DeBisschop), Special Education (Rebecca Daddona), Paraprofessionals (Monica Namey, Gigette Ursone, Kristy Stearns) Behavioral Technician (Alexis Calder) Climate Control Officer (Matt Fadziewicz) Nicollette Kovacs (Speech & Language) and  Interventionists (Justina McGuire, Sherry Artruc). Closing statement
  • Alliance Building Grant Update – N. O’Dea-Wyrick presented the Alliance Building Grant Update. Alliance Building Grant goes through to the end of October. Projects attempted at Hinsdale, state willing to switch Batcheller’s and Hinsdale. State provide permission to replace/repair the front steps at Batcheller. Bids are due on the 22nd of August. Pearson school projects completed – repaving of the parking lot and walkway, hand dryers installed, trying to replace countertops and sinks, trying to replace kitchen freezer with refrigerator/freezer combination, etc.
  • Presentation of Rosanne Fields as Batcheller’s school Principal effective August 15th, 2018
    Motion to approve Rosanne Field’s appointment as Principal
    First: C. Royer, second: J. Duffy. – unanimous 8-0
  • Finance Report FY 2018 – N. O’Dea-Wyrick presented. Larger remaining balance than anticipated, with an appropriation balance of $151,676. Grant funding not distributed until midyear. Used the state money first and held onto the town funds as long as possible. 72,000 balance in professional technical services and speech and language service/psychological services. Transportation was down due to lack of out of district attendance. Couldn’t get contracts by June 30th. A bit leftover because of workers comp and insurance cost reductions and fewer services for students in out of district magnet school. Transportation, All-Star, replacement of the buses for new equipment stated in the contract for four new big buses and two new small buses. All-Star is doing well and managed to get six new big buses and three new small buses. A fleet of 8 big buses within two years. Benefits of new buses – diesel, more reliable, under warranty.
  • 1% non-lapsing fund. N. O’Dea-Wyrick presented. A non-lapsing fund is a fund with the authority to carry its balance from one fiscal year to the next. Requested nod to seek the Town’s permission to establish the fund for possible use as the go-ahead money for Hinsdale. $151,000 available for the fund. The non-lapsing fund cannot roll-over and has to be spent each year. Seamus, no surprises in special ed, numbers are down, with 26 students placed out of district as compared to and when Seamus started which was the 60s.
  • Facilities Update Pearson and Batcheller’s teachers ordered to empty classroom and custodians ordered to do deep clean, with progress sheets on every room door – everything cleaned and painted. Batcheller’s playground cleaned up. Pearson walkway and parking lot repaved. Maintained lighting and eliminated middle island, which opened for 15 parking spaces. New carpeting in the music room. Pearson gym flooring was redone. Lockers repainted. Library new carpet and fresh paint, and new tables and whiteboards. Friends of Main Street donated train and decorations donated by the PTO to Pearson Library. Books organized by content and theme rather than the Dewey Decimal system which makes it easier for kids and teachers to find the necessary books. Group learning areas added to Pearson Library. Science labs painted, and new storage spaces added. Student resource center at Pearson painted and carpeted, with physical, sensory, and relaxing exercises added over the years for the students. C. Royers asked if the Pearson library is satisfactory, and Silverio stated there is still a long way to go, but there has been a lot of progress. Alliance Structural Grant has social media and updated books budget allotted. Outdated books have been replaced, but new books are always appreciated. Chairman asked about the exterior doors and exterior steamed windows. Nancy is still awaiting approval on the doors from the state, but the steamed windows are underway. Seamed windows would need to go to bid. Architectural mockup due back Sept. 10th. Eversource Project agreed to be utilized at Pearson and Hinsdale. The additional cost of 17,000.

Report on Hinsdale School Renovation Committee – Michelle Hintz

Two meetings so far. First used to meet everyone and establish positions. Second meeting walked through RFP. Friday to walk through Hinsdale with eight architects and a walk through with community members. Bids back Sept. 10th. Sept. 24 and 25, interviews with the architect. Architect announced Sept. 28. Completed Nov. 16th and prices estimated. After Nov. 16, Board of Education the matter will be put up for a referendum. C. Heffernan asked about State funds for the project. M. Hintz and M. Brady-Shanley advised the State will not get involved until the town has shown its support for the project but that the architects that bid on these projects are very experienced in what the State will agree to. Winchester has a high reimbursement rate for these projects at 70%. Hinsdale School renovation committee meeting information is available on the Winchester School.org and the Winchester townsite.

Public Hearing:  None.

Consent Agenda Items Discussion Possible Action:

a) Minutes of Regular BOE Meeting – June 12, 2018

Motion to approve – First C. Heffernan. Second J. Duffy – 8-0 unanimous

b)  Minutes of Special Board of Education Meeting – July 9, 2018

Motion to approve – First C. Heffernan, second J. Duffy – 8-0 unanimous
                                                                   
Correspondence to the Board:
Dr. Ellen Stoltz to the Commissioner of Education – praised the Winchester public schools and the Board of Education. When adults focus on the development of all student, all students benefit.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendents’ Report  - Continue curriculum with EdAdvance - Math and EL units completed by October 2018. Fall BOE meeting with an overview of the unit and curriculum changes. 20 staff members spend the summer working on the unit and curriculum planning, having completed NGSS training at Pearson. Students will focus on tsunamis. August 23th and 24th are new teacher orientations. August 27th BOE members welcome to attend 8:00 AM convocation. August 27th from 5:30pm-6: 30 pm PreK and K are running an Open House/Meet and Greet. August 27th and 28th is Teacher Professional Learning Day. August 28th from 2:00pm-3: 00 pm Grade 1 to 6 are hosting a Meet and Greet. September 4th is the first day of school for PreK and Kindergarten. September 18th from 6:00 pm - 7:00 pm is Open House for Grades 1 and 2. September 20th from 6:00 pm – 7:00 pm is the Open House for Grade 3 to 6. Student have the first week of school to develop relations and start the first unit of study. Completed Alliance Grant application and Commissioner’s Network Grants for $625,000 to Batcheller and $725,000 to Pearson. BOE held the 2nd Annual Summer Retreat. Summer finance report released, received via post. Postcards to family, more eye-catching then letters. Playground set to be delivered on August 27th – on site on the 29th and erection Sept. 4th. Two weeks to construct.

b)  School Enrollment – Increased enrollment – new families from St Anthony’s, magnet school programs, and move-ins. Enrollment before was 531, as of now its 540 total students. The highest number of students in years.  Torrington teachers say Winchester schools are doing well.

c)  New Hires – Listed in the packet. Seamus adds they hired a special education teacher for essential skills class – Rebecca Dadona– for the kids with anxiety.

d)  Gilbert Enrollment - conversation with Gilbert on enrollment – 464 Winchester students, international students number not yet reported, two students from other districts – 466. J. Duffy request to list by section. J. Duffy asked for the list in June, and Gilbert said did not have time to provide at that point.

e)  Submission of Commissioner Network and Alliance Grant – submitted the application of the Alliance Grant. Currently, have the Commissioner’s Network Grant.

Board Action Items:

a)  Cost of School Lunches – N. O’Dea-Wyrick presents. Need to raise the cost of school lunches based on a formula dictated by the feds. The formula states $2.92 for lunch. Currently charging $2.75. Suggests $2.90 for school lunches.

Motion to charge $2.90 for school lunches

First: M. Hintz, second, C. Royer. 8-0 unanimous.

Unfinished Business:    None

New Business Discussion and Possible Action:  None

Executive Session: 
Initial discussion regarding Gilbert Contract Negotiations and Winchester Education Association Contract.Motion to go to executive session First J. Duffy, second C. Heffernan.

Motion to exit executive session First M. Hintz, Second A. Propfe

Adjourn

Motion to adjourn @ 9:19pm First: C. Royer, Second C. Heffernan

September 11, 2018 Minutes

WINCHESTER BOARD OF EDUCATION
Type of Meeting:  REGULAR BOARD OF EDUCATION MEETING - MINUTES
Date:  TUESDAY, SEPTEMBER 11, 2018
Location:  P. FRANCIS HICKS ROOM, 2ND FLOOR, TOWN HALL – 7:00 P.M.

Board of Education (BOE) Members (in alphabetical order by last name): Shana DeVoux, Jamie Duffy, Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary; Doug Pfenninger, Chairman; Alexandria Propfe, Christine Royer

Call to Order @ 7:10pm

Roll call:

Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary; Doug Pfenninger, Chairman; Alexandria Propfe,

Absent:

Jamie Duffy, Shana DeVoux, Christine Royer

Agenda Review Possible Action

None.

Comments from the Chairman:

Excused absence process: Please call the BOE Chair as a courtesy if absent before the meeting.

We must begin to think about expanding partnerships in the community to promote further success as a community. This includes working with Gilbert Board, the Board of Selectman in the development of a community-wide strategic vision for all grades, Pre-K through 12.

Presentations

  New Enrollment Presentation - Melony Brady-Shanley - [BOE Packet page 3]

33 new families as of this report; Data includes where these families are living in the community. These locations include diverse areas around our community, single and multi-housing units.

Some students left district: These were mostly students who have moved out of town or left the state.

  SBAC Results [BOE Packet pp. 4-10]

Significant gains - Out of 188 educational entities, Winchester Public Schools is ranked #1 for most improved math scores and #19 for most improved reading scores. Recognition of all those who helped to contribute to the success of the district’s success was made. These gains are a product of efforts of multiple individuals. Of particular note: Freeman Burr and Ellen Stoltz were present and recognized as key initiators leaders of our district’s success. 

Question from BOE: How much of that financial contributions played a role in this success? Answer: It was a combination of leadership and monies/resources to program for students.

The superintendent will seek the extension of the Commissioner Network funds.

Results by subgroup will be presented at a later BOE meeting.

Public Hearing

  Bob Geiger, Town Manager to comment:

“We cannot have a great town without a great school.”

Freeman Burr to comment:

“Thank you to Superintendent Melony Brady-Shanley for the invitation and kind remarks. It is appropriate to give credit to the faculty/staff [for the success of the district].” Both Burr and Stoltz appreciated the welcome they received when they were here working in the district and were happy they were able to build credibility and trust with those in the district. Commended the BOE for their leadership.

Consent Agenda Items

  Minutes - Motion to approve: FIRST: Michelle Hintz, SECOND: Dr. Richard Dutton → Unanimous.

Correspondence to the BOE

  Presented NIS-CT Audit successfully completed. [BOE Packet, page 16]

Superintendent’s Report & Action Items

  Superintendent’s Report - [BOE Packet, page 17-18]

Superintendent Brady-Stanley attended a panel called, “Performance Matters” with the State of Connecticut. The focus was on data systems. Members of The Gilbert School attended as well.

  Finance - The playground is to be completed in 2 weeks. Grand opening date TBD

  Alliance Grant approved. Commissioner’s Network funds approved.

Funding for the Hinsdale steps is from state funding. They are to be built to code and ADA compliance. Completion date TBD

The RFP - Closed as of yesterday, 9/10/18. We have received six (6) valid submissions. The Building Committee is to review these on September 17, 2018.

School Climate Officer (SCO) is to work with students on how to play together on the playground. To teach passion and inclusivity. Will not be armed.

Meet & Greets were held. Pre-K - K Open Houses. We had many families from Pearson as well.  Sign in sheets for families were used to provide a record of the number of families.

74 families from Pre-K to K transition.

We had approximately 150 families in Pearson.

We also had four (4) half days from the heat. 85% to 88% degree rooms. Portable A/Cs were placed in on the third floor at Pearson.

Enrollment - holding steady at 538 for the district. We were had 518 enrolled last August. We are pulling people back to our district.

Chronic Absences - Attn. Averages shared page 20.

  New Hires [BOE Packet pp. 21-31]

Gilbert Enrollment - We have been asking for enrollment numbers on a monthly basis

As if September: 472 students enrolled at TGS.

  44 international students and two students (2) from other school districts

  Board Action Items - None.

Unfinished Business

Regarding the 1% - Upon closure of 2017-18 BOE budget - once all bills have been paid, this will transfer over to the 2018-2019 school year. The Board of Selectmen has approved the 1%.

New Business

Promotional SBAC Celebration Conversation: Discussion on how to share the good news about student performance gains on SBAC. Ideas included social media, perhaps a booth at the Fall Foliage Festival, a banner at Pearson, among others.

Quarterly Meeting with Gilbert - We should be meeting with Gilbert at least four times a year. These meetings are beyond those Winchester BOE members who serve on the regular Gilbert meetings. We need to get dates on the calendar with Gilbert to have this happen. Negotiation dates have not yet been established.

Those who serve on the Gilbert Board will address this at the next meeting with Gilbert.

Negotiation dates will be set up in conjunction with Superintendent Brady-Stanley and Dr. Serio.

Evaluation of the Board of Education Chairman: To speak into the microphone more, but otherwise he is doing an excellent job.

Executive Session - 8:12pm

MOTION to invite Seamus Cullinan and Melony Brady-Shanley to go into Executive Session for the purposes to discuss a confidential legal matter. → FIRST: Cheryl Heffernan, SECOND: Michelle Hintz. → Unanimous.

MOTION to come out of Executive Session at 8:54 pm. → FIRST: Cheryl Heffernan, SECOND: Alexandria Propfe → Unanimous.

Adjourn

MOTION to adjourn at 8:55 pm. FIRST: Alexandria Propfe, SECOND: Cheryl Heffernan → Unanimous.

Special Meeting Minutes 2018-2019

Standing Committee Minutes 2018-2019

Hinsdale Renovation Committee Minutes

July 23, 2018 Minutes

HINSDALE SCHOOL RENOVATION COMMITTEE
MINUTES FOR INITIAL MEETING
Date: JULY 23, 2018 @ 6:00 pm
Location: HICKS ROOM - TOWN HALL

I CALL TO ORDER - Doug Pfenninger 6:00 PM

II SWEARING IN OF COMMITTEE MEMBERS (Sheila Sedlack) - Shelia Sedlack performed swearing in for David, Steven F., Tony, Dale, Norman, Steven V., Michael

III ROLL CALL - Doug Pfenninger, Michelle Hintz, Nancy O’Dea-Wyrick, David Carter, Steven Frazier, Tony Sandonato, Dale Denning, Norman Kelly, Steven Vaill, Bruce Stratford, Michael Ruzbasan

IV INTRODUCTIONS AMONG MEMBERS - All members introduced themselves and shared their personal and/or professional experience.

V SUMMARY OF PROCESS TO DATE D. PFENNINGER
Packets distributed and a list of other documents available to the committee

Each member received a binder that included previously analyzed reports.

VI ADMINISTRATIVE RESPONSIBILITIES - minutes, posting meetings, etc. D Pfenninger, Melony Brady-Shanley

VII PUBLIC COMMENT - Steven Sedlack - Thank you to the entire committee and appreciation for the expertise of the building committee.

VIII CHARGE OF THE COMMITTEE (with proposed timeline) D Pfenninger

Document describing charge distributed.  D. Pfenninger describes the historical issues that have faced the district with regards to school closures. He addressed the Receiver closing Hinsdale due to the belief of mold; Receiver did not “turn the building back over to the town.” Town formed a committee to find a way to repurpose Hinsdale. No one was interested in the purchase of the property and demolition would be about $700,000. At no point did the building get returned to the town. BOE has maintained the building since the closure. Receivers encouraged BOE to look at both Batcheller and Hinsdale. CREC was hired to review all documents associated with Hinsdale. The report indicated that Hinsdale would be a better choice for renovation. Ad Hoc Committee made a formal recommendation that we renovate Hinsdale. BOE approved this recommendation. BOS in July 2018 established a Renovation Committee for Hinsdale.

The obligation to provide a sound educational system in the town. Benefits both town and school. Good, clean, up to date building is an important part of the solution. The town has not maintained school buildings in quite some time. With a fairly modest budget, we can create a sound school building at Hinsdale.

Tonight or the next meeting, you will elect your officials.

Review of the charge, and Statement of Need

IX DESCRIPTION OF REQUEST FOR PROPOSAL PROCESS AND NEXT STEPS - Melony Brady-Shanley

Melony reviewed the Mystic Air Quality Reports and explained the sequence and process of testing. The committee engaged in conversation regarding Air Quality and new system requirements to ensure routine air quality testing.

Melony reviewed the DRAFT of the Request for Proposals. A few members of the committee volunteered to assist with formally DRAFTING the RFP for consideration at Monday, July 30, 2018 meeting. The committee has determined, they will include energy-saving opportunities in the RFP for investigation.

X QUESTIONS AND DISCUSSION


XI ELECTION OF OFFICERS

Chair - Nomination of Chair Steven Fraizer - Unanimous

Vice Chair - Dave Carter - Unanimous


XII SCHEDULING OF NEXT MEETING

6:00 PM on July 30, 2018 - Blue Room

RFP Development Session - Thursday, July 26, 2018, 4th Floor, 9:00 A.M.

Friday, July 27, 2018 - Committee Walkthrough of Hinsdale

July 30, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  July 30, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                                  Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order – 6:02 PM

II.      Roll call – Melissa B., Nancy OW, Norman K, Tony S, Doug P, Michelle H, Melony BS, Steve V., Steve F. Bob G., Dave C.

III.      New Business

a)      Review RFP Draft  

b)      Mr. Frazier instructed the team to review the document.

c)      All questions that arise during the bid process will be directed to Mr. Frazier.

d)      Discussion took place regarding timing with bid dates and completion goals.

e)      August 10 – 2:30 PM – Walkthrough

f)       Questions Due by Friday, August 31, 2018

g)      September 17th – Next Meeting – Agenda – Develop Interview Questions and Review Bids

h)      September 10th Monday – Bids Due

i)       Monday, September 24 and Tuesday, September 25– Architects to be interviewed

j)       Friday, September 28 – Selection Announcement

k)      Friday, November 16 – Architect Completion

b) Melissa and Bob to research and report out for next meeting on Referendum Timeline.

c) Research must be done regarding the potential permanent closure of the water access door in the basement of Hinsdale.

IV.      Adjournment – 7:21 PM

V.      Next Meeting -

September 17, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date: September 17, 2018 @ 6:00 p.m.
Location: Town Hall – Blue Room

Meeting Facilitator: Steven Frazier - Chair, Dave Carter - Vice Chair
Invitees: M. Bird, M. Brady-Shanley, D. Denning, R. Geiger, M. Hintz, N. Kelly, N.
O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I. Call to order - 6:00 p.m. Carter - Motion, Sandonato 2nd
   Pledge of Allegiance

II. Roll call - Brady-Shanley, O’Dea-Wyrick, Hintz, Carter, Denning, Kelly, Perez, Sandonato, Vaill, Stratford, Bird.

III. Public Comment - Two members were present in the audience, however, did not speak during official public comment but asked questions during the meeting that were addressed.

IV. New Business
a) Review Bids
Nancy distributed the spreadsheet with information about the Cost of Referendum. She reviewed the titles and what each column means. Committee took time to review the summary sheet that Nancy developed. Nancy noted that fewer exclusions were better for purchase. Importance of flood certification was noted.

I. Friar - Need to clarify what the phase 1 services are. Will attend meetings with the school. Need a price associated with their work beyond the initial amount of $45,000.

II. Perkins Eastman - In phase 2 and 3 credit would be given back assuming a successful referendum. Listed all the other consulting firms associated with their work. Their phase 1 work includes facilities assessment, education program development, community forums, and information session. Develop specific assist with Office of School Construction and Grants, Prepare conceptual designs, develop a project schedule, estimate costs and budget, provide town meeting and referendum support.

III. QA and M - Excluded hazmat and environmental testing and geotechnical services. They have a group of support staff to support the project. They also did not specify what services were included in Phase 1. No numerics presented on phase 2 and 3.

V. Sevigny - Exclusions included mailing, and their documents are for their sole use in this process. They did provide a list of consultants; specific information was provided regarding phase 1 proposal. That included: project management, inventory of existing conditions, field measurements, code study, HVAC, bathroom renovations, water drainage, exterior security, structural engineering, roof, solar panels, ADA requirements, construction costs, schematic design report, a community presentation, referendum package.

VI. Silver Petrucelli and Associates - Costs were associated in addition to work in phase 1. Did not specify phase 1 services. They did provide phase 2 and 3 numbers. They have a full staff of project support team members.

VII. Tecton - Exclusions included: Hazmat, geotechnical, environmental, hazardous material, investigation, analysis, demographic projections. Have a team of support members. Did not provide Phase 2 and 3 numbers. Did not include a list of phase 1 services.

b) Develop Interview Questions
The committee needs to forward interview questions to Melony by Wednesday, September 19, 2018. Melony will develop a question sheet and forward to the Chair and Vice Chair for approval. Following the approval, Melony will send out to the six firms. The six firms will have until 12 PM on September 27, 2018, to respond. Interviews with selected firms will be October 4, 2018

c) Next Meeting will be on September 27, 2018, in the Hicks Room at 6 PM.

V. Adjournment - 8:07 PM

September 27, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  September 27, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, D. Carter, and S. Vaill

I. Call to order -

II. Roll call - M. Brady-Shanley, D. Denning, M. Hintz, N. Kelly, M. Ruzbason, T. Sandonato, B. Stratford, S. Vaill, S. Carter

III. Public Comment - No public comment

IV. New Business

a)  Review Bids - Committee took 10 minutes to review the submitted bid questions.

S. Carter shared his concerns that he thought the bids did not have a final number. Clarity was provided by the committee to explain the purpose of this process (phase 1) in preparation for a referendum with at cost and scope of work that would most accurately reflect the bottom line.

Frazier - stated that the purpose is to come up with a cost estimate to renovate Hinsdale. The committee felt the architects did answer the clarifying questions.

Took an additional 5 minutes to review

Tecton - Committee felt Tecton did not present a strong support plan regarding hydrology and remediation. Dismissed from process

Motion made by Frazier - Carter - 1st, Sandonato 2nd - 8-0

QA and M - Will be invited for an interview

Silver, Petrucelli, and Associates -  Will be invited for an interview

Friar - Will be invited for an interview

Perkins Eastman - Will be invited for an interview

Sevigny - Will be invited for an interview
 

b)  Develop Interview Questions - October 4, 2018, at 6 PM

Interviews will be held on: October 11, 2018 - 5:30 PM Friar, 6:30 PM Perkins Eastman, 7:30 PM QA and M

October 15, 2018 - 6:00 PM Sevigny and 7:00 PM Silver

V. Adjournment - 7:00 PM

October 11, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  October 11, 2018 @ 5:30 p.m.
Location:  Town Hall – Blue Room

Meeting Facilitators:  Steven Frazier - Chair, Dave Carter - Vice Chair     

Committee Members: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, D. Carter, and S. Vaill

Present:

I. Call to order at 5:30 PM

II. Roll call - M. Brady-Shanley, N. O’Dea-Wyrick, M. Bird, D. Denning, D. Carter, M. Ruzbason, S. Frazier, D. Pfenninger, N. Kelly, T. Sandonato,

III. New Business

The Interview Process was read before all interview was started.

  1. 5:30 PM - Friar Interview/Presentation
    1. Exterior Updates - Theme of “clock building” not expanding the square footage. Shared renderings of exterior options.
    2. Construction Estimate Approach - All “yellow” will not be reimbursed by the state. “White” believed to be reimbursed through the state. Looked at an apply price based on recent construction bids, apply soft costs, grants, etc.
    3. Site Analysis - Flood Plain Analysis - A survey has been completed from the Mad River to Hinsdale. Stone lined tunnels, large chambers, Preliminary analysis of hydrology has been done. Suggesting a pre-referendum flood management strategy. Work with the state before the referendum. This firm feels this is imperative to this process. Study alternative solutions to control water flow. This would be in partnership with DEEP and School Construction. Grant funding through FEMA will be investigated.
    4. Traffic Flow - Bus Drop-off and Pickup at Main School Entrance. Move the playground to the side of the building and move parking into the field. This will also play into the flood proofing process.
    5. Mechanical Engineers - Energy efficient, looking at perimeter radiation and Variable Air Volume and reheat boxes. Investigate all systems.
    6. Community Outreach - Work with parents/leaders, community events, educate the community, develop a message, polling, building consensus.
    7. OSCGR - input begins early, site analysis/design, renovation cost analysis - All completed pre-referendum.
    8. Single bond vs. Multiple projects - Analyzed to see which way will save us more money in reimbursable costs.
    9. Referendum - complete conceptual design, finalize the budget, fine-tune marketing material, align message.
    10. Client Portal - to access for school leaders and community.
    11. Why Friar - 40 years of experience, focused on Connecticut Schools, recent referendum success. 1.5 million sq. ft. of design work - 98% have been public schools.
    12. Directly Answered the questions
      1. Confident to bring in cost estimate within 10%.
      2. Engineering/construction support - have experience in this particular area.
      3. Value engineering - After the referendum, will provide alternate projects/materials. Cost reduction - through the way of alternative options. Cost estimator is experienced and accurate. June 30, 2019 application to the OSCGR (priority project).
         
  2. 6:30 PM - Perkins Eastman Interview/Presentation
    1. The statement was read to the committee.
    2. The firm focuses on school design. In the past 15 years, completed 22 elementary schools in excess of 15 billion. Shared local projects that have been completed. The firm has written several white papers and books on school design and concepts.
    3. Introductions - Perkins Eastman team was introduced.
    4. Project Understanding - Shared main concerns with the site and what the team would like to see addressed. Establish a solution to address remediation needs. Mechanical systems will be addressed (ventilation and air condition). Reviewed the available area for construction. Mechanical and building upgrades.
    5. Visioning Process - Core Educational Leadership Team, design working group, and community groups.  Next move into goals and best practices, design and guiding principle become an educational specification. They shared “who” we are designing for.
    6. Safe, secure, and scaled - scale studies, welcoming entries, identity, interactive walls, numbered stairs, talking tubes, natural light, reflection, imagination, exploration, manipulation, experimentation. Will be provided with an educational program and space summary.
    7. OSGR - starting the conversation early and how we can get the most reimbursed costs.
    8. Following the development of the Educational Specification - Ensuring that students have inspiring spaces for scale, strength, cognitive, and problem-solving. Students would have access to neighborhoods in the school building, connections to the outdoors, security, building zones in classrooms. In 1st and 2nd grade, lockers would be in the hallway; students will foster pride, teamwork, collaboration, and manipulation in the space. All spaces would be “flexible.”
    9. Neighborhood Context - Site design, neighborhood “look” - church, Main Street, residential housing, commercial. Has a constrained space.
    10. Traffic Flow - will be addressed through a circulation analysis. Defining campus edges, exterior security would be addressed, accessibility would be addressed, and the physical condition would be addressed. Drainage and stream remediation.
    11. Remediation - Options would include - reroute culvert, remove the second floor of the building and open a corridor between the two. Drainage issues would be addressed in this model. Culvert - close the door off and waterproof the area. Move drainage away from the curb line. Flooding has two issue
    12. Energy Usage - looking at getting the energy costs to 1.21 per square foot
    13. Mold - Humidity causes mold, 30-50% humidity is the goal, looking into an ultraviolet light and cooling coils.
    14. Schedule and Cost - Development meetings begin immediately with the state. Estimated completion of January 2021. ED049 submission before June 2019. Estimating construction to be about 12 months.
    15. Budget - Never had a project exceed a proposed budget within 1%. Never missed a project opening date.
    16. Community Outreach - Did not present, ran out of time

 

  1. 7:30 PM - QA & M Interview/Presentation
    1. The interview process was read to the team.
    2. Introduction of team members
    3. 30 years working with K 12 schools. As a team, they have worked together for 15 years on more than 30 different projects. Full-service firm 34 full-time employees, specialized in academic and elementary projects, and some educators on staff. Transparent approach to the process - building committee, town management, WBOE, the flow of information would be shared with all stakeholders. Weekly meetings would be required.
    4. OSCGR - work collaboratively with state, work with cost buckets, the goal would be the highest reimbursement possible. Allowable square footage would be 30,132 sq. ft. Entertain - Renovate as New. There is three different ways to look at reimbursement - guidelines (formula for sq. ft), grant application, law.
    5. Approach to the project - Address site issues (drainage, parking, circulation), Hazmat, environmental, security, ADA, HVAC, Building systems, technology, roof, finishes, etc. Key issues are flooding management, drainage, parking, student drop off, site accessibility, neighboring properties. Presented a drainage map that effects Hinsdale. Looked at liabilities to the building - Need to ensure that the building is the right size for the enrollment. Address Hazmat preconstruction. One idea would be to remove the older section of the building. Add a new section of the building on the right side. One level building that would not need an elevator.
    6. Mechanical - Identify system options, possible reuse of current systems, energy efficient, need to build system to control humidity coming into the building.
    7. Presented renderings.
    8. Budget Management - Cost estimate professional, within 10% of the estimate. The Educational Specification is part of the scope of work. Looking at renovating as new vs. alteration project costs.
    9. Cost Reductions - Ensure project comes in on budget. Work with the building committee on cost estimate, cost budgeting, and cost control.
    10. Referendum Support - Communication, establish a vision, community engagement, informational campaign, deliver the project to approval. Inclusive, transparent, compelling, easily understood, etc. Material support for visioning.
    11. Schedule - QA & M - they can meet their schedule.

IV. Adjournment at 8:55 PM

October 15, 2018 Minutes

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING MINUTES
OCTOBER 15, 2018 AT 6:00 – 8:00 p.m.
BLUE ROOM – TOWN HALL
Opened at 6:05 PM

1. ROLL CALL - Tony S., David F. Melony B.S., Doug P., Michelle H., David C, Nancy O, Steve V., Dale D., Norman K.

2. INTERVIEW OF ARCHITECTURE FIRMS

A. Sevigny @ 6:00 p.m.

  1. One presenter tonight. The team has prepared a package to share tonight. Established in 1986. Philosophy to act as the client’s advocate. A team approach to design. 32 years in business. The team will include Sevigny, mechanical, landscape, structural, construction estimator, civil engineering. Previous projects - Kent Center School Project, Housatonic Valley Regional High School, Warner Theatre Renovations all projects of Sevigny Architects.
  2. Project Approach - Three Phases - Phase 1 - To get approvals and referendum. Phase 2 - Get to construction, Phase 3 - Construction Administration to completion (We are only considering Phase 1 at this point).
  3. Process - New roof/electrical/plumbing and air conditioning, ADA Compliance, New Security, New Site Improvement (pacing, drainage, bus drop off and pick up), New Interior Finishes, New Exterior Entrance Identity. Six main areas to address in the project.
  4. The scope of Work - Accessibility, Elevator (exterior, not necessary for ADA), Interior Finishes (painting of existing, ceiling tiles, accent colors), Cabinet Finishes (configuration), Signage (wayfinding throughout the building), Emergency Generator (cost but necessary, need to find an appropriate location)
  5. Challenges - Site Surface Drainage (waterproof boiler room) need to address the pitch of the roadway, new catch basins, security, air conditioning (not just ducted, piped, will need to address ceiling height), Solar panels (structural capacity may need to be addressed)
  6. Response to questions - A2 survey needed, will present at community meetings, etc.
  7. Project Cost Estimate will guarantee within 10%+-.
  8. Engineering and Construction Support Team will be in place
  9. Cost Reduction Opportunities - Bring to the building committee alternatives, recommendations, and will follow the direction of the building committee.
  10. Reductions/Efficiencies - Alternatives will be presented to the committee.
  11. Monitor Costs/Budget - Project cost associated with the referendum
  12. Time and Budget - Can commence work immediately with Sevigny
  13. Why Sevigny - Trust, confidence, listen, and solve concerns.
  14. Q and A - Solar potential to supplement electric (but there is a significant weight load that would need to be addressed with the roof). Consider Geothermal Wells rather than solar.

B.  Silver Petrucelli @ 7:00 p.m.

  1. 47 architects, six engineers, designers, all in-house work, no subcontractors. Don Smith will be the civil engineer on the project.
  2. In-House Services - Architecture, electrical, plumbing, security, code work, etc.
  3. Previously worked on Hinsdale - gym and cafe floor issues, completed the roof project at Pearson (have done six projects at Pearson).
  4. Completed jobs - Fairfield (with students occupied), Stratfield Elementary School, Chatfield-LoPresti School, Crystal Lake School, Gallup Hill Elementary School, Enfield High School
  5. Programming design work would be part of the scope - color and finish selection completed by committee.
  6. Engineering - review current systems, the capacity of utilities, develop a baseline. MEP options, specialized ventilation. Review of code. LEED knowledge to integrate green concepts.
  7. State reimbursement process and analysis. We will need to meet high-performance codes for SDE reimbursement. Energy models will be completed.
  8. Options - review different heating, cooling, and energy systems.
  9. Project Understanding - Site Improvements (parking, walking, and drainage), Site Access (busses, emergency, and parent pick up/drop off), Building Improvements - security, communication, roof, paint, HVAC improvement (boilers, fuel tank removal, backup generator), Hazardous materials, etc.
  10. Design concepts - integrated learning, clusters, pods, extended learning areas, STEAM, natural light, etc.
  11. Estimating will be done in-house. Usually with 2-7% accurate. The average of all projects has come in at .8% of the original bid. 
  12. Value Engineering - budget review, and then pick what makes the most for your project.

3. ADJOURNMENT - 7:54 PM

Next meeting scheduled for Tuesday, October 23, 2018, at 6 PM in the Blue Room at Town Hall.

Curriculum Committee Minutes

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Minutes
Date: Tuesday, September 25, 2018
Location: Town Hall, Blue Room

Committee Members: Nora Mocarski, Alexandria Propfe, and Jamie Duffy, Melony Brady-Shanley, Superintendent of Schools, Barbara Silverio, Principal, Rosanne Field, Principal, Seamus Cullinan, Director of Student Services

Call to Order - 6:35 pm

Roll Call:

Committee Members in Attendance: Nora Mocarski, Alexandra Propfe, Rosanne Field, Barb Silverio, Melony Brady-Shanley, Seamus Cullinan

Committee Members Not in Attendance: Jamie Duffy (unexcused)

Also in Attendance: Christine Royer, Ruthann Horvay        

Meeting Facilitator: Nora Mocarski

  1. Open Issues
    1. Informational: Discussion on how the Little Owls Program, School Readiness, and Head Start programs all work together.
      1. Ruth-Ann Horvay discussed the collaboration in place and on how preschool is doing.
      2. History of the program was discussed. Highlights: Initial start was in 1996 FRC came into our district. Seven components. Approached by the state to qualify for school readiness money. Collaborated with Torrington, Ed Connection. Only providing for a full day, full spaces. YMCA pulled out, and 15 spaces went to Winsted Area Child Care.  We received Discovery money for providing preschool experiences. The collaboration started with this grant.
      3. This past year: Discovery Grant led to community plans to provide equity for children. Half-day program for at-risk & three full-day programs.
      4. The 3, full-day programs have not impacted this community as had initially worried.

a)      We guide parents to a  program that best fits child

b)      Ed Advance has waived their fee to full-time program

c)      School readiness liaison = Ruth reports to the state on meeting the components of the grant.

      1. Friday’s meeting discussed prescreening. Varying degrees of support in integrating this program. Ruth wants to solidify the process, so all are operating with the same information.

a)      BOE Question: Is there sharing of curricula with all pre-school programs? Answer: We cannot prescribe for other programs. They are required to meet their accreditation requirements. Head Start has federal guidelines to follow. On the other hand, they have been very receptive to ideas.

      1. BOE Question: Are these programs tracking progress? At Kindergarten registration time, we look at screening. We found our half-day program students were coming less prepared.

a)      We must be careful and be sure to measure growth, not necessarily achievement. Must look at baseline information. We now have 3 and 4 years in programming. We are getting kids enrolled earlier. Peer models are critical.

      1. Current partnership - Melony and Ruth meet every two weeks. Meet with Ed Advance - very open meetings.

a)      Transportation is an issue. Creating a little inequity. Meeting with community members to troubleshoot.

(1)   Jodi and Mel agreed to transport Little Owls. The option was offered. About 12-15 families use free transportation (without IEPs). Some parents are resistant to putting their child into a five day, a full-day program in school readiness program at Batcheller.

(2)   Ed Advance and Winsted Area Childcare might be feeling the pain that Little Owls can offer transportation.

(3)   Families that didn’t switch are not unhappy. It is parent choice. Obligated in offering parents options.

(4)   Consider a shorter day to get more in...see success and then eventually send more a more time.

(5)   Little Owls Program is full at the moment. There is a waitlist.

(6)   School readiness requires classrooms have a % of special needs equal to % IEP kids in the district.

(7)   50% have to be a full day, full year (12 months) who go to Winsted Area Child Care for us to keep the 275K 8:30-3pm ish = full day.

(8)   Parent as Teachers Program as the feeder to the Little Owls program.

      1. Soups on” Pre-K families 23-24 families were there today. The purpose is to have students and parents socialize/network. Reading was the focus. One hour. Every month. Teachers were present, the social worker, coaches, and Chicken noodle soup was served.

(1)   Brainstormed “Soup Kits” for next Soups-on event.

(2)   School-based health program has been helpful - can get appointment and appointments are in the same building.

  1. Adjourn, 7:13 pm
    1. MOTION: First: Alexander Propfe. - Second: Chris Royer

Finance Committee Minutes

Finance Committee Meeting Minutes
September 25, 2018
Town Hall, Blue Room

Committee Members: Michelle Hintz, Nora Mocarski (Secretary), Cheryl Heffernan, Doug Pfenninger (Chair), Jamie Duffy, Melony Brady-Shanley, Superintendent of Schools, Nancy O’Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services.

Call to Order: 8:00 pm

Roll Call:

Committee Members in Attendance: Michelle Hintz, Nora Mocarski, Cheryl Heffernan, Melony Brady-Shanley, Seamus Cullinan

Committee Members Not in Attendance: Jamie Duffy (unexcused), Doug Pfenninger, Chair (excused), Nancy O’Dea-Wyrick (excused)

Also in attendance: Christine Royer, Barb Silverio, Rosanne Field, and Richard Dutton

Agenda:

            Motion: Approval of agenda: First: Cheryl Heffernan, Second: Michelle Hintz

Tuition - out of town.

    1. At this time, we are not accepting requests for out of district tuition students. But this will be revisited at a later time.

1% fund - Clarification of what we are doing with this money [handout]:

    1. $155,025 left over at the beginning of the FY2018 to put into the non-lapsing fund.
      1. The BOS approved for the BOE to use this non-lapsing fund ($155,025).
        1. To be used for TBD.

Alliance Building Grant to Alliance School Districts to clarify what it was spent on:

    1. Grant came from Administrative Services, not from the Department of Education
    2. Given to schools for construction not covered under town funds
      1. $338,000 was given to the BOE for repairs that don’t typically get covered by local funds. If this grant were available, repairs would have had to come out of local funds. These items include 11 to 12 things (ex. staircases, chimneys)
      2. We used 95% of grant at Pearson
        1. Examples include replacing broken sinks in the bathrooms, hairdryers, handles, faucets, resurfaced the parking lot, created a walkway, replaced a 31-year-old walk-in cooler, exterior gym doors, exterior receiving entries at loading docks, dishwasher...
      3. Used 5% to Hinsdale steps.
        1. We were approved to use the 5% to repair/replace steps at Hinsdale
        2. All the work had to be invoiced by Oct. 31st, and we are on target to be invoiced by October 31st.
  1. Motion to adjourn at 8:24 - First: Cheryl Heffernan, Second: Michelle Hintz.

Policy Meeting Minutes

Winchester Board Education
Type of Meeting: Policy Committee Meeting Minutes
Date: Tuesday, September 25, 2018
Location: Town Hall, Blue Room

Committee Members: BOE Members: Cheryl Heffernan, Michelle Hintz, Alexandria Propfe, Jamie Duffy, and Richard Dutton.

Melony Brady-Shanley, Superintendent of Schools, Nancy O’Dea-Wyrick, Director of Finance, Barbara Silverio, Principal, Rosanne Field, Principal

Call to Order: 7:15 pm

Roll Call:

Committee Members in Attendance: Michelle Hintz, Alexandria Propfe, Richard Dutton, Melony Brady-Shanley, Barb Silverio, Rosanne Field

Committee Members Not in Attendance: Jamie Duffy (unexcused), Nancy O’Dea Wyrick (excused)

Also in attendance: Cheryl Heffernan, Christine Royer, Seamus Cullinan, Nora Mocarski

Meeting Facilitator: Michelle Hintz.

  1. Open Issues
    1. Superintendent Melony Brady-Shanley will contact Vin of CABE regarding the research into a bylaw to direct the BOE on social media etiquette/use. To ask CABE to consider “9327.1 Appendix.”
      1.  To discuss consideration for a bylaw (perhaps 9327.1 Appendix) in October.
      2. First read will be at the BOE meeting in November, the second read in December 2018.
    2. Regarding Policy 5114 -
      1. Question regarding the section of due process on Student Expulsion beginning on p. 15.

a)      To change language from “shall” to “may” under P5114(f) and

b)      to take out “mandatory” in the title on the same page.

      1. Policy committee to discuss in October. First read for BOE in November, Second read in December 2018.
    1. To redo Packet 3 for October.
  1. Adjourn at 8:00. Motion - First: Cheryl Heffernan, Second: Dr. Richard Dutton

ARCHIVED AGENDAS & MINUTES

2017-2018 Agendas & Minutes

AGENDAS

Regular BOE Meeting Agendas 2017-2018

August 24, 2017 Agenda
September 12, 2017 Agenda
October 11, 2017 Agenda
November 14, 2017 Agenda
December 12, 2017 Agenda
January 9, 2018 Agenda
February 13, 2018 Agenda
March 13, 2018 Agenda Meeting Canceled
March 20, 2018 Agenda
April 10, 2018 Agenda

May 8, 2018 Agenda
June 12, 2018 Agenda

 

 

Special Meeting Agendas 2017-2018

Standing Committee Agendas 2017-2018

Minutes

Special Meeting Minutes 2017-2018

Regular BOE Meeting Minutes 2017-2018

Standing Committee Meeting Minutes 2017-2018