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Agendas & Minutes

AGENDAS 2019-2020

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Location:  Town Hall – Hicks Room 
Date: August 13, 2019 @ 7:00 p.m.
 

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order


Pledge of Allegiance


Roll call


Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  August 13, 2019


Comments from the Chairman
a)      BOE Retreat

 

Presentations:
a)      Building Work
b)      Back to School Backpack- Summer Learning Passport
c)      New Staff Introductions

 

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

 

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – June 11, 2019
b)      Minutes of Special Meeting – July 22, 2019


Correspondence to the Board:

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report
b)      School Enrollment
c)      Gilbert Enrollment
d)      New Hire
e)      T. Mobile 1:1 Device Program
f)      Student Handbook
g)      Staff Handbook

 

Board Action Items:
a)      Acceptance of Donation from St. Andrews Church Kent, CT for the Critical Needs Fund       
         $300.00
b)      Sole Source – EdAdvance Installation Internet Access Points $2,730.00
c)      Sole Source – Frontier Purchasing / Installation of 35 Phones at Pearson
         $12,083.65
d)      Sole Source – Karpet Partners Painting of Gym $6,050.00
e)      Sole Source – Warehouse Store Fixture Company Refrigerator $5,156.09
f)      Sole Source – AK Athletic Equipment $6,000.00
g)      Approval of Canon Copy contract 1st year $43,540.00, and 2nd-5th year $32,688.00     

 

Unfinished Business:
a)      Fiscal Year 2019 Year End Financial Update           

New Business Discussion and Possible Action:

Adjourn 

 

Winchester Board of Education Type of Meeting: Regular BOE Meeting Agenda
Location:  Pearson School – Library   
Date: September 10, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  September 10, 2019


Comments from the Chairman
a)      Update on Result Regarding Hinsdale Referendum


Presentations:
a)      Student Bus Monitor Presentation 
b)      Building Walkthrough to View Improvements
c)      1:1 Technology Initiative


Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – August 13, 2019
        

Correspondence to the Board:
a)      17/18 District Performance Report


Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report
b)      School Enrollment – Staffing Increase 2nd & 4th Grade
c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Gilbert Tuition Increase Impact
g)      Next Steps Regarding Hinsdale Results


Board Action Items:

  1.    Acceptance of Empowered Ed 2.0 Grant - $16,000 
     

Unfinished Business:

New Business Discussion and Possible Action:
a)      Policy #6141.327(a) – Electronic Resources 2nd Read

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room   
Date: October 8, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  October 8, 2019


Comments from the Chairman     

Presentations:
a)      Chronic Absenteeism Report per the State Department of Education
b)      1st Quarter 2020 Financials

 

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.


Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – September 10, 2019
b)      Minutes of Special Meeting – September 16, 2019
c)      Minutes of Curriculum Committee Meeting – September 24, 2019
d)      Minutes of Bylaw and Policy Committee Meeting – September 24, 2019

e)      Minutes of Finance Committee Meeting – September 24, 2019
 

Correspondence to the Board:
a)      Resignation from Gilbert School Corp. – M. Hintz


Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment

 

Board Action Items:
a)      Change Date of BOE Meeting in April from April 14, 2020 to April 7, 2020
b)      Sole Source PowerSchool Hosting    
c)      Discussion of 3-hour delay

d)      Healthy Food Certification
e)      Appointment of member(s) to the Gilbert School Corp

 

Unfinished Business:
a)      Fiscal Year 2019 Update

New Business Discussion and Possible Action:     
a)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 1st read
b)      Policy #5132 - Dress and Grooming – 1st read
c)      Policy # 3281.1 – Crowdfunding – 1st read   
d)      Michelle Hintz – Update on HSRC 9/30/2019
e)      EFinance Plus Implementation
f)      Adjustment of October Committee Meetings

Executive Session:
a)      Review of School Security Assessment
b)      Discussion of Gilbert Tuition
c)      Discussion of BOE Member experience with designated high school

Adjourn 

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  July 22, 2019 @ 9:00 – 3:00 pm
Location:  178 West Road Winsted, CT

  1. Call to order
     
  2. Roll call
     
  3. Business – BOE Retreat
     
  4. Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  September 16, 2019 @ 6:30 p.m.
Location:  Town Hall – 3rd Floor Conference Room

  1. Call to order
     
  2. Roll call
     
  3. Business
     
  4. Executive Session
    a.      Meeting to discuss potential upcoming negotiations.
     
  5. Adjournment

Standing Committee Agendas 2019-2020

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, September 24, 2019 @ 6:30 p.m.

Location: Pearson School

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
    1. Review of Professional Development plan for the year for those absent at retreat
    2. Scheduled classroom walkthroughs
    3. Discussion of possible social studies curriculum
       
  4. Adjourn

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, October 22, 2019, 6:30 PM

Location: Town Hall – Blue Room

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe, Chris Royer

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School, R. Fields, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
    a)         Initial impressions on early fall pre-assessments and past spring assessments.
    b)         SRC program at Gilbert update
    c)         District ESSA Accountability Key Indicator Dashboard - Winchester

 

  1. Adjournment

Winchester Board of Education

Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School
Date:  Tuesday, September 24, 2019 @ 8:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Nancy O’Dea-Wyrick, Director of Finance

Invitees: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Shana DeVaux, Chris Royer, Richard Dutton, Alexia Propfe, Cheryl McGlynn, and K. Roy.

Call to order

  1. Roll call
  2. Approval of Agenda
  3. New Business
    a)      Update on Commissioner’s Network/Alliance Grants Impacts
  4. Adjourn

Winchester Board of Education
Type of Meeting: Policy Committee Meeting Agenda
Location: Pearson School
Date:  Tuesday, September 24, 2019 @ 7:15 p.m.
Meeting Facilitator: Michelle Hintz

Invitees: D. Pfenninger, N. O’Dea-Wyrick,  M. Brady-Shanley, N. Mocarski, S. DeVaux, C. McGlynn, A. Propfe, R. Dutton, and C. Royer

  1. Call to order
     
  2. Roll call
     
  3. Approval of minutes from the last meeting
     
  4. Open Issues
     
  5. New Business
    1)      Policy #3520.14 - Cybersecurity
    2)      Policy #5131.81 - Cellular Phones/Electronic Communication Devices
    3)      Policy #5132 - Dress and Grooming
    4)      Policy # 3281.2(a) – Crowdfunding
    5)      Review of packet #1 of 2019-2020
    6)      Damage Amendment to Computer Policy

     
  6. Adjourn

Winchester Board Education

Type of Meeting: Policy and ByLaws Meeting Agenda

Date: Tuesday, October 22, 2019 @ 7:15 p.m.

Location: Town Hall – Blue Room

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe, C. Royer

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
  1. Policy #35820.14 Cybersecurity
  2. Damage Amendment to Computer Policy
  3. Policy # 5141.214(a) Student Sunscreen Use
  4. Policy # 5144.4(a) Physical Exercise and Discipline of Students
  5. Policy # 6159(a) Individualized Education Program /Special Education Program
  6. Policy # 5114(b) Suspension and Expulsion / Due Process

 

  1. Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting

Location:  Town Hall – Blue Room 2nd Floor
Date:  Monday, September 30, 2019 @ 6:00 p.m.

  1. Call to order
     
  2. Roll Call
     
  3. Business
    a)         Process and Next Steps
    b)         Timeline

     
  4. Adjourn

 

MINUTES 2019-2020

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Hicks Room

Date: August 13, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent

                                    Doug Pfenninger, BOE Chairman

Call to order @ 7:00pm

Pledge of Allegiance

Roll call

Winchester Board of Education:       

S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson, D. Pfenninger, A. Propfe, C. Royer (entered excused @ 7:05 pm)

 

            District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action - None

 

Comments from the Chair

Welcomed new district faculty and staff

Gave an overview of the BOE retreat from July, including a positive performance on standardized testing

BOE goals were discussed including improving communication with BOS and recognized that continuity in the membership of the BOE is important.

BOE expressed its appreciation to the administration of its hard work in turning the district around

We are looking to have more student involvement in BOE meetings including a presentation from students on the school bus monitoring program

And finally, the pictures of Pearson’s improvements to the physical plant look amazing

 

Presentations

            Building work: Pearson building improvements were presented in a PowerPoint presentation

Examples include a new bike rack, new interior, and exterior doors. Standardized size doors installed to reduce costs, thus the transoms, clean freshly painted classrooms, repainted cabinetry, waxed and polished floors, newly painted lockers, new wall pads, repainted walls, and refinished floors in the gym, repainted cafe/stage

Still outstanding: bathroom sinks, plumbing, and faucets. To be fully landscaped prior to the opening of school, risers

Building security has been improved, but specifics will be withheld for obvious reasons

                       

Back to School Backpack:

Passports in reading - completed passport kids got a backpack filled with back to school supplies

Anticipating 200 students will earn this backpack

Note there are backpacks available at the Salvation Army for families in need as well

 

New hires present and introduced

 

Public Hearing - None

 

Consent Agenda Items

            MOTION to accept the minutes from the Regular Winchester BOE Minutes from June 11, 2019

First: R. Dutton, Second: A. Propfe. → 8-0-1

 

Correspondence to the Board - None.

           

Superintendent’s Report & Action Items

            Page 16 read into the record.

            Winchester and Gilbert School enrollments were discussed

Additionally, Melony will be a member of four committees of the State of Connecticut            Superintendent’s Leadership. These include Alliance Grants, Legislative, Small Districts, and Women in Leadership committees.

Formal paperwork on the new hires was noted. The update of the latest hire will be included at the next meeting in September.

T-Mobile 1:1 Device Program was discussed. All 6th graders will have one Chromebook and a hotspot at home for access to the Internet provided by a grant from. T-Mobile. However, all families must attend a workshop on safety and accidents

Student Handbook updated and available

Staff Handbook updated and in line with BOE policy

 

Board Action Items

            MOTION to accept the donation from St. Andrews Church, Kent - $300.00

                        First, M. Hintz, Second: C. McGlynn → U

            MOTION to accept the Sole Source of EdAdvance Installation Internet Access Points - $2730.00.

First: A. Propfe, Second: C. Royer → U

MOTION to accept the Sole Source of Frontier which includes the purchase of 35 phones at Pearson. Rationale: Many rooms did not have phones in Pearson to date. People will be able to dial local numbers only. Classroom to classroom and Central and Main Office calls can be made. The faculty can receive voicemail and phone calls. This system is compatible with what is already installed in the school.

                        First: C. McGlynn, Second: R. Dutton → U

            MOTION to accept the Sole Source of Karpet Partners Painting of Gym - $6,050.00.

Rationale: This Company repaired gym walls and painted gym walls quickly so that other improvements could be accomplished in the short window. This group was already working in the building and was willing to work fast. 

                        First, R. Dutton, Second: C. McGlynn → U

MOTION to accept the Sole Source of Warehouse Store Fixture Company. Note that this does not require competitive bidding because it is already on the state-approved list.

                        First: C. McGlynn, Second: M. Hintz → U

            MOTION to accept the Sole Source of AK Athletic Equipment.

Rationale: This product is of good quality and this vendor was willing to allow us to install the mats ourselves. These mats are Velcro to the wall and therefore, can be replaced easily, one section at a time, if necessary.

            First: S. DeVaux, Second: A. Propfe → U

            MOTION to approve the Canon Copy Contract which was a competitive bid process. We had six bids. 

Rationale: Central Office recommends Canon to the WBOE because our current software that tracks utilization by the person and by machine and can continue to be used. Other copy companies asked for different systems and thus more cost. Canon agreed to install machines two months early and would also relocate copiers throughout the district at no cost. Loaner machines will be provided if they cannot repair a machine. Impact on us is in the current year, July to Oct at the old rate. The new rate starts Nov. 1st. considerably less than what we were paying. Seven machines, different machines. Some color, some black, and white. Leased equipment for five years. Parts included, and no delivery charge for toner. They will charge us for per page use.

                        First: A. Propfe, Second: M. Hintz → U

 

Unfinished Business

Finance update. The 2018-19 school year is not completely closed, but balance is in the black at $99,910. We received many more Medicaid monies. The report was read aloud.

 

New Business and Discussion and Possible Action

Regarding Gilbert's contract negotiations moving forward: As a BOE, we decided we did not want to negotiate with Gilbert so late in the school year. Therefore, a planning session will be scheduled on how to move forward in negotiations with Gilbert. Look for an email from D. Pfenninger asking for who would like to be involved.

 

MOTION to adjourn at 8:30 pm.

First: A. Propfe, Second: S. DeVaux → U.

 

Minutes respectfully submitted by

Nora Mocarski, BOE Secretary.

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Pearson School Library

Date: September 10, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent

                                    Doug Pfenninger, BOE Chairman

 

CALL TO ORDER at 7 pm

Present: Richard Dutton, Cheryl McGlynn, Michelle Hintz (entered 7:23 pm), Nora Mocarski, Kristin Peterson, Doug Pfenninger, Alexandria Propfe, Christina Royer

Absent: Shana DeVaux (Unexcused)

 

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School, Kim Roy

 

PLEDGE OF ALLEGIANCE

 

AGENDA REVIEW

            MOTION: to add “SBAC Results” under “PRESENTATIONS”

                        First, Chris Royer, second Cheryl McGlynn → U.

            MOTION: Move student presentation up before “COMMENTS FROM THE CHAIR”

                        First; Cheryl McGlynn, Second Chris Royer → U.

 

PRESENTATION

            Kim Roy presented 6th-grade students who discussed the “Positive Patrol” Program - Bus monitors

 

COMMENTS FROM CHAIR

            Recognition of Nora Mocarski, as Canton Public School’s Teacher of the Year

            Brief discussion of the Hinsdale vote outcome

 

PRESENTATIONS

Chromebook goal/purpose: Every 6th-grade student will receive one. Hotspots will also be available for all students at home. Wrote and received a grant from T-Mobile - “EmpowerEd 16K to pay for hotspots with 4G unlimited data and internet service needed for the home. Hotspots will have filters.

Google Classroom will be used. Expecting to help with communication home via email

Only the Chromebook will be used for the hotspot. No other device will be allowed to use it via restrictions controlled by Winchester Public Schools. Purchasing 100 cases to protect the device. Meetings with parents are planned to educate them on the program.

Ms. Chmura 6th grade teacher - presented information on how the Chromebook will be used in the classroom.

 

Overall SBAC scores were presented [Handout] from assessment this past May 2019.

ELA: Closing the gap for ELA - ELA scores are up 2.4% from last year

Math: growth is exceptional - From 47.7% to 55.10%. Remarkable positive growth.

 

PUBLIC HEARING

            None.

 

CONSENT AGENDA ITEMS

            MOTION: to approve the minutes as written

First: Kristin Peterson, Second: Cheryl McGlynn → U.

 

CORRESPONDENCE TO THE BOARD

State Department of Education’s Special Education Department completes an annual report for whether a district needs help or support to comply with IDEA regulations.

                        We MEET Expectations, Pre-K through 12.

 

SUPERINTENDENT’S REPORT & ACTION ITEMS

Read into the record: Page 9 of BOE Packet with the correction that Superintendent Brady-Shanley did not attend “United Way Breakfast” because of an issue in the District

We hired two additional teachers because of increased enrollment to meet the classroom size maximums in the WEA Teacher’s Contract.

            Grade 2 - Had 29 students in a classroom. Per teachers’ contract: 20 should be the maximum

Grade 4 - Had 24 students. We were at 24 - maxed with three teachers at this point with increasing enrollment. 4 students are pending on entering the district.

We are now within WEA contractual agreements with the new hires

            All movement of assignment of teachers was done in mid-August before the start of school

 

Gilbert enrollment appears to be dropping per their reporting as of September 2019 [page 12]

 

Backpack progress: Approximately 110 were distributed.

 

Impact of Gilbert’s Tuition Increase to the Winchester Board of Education: 

  • Cut a Math Coach position ($85,000 - benefits & salary).
  • Cut the Special Education Administrator at Gilbert High School.
    • IMPACT: Seamus Cullinan now runs PPTs and conducts testing two times a week in addition to his regular job responsibilities.
    • Superintendent Shanley is up at Gilbert once a week to work with faculty on assessment, instruction, and inclusion.

BOARD ACTION ITEMS

           

            MOTION to accept Empowered Ed 2.0 Grant of $16,000

First: Cheryl McGlynn, Second: Michelle Hintz → U.

           

UNFINISHED BUSINESS

 

Date established for discussion on Gilbert Negotiations - Special Board of Education meeting scheduled for Monday, September 16, 2019, at 6:30 pm regarding Gilbert Negotiations will be at the Town Hall in the 3rd-floor conference room.

 

NEW BUSINESS DISCUSSION AND POSSIBLE ACTION

           

            MOTION to accept Policy # 6141.327a

First: Alex Propfe, Second: Richard Dutton → U.

ADJOURN

            MOTION adjourn 8:27 pm.

First: Cheryl McGlynn, Second: Michelle Hintz → U.

 

 

Minutes submitted by Nora Mocarski

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Hicks Room  

Date: October 8, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent & Doug Pfenninger, BOE Chairman

 

Call to order @ 7:00pm

Pledge of Allegiance

Roll call

Winchester Board of Education:       

S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson,  A. Propfe, C. Royer, and Doug Pfenninger.

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action:

a)      Regular Board of Education Agenda:  October 8, 2019

                     MOTION to delete “Healthy Food Certification” from under “Board Action Items.”

First: C. Royer, Second: R. Dutton → U

MOTION to add a “Letter from Avon Plumbing & Heating” under “Correspondence to the Board.” 

            First: C. Royer, Second: C. McGlynn → U. 

Comments from the Chairman

Chairman D. Pfenninger mentioned that K. Petersen and N. Mocarski would be replacing M. Hintz and D. Pfenninger respectfully as members of the Gilbert School Corporation Board.     

 

Presentations:

a)      Chronic Absenteeism Report per the State Department of Education

Superintendent Brady-Shanley happily reported that district chronic absenteeism, collectively, is well within the state target. Specifically, Pearson is within the goal, and Batcheller is within striking distance.

b)      1st Quarter 2020 Financials

                     N. O’Dea-Wyrick presented the district financials [pp. 7-10].

 

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Winchester resident MaryEllen Valyo to express her appreciation to the public for Board of Education member Christine Royer and her 14 years of service for the Winchester Public Schools as Board of Education member.

Winchester resident Tara Sunday was welcomed as an audience member who will be the Winchester Board of Education’s newest member after the close of election day in November as she is running unopposed.

 

Consent Agenda Items Discussion Possible Action:

a)      Minutes of Regular BOE Meeting – September 10, 2019

b)      Minutes of Special Meeting – September 16, 2019

c)      Minutes of Curriculum Committee Meeting – September 24, 2019

d)      Minutes of Bylaw and Policy Committee Meeting – September 24, 2019

e)      Minutes of the Finance Committee Meeting – September 24, 2019

 

                     MOTION to accept the minutes of the meetings above (a-e) as presented:

First: C. Royer, Second; R. Dutton → U

 

Correspondence to the Board:

a)      Resignation from Gilbert School Corp. – M. Hintz resigned from the Gilbert School Corp. Board.

b)      Letter from Avon Plumbing and Heating was read into the record and recognized the professionalism of N. O’Dea-Wyrick during the project. They look forward to working with the Winchester Public Schools again.

 

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report - Superintendent M. Brady-Shanley read p. 22 into the record.

b)      School Enrollment - School enrollment increased by seven students. Special Education increased by 11 students in part because several students moved into the district, and PreK students have rolled into Kindergarten.

c)      Chronic Absences - statistics on page 24 was reviewed

d)      Gilbert Enrollment -

Winchester students dropped by one student to 437 as of October 2019

International students stand at 29 as of October 2019

Tuition stands at $15,099 per pupil for 459.8 students

 

Board Action Items:

a)      Change Date of BOE Meeting in April from April 14, 2020, to April 7, 2020

                     MOTION: to change the BOE Meeting date from April 14 to April 7, 2020

                                 First: M. Hintz, Second: C. McGlynn → 8-0-1.

b)      Sole Source PowerSchool Hosting - Page 26 was read into the record, and rationale was explained. This is also considered an “add-on” service to services already provided.

                     MOTION to accept PowerSchool as the Sole Source

                                 First: C. McGlynn, Second: M. Hintz → U.

c)      Discussion of 3-hour delay - to be used only if necessary.

                     MOTION for a 3-hour delay

                                 First: C. Royer, Second: C. McGlynn → U.

d)      Appointment of member(s) to the Gilbert School Corp

MOTION to accept Kristin Peterson to replace Michelle Hintz on the Gilbert School Corporation Board

                                 First: C. McGlynn, Second: M. Hintz → 8 - 0 - 1

 

Unfinished Business:

a)      Fiscal Year 2019 Update - N. O’Dea-Wyrick reports that while we are waiting for the bills on a few classroom collaborative tables and chairs, we should close the year in the black by approximately $2000.00. This will be applied to the non-lapsing fund. Also, note that the non-lapsing fund allowable went up to 2% from 1%. A question was asked about the purpose of the non-lapsing fund that would have been available if we did not have to use it to pay the excess tuition charge by Gilbert. The answer: We would have left the monies alone had we not had to pay Gilbert to have on hand to take care of emergencies that might arise such as a roof repair.

 

New Business Discussion and Possible Action:    

a)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 1st read

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

b)      Policy #5132 - Dress and Grooming – 1st read

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

c)      Policy # 3281.1 – Crowdfunding – 1st read  

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

d)      Michelle Hintz – Update on HSRC 9/30/2019

Hinsdale School - We received information that we will be recommended to be placed upon the “priority list” for funding of the renovations in Hinsdale School. This does not mean we have received funds. We have not at this time. It was discussed and recognized that there will be no movement on the project from the Board of Selectman until the Town has received funding from the State of Connecticut. Question was asked if Representative Jay Case can “fast-track” this work. The goal is to occupy a newly renovated Hinsdale by the Fall of 2022.

e)      EFinance Plus Implementation - pp. 40-41 was reviewed and will go “live” in January of 2020.

f)      Adjustment of October Committee Meetings

MOTION to move Winchester BOE Committee Meetings to October 22, 2019, from October 29, 2019, because of a conflict with a community fundraiser on 10/29/19.

                                 First: C. McGlynn, Second: M. Hintz → U.

 

Executive Session:

a)      Discussion of Gilbert Tuition

MOTION to invite Superintendent M. Brady-Shanley and N. O’Dea-Wyrick to go into Executive Session to discuss Gilbert Tuition at 8:30 pm

First:  M. Hintz, Second: C. McGlynn → U.

MOTION to come out of Executive Session at 9:17 pm

         First: C. McGlynn, Second: C. Royer → U.

 

b)      Review of School Security Assessment

MOTION to invite Superintendent M. Brady-Shanley and N. O’Dea-Wyrick to go into Executive Session to review school security at 9:17 pm

                                 First: C. McGlynn, Second: C. Royer → U

                                             S. DeVaux left Executive Session at 9:20pm.

                        MOTION to come out of Executive Session at 9:39 pm.

                                 First: C. McGlynn, Second: C. Royer → U

                    

c)      Discussion of a Winchester student

                     MOTION to discuss a Winchester student inviting no one at 9:39 pm

                                 First: C. McGlynn, Second: C. Royer → U.

                     MOTION to adjourn out of Executive Session at 9:57 pm.

                                 First: C. McGlynn, Second: M. Hintz → U.

Adjourn

         MOTION to adjourn the meeting at 9:59 pm

                     First: C. McGlynn, Second: M. Hintz → U.

Winchester Board of Education

Summer Retreat

July 22, 2019 - MINUTES

 

Invitees: Alexandria Propfe, Cheryl Heffernan, Christine Royer, Doug Pfenninger, Kristin Peterson, Melony Brady-Shanley, Michelle Hintz, Nora Mocarski, Richard Dutton, Shana DeVaux

 

Attendees: Cheryl Heffernan, Doug Pfenninger, Richard Dutton, Nora Mocarski, Melony Brady-Shanley

 

Absent Excused: S. DeVaux, M. Hintz, A. Propfe, K. Peterson, and C. Royer

 

  1. Agenda Review
    1. Packet handed out and agenda reviewed
    2. Absentees - packet will be mailed home.
  2. Review of the 2019 SBAC Assessment Scores
    1. Schedule of assessment calendar reviewed
    2. Professional Development schedule reviewed.
      1. Also to be included, but not written includes “pull-outs,” “walkthroughs,” and ‘data training.”
      2. Looking to embed social studies into ELA using Connecticut State Frameworks.
    3. Student data shared
      1. Chronic absenteeism dropped significantly in 2018/19
      2. SBAC Math and ELA scores have improved in general. Plan in place for Grade 4 (Math & Reading and Grade 5 (Reading).
    4. Teachers to be instructional, curriculum and assessment “specialists” for grades 4 and 5 to match what already happens to grade 6. For example:
      1. 2 teachers to teach ELA & Writing only
      2. 2 teachers to teach Math & Science only
  3. Visioning for Pre-Kindergarten to Grade 12
    1. Information shared as to what we had to cut unexpectedly to meet the bill submitted by Gilbert difference ($177,486) as Gilbert submitted a bill to Winchester that was different from what was expected:
      1. Expected: $6475,000
      2. Billed unexpectedly: $6,943,193
      3. SHORTFALL: $468,193
        1. $150,000 will come from Additional Town Support for Non-Educational Expenses
        2. $100,000 will come from the BOE Non-Lapsing Fund
        3. $40,707 will come from “Reimbursement for Services” (ex: PT & OT)
        4. So, for the $177,486:
          1. ITEMS we will cut: Instructional supplies
          2. AND we have petitioned the State Department of Education to pay our Kindergarten Assistants and Interventionists into Commissioners Networks. Otherwise, these will have to be cut as well.
  4. Revised/Updated Board of Education Goals 
    1. Discuss social media possibilities at a future date with the full board
    2. To increase communication with the Town Board of Selectmen & Chamber of Commerce.
      1. FYI presentations instruction, finance, capital, and operational initiatives
      2. Student Council to present a fall and spring; To hear from bus monitors
    3. New board member orientation meeting to review committees and policies for Board members, and general introductions
    4. Retention of administration, faculty, and staff
    5. Increase one Preschool section for the 2020-2021 school year (3 and 4-year-olds): We are looking to expand it by one teacher given our waitlist/demand. Wish to open another classroom. Currently, we are at 18 kids per class. We have classroom space, but we would like to add one more staff member. Currently a waitlist at 7 or 8 people.
  5. Review of DRAFT 5 Year Capital Improvement Plan
    1. A five-year plan was presented. Note that this is a draft plan.
    2. A special note was that Pearson will need a new roof in 2024+
  6. Open Discussion
    1. None.

 

Minutes submitted by Nora M. Mocarski, Board Secretary

Winchester Board of Education
Type of Meeting: Special Meeting Minutes
Date:  September 16, 2019 @ 6:30 p.m.
Location:  Town Hall – 3rd Floor Conference Room

Attendance: Melony Brady-Shanley, Doug Pfenninger, Dr. Dutton, Nora Mocarski, Kristin Peterson, Cheryl McGlynn, Chris Royer, Michelle Hintz

  1. Call to order - 6:33 p.m.
     
  2. Roll call
     
  3. Business - Nora Mocarski made a motion to go to Executive Session, 2nd Cheryl McGlynn
     
  4. Executive Session
    a.         Meeting to discuss potential upcoming negotiations.

     
  5. Adjournment - Cheryl McGlynn motion to adjourn 8:15 a.m. 2nd by Kristin Peterson

Standing Committee Minutes 2019-2020

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting MINUTES

Date: Tuesday, September 24, 2019, 6:30 PM

Location: Pearson Middle School, 2 Wetmore Ave, Winsted, CT 06098, USA

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe, Chris Royer

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School, R. Fields, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order at 6:30 pm.

 

  1. Roll Call 


PRESENT: Kristin Peterson, Alexandra Propfe, Chris Royer, Nora Mocarski, Doug Pfenninger

DISTRICT STAFF PRESENT: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School

 

  1. Open Issues
    1. Review of Professional Development plan for the year for those absent at retreat
      1. Handout of Winchester Public Schools Professional Development Plan for 2019-2020 was discussed.
      2. The theme for PD this year is “discourse” and strategies were discussed including, but not limited to, the development of norms and good listening habits and skills including deeper analysis and comprehension that foster longer conversations over text.

 

    1. Scheduled classroom walkthroughs
      1. The State Department of Education walked through classrooms today, 9/24, and the report was very positive. Feedback, both warm and constructive was shared.

 

    1. Discussion of possible social studies curriculum
      1. Difficult to find time in the curriculum to embed a systematic program. However, there are ways in which the curriculum brings in some social studies skills in PreK-6.
      2. Nora to send examples of a systemic social studies program for Melony and others to examine.

 

  1. Adjournment at 7:18 pm
    1. MOTION: K. Peterson, Second: Chris Royer → U

Winchester Board of Education

Type of Meeting: Finance Committee Meeting MINUTES

Location:  Pearson School

Date:  Tuesday, September 24, 2019 @ 8:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent,

Absent:  Nancy O’Dea-Wyrick, Director of Finance

Invitees:

Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Shana DeVaux, Chris Royer, Richard Dutton, Alexia Propfe, Cheryl McGlynn, and Kim Roy.

 

Call to order at 7:59 pm.

  1. Roll call

Present: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Richard Dutton, Alexia Propfe

 

District Support Staff: M. Brady-Shanley, Superintendent, B. Silverio, Principal of Pearson School

 

  1. Approval of Agenda

MOTION to add “Shared position” to “New Business” on the agenda. First: M. Hintz, Second: D. Pfenninger → Unanimous.

  1. New Business          
    1. Update on Commissioner’s Network/Alliance Grants Impacts

            Commissioner and Alliance Network grants have been approved for Batcheller and Pearson

    1. Shared position discussed
  1. Adjourn

            MOTION to adjourn at 8:20 pm - First: M. Hintz, Second: K. Peterson → Unanimous.

Winchester Board of Education

Type of Meeting: Policy Committee Meeting MINUTES

Location: Pearson School

Date:  Tuesday, September 24, 2019 @ 7:15 p.m.

 

Meeting Facilitator: Michelle Hintz

Invitees: D. Pfenninger, N. O’Dea-Wyrick,  M. Brady-Shanley, N. Mocarski, S. DeVaux, C. McGlynn, A. Propfe, R. Dutton, and C. Royer

  1. Call to order at 7:30 pm.
     
  2. Roll call

Present:  D. Pfenninger, N. Mocarski, A. Propfe, R. Dutton, K. Peterson, M. Hintz

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School

 

  1. Approval of minutes from the last meeting

 

MOTION: A. Propfe, Second: M. Hintz → Unanimous.

  1. Open Issues

None.

  1. New Business
    1)      Policy #3520.14 - Cybersecurity

MOTION to TABLE until October 3, 2019: First: N. Mocarski, Second: A. Propfe →     

Unanimous.


2)         Policy #5131.81 - Cellular Phones/Electronic Communication Devices

MOTION to move 5131.81(a) WITHOUT regulations to the FIRST READ: First: M. Hintz, Second: A. Propfe → Unanimous.


3)         Policy #5132 - Dress and Grooming

MOTION to move to FIRST READ: First: A. Propfe, Second: M. Hintz → Unanimous.


4)         Policy # 3281.2(a) – Crowdfunding

MOTION to move 3218.2(a) WITH the form attached to the FIRST READ: First: D. Pfenninger, Second: A. Propfe → Unanimous.


5)         Review of packet #1 of 2019-2020

MOTION to TABLE to next Policy Committee meeting: First: N. Mocarski, Second: M. Hintz → Unanimous.


6)         Damage Amendment to Computer Policy

MOTION to TABLE to next Policy Committee meeting: First: M. Hintz, Second: D. Pfenninger → Unanimous. 

  1. Adjourn

            MOTION to adjourn at 7:58 pm. First: M. Hintz, Second: K. Peterson → Unanimous.

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING MINUTES
Monday, September 30, 2019, AT 6:00 PM
HICKS ROOM – TOWN HALL

Meeting Facilitator:  Steven Frazier, Chair
Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.         Attendees - Dale Denning, Candy Perez, Tony Sandonato, Steve Frazier, Doug Pfenninger, David Carter, Nancy O’Dea-Wyrick, Norman Kelly, Bruce Stratford, Steve Vaill, Melony Brady-Shanley, Michelle Hintz (late arrival)

II.         Agenda Review – Added items:

 

c)  Approval of invoices

d)  Committee Membership Discussion

III.       Public Comment - None

IV.       Business

 

            a)    Process and Next Steps – Mel took the committee through the visit from Kosta Diamantis, Director construction Management Connecticut Department of Administrative Services, last week they walked the Hinsdale Facility. Melony also read the follow-up letter from Kosta dated September 30, 2019, stating that “It is with great pleasure that I will recommend to the Governor, Commissioner of the Department of Administrative Services, and as the session begins the legislature to support your project which I am placing on the priority list.” A copy of the letter is attached. Mel requested permission from the committee to release the letter which was approved. Vaill motion, Carter second, approved unanimously.

Silver Petrucelli has requested a date for the Department of Environmental Protection pre-approval meeting.

Candy reinforced the importance of public communication as this process unfolds.

 

b) Timeline – Mel took the committee through the timeline of starting working drawings to occupancy as follows:

  • Complete Design 7 months
  • State Review 1 month
  • Bid Process 3 months
  • Construction 16 months
  • Move-in 1 month

Tony expressed concern about the time to complete the design.

Steve V asked when the work on the drawings could start, and Mel responded that it would be determined by the Board of Selectmen.

 

The discussion produced questions for Melony to ask Kosta Diamantis:

  • How many priority projects will be forwarded for this year?
  • In the last three years, how many projects were forwarded on the priority list and how many got funded? 
  • Have any projects in the past three years not received funding? 
  • Do you see any issues with Governor Lamont holding up bond meetings in the future? Could this be a potential issue for us?

c) Approve Invoices – Nancy took the committee through the invoices

  •  6/1/19 Reimbursable expense from Silver Petrucelli $394.17.
        Hintz motion, Carter second, approved unanimously
  • 8/16/19 Information Boards for the Project from Goulet Printery $240.00.
         Sandonato motion, Denning second, approved unanimously.
  • 9/1/19 Reimbursable expense from Silver Petrucelli $30.33.
         Carter motion, Sandonato second, approved unanimously.

d) Committee Membership – Mel outlined the time commitment going forward for this type of project. All committee members are willing to stay onboard. Mel was encouraged to ask a parent of one of our youngest students to join the committee.

           

V.   Adjourned at 7:02 PM