Agendas & Minutes

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: September 14, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl   McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the town hall

 I.         Call to order:

II.         Pledge of Allegiance:

III.        Roll call:

IV.        Agenda Review Discussion Possible Action:
            a)  Regular Board of Education Agenda:  September 14, 2021

V.         Comments from the Chairman:

VI.        Presentations:
            a)  NWEA / ICA Assessments – M. Brady-Shanley

VII.       Public Hearing:
            Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
            Students or community members should be defamed within a public comment.

VIII.      Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – August 17, 2021        

 IX.       Gilbert Report from Board of Education Representative:

  X.       Correspondence to the Board:
            a) Letters of Resignation        

XI.        Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY22
            f)   Monthly Hinsdale Report
            g)  Year-End Projection FY21           
            h)  Executive Order Update 13d – COVID and Mask Update

XII.       Board Action Items:
            a)  New Hires

            b)  Approve Dime Oil Contract for up to 20,000 gal
            c)  Field Trip Request for Family Resource Center

XIII.      New Business Discussion and Possible Action:        

XV.      Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 17, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl   McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask required at the town hall

 I.         Call to order:

II.         Pledge of Allegiance:

III.        Roll call:

IV.        Agenda Review Discussion Possible Action:
a)       Regular Board of Education Agenda:  August 17, 2021

V.         Comments from the Chairman:

VI.        Presentations:
            a)  New WPS Employees

VII.       Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
Students or community members should be defamed within a public comment.

VIII.      Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – June 8, 2021
            b)  Minutes of Special Meeting – June 22, 2021
            c)  Minutes of Special Meeting – July 20, 2021

 IX.       Gilbert Report from Board of Education Representative:

  X.       Correspondence to the Board:
            a) Letters of Resignation
            b) Letter from Melissa Patterson Received August 3, 2021 – Mask Concerns

 XI.       Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Gilbert Enrollment & Grade Level Enrollment
            d)  Monthly Budget Summary - FY22
            e)  Year-End Report FY21
            f)   Monthly Hinsdale Report  
            g)  WPS Reopening Protocols                                               

XII.       Board Action Items:
            a)  New Hires
            b)  Review and Submission of the ARP ESSER Grant - $1,609,745.00      
            c)  Board of Education Goals for 2021-2022
            d)  COVID Special Ed Stipend Grant - $20,000.00
            e)  CHAMPS After School Grant - $200,000.00
            f)   FRC COVID Summer Program Grant - $18,800.00
            g)  School Readiness Quality Enhancement Grant - $3,881.00

XIII.      New Business Discussion and Possible Action:
            a)  Discussion of Maintenance Building at the Hinsdale School
            b)  Discussion of additional space for Special Education and Preschool
            c)  Discussion of HVAC needs at Pearson School

XV.      Adjourn:

Winchester Board of Education
Type of Meeting: Board of Ed Retreat – Special Meeting
Date:  Tuesday, July 20, 2021 – 8:30 a.m.
Location:  178 West Street Winchester, CT

I.      Call to order

II.      Roll call

III.     Business
         a)   Board of Education Annual Working Retreat

IV.     Adjournment

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: September 14, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the Town Hall

 I.         Call to order @ 7:01pm

II.        Pledge of Allegiance.

III.       Roll call:

BOE PRESENT: M. Hintz, R. Dutton, N. Mocarski, D. Pfenninger, T. Sundie, C. McGlynn, A. Propfe, K. Peterson

BOE ABSENT: Shana DeVaux (unexcused)

Central Office Present: Superintendent Melony Brady-Shanley, Nancy O'Dea-Wyrick, Director of Business Services & Finance

Administration Present: Principal B. Silvero, Principal R. Fields

IV.       Agenda Review Discussion Possible Action:

            a)  Regular Board of Education Agenda:  September 14, 2021

                        To add under "Action Items" discussion about "Trunk or Treat."

To add under "Action Items" appointment of Winchester Board of Education Members to the WEA Teacher Negotiation Committee

To add to "Correspondence," the letter received to the Winchester Board of Education from the State Department of Education

V.        Comments from the Chairman:

Winchester Board Chair D. Pfenninger recognizes and commends the Winchester community's fortitude and dedication in mitigating factors, including the wearing of masks, to help ensure that our students are physically in school, and thus, benefitting from an in-person education. He also recognizes and thanks students for being resilient in overcoming obstacles and making decisions based on the community's needs.

VI.       Presentations:

            a)  NWEA / ICA Assessments – M. Brady-Shanley [HANDOUT]

Four major reasons were provided for the inquiry into which assessment tool would be the best for the district. The first few steps in selecting the assessment products were described, and a list of "pros and cons" of each of the three products under examination was shared. The rationale for the final selection of the assessment tool was presented. In summary, it was deemed that NWEA will be the final assessment tool. The Board presented the final rationale, including the general layout of the next steps entitled, "Three-Prong Approach."

A review of the effectiveness of NWEA shall be made by the Fall of 2022.

VII.     Public Hearing:

            Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students or community members should be defamed within a public comment.

Jeannette Brodeur introduced herself, provided her background, and stated that she was running for the Winchester Board of Education in the November 2021 Elections.

Renee Waldron introduced herself, provided her background, and stated that she was running for the Winchester Board of Education in the November 2021 Election.

An unidentified person asked if the remediation provided by Khan, an online platform as part of the "Three-Prong Approach" as outlined with the NWEA presentation, was during home or at school hours. Superintendent MBS replied that it is a combination of both, at school, during time built into the school's schedule called "WIN" (What I Need Now), and at home as students have district laptops that provide access.               

VIII.      Consent Agenda Items Discussion Possible Action:

            a)  Minutes of Regular BOE Meeting – August 17, 2021

MOTION to accept the Minutes of the Regular BOE Meeting dated August 17, 2021

First: C. McGlynn Second:  T. Sundie  → 7-0-1

 IX.         Gilbert Report from Board of Education Representative:

Winchester BOE representatives who sit on the Gilbert School Corporation reported that both districts are looking to secure a date at the end of September to discuss common goals and objectives. The Board was reminded that Gilbert Head of School Mr. Shugrue was hired on July 1, 2021, and has since conducted many meetings. Gilbert conducted a successful summer program using ESSER funds for intervention. Specific students were sent invitations. Negotiations are currently underway for the teacher's contract with the Gilbert Education Association. Gilbert is having difficulty filling math positions. Fall sports are underway. Masks are required for indoor sports. The auditorium roof repair is underway.

Gilbert has decided to stay with Attorney Bezz in his new firm. There will no longer be weekly robocalls. Instead, the website will be updated and be used as an important mode of communication. However, this topic is also on the Gilbert School Corporation agenda for 9/15/2021. An open house was conducted via "bingo-style" to reduce crowding in the hallways in light of COVID. It was estimated 30-40% of parents were present.

  X.         Correspondence to the Board:

            a) Letters of Resignation   

The letters of Annamari Curtiss, Speech-Language Pathologist, Lyndsey Rizk, Special Education teacher, and Heather Miller, RN Nurse, were summarized by Superintendent Brady-Shanley.                

                        MOTION to accept the three letters of resignation with regret.

                                    First: R. Dutton, Second: K. Peterson → U.

            b) Letter from the STATE BOARD of education dated September 2021

The letter was read into the record. It acknowledged the importance of in-person instruction as critical for student success. It also recognized the critical importance of mitigation efforts underway that support "safe and healthy school environments."

Charlene Russell-Tucker has officially been appointed Commissioner of Education for the Connecticut State Department of Education. 

XI.       Superintendent's Reports & Action Items Discussion Possible Action:

            a) Superintendent's Report

                        Pages 10-11 were read into the record.

Working to reduce the impact of the shortage of bus drivers that exists across the State of Connecticut

The work with Head of School Mr. Shugrue has been very positive and collaborative.

            b)  School Enrollment

                        There is an increase in enrollment of 20 students in the district as of September 1, 2021.

This represents the largest enrollment in the last six years. Today it is 564. Increases are largely from families that have moved into Winsted.

                        Kindergarten is currently at 98. "67" on page 12 is a typo.

            c)  Chronic Absences

                        August data was reviewed on page 13.                   

            d)  Gilbert Enrollment & Grade Level Enrollment

                        424 Gilbert enrollment

            e)  Monthly Budget Summary - FY22

The district Appropriated Budget is "in the black" at $16,417 for this fiscal year 2022, as reported on page 16 of this report.

The Projected Year-End Grant is $712,075 as of this August 31, 2021 report.

            f)   Monthly Hinsdale Report

Report on page 19 of the packet was read into the report. We are in good shape with ordering materials, having planned way ahead for these items.                   

            g)  Year-End Projection FY21  

                        The year has closed at $278,315. This is the final report.

            h)  Executive Order Update 13d – COVID and Mask Update

                        Executive Order 13d was discussed.

After September 21, 2021 - per Executive Order 13d, WBOE employees and contracted individuals that have contact with students must either be 1) fully vaccinated, OR 2) religiously OR 3) medically exempt. If #2 and/or #3, persons must submit to weekly COVID testing. Persons that are neither #1, 2, or 3 cannot be hired by the Winchester Board of Education going forward.

Reiterated that masking is required in our public schools per the Governor's Executive Order. There have been no compliance issues inside the building.

The State of Connecticut will be issuing directives related to Addendum 5: That is, if students exhibit COVID-related symptoms, the ask is that students do not come to school. Superintendent MBS was already acting in this way.

Students can get a Rapid Test free of charge inside the School-Based Health Center if they exhibit symptoms. However, parents have to be present. It will be administered in the parking lot in Pearson for all students K-6. School-Based Health Center and grants for COVID are expected to fund this procedure.

Superintendent MBS shared community statistics of vaccinated individuals to date:

            Ages 12-17 - 34% vaccinated

            Ages 18-24 - 40% vaccinated

            Ages 25-44 - 51% vaccinated

            Ages 45-64 - 59% vaccinated

            Ages 65+    - 91% vaccinated

            SOURCE: Torrington Area Health Department

And Winchester has the 4th lowest vaccination rate in the group of 45 towns.

There are 18 different vaccination sites around the State of Connecticut.

It was also noted that the 12-17 age group is the group that impacts our middle and high school. And only 34% of these students are vaccinated.

The statistical analysis here means vigilance against household and community spread is important and mitigating factors are critical to this end.

A COVID vaccination clinic will be available locally on September 18, 2021, from 10 am to 5 pm

XII.     Board Action Items:

              a)  New Hires

                        New hires, as presented in the BOE packet, were reviewed. Pp 26-35.

            b)  Approve Dime Oil Contract for up to 20,000 gal

                        RFP for Dime Oil out of Winchester. Klebe Oil also submitted a bit.

MOTION to approve Dime Oil to deliver oil at $2.32 per gallon for July 1, 2021, to June 30, 2021, up to 20,000 gallons.

                                                First, M. Hintz, Second: K. Peterson → U.

            c)  Field Trip Request for Family Resource Center

Field trip to Rowley Field Park, Oakdale/Glendale Ave. Park, Brodie Park, Susan Grossman Walking Trail, People's State Park, Platt Hill State Park. Families are to meet their students at these locations  All families are welcome

                                    MOTION to approve the field trips requested as presented.

First: M. Hintz, Second: C. McGlynn

XIII.    New Business Discussion and Possible Action:

Informational: There will be a "Trunk or Treat" on Saturday, October 30, 2021, from 5:30 to 7:00 pm. Cars must arrive by 5 pm to be decorated.  The rain date is Sunday, October 31, 2021. The rain date starts at 4:30 - 6 pm.  Looking for members of the BOE to participate.The Winchester BOE will not be funding this event.

Winchester Education Association is about to begin negotiations for the teacher's contract. Meetings will be held on October 6, Oct 13, 18th, 3:30 to 6:30. The location will be at Town Hall, 3rd floor. There is a call for at least one Winchester BOE member to participate. Preferably two.

The following Winchester Board of Education members who volunteered without objection are:

            Doug Pfenninger

            Kristin Peterson

Tara Sundie - as a tentative alternate.

XV.     Adjourn:

                        MOTION to adjourn at 8:50pm

                                    First:  C. McGlynn, Second: M. Hintz

Minutes submitted by: N. Mocarski, Winchester Board of Education Secretary.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: August 17, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask required at the town hall

 I.         Call to order:

                        Call to order at 7:02pm

II.        Pledge of Allegiance:

III.       Roll call:

Present: Nora Mocarski, Kristin Peterson, Richard Dutton, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

                        Absent: Michelle Hintz, Alex Propfe, and Shana DeVaux

IV.       Agenda Review Discussion Possible Action:

a)  Regular Board of Education Agenda:  August 17, 2021

Motion to add correspondence from Ms. Jessica Duff under "Correspondence to the Board."

            First: K. Peterson, Second: R. Dutton → U.

Motion to discuss an invitation to all the teachers from Batcheller for the "Beam Signing" activity tomorrow at 8 am. This is to sign the last beam that is going into Hinsdale

            First: K. Peterson, Second: R. Dutton → U.

Motion to move "Correspondence" to the end of the agenda

                                    First D. Pfenninger, Second: C. McGlynn

Motion to add correspondence from Ashley Totino under "Correspondence to the Board."

                                    First: T. Sundie, Second: D. Pfenninger → U.

V.        Comments from the Chairman:

                        None

VI.       Presentations:

                        a)  New WPS Employees

Six new teachers attended the meeting in person and were introduced to the Board of Education. The backgrounds of three other new teachers was also read into the record. Pages 3-4 of the Board packet.

VII.     Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students or community members should be defamed within a public comment.

            None.

VIII.      Consent Agenda Items Discussion Possible Action:

            a)  Minutes of Regular BOE Meeting – June 8, 2021

            b)  Minutes of Special Meeting – June 22, 2021

            c)  Minutes of Special Meeting – July 20, 2021

Motion to approve all minutes a), b), and c) with changes to page 10 of the "Minutes of Special Meeting - July 20, 2021" (Summer Retreat) under Item "2-a-i" to spell "Batcheller" correctly, under Item "3-a-i" to spell Padin and Shugrue correctly, and 3a i: Talking points. 8 a) i: Sundie

                       First: Kristen, Second: Doc -- > U.

 IX.         Gilbert Report from Board of Education Representative:

Members who serve on the Gilbert Board: K. Peterson, D. Pfenninger, R. Dutton reported on the following:

Mr. Shugrue's presentation of the Gilbert School Improvement Plan was quickly summarized. The impression was that the presentation was well organized, covering relevant issues, and was very informative. Standardized scores were discussed, and an increase of 10% in student performance was established for next year. Gilbert is still looking for two math teachers. Gilbert is in the beginning steps of a self-examination. The meeting was convivial, and leadership was open to hearing people's concerns. Mr. Shugrue spoke optimistically of working with all regional superintendents.

X.           Correspondence to the Board: Item MOVED TO Item XIV of this agenda from Motion made in

              "Agenda Review"

            a) Letters of Resignation

            b) Letter from Melissa Patterson Received August 3, 2021 – Mask Concerns

 XI.      Superintendent’s Reports & Action Items Discussion Possible Action:

            a)  Superintendent’s Report

                        Page 21 was read into the record

            b)  School Enrollment

Superintendent MBS reports an increase of K to 99 students. We hired an additional teacher for a total of five kindergarten teachers.

Total nexus is now at 691.

14 students will come back to WPS who were homeschooled in 2020-21. Eight students will remain homeschooled for 2021-22.

            c)  Gilbert Enrollment & Grade Level Enrollment

                        Projected to be 424

            d)  Monthly Budget Summary - FY22

                        Projection of being “in the black” of $20,236

            e)  Year-End Report FY21

Working out on closing FY21. We are at approximately $263,293, and we are pushing hard to close out FY21 at the end of August. Shipping is a problem. Hard close is scheduled for September 2021 for FY21.

The state has been more lenient in carrying over grant monies at approximately $400,000. See page 29 of the Board of Education packet.

ESSER II (approximately $850,000) is not included.

Food services have broken even (page 31 of Packet)

            f)   Monthly Hinsdale Report 

See images on page 32 of Board Packet. Foundation of the new building is entirely in. The last steel beam will be placed tomorrow. The culvert/stream is now open. Ductwork is being installed, a new wall for the LMC is going into place, bathrooms are being worked on, and the concrete is cut for the sanitation line.

A question about the possible impact of recent heavy rains: MBS responded that the contractors engaged in "dewatering" meditations, but there were no other issues related to heavy rains and the project.

            g)  WPS Reopening Protocols           

Superintendent MBS led two in-person meetings on our WPS Reopening Protocols that occurred, and one of these two was also online.

Governor Lamont's Executive Order on masking is in place, and our district will follow this order for the safety of our students, faculty, and staff. 

If a parent insists on not wearing a mask, we hope to engage and work with the family to move towards this requirement. And parents may also choose to disenroll their children. Of course, we would discourage this and prefer that all students stay in our district.

XII.     Board Action Items:

            a)  New Hires

New hires were announced. See Board Packet pages 38-51.

For clarification, Carlson and Heller will be paid per General Budget

            b)  Review and Submission of the ARP ESSER Grant - $1,609,745.00  

ARP ESSER stands for "American Rescue Plan Every Student Succeeds…." - This is a grant from the COVID response. This has restrictions on its spending. 20% of the monies must go to academic recovery, and 80% must go to other specifics (see page 52 of Packet).

The grants listed here all have deadlines in which to spend all funding.

MOTION to approve "ARP ESSER Grant" ($1,609,745.)

            First: C. McGlynn, Second: T. Sundie → U.

d) COVID Special Ed Stipend Grant - $20,000.00

MOTION to approve “COVID Special Ed Stipend Grant” ($20,000)

            First: K. Peterson, Second: R. Dutton → U.

                        e) CHAMPS After School Grant - $200,000.00

MOTION to approve "CHAMPS After School Grant" for $161,000, a $61,000 increase to our CHAMPS program with the change to the monetary amount from $200,000 to $160,000.

            First: T. Sundie, Second: K. Peterson → U.

                        f) FRC COVID Summer Program Grant - $18,800.00

MOTION to approve the "FRC COVID Summer Grant" for $18,800.

            First: C. McGlynn  Second: T, Sundie → U.

                        g) School Readiness Quality Enhancement Grant - $3,881.00

MOTION to approve the "School Readiness Quality Enhancement Grant for $3881.

            First: K. Peterson, Second: C. McGlynn

            c) Board of Education Goals for 2021-2022

MOTION to approve the 2021-2022 Board of Education Goals as presented on pages 53-54 of the Board Packet

                                    R. Dutton, C. McGlynn → U. 

XIII.    New Business Discussion and Possible Action:

            a)  Discussion of Maintenance Building at the Hinsdale School

Since the district will lose access to the "Red Barn" storage at Batcheller once the school becomes the town's property once Batcheller no longer serves as a school, Superintendent MBS proposes to create some maintenance facility at Hinsdale to house district equipment.

                 b)  Discussion of additional space for Special Education and Preschool

The district needs space for the "Birth to Five" program, tutoring for suspended students if required, and other program development, as well as for four staff members. Superintendent MBS proposes to use the Bank of America for increasing special education needs. Minor renovations would be needed.

MOTION to have D. Pfenninger and Superintendent MBS to attend the BOS meeting on September 7, 2021, to discuss the possibility of using the Bank of America for the space needed for the Special Education program of the Winchester Public School.

First: R. Dutton, Second: C. McGlynn → U.

                c) Discussion of HVAC needs at Pearson School

Proposal is to provide whole-school HVAC, which would be in alignment with Hinsdale. The first part would be a study, then drawings to move towards a full-building HVAC

 XIV.   Correspondence to the Board:

            a) Letters of Resignation

                        Letter of resignation was read and accepted with regret from Sam Carpinello                    

                        Letter of resignation was read and accepted with regret from Kayla King

                        Letter of resignation was read and accepted with regret from Kishana Pinnock

            b) Letter from Mellissa Patterson Received August 3, 2021 – Mask Concerns

Letter concerning masking from Mellissa Patterson was read into the record from Board Packet pages 15-20.

                        c) Letter from Jessica Duff Received August 5, 2021, via email  - Mask Support

                                    Letter concerning masking from Jessica Duff was read into the record.

                        d) Letter from Ashley Totino Received August 6, 2021, via email - Concerned Parent

                                    Letter concerning masking from Ashley Totino was read into the record.

XV.     Adjourn:

                        MOTION to adjourn the meeting at 9:02 pm

                                    First: C. McGlynn, Second: K. Peterson → U.

Winchester Board of Education
Summer Retreat
July 20, 2021 - MINUTES

Invitees: Alexandria Propfe, Cheryl Heffernan, Doug Pfenninger, Kristin Peterson, Melony Brady-Shanley, Michelle Hintz, Nora Mocarski, Richard Dutton, Alex Propfe, Tara Sundie, and Shana DeVaux,

Attendees: Cheryl Heffernan, Doug Pfenninger, Richard Dutton (9:05), Nora Mocarski, Melony Brady-Shanley, Alexandria Propfe, Kristin Peterson, and Tara Sundie

Absent Excused: M. Hintz (excused) and S. DeVaux (unexcused)

1.      Roll call at 8:40 am.

a.       Cheryl Heffernan, Doug Pfenninger, Richard Dutton (9:05), Nora Mocarski, Melony Brady-Shanley, Alexandria Propfe, Kristin Peterson, and Tara Sundie

2.      Communication with parents and creation of an inclusive environment

a.       Discussion of "reinventing" how to include parents in the partnership between school and home and in helping communicate to parents aware of "what is happening" in the classrooms, which has been made possible because of numerous changes under COVID.

                                                      i.            Possible ideas - monthly newsletter, meet and greet August 24, Parent grade-level meetings (curriculum and expectations) instead of Open House, whole grade-level parent meeting, looking into a possible fourth half-day for parent-teacher conferences; the goal is to use data in these conversations, Hybrid options for parents (online meeting and in-person), Pick-a-time?; Once in fall and/or spring, allowing parents to observe a lesson "Open Instruction Day"; Fitness and Health night at Bachelor,

                                                      ii.            MBS invites parents to sit down with her to brainstorm ideas - T. Sundie was invited to ask the parents she knows to brainstorm with her at a future meeting.

b.      Note that parent-classroom volunteers must be fingerprinted (over $100. per person) - proposed monies to be made available for defraying these costs via PTO. Chaperones are exempted.

 

3.      Relationship with The Gilbert School Corporation and the Winchester Board of Education

a.       Doug, Doc, Kris, T. Paden to attend the Gilbert School Corp meeting on Wednesday, July 21, 2021, to introduce themselves to the new school leader, Mr. Greg Shugru

                                                        i.            Taking points for July 21, 2021: Positive conversation over hopes for a renewed relationship between the Gilbert School Corp and the Winchester Board of Education

4.      Discussion of long-term district configuration

a.       Movement to reconfiguration - Building spaces with regards to the growing population, was discussed

b.      Survey for Interest - Possible Fall Parent survey for Winchester families

5.      Share-out of Administrative Retreat from Friday, July 16, 2021

a.       School Improvement Plan was discussed, including

                                                        i.            Reestablishing TAG for Grades 4-6 at Pearson,

                                                      ii.            PD focus on formative data analysis protocols and the establishment of a district-wide data team

1.      Social-Emotional training shall continue

                                                    iii.            To expand Classroom Walk-Thrus to include teachers

                                                    iv.            The development of the PreK-6 social studies curriculum, including discussion of how to include this into the school schedule

                                                    v.            Convocation @ Pearson on Monday, August 23, 2021 - Board members are encouraged to attend. D. Pfenninger to make a short speech.

6.      Update of the BOE Goals (MBS to provide a copy)

a.       Assessment of goals. NOTE these pre-COVID goals

                                                        i.            Instruction - "Pass" on a, c, and d. B was not allowed

                                                      ii.            Community & Climate - "Pass" on a, b, and c

                                                    iii.            Operational Goals - "Pass" on a, b, and c

b.      Edits - Focus Areas

                                                        i.            Instruction

1.      Keep a-c and drop d

2.      Add new "d" - "Investigate and select a social studies curriculum that will enhance the overall WPS academic program."

a.       Assessment of Focus Area: "Selection of a PreK-6 curriculum for implementation in 2022-23."

                                                      ii.            Community & Climate Focus Areas

1.      Keep a - d

2.      Add one, called "e" on the Gilbert School Corp: "Increase collaboration and continuity with The Gilbert School Corporation and The Gilbert School."

a.       Assessment of Focus Area: Regular WBOE reports to the Gilbert School and routine administrative interaction (instructional, financial, and PD).

                                                    iii.            Operational Focus Areas

1.      Keep a - c. 

2.      Add a new "d" because of construction on Hinsdale: "Ensure the readiness of the Hinsdale School project for the opening in August of 2022 while investigating additional programmatic opportunities."

a.       Assessment of Focus Area: Successful and timely opening of Hinsdale.

b.      Assessment of Focus Area: Monthly progress report regarding the progress of Hinsdale

c.       Assessment of Focus Area: Analysis of the needs for opportunities for any programmatic expansion.

3.      Add new "e" - ESSER and ARP (Rescue Plan): "Develop a strategic and methodical analysis of identifying capital and instructional projects that can be used by the ESSER and ARP Funds.''

a.       Assessment of Focus Area: "The approval of the grant and appropriate spending of funds aligned with the approved targets and goals."

7.      Discussion of current issues related to curriculum (MBS to provide a statement from CAPSS)

a.       Statement from CAPSS was reviewed.

8.      Adjournment

a.       MOTION to adjourn at 12:24 pm

                                                        i.            First: K. Peterson, Second: T. Sundae → U.

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, September 20, 2021 @ 6:00 p.m. RESCHEDULED TO Monday, Septeber 27, 2021 @ 6:00 p.m. 
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1.    Project update

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

4.    Review of pending items and/or change order proposals.

5.    Update for environmental monitoring, materials testing and commissioning services.

6.    Phase 2 and 3 – FF+E and Playground phases

7.    Review of current invoices.

Adjournment:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, August 16, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1.    Project update

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

4.    Review of pending items and/or change order proposals.

5.    Update for environmental monitoring, materials testing and commissioning services.

6.    Review of current invoices.

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, August 9, 2021 @ 6:00 p.m.
Location: Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird, M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea, C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment:

Business:

1.    Discussion of above ceiling electrical relocation work/proposal

2.    Discussion of existing sanitary line condition/replacement proposal

Adjournment

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, July 19, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird, M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea, C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order: 

Roll Call: See above 

Agenda Review:
1.      Review of Hinsdale School Renovation Committee Meeting Agenda – July 19, 2021

Public Comment: 

Business:

Project update

Current progress, construction activity

Look ahead this month early next

Review of open/pending items and change order proposals (1-4)

Review of environmental monitoring services, raise not-to-exceed (NTE) limit

Review of current invoices

Adjournment: 7:05 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date:  Monday, August 16, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair (x)
                                 Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (x), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (), D. Pfenninger (), B. Stratford (x), S. Vaill (x), R. Field (x),

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

1.    Motion to add the following invoices to the agenda - Steve Vaill, 2nd Dave Carter - U.

a.    TestCon - Invoice 11142 - $3,203.70

b.    Silver, Petrucelli - Invoice 21-1514 - $25,997.08

c.    Horizon - Invoice R2021z-023-4 - $630.00

d.    Horizon - Invoice R2021z-023-5 - $1,260.00

2.    Motion to add financial report to the agenda - Dave Carter, Steve Vaill - U.

3.    Motion to add G802 - 12 - $308.00 (flagging for the wetlands) - Dave Carter, Norman K - U.

4.    Motion to add Montagno August Invoice - #3 - $634,617.35 - Dave Carter, 2nd Dale Denning - U.

Public Comment: Mr. Pettit - Relay of Phone Conversation with Melony Brady-Shanley

Business:

1.    Project update

a.    Most trades are on the site at this point.

                                      i.        Demolition - most of the original building is demolished

                                     ii.        Saw cutting the slab for the sanitary line

                                    iii.        Demolition of the electrical conduit

                                   iv.        Steel will be up by the end of the week

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

a.    Steel, decking installed

b.    Standing up the exterior walls over the next three weeks

c.    Trenching of the sanitary line (6 wks to complete)

d.    Ductwork installation

e.    Plumbing and electrical installs

f.     Piers and footings over by the curved wall on the old building demolition area

g.    Waterline and fire line permit in progress

4.    Review of pending items and/or change order proposals.

a.    No change orders for action

b.    Pending Additional Information

                                      i.        Dewatering Change Order

                                     ii.        Rock Removal

                                    iii.        Replacement of Control Joints in the Building (soft joints in the building)

                                   iv.        Electrical in the slabs

                                    v.        Clarification of bathroom chase walls

c.    RFI’s

                                      i.        Masonry walls that are unsupported (walls were not toothed together)

                                     ii.        Duct penetrations (may need to add some structure)

5.    Update for environmental monitoring, materials testing, and commissioning services

a.    Materials testing is in the process - TestCon has been in the field. No issues have been noted to date.

b.    Environmental - All fees are within contract specifications

c.    Abatement - Close to completion

d.    Commissioning - Review of invoices

6.    Financial Report

a.    Bruce Stratford provided an update on the financials to date

                                      i.        All is tracking on time

7.    Review of current invoices.

a.    TestCon - Invoice 11142 - $3,203.70

                                      i.        Motion - Dave C, 2nd Steve Vaill - U.

b.    Silver, Petrucelli - Invoice 21-1514 - $25,997.08

                                      i.        Motion - Dave C, 2nd Norman K. - U.

c.    Horizon - Invoice R2021z-023-4 - $630.00

                                      i.        Motion - Dave C, 2nd Steve Vaill - U.

d.    Horizon - Invoice R2021z-023-5 - $1,260.00

                                      i.        Motion - Dave C., 2nd Steve Vaill - U.

e.    Montagno August Invoice - #3 - $634,617.35 - Dave Carter, Steve Vaill - U.

Adjournment: 6:43 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date:  Monday, July 19, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Meeting Facilitator:  Tony Sandonado, Chair (a)
                                 Dave Carter, Vice-Chair (p)

Invitees: M. Bird (a), M. Shanley-Brady (p), D. Denning (p), J. Kelly (p), M. Hintz (a), N. Kelly (p), N. O’Dea (p), C. Perez (p), D. Pfenninger (a), B. Stratford (p), and S. Vaill (p)

Call to Order: 6:06 PM

Roll Call: See above

Agenda Review:

1.      Review of Hinsdale School Renovation Committee Meeting Agenda – July 19, 2021

a.    Additional Invoices

                      i.        Victor Insurance - #S1964268 - $19,298.00

                     ii.        Silver, Petrucelli - #21-1275 - $11,226.00

                    iii.        TestCon - #11130 - $713.00

                   iv.        Langon - #LCT0600332 - $31,381.62

b.    Financial Report from the Town of Winchester - Bruce Stratford

            Motion by Norman Kelly: To add the invoices and the financial report from the Town of Winchester            

             2nd - Dale Denning - U.

Public Comment: No Public Comment

Business:

1.    Project update

●     Current progress, construction activity

○     Steve Savino from Montagno presented the construction update - complete with abatement, small area remains on the roof, demolition for the two-story section is underway, preparing for opening the waterway, interior sections are being selectively demolished, forms were placed for the addition today. The box culvert is not going to be available until November. When the river is uncovered, the school side of the restoration will be complete, and then the box culvert will be installed outside the school in the fall.

●     Look ahead this month to early next

○     Finish demolition, open walls will be closed, foundations will continue to be built, steel will be installed in August, front entrance steel.

2.    Review of open/pending items and change order proposals (1-4)

a.    Open Items

i.      Abatement contractor - Extra work in the section of the building that is being demolished.

ii.     Above ceiling coordination with the ductwork. Redesign of the ductwork to ensure minimal mechanical changes.

iii.    Electrical - Relocation of junction boxes, conduit, pull box. Conduit in the slab was found on 7/19/21.

iv.   Rock was found near the playground. It may not be an issue, but it is a discussion item.

b.    Change Order Proposals - Eligible for Reimbursement, and All funds will come from the contingency fund.

i.      Selective Demolition - Topping above the boiler room - $5,391.68

1.    Motion - Steve V., 2nd Norman Kelly U.

      Ii.   Vault Roof Drain Pipe was removed in construction - The reconstruction of the wall was not included in the original drawings - $1,835.70

1.    Motion - Dale Denning, 2nd Steve Vaill - U.

                             Iii.    Chase wall for a wall fire hydrant - $548.56

1.     Motion - Steve Vaill, 2nd Dale Denning - U.

                             Iv.    Demolition for Kiln Room - Removal of the cement pad - $560.00

1.    Motion - Dave Carter, 2nd Steve Vaill - U.

3.    Review of environmental monitoring services, raise not-to-exceed (NTE) limit

a.    Motion -  David Carter - To raise the not to exceed from $53,000 to $70,000, 2nd Steve Vaill, U.

4.    Review of current invoices

a.    Montagno - Invoice #2 - $669,857.25

i.      Motion - Steve Vail, 2nd Dave Carter, U.

b.    Silver, Petrucelli - Invoice 21-1275 - $42,607.62 (includes Langon previous approved on 7/19/21)

i.      Motion - Steve Vaill, Dave Carter, U.

c.    Victor Insurance Managers Inc. - Invoice #S1964268 - $19,298

i.      Motion - Dave Carter, 2nd Norman Kelly, U.

d.    Test Con Inc. - Invoice #11130 - $713.00

i.      Motion - Dave Carter, Steve Vaill, U.

5.    Financial Update from Bruce Stratford

a.    Revenues and Expenditures were shared out.

i.      Interim financing, reimbursements, and spending were reviewed.

ii.     Construction-related costs were reviewed

iii.    One payment to Montagno has been made and approved in June

iv.   All aspects are on target as planned

6.    Safety concerns

a.    No entry to the site.

b.    Bricks - 20 - Mel will coordinate. Bricks will be delivered to Jack Bourke.

Adjournment: 7:22 PM   Motion - Dave Carter, Dale Denning, U