Agendas & Minutes

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: January 11, 2022 @ 7:00 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

I.             Call to order: Pledge of Allegiance:

II.            Roll call:

III.           Agenda Review Discussion Possible Action:
               a)  Regular Board of Education Agenda:  January 11, 2022

IV.           Comments from the Chairman:

V.            Presentations:
               a)  Small Group Instruction PD

VI.           Public Comment:
               Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or                                 community member should be defamed within a public comment.

VII.          Consent Agenda Items Discussion Possible Action:
                a)  Minutes of Regular BOE Meeting – December 7, 2021
                b)  Minutes of Special Meeting – December 13, 2021
                c)  Minutes of Curriculum Meeting – December 14, 2021
                d)  Minutes of Finance Meeting – December 14, 2021
                e)  Minutes of Policy Meeting – December 14, 2021

VIII.         Gilbert Report from Board of Education Representative:

IX.            Correspondence to the Board:
                 a)  Letter of Resignation

X.             Superintendent’s Reports & Action Items Discussion Possible Action:
                 a)  Superintendent’s Report
                 b)  School Enrollment
                 c)  Chronic Absences
                 d)  Gilbert Enrollment & Grade Level Enrollment
                 e)  Monthly Budget Summary - FY22
                 f)   Monthly Hinsdale Report
                 g)  Updated COVID Guidelines

XI.             Board Action Items:
                 a)  New Hire
                 b)  Moving Bid Award (see documents)
                 c)  Connecticut Grown for Connecticut Kids Grant       

XII.          New Business Discussion and Possible Action:
                a)  Discussion of Winsted Water Department’s request for joint usage of Batchellers’s Red Barn

XIII.       Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

XIV.       Executive Session:
             a) Discussion of DRAFT Gilbert School and Winchester Public School Contract

XV.     Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: December 7, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall – Hicks Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the town hall

       I.          Call to order: Pledge of Allegiance:

      II.          Roll call:

     III.          Agenda Review Discussion Possible Action:
                   a)  Regular Board of Education Agenda:  December 7, 2021

    IV.           Comments from the Chairman:

    V.           Presentations:
                  a)  Screen and Stay Video
                  b)  WPS Staffing Information

  VI.           Public Comment:
                  Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or   
                  community member should be defamed within a public comment.

VII.           Consent Agenda Items Discussion Possible Action:
                 a)  Minutes of Regular BOE Meeting – November 9, 2021
                 b)  Minutes of Special Meeting –  November 30, 2021

VIII.          Gilbert Report from Board of Education Representative:

 IX.           Correspondence to the Board:
                a)  Letter of Resignations

 X.           Superintendent’s Reports & Action Items Discussion Possible Action:
                a)  Superintendent’s Report
                b)  School Enrollment
                c)  Chronic Absences
                d)  Gilbert Enrollment & Grade Level Enrollment
                e)  Monthly Budget Summary - FY22
                f)  Monthly Hinsdale Report
                g) Vision for Learning Update

 XI.          Board Action Items:
               a)  New Hires
               b)  Grant Submission - FRC ESSER II - $25,000 (see attachment)
               c)  Sole Source & Quote for Dugmore & Duncan, Inc.- $40,951.90 (see attachment)
               d)  Sole Source & Quote for R&B Installation of 29 Smart Boards at Hinsdale School  -      
                    $23,832.49 (see attachment)
              e)  Storage Facility Proposal
                   1.  The Barn Yard Quote - $80,497.00
                   2.  Earthworks Quote (foundation only) - $14,550.00
                   3.  Kloter Farms Quote - $67,804.00
              f)  Moving Bid Analysis Sheet

XII.        New Business Discussion and Possible Action:
              a)  Committee Assignments
              b)  Approval of Board of Education 2022 Meeting Calendar
              c)  Review of 2021-2022 Board of Education Goals

XIII.       Public Comment:
              Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or                               community member should be defamed within a public comment.

XIV.        Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Date: November 9, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall – Hicks Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the town hall

 I.        Swearing in of New Members

II.        Call to order:

III.       Pledge of Allegiance:

IV.       Roll call:

V.        Agenda Review Discussion Possible Action:
            a)   Regular Board of Education Agenda:  November 9, 2021

VI.       Comments from the Chairman:

VII.     Election of Officers - Winchester Board of Education Organizational Meeting
            a)  Election of Chairperson
            b)  Election of Secretary
            c)  Committee Assignments
                 1)  Policy Chair and Membership
                 2)  Curriculum Chair and Membership
                 3)  Finance Chair and Membership

VIII.    Presentations:
            a)  Winchester Kid Governor Presentation - Finalists will present their platforms

IX.       Public Comment:
Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

X.        Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – October 12, 2021
            b)  Minutes of Policy Meeting – October 26, 2021               
            c)  Minutes of Finance Committee Meeting – October 26, 2021
            d)  Minutes of Curriculum Committee Meeting – October 26, 2021
            e)  Minutes of Special Meeting – October 26, 2021

 XI.      Gilbert Report from Board of Education Representative:

 XII.    Correspondence to the Board:
            a)  CABE Liaison Newsletter      
            b)  Letter of Resignation        

XIII.     Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY22
            f)  Monthly Hinsdale Report

XIV.   Board Action Items:
            a)  New Hires
            b)  2022-2023 Academic Calendar
            c)  Review of the Furniture, Fixtures, and Equipment Package for Phase 2 of the     
                 Hinsdale School Renovation Project to be submitted to the Department of
                 Administrative Services.
            d)  Review of the Playground Package for Phase 3 of the Hinsdale School Renovation
                 Project to be submitted to the Department of Administrative Services.

XV.     New Business Discussion and Possible Action:    
            a)   Policy #4118.239(a) - COVID Vaccination Requirements - 2nd Read
            b)   CABE Training for Board of Education Members and the Superintendent - Potential   
                  available dates - 11/22, 11/23, 11/30, 12/1, 12/9, 12/14, 12/20, 12/21, 12/22
            c)   Pearson HVAC Discussion with Ken Eldridge from Silver Petrucelli & Associates
                  Inc.
            d)   Approve ARP IDEA 611 $54,747
            e)   Approve ARP IDEA 619 $5,235
            f)   Approve ESSER II SPED Recovery Activities $40,000
            g)  Approve ESSER II Bonus SPED Special Population Recovery $25,000
            h)  Approve ESSER II Bonus Dyslexia Recovery $16,250
            i)   Approve BOE to Request BOS to Deposit $307,274 into BOE Non-Lapsing Account

XVI.    Public Comment:
Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

XVII.              Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: October 12, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Blue Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl   McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the town hall

 I.         Call to order:

II.         Pledge of Allegiance:

III.        Roll call:

IV.        Agenda Review Discussion Possible Action:
            a)   Regular Board of Education Agenda:  October 12, 2021
 

V.         Comments from the Chairman:
            a)  Report on WPS/Gilbert Meeting on 10/5/2021

VI.        Presentations:

VII.       Public Hearing:
            Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
            Students or community members should be defamed within a public comment.

VIII.      Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – September 14, 2021
            b)  Minutes of Policy Meeting – September 28, 2021       

 IX.       Gilbert Report from Board of Education Representative:

  X.       Correspondence to the Board:
            a) Letter of Resignation         

XI.        Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY22
            f)   Monthly Hinsdale Report     

XII.       Board Action Items:
            a)  New Hires
            b)  Approval - Year-End Critical Needs Grant
            c)  Field Trips 3rd & 4th grade
            d)  Donation of $500.00 - ColdFire Mechanical LLC
            e)  Vision to Learn

XIII.      New Business Discussion and Possible Action:        
            a)  Policy #4118.239(a) - COVID Vaccination Requirements - 1st Read

XIV      Executive Session:                                                    
            a)  WEA Contract Negotiations Update

XV.      Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: September 14, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl   McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the town hall

 I.         Call to order:

II.         Pledge of Allegiance:

III.        Roll call:

IV.        Agenda Review Discussion Possible Action:
            a)  Regular Board of Education Agenda:  September 14, 2021

V.         Comments from the Chairman:

VI.        Presentations:
            a)  NWEA / ICA Assessments – M. Brady-Shanley

VII.       Public Hearing:
            Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
            Students or community members should be defamed within a public comment.

VIII.      Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – August 17, 2021        

 IX.       Gilbert Report from Board of Education Representative:

  X.       Correspondence to the Board:
            a) Letters of Resignation        

XI.        Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY22
            f)   Monthly Hinsdale Report
            g)  Year-End Projection FY21           
            h)  Executive Order Update 13d – COVID and Mask Update

XII.       Board Action Items:
            a)  New Hires

            b)  Approve Dime Oil Contract for up to 20,000 gal
            c)  Field Trip Request for Family Resource Center

XIII.      New Business Discussion and Possible Action:        

XV.      Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 17, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl   McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask required at the town hall

 I.         Call to order:

II.         Pledge of Allegiance:

III.        Roll call:

IV.        Agenda Review Discussion Possible Action:
a)       Regular Board of Education Agenda:  August 17, 2021

V.         Comments from the Chairman:

VI.        Presentations:
            a)  New WPS Employees

VII.       Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
Students or community members should be defamed within a public comment.

VIII.      Consent Agenda Items Discussion Possible Action:
            a)  Minutes of Regular BOE Meeting – June 8, 2021
            b)  Minutes of Special Meeting – June 22, 2021
            c)  Minutes of Special Meeting – July 20, 2021

 IX.       Gilbert Report from Board of Education Representative:

  X.       Correspondence to the Board:
            a) Letters of Resignation
            b) Letter from Melissa Patterson Received August 3, 2021 – Mask Concerns

 XI.       Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Gilbert Enrollment & Grade Level Enrollment
            d)  Monthly Budget Summary - FY22
            e)  Year-End Report FY21
            f)   Monthly Hinsdale Report  
            g)  WPS Reopening Protocols                                               

XII.       Board Action Items:
            a)  New Hires
            b)  Review and Submission of the ARP ESSER Grant - $1,609,745.00      
            c)  Board of Education Goals for 2021-2022
            d)  COVID Special Ed Stipend Grant - $20,000.00
            e)  CHAMPS After School Grant - $200,000.00
            f)   FRC COVID Summer Program Grant - $18,800.00
            g)  School Readiness Quality Enhancement Grant - $3,881.00

XIII.      New Business Discussion and Possible Action:
            a)  Discussion of Maintenance Building at the Hinsdale School
            b)  Discussion of additional space for Special Education and Preschool
            c)  Discussion of HVAC needs at Pearson School

XV.      Adjourn:

Winchester Board of Education
Type of Meeting: Special BOE Meeting Agenda
Date: January 10, 2022 @ 6:30 p.m.
Location: Join Zoom Meeting

https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09

Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the Town Hall

I.      Call to order

II.      Roll call

III.      Business

          a)   Discussion of Fiscal Year 2023 Budget

                        i.          Financial Resources (Appropriate, Town Support, Grants)

                        ii.         Teacher/Student Ratio for Kindergarten and Grade 1

                        iii.        Staffing

iv.        Capital Projects

                        v.         Selected Object Code Spending Recommendations          

IV.      Adjournment

 

Winchester Board of Education
Type of Meeting: Special Meeting
Date: December 13, 2021 @ 6:30 p.m.
Location:  Winsted Senior Center - 80 Holabird Ave (Please use door off Chestnut Street)

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required

   I.            Call to order:

  II.            Pledge of Allegiance:

 III.            Roll call:

 IV.            Agenda Review:

 V.            Business:
                  a)   Presentation Draft Contract Winchester Board of Education and The W. L. Gilbert
                        School Corporation by Melony Brady-Shanley and Greg Shugrue

Adjournment:

Winchester Board of Education
Type of Meeting: Special Meeting of the BOE - CABE Training
Date: November 30, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall – Blue Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the town hall

I.           Call to order:

II.          Pledge of Allegiance:

III.         Roll call:

IV.         Agenda Review:

V.          Board of Education CABE Training
             A.    Professional Development

VI.        Adjournment:

Winchester Board of Education
Type of Meeting: Special Meeting
Date:  Tuesday, October 26, 2021 – 6:00 p.m.
Location:  Town Hall – Blue Room

I.      Call to order

II.      Roll call

III.      Business
          a)   Winchester Education Association Contract July 1, 2022 to June 30, 2024.

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Board of Ed Retreat – Special Meeting
Date:  Tuesday, July 20, 2021 – 8:30 a.m.
Location:  178 West Street Winchester, CT

I.      Call to order

II.      Roll call

III.     Business
         a)   Board of Education Annual Working Retreat

IV.     Adjournment

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: December 7, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                  Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the Town Hall

I.          Call to order @ 7:01pm            

II.         Pledge of Allegiance

III.        Roll call:

Salvatore Lovetere, Doug Pfenninger, Melony Brady Shanly, Jeannette Brodeur, Renata Waldron, Richard Dutton, Nora Mocarski, Nora Mocarski

Absent:  Sondra Strubhar and Kristen Peterson
              Cheryl McGlynn arrived at 7:16 pm

 III.         Agenda Review Discussion Possible Action: 

Superintendent M. Brady-Shanley would like to add the following item to tonight's agenda:

1. To add item "invoice under section board action items letter e. Pine Creek Construction."

MOTION to accept addition as recommended

First:  R. Waldron, Second: R. Dutton:  Vote: U.

a)  Regular Board of Education Agenda:  December 7, 2021

IV.           Comments from the Chairman:

Winchester Board Chair Doug Pfenninger hopes everyone enjoyed Nick's presentation and learned something from the presentation. One takeaway he would like to consider regarding the handout that Nick distributed is to have the intention that over the next year, to pick an item from the sheet every month so we can stay on track and continue to focus on student learning.  

Also, at the next meeting scheduled for Tuesday, December 13, Melony Brady-Shanley and Greg Shugrue will present the Gilbert contract they have worked on together. 

Doug explained the history of Gilbert and is happy that Greg and Melony have developed a good relationship. 

Question:  Is the Board voting on the contract next week?

Mrs. Melony Brady-Shanley replied there would be no voting, and details of the contract will not be shared.  Both Melony and Greg will present the contract together. 

Richard Dutton mentioned how nice it is to have Mrs. Melony Brady-Shanley and Greg Shugrue working together. It's a significant step forward, and hopefully can agree with the contract.

V.          Presentations:

a)  Screen and Stay Video –  Please see the video

b)  WPS Staffing Information – Material reviewed in board packet

Mrs. Melony Bradly-Shanley requested Board Chair Doug Pfenninger give the Board an overview of the staffing model.

Question:  Where does the Technology Specialist position fall?

There are 164 employees within the district.  Certified positions that are not classroom positions such as Art, Music, Library, Physical Education play an important part as well.

Question:  How many paraprofessional positions are there?

Answer:  Unfortunately, those positions are low and are difficult to fill.  Every district is looking to fill those positions.  Students are paired with paraprofessionals, and each paraprofessional works with several students.

VI.      Public Comment: No public attendance

VII.     Consent Agenda Items Discussion Possible Action:

a)  Minutes of Regular BOE Meeting – November 9, 2021

b)  Minutes of Special Meeting –  November 30, 2021

 MOTION to approve the consent agenda

            First:  J. Brodeur,  Second: R. Dutton: Vote: 6-0-1

VIII.         Gilbert Report from Board of Education Representative:

IX.           Correspondence to the Board:

a)             Letter of Resignations

1.    Rebecca Billingsley, Pearson Art Teacher

2.    Michele Mongeau, Librarian

MOTION to accept resignations

First:  R. Waldon, Second: J. Brodeur:  Vote: U.

X. Superintendent's Reports & Action Items Discussion Possible Action:

a) Superintendent's Report – All information reviewed in the board packet

Question:         When will the Board receive the draft contract to review?

Answer:           We will present the contract at our next meeting, and then the Board will have time to determine what the next steps will be.

b)  School Enrollment

Attendance averaging at 94% daily.  It is still not satisfactory, but in reality, it is related to illness and parents keeping their kids home.                     

c)  Chronic Absences

Numbers are extremely high, but I don't see any relief until Covid is over.

d)  Gilbert Enrollment & Grade Level Enrollment

Gilbert has 418 students, 17 international students, and one out of the district, totaling 436 students. 

Enrollment is based on the following:

1.         Family moves,

2.         Home Schooling

3.         Possibility of dropouts

e)  Monthly Budget Summary - FY22

Year-end project $64,000.  Does not have much movement with grand appropriation.  Moved to spend the money.

Special Education is out of the district, there weren’t any updates to be discussed so Nancy O'Dea-Wyrick will include in next month's report.

f)  Monthly Hinsdale Report - material reviewed in the board packet

g) Vision for Learning Update - material reviewed in the board packet

Question: How many students failed, and are they known to have visual problems?

Answer:  Some of them we know, and some didn't wear their glasses. For the students who didn't pass the first time, and if their parents can't afford to get new glasses, new glasses will be provided.  The process went very smoothly.

All absent students will be rescheduled by the school nurse for their screening. 

 XI.          Board Action Items:

a)            New Hires

Library Media Specialist, Grade 1 Teacher, School Nurse, and Paraprofessional.

We have received a lot of applicants.  Not a large pool but a quality pool.

b)            Grant Submission - FRC ESSER II - $25,000 (see attachment)

 MOTION to approve grant submission

           First: D. Pfenninger, Second: R. Waldron, Vote: U.

c)  Sole Source & Quote for Dugmore & Duncan, Inc.- $40,951.90 (see attachment)

MOTION to approve quote for Dugmore and Duncan

           First: R. Dutton, Second:  N. Mocarski, Vote: U.

d)  Sole Source & Quote for R&B Installation of 29 Smart Boards at Hinsdale School $23,832.49 (see attachment)

MOTION asking for approval for installation of 29 Smart Boards at Hinsdale School

            First:  N. Mocarski, Second:  J. Brodeur, Vote:  U.

e)  Storage Facility Proposal

1.  The Barn Yard Quote - $80,497.00

2.  Earthworks Quote (foundation only) - $14,550.00. Please see the page in the board packet.  More of an FYI.

3.  Kloter Farms Quote - $67,804.00 – barn itself.  Please see page 51 in the board packet.

Question:  Mel asked what color the Board would like the color of the barn to be.

Answer:  Board agreed on the color grey and charcoal black for the shingles.

MOTION for the Board to authorize Mrs. Brady-Shanley to spend up to $75,000 for a barn with 6' of concrete and wire.

Vote:  First: C. McGlynn, Second: N. Mocarski, Vote:  6-0-1

f)  Moving Bid Analysis Sheet – Information in the board packet. 

MOTION that Board would like to rebid moving bid

            Vote:  First: C. McGlynn, Second:  S. Lovetere, Vote:  4-2-1

XII.       New Business Discussion and Possible Action:

a)                Committee Assignments

Curriculum/Personnel Committee: S. Strubhar, J. Brodeur, R. Waldron, N. Mocarski

Policy Committee:  C. McGlynn, R. Waldron, R. Dutton

Finance Committee:  Everyone

b)                Approval of Board of Education 2022 Meeting Calendar

 MOTION to approve the Board of education 2022 meeting calendar

First:  S. Lovetere, Second: C. McGlynn, Vote:  U.

c)                Review of 2021-2022 Board of Education Goals – to be included in Nick's list

XIII.     Public Comment:  None

            Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

XIV.    Adjourn 8:39 pm

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: November 9, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall – Hicks Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the Town Hall

 I.         Swearing in of New Members @ 7:03 pm by Town Clerk, Sheila Sedlack:

                        Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Sondra Strubhar, and Renata Waldron

II.        Call to order @ 7:03pm

III.       Pledge of Allegiance                  

IV.       Roll call:

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn (Excused to leave at 7:17 pm), Nora Mocarski, Kristin Peterson, Sondra Strubhar, Renata Waldron, Doug Pfenninger

V.        Agenda Review Discussion Possible Action:

            a)   Regular Board of Education Agenda:  November 9, 2021

Superintendent M. Brady-Shanley would like to suggest the movement and addition of the following items for tonight's agenda:

1.      To move item "c) Pearson HVAC Discussion with Ken Eldridge from Silver Petrucelli & Associates Inc." under "New Business Discussion and Possible Action" to item "b" in "VIII Presentations" following "a) Winchester Kid Governor Presentation."

2.      To add to "Action Items" under Letter J "New Business and Possible Action" to approve ARC and ESSER, and X grant for $XXX

3.      To add to "Action Items" under Letter J under "New Business and Possible Action" to approve Kloter Farms Barn quote for $67,804.

                        MOTION to accept all three changes as recommended

First: N. Mocarski, Second: K. Peterson: → U.

VI.         Comments from the Chairman:

Winchester Board Chair Doug Pfenninger welcomes new members to the Winchester Board of Education, and we are very excited to work with diverse backgrounds. Please do not be hesitant to ask questions.

We are very fortunate to have the talent and dedication of all the administrators, faculty, staff, and students. The credit belongs to these individuals working in the day-to-day business of educating children.

VII.     Election of Officers - Winchester Board of Education Organizational Meeting

            a)  Election of Chairperson

                        Nine nomination ballots were collected and counted.

                                    MOTION to accept the nomination of Doug Pfenninger as Board of Education Chair

                                                First: C. McGlynn, Second: K. Peterson → 9-0. U.

            b)  Election of Secretary

                        Nine nomination ballots were collected and counted.

                                    MOTION to accept the nomination of Nora Mocarski as Board of Education Secretary

First: R. Dutton, Second: S. Strubhar → 9-0. U. 

c)  Committee Assignments will be created in the December meetings. Please email Chairman D. Pfenninger on preferences before this time for the following committees:

                        1)  Policy Chair and Membership

                        2)  Curriculum Chair and Membership

                        3)  Finance Chair and Membership

VIII.    Presentations:

            a)  Winchester Kid Governor Presentation - Finalists presented their platforms

b)  HVAC Presentation with Ken Eldridge from Silver Petrucelli & Associates, Inc. [Handout]

(This item was moved up from "New Business Discussion and Possible Action")

            OPTION #1: VRF upgrade - $6,847,500 ← Recommended by Silver Petrucelli & Assoc

            OPTION #2: RTU upgrade - $9,130,000

            OPTION #3: CHILLER upgrade - $9,828,500

Spot cooling takes place, rejecting air over the windows. The age of equipment is past its useful service life; Some equipment was non-functional; Deterioration and in-operability due to deferring maintenance.

Question: Can you rank order options based upon consumption of most electricity?

●       VRF - all-electric. Using compressors doing heating and cooling and are highly efficient; High on electricity, low on fossil

●       RTU - combined electrical and gas for an upgrade. Gas rates might go up shortly at 30%.

●       CHILLER - all-electric. Decent efficiency but must add water flow and maintenance to a system that would be difficult to maintain and require a service contract.

                        Next steps: operational costs will increase any of these systems you would install.

                        Question: Can these be set up to incorporate a solar array to offset electrical costs? Yes.

Expecting a 72% reimbursement rate. ARP and ESSER funds would support some of these costs and project based funding through the Department of Administrative Services. BOE could fully fund without.

Will the ductwork need to be replaced? Many units sit up against the wall. All ducts would be small ventilation ducts, so the small, tempered units. Can repurpose much of the existing work.

IX.       Public Comment:

Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

Michelle Hintz, 67 Holmes Road of Winsted, wished the newly elected congratulations and thanks BOE Chairman D. Pfenninger for bringing calm, and thanks to  Superintendent M. Brady-Shanley for her leadership. All here truly for the kids.

M. Hintz also passes along to new members the following as had been learned from CABE six years ago: Leave politics and personal agendas at the door. Be respectful. Once a vote has been made, accept it. Know your "seat on the bus." Know your role and stay in it. Ask questions and learn. This Board is about the kids. We've been through a lot in six years and hope the positive direction shall continue.

Tara Sundie stated that it had been a pleasure to work alongside a dedicated group of volunteers as a former Winchester Board of Education member. She thanked the Board for encouraging her to ask questions and stated that it was good to know Board members were there. She expressed thanks to Melony, Nancy, and administrators for their dedication to kids and their opportunities. She is also happy to be here for the announcement of Kid Governor. T. Sundie is proud of the opportunity to sit on the BOE and hopes everyone has the same experience.

Christine Rogers asked if the meeting would be recorded tonight? Chairman Pfenninger stated that it would be via the town website, and it is streaming live via Youtube, whose link is found on the Town of Winchester page. It is also on Channel 194 on the Charter network. A recording will also be made of this meeting on the Youtube Channel. We can also ask the Town Manager to send this information.

X.        Consent Agenda Items Discussion Possible Action:

                        a)  Minutes of Regular BOE Meeting – October 12, 2021

Change "mounting" to "amounting" under "V. A. 2" and change, ''are" to ''have" under XIII. A. 1.

                        b)  Minutes of Policy Meeting – October 26, 2021              

                        c)  Minutes of Finance Committee Meeting – October 26, 2021

                        d)  Minutes of Curriculum Committee Meeting – October 26, 2021

                        e)  Minutes of Special Meeting – October 26, 2021

MOTION to accept the minutes of the Consent Agenda Items, a) through e) with two edits as presented (page 15 and page 17)

                                    First: R. Dutton Second: K. Peterson → U. 4-0-4

 XI.      Gilbert Report from Board of Education Representative:

Mr. Shurgue looks forward to continuing the collaboration between the Winchester Board of education and The Gilbert School. Facing challenges in "doing school." Doing curriculum writing. Unpacking the CCT, It is good to be back.     

Question: What is your testing regiment at Gilbert?

Answer: Assessments used include SRI, SBAC, PSAT, SAT data, and SARS. Mr. Shugrue is familiar with and recognizes that the NWEA assessment is a valuable test for student growth K-6.

 XII.    Correspondence to the Board:

            a)  CABE Liaison Newsletter

New Board members have an informational packet in front of them. 

            b)  Letter of Resignation

                        MOTION to accept the letter of resignation with regret

First: D Pfenninger, Second: N. Mocarski → U.

XIII.     Superintendent’s Reports & Action Items Discussion Possible Action:

                        a)  Superintendent’s Report

A reminder that Superintendent MBS presents information with the lens of "Instruction," "Operations," and "Leadership" because her annual assessment document measures these indicators.

Report pages 26 through 27 read into the record, including today's news of a new "Screen and Stay" protocol allowing parents to attest that their child is symptom-free and can attend school.

                        b)  School Enrollment

                                    Highest enrollment in about eight years in the district. Total 559 students. Nexus: 673.

                                    With 104 kindergarten enrollment, Winchester is bucking the trend of Litchfield County.

                        c)  Chronic Absences

                                    Ave daily attendance 93% as of October

                                    It is hoped that "Screen and Stay" can help this number improve.

                        d)  Gilbert Enrollment & Grade Level Enrollment    

                                    422 students at Gilbert, 17 international, 1 out of distinct 440 students

                        e)  Monthly Budget Summary - FY22

                                    Appropriated Budget was discussed (page 32)

                                    Summary Operating Budget was discussed (page 33)

                                    Grant Budget Year was discussed (page 34) with graph (page 35)

f)  Monthly Hinsdale Report

            The report on pages 37-38 was read into the record. 

The global supply chain has not hit this project too hard. However, there was one issue about the Rigid Foam Materials. This material will not be available until October of 2022, so this has forced a change in some designs, but it will not impact the ready date. It is now set as July 2022. This was moved back from June 2022 because of the problem of the pitch of the sanitary septic line. This sanitary line was dug up and repitched.

XIV.   Board Action Items:

                        a)  New Hires

                                    Valerie Knorr, Gena Giumarro, Michelle Mongeau, and Amy Carlson have been hired.

                        b)  2022-2023 Academic Calendar

                                    MBS thanks Mr. Shugrue for coordinating their school calendars

                                    Hinsdale's timeline is tight because we are hiring a moving company.

We have shifted the early start summer program (ESY) to Pearson from June 13 to June 30 because of the building moves.

Shifted the start of school to August 31 to give construction the optimal amount of time.

Half days to support professional development

Half days in October aligns with Gilbert

MOTION to accept the 2022-2023 school calendar

            First: N. Mocarski, Second: K. Peterson → U.

                        c)  Review of the Furniture, Fixtures, and Equipment (FF & E) Package for Phase 2 of the    

                                    Hinsdale School Renovation Project to be submitted to the Department of

                                    Administrative Services.

                                                209 page-report includes Phase 2 of three phases of the Hinsdale project.

The "Furniture, Fixture or Equipment" rules must last at least 20 years and/or attached to the building. This is not "consumable" material.

Does not include lighting.

Total FF & E package is $172,761, page 58.

MOTION to accept the package review for Phase 2 of the Hinsdale School Renovation Project to be submitted to the Department of Administrative Services.

This is an acknowledgment that we have received it.

                                    First: N. Mocarski, Second: J. Brodeur → 7-0-1

                        d)  Review of the Playground Package for Phase 3 of the Hinsdale School Renovation

Project to be submitted to the Department of Administrative Services.

MOTION to approve the Playground Package for Phase 3 of the Hinsdale School Renovation Project (5-12 Playground: $138,854.00 + 2-5 Playground: $111,755.00)

First: N. Mocarski, Second: K. Peterson, → 7-0-1

XV.     New Business Discussion and Possible Action:   

            a)   Policy #4118.239(a) - COVID Vaccination Requirements - 2nd Read

                        MOTION to accept Policy #4118.239(a)

                                    First: N. Mocarski, Second: K. Peterson → 6-2. Passes.

            b)   CABE Training for Board of Education Members and the Superintendent - Potential  

                         available dates - 11/22, 11/23, 11/30 (7:00), 12/1, 12/9, 12/14, 12/20, 12/21, 12/22

The Board Chair proposes that Nick Caruso come and give the Winchester Board of Education a refresher.

An email will be sent confirming Nick Caruso for this training at 7 pm on Tuesday, November 30, 2021.

c)   Approve ARP IDEA 611 $54,747. For recovery. Programmatic costs only. It cannot be used for staffing but can be used for contractor support. Example: BCBA support, Professional development in reading, for instance, to contract speech pathologists. For kids who have lost ground due to COVID.

                        MOTION to accept ARP IDEA 611 for $54,747.

                                    First: R. Waldron, Second: K. Peterson → U.

            d)   Approve ARP IDEA 619 $5,235. This grant is for the same purpose but a different age group.

                        MOTION to accept ARP IDEA 619 for $5,235.

                                    First: J. Brodeur, Second: K. Peterson → U.

            e)   Approve ESSER II SPED Recovery Activities $40,000

                        MOTION to accept ESSER II SPED Recovery Activities for $40,000.

                                    First: N. Mocarski, Second: K. Peterson →U.                                

            f)  Approve ESSER II Bonus SPED Special Population Recovery $25,000

                        MOTION to approve ESSER II Bonus SPED Special Population Recovery $25,000.

                                    First: R. Dutton, Second: S. Strubhar  → U.

            h)  Approve ESSER II Bonus Dyslexia Recovery $16,250

                        MOTION to approve ESSER II Bonus Dyslexia Recovery $16,250.

                                    First: N. Mocarski, Second: K. Peterson → U.

            g)   Approve BOE to Request BOS to Deposit $307,274 into BOE Non-Lapsing Account

MOTION to request the Board of Selectmen to Deposit $307,274 into the BOE Non-Lapsing account.

                                    First: N. Mocarski, Second: R. Dutton → U.

h)  To approve ARP IDEA and ESSER grants for $10,196 for homeless students.

            MOTION to approve ARC and ESSER grant for $10,196 for homeless students.

                        First: J. Brodeur, Second: R. Waldron

i) To approve Kloter Farms Barn quote for $67,804.

            Discussion: A barn to cover our district equipment because we will lose the barn at Batcheller.

A conduit line will be put in during the Hinsdale construction process. It will hold some Pearson equipment.

The wiring of this barn would have to be put out to bid because it would be anticipated to be over $5000.

MOTION to direct the superintendent to provide the Winchester Board of Education with additional quotes for the purchase of a storage facility and foundation up to $80,804.

                        First: S. Lovetere, Second: S. Strubhar → U.

XVI.    Public Comment:

Board of Education Chairman to read Public Comment Regulations.  Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

            NONE.

XVII.              Adjourn:

                                    MOTION to adjourn @ 10:09pm

                                                First: R. Waldron, Second: K. Peterson

            Minutes submitted by Nora Mocarski, BOE Secretary.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: October 12, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Blue Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the Town Hall

 I.            Call to order @ 7:01

II.            Pledge of Allegiance

III.           Roll call: Alex Propfe, Kristin Peterson, Melony Brady-Shanley, Doug Pfenninger, Cheryl McGlynn, and Richard Dutton

A.    Excused: Michelle Hintz & Tara Sundie

B.     Unexcused: Shana DeVaux

 IV.            Agenda Review Discussion Possible Action:

A.    Regular Board of Education Agenda:  October 12, 2021

1.      NONE.

    V.            Comments from the Chairman:

A.    Report on WPS/Gilbert Meeting on 10/5/2021

1.      Thank you to Nora Mocarski for taking notes for Board of Education meetings.

2.      Mr. Shugrue and Mr. Sedlack, and MBS are looking forward to continuing what is amounting to a very positive relationship with Gilbert School Corporation.

VI.            Presentations:

A.    NONE.

VII.            Public Hearing:

A.    Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, students, or community members should be defamed within a public comment.

1.      Christine Rogers from Winsted, CT, asked if meetings were televised and if not, why not?

a)      Response: They are televised on public access Channel 13, and the recordings are stored in the Town Clerk's Office. There may also be a link at the bottom of the Town's website. However, tonight it is not live due to a scheduling conflict between the Town Hall rooms in light of the Monday holiday.

VIII.            Consent Agenda Items Discussion Possible Action:

A.    Minutes of Regular BOE Meeting – September 14, 2021

B.     Minutes of Policy Meeting – September 28, 2021

1.      MOTION to approve both agendas with the change on page 5 of the Regular Board of Education Meeting for September 14, 2021. This is located on page 5 of the BOE packet under "h)" to change "September 21, 2021" to "September 27, 2021."

a)      First: C McGlynn, Second: A. Propfe → U.

 IX.            Gilbert Report from Board of Education Representative:

A.    Noted that the opening school year is underway, and homecoming was planned.

    X.            Correspondence to the Board:

A.    Letter of Resignation      

1.      MOTION to accept the resignation with regret

a)      D. Pfenninger, K. Peterson → U.

 XI.            Superintendent's Reports & Action Items Discussion Possible Action:

A.    Superintendent's Report

1.      Pages 11-12 of the packet was read into the record.

a)      The Pearson school heating and air conditioning system was discussed. Silver Petrucelli has presented MBS with a report on the condition of said system. It was estimated that the current system has about five (5) years left.and estimated that the last overhaul of this system was about 30 years ago.

(1)   An estimate of overhauling heating and installing air conditioning / HVAC as well was discussed. This cost could be as high as $6.8 million dollars. However, there is talk of state legislation that might reimburse this sort of work. This would possibly mean that the reimbursement rate of 72% might reduce this burden to $1.9 million to the Town. Further, if all other grants are received, this may defray the costs to the Town.

B.     School Enrollment

1.      As of 10/1/2021, Winchester school enrollment is at 560 & holding steady. The largest district enrollment in at least eight years.

C.     Chronic Absences

1.      No COVID cases across the district at this time. Absences are due to "normal" illnesses. Parents are cooperating with us, keeping their children at home when their children are sick, and we are very thankful for this.

D.    Gilbert Enrollment & Grade Level Enrollment

1.      Current Gilbert enrollment, grades 7-12, is at 420.

2.      It was noted that the senior class is very small at 42 students.

E.     Monthly Budget Summary - FY22

1.      As of the first quarter of FY22, we are in the black 232,934, and the non-lapsing is at $120,000.

2.      Of note is the ARP funding. This funding could help defray the costs of an HVAC system at Pearson.

F.      Monthly Hinsdale Report

1.      Pictures were discussed. No safety concerns were noted throughout the month. Still waiting on insulation materials for the roof.

XII.            Board Action Items:

A.    New Hires

1.      New hires listed in the packet include 1 Behavior Interventionist, 3 paraprofessionals, 1 Speech and Language Pathologist Assistant (SLPA), 1 Interventionist at Oak St.

2.      But we are still looking for a building substitute, a Librarian Media Specialist, an Interventionist, a Speech and Language Pathologist (SLP), and Special Education teacher at Gilbert. It is very difficult to find hires in this current market.

B.     Approval - Year-End Critical Needs Grant

1.      MBS is asking for action on approval of this Critical Needs Grant for $1200.00.

a)      MOTION for permission to submit grant application for this Critical Needs Grant to provide winter wear for students.

(1)   First: C. McGlynn, Second: A. Propfe → U.

C.     Field Trips 3rd & 4th grade

1.      MOTION to approve both Walking Tours of Winsted and White Memorial field trips.

a)      First: R. Dutton, Second: R. Dutton → U.

D.    Donation of $500.00 - ColdFire Mechanical LLC

1.      MOTION to accept the donation of $500 from ColdFire Mechanical.

a)      First: N. Mocarski, Second: K. Peterson → U.

E.     Vision to Learn

1.      MOTION to use $5000 out of either ESSER II or ARP funds (to be identified by MBS later) to use "Vision to Learn" service to ensure all students can have appropriate eyewear.

a)      First: C. McGlynn Second: R. Dutton → U.

XIII.            New Business Discussion and Possible Action:       

A.    Policy #4118.239(a) - COVID Vaccination Requirements - 1st Read

1.      Pages 34-58 was discussed. Persons have to be vaccinated by the date stated, or individuals who have religious or medical must have weekly testing as outlined in the Executive Order. This policy includes forms included as part of the regulation. To be consistent with the State forms.

a)      This is budding by law.

b)      Sunset - expires if and when the Executive order expires on February 15, 2022.

c)      To be revisited next month.

2.      MOTION to move it to a second read

a)      First: C. McGlynn, Second: K. Peterson → U.

XIV.            Executive Session:                                                   

A.    WEA Contract Negotiations Update

1.      MOTION to move into Executive Session at 8:14 pm inviting MBS and Nancy O'Dea Wyrick. 

a)      First: K. Peterson, Second: C. McGlynn → U.

2.      MOTION to move out of Executive Session at 8:36 pm

a)      First: A. Propfe, Second: C. McGlynn → U.

XV.            Adjourn

A.    MOTION to adjourn at 8:36 pm

1.      First: C. McGlynn, Second: K. Peterson → U.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: September 14, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask are required at the Town Hall

 I.         Call to order @ 7:01pm

II.        Pledge of Allegiance.

III.       Roll call:

BOE PRESENT: M. Hintz, R. Dutton, N. Mocarski, D. Pfenninger, T. Sundie, C. McGlynn, A. Propfe, K. Peterson

BOE ABSENT: Shana DeVaux (unexcused)

Central Office Present: Superintendent Melony Brady-Shanley, Nancy O'Dea-Wyrick, Director of Business Services & Finance

Administration Present: Principal B. Silvero, Principal R. Fields

IV.       Agenda Review Discussion Possible Action:

            a)  Regular Board of Education Agenda:  September 14, 2021

                        To add under "Action Items" discussion about "Trunk or Treat."

To add under "Action Items" appointment of Winchester Board of Education Members to the WEA Teacher Negotiation Committee

To add to "Correspondence," the letter received to the Winchester Board of Education from the State Department of Education

V.        Comments from the Chairman:

Winchester Board Chair D. Pfenninger recognizes and commends the Winchester community's fortitude and dedication in mitigating factors, including the wearing of masks, to help ensure that our students are physically in school, and thus, benefitting from an in-person education. He also recognizes and thanks students for being resilient in overcoming obstacles and making decisions based on the community's needs.

VI.       Presentations:

            a)  NWEA / ICA Assessments – M. Brady-Shanley [HANDOUT]

Four major reasons were provided for the inquiry into which assessment tool would be the best for the district. The first few steps in selecting the assessment products were described, and a list of "pros and cons" of each of the three products under examination was shared. The rationale for the final selection of the assessment tool was presented. In summary, it was deemed that NWEA will be the final assessment tool. The Board presented the final rationale, including the general layout of the next steps entitled, "Three-Prong Approach."

A review of the effectiveness of NWEA shall be made by the Fall of 2022.

VII.     Public Hearing:

            Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students or community members should be defamed within a public comment.

Jeannette Brodeur introduced herself, provided her background, and stated that she was running for the Winchester Board of Education in the November 2021 Elections.

Renee Waldron introduced herself, provided her background, and stated that she was running for the Winchester Board of Education in the November 2021 Election.

An unidentified person asked if the remediation provided by Khan, an online platform as part of the "Three-Prong Approach" as outlined with the NWEA presentation, was during home or at school hours. Superintendent MBS replied that it is a combination of both, at school, during time built into the school's schedule called "WIN" (What I Need Now), and at home as students have district laptops that provide access.               

VIII.      Consent Agenda Items Discussion Possible Action:

            a)  Minutes of Regular BOE Meeting – August 17, 2021

MOTION to accept the Minutes of the Regular BOE Meeting dated August 17, 2021

First: C. McGlynn Second:  T. Sundie  → 7-0-1

 IX.         Gilbert Report from Board of Education Representative:

Winchester BOE representatives who sit on the Gilbert School Corporation reported that both districts are looking to secure a date at the end of September to discuss common goals and objectives. The Board was reminded that Gilbert Head of School Mr. Shugrue was hired on July 1, 2021, and has since conducted many meetings. Gilbert conducted a successful summer program using ESSER funds for intervention. Specific students were sent invitations. Negotiations are currently underway for the teacher's contract with the Gilbert Education Association. Gilbert is having difficulty filling math positions. Fall sports are underway. Masks are required for indoor sports. The auditorium roof repair is underway.

Gilbert has decided to stay with Attorney Bezz in his new firm. There will no longer be weekly robocalls. Instead, the website will be updated and be used as an important mode of communication. However, this topic is also on the Gilbert School Corporation agenda for 9/15/2021. An open house was conducted via "bingo-style" to reduce crowding in the hallways in light of COVID. It was estimated 30-40% of parents were present.

  X.         Correspondence to the Board:

            a) Letters of Resignation   

The letters of Annamari Curtiss, Speech-Language Pathologist, Lyndsey Rizk, Special Education teacher, and Heather Miller, RN Nurse, were summarized by Superintendent Brady-Shanley.                

                        MOTION to accept the three letters of resignation with regret.

                                    First: R. Dutton, Second: K. Peterson → U.

            b) Letter from the STATE BOARD of education dated September 2021

The letter was read into the record. It acknowledged the importance of in-person instruction as critical for student success. It also recognized the critical importance of mitigation efforts underway that support "safe and healthy school environments."

Charlene Russell-Tucker has officially been appointed Commissioner of Education for the Connecticut State Department of Education. 

XI.       Superintendent's Reports & Action Items Discussion Possible Action:

            a) Superintendent's Report

                        Pages 10-11 were read into the record.

Working to reduce the impact of the shortage of bus drivers that exists across the State of Connecticut

The work with Head of School Mr. Shugrue has been very positive and collaborative.

            b)  School Enrollment

                        There is an increase in enrollment of 20 students in the district as of September 1, 2021.

This represents the largest enrollment in the last six years. Today it is 564. Increases are largely from families that have moved into Winsted.

                        Kindergarten is currently at 98. "67" on page 12 is a typo.

            c)  Chronic Absences

                        August data was reviewed on page 13.                   

            d)  Gilbert Enrollment & Grade Level Enrollment

                        424 Gilbert enrollment

            e)  Monthly Budget Summary - FY22

The district Appropriated Budget is "in the black" at $16,417 for this fiscal year 2022, as reported on page 16 of this report.

The Projected Year-End Grant is $712,075 as of this August 31, 2021 report.

            f)   Monthly Hinsdale Report

Report on page 19 of the packet was read into the report. We are in good shape with ordering materials, having planned way ahead for these items.                   

            g)  Year-End Projection FY21  

                        The year has closed at $278,315. This is the final report.

            h)  Executive Order Update 13d – COVID and Mask Update

                        Executive Order 13d was discussed.

After September 21, 2021 - per Executive Order 13d, WBOE employees and contracted individuals that have contact with students must either be 1) fully vaccinated, OR 2) religiously OR 3) medically exempt. If #2 and/or #3, persons must submit to weekly COVID testing. Persons that are neither #1, 2, or 3 cannot be hired by the Winchester Board of Education going forward.

Reiterated that masking is required in our public schools per the Governor's Executive Order. There have been no compliance issues inside the building.

The State of Connecticut will be issuing directives related to Addendum 5: That is, if students exhibit COVID-related symptoms, the ask is that students do not come to school. Superintendent MBS was already acting in this way.

Students can get a Rapid Test free of charge inside the School-Based Health Center if they exhibit symptoms. However, parents have to be present. It will be administered in the parking lot in Pearson for all students K-6. School-Based Health Center and grants for COVID are expected to fund this procedure.

Superintendent MBS shared community statistics of vaccinated individuals to date:

            Ages 12-17 - 34% vaccinated

            Ages 18-24 - 40% vaccinated

            Ages 25-44 - 51% vaccinated

            Ages 45-64 - 59% vaccinated

            Ages 65+    - 91% vaccinated

            SOURCE: Torrington Area Health Department

And Winchester has the 4th lowest vaccination rate in the group of 45 towns.

There are 18 different vaccination sites around the State of Connecticut.

It was also noted that the 12-17 age group is the group that impacts our middle and high school. And only 34% of these students are vaccinated.

The statistical analysis here means vigilance against household and community spread is important and mitigating factors are critical to this end.

A COVID vaccination clinic will be available locally on September 18, 2021, from 10 am to 5 pm

XII.     Board Action Items:

              a)  New Hires

                        New hires, as presented in the BOE packet, were reviewed. Pp 26-35.

            b)  Approve Dime Oil Contract for up to 20,000 gal

                        RFP for Dime Oil out of Winchester. Klebe Oil also submitted a bit.

MOTION to approve Dime Oil to deliver oil at $2.32 per gallon for July 1, 2021, to June 30, 2021, up to 20,000 gallons.

                                                First, M. Hintz, Second: K. Peterson → U.

            c)  Field Trip Request for Family Resource Center

Field trip to Rowley Field Park, Oakdale/Glendale Ave. Park, Brodie Park, Susan Grossman Walking Trail, People's State Park, Platt Hill State Park. Families are to meet their students at these locations  All families are welcome

                                    MOTION to approve the field trips requested as presented.

First: M. Hintz, Second: C. McGlynn

XIII.    New Business Discussion and Possible Action:

Informational: There will be a "Trunk or Treat" on Saturday, October 30, 2021, from 5:30 to 7:00 pm. Cars must arrive by 5 pm to be decorated.  The rain date is Sunday, October 31, 2021. The rain date starts at 4:30 - 6 pm.  Looking for members of the BOE to participate.The Winchester BOE will not be funding this event.

Winchester Education Association is about to begin negotiations for the teacher's contract. Meetings will be held on October 6, Oct 13, 18th, 3:30 to 6:30. The location will be at Town Hall, 3rd floor. There is a call for at least one Winchester BOE member to participate. Preferably two.

The following Winchester Board of Education members who volunteered without objection are:

            Doug Pfenninger

            Kristin Peterson

Tara Sundie - as a tentative alternate.

XV.     Adjourn:

                        MOTION to adjourn at 8:50pm

                                    First:  C. McGlynn, Second: M. Hintz

Minutes submitted by: N. Mocarski, Winchester Board of Education Secretary.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: August 17, 2021 @ 7:00 p.m.
Location: In-Person - Town Hall - Hicks Room

 Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Mask required at the town hall

 I.         Call to order:

                        Call to order at 7:02pm

II.        Pledge of Allegiance:

III.       Roll call:

Present: Nora Mocarski, Kristin Peterson, Richard Dutton, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

                        Absent: Michelle Hintz, Alex Propfe, and Shana DeVaux

IV.       Agenda Review Discussion Possible Action:

a)  Regular Board of Education Agenda:  August 17, 2021

Motion to add correspondence from Ms. Jessica Duff under "Correspondence to the Board."

            First: K. Peterson, Second: R. Dutton → U.

Motion to discuss an invitation to all the teachers from Batcheller for the "Beam Signing" activity tomorrow at 8 am. This is to sign the last beam that is going into Hinsdale

            First: K. Peterson, Second: R. Dutton → U.

Motion to move "Correspondence" to the end of the agenda

                                    First D. Pfenninger, Second: C. McGlynn

Motion to add correspondence from Ashley Totino under "Correspondence to the Board."

                                    First: T. Sundie, Second: D. Pfenninger → U.

V.        Comments from the Chairman:

                        None

VI.       Presentations:

                        a)  New WPS Employees

Six new teachers attended the meeting in person and were introduced to the Board of Education. The backgrounds of three other new teachers was also read into the record. Pages 3-4 of the Board packet.

VII.     Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students or community members should be defamed within a public comment.

            None.

VIII.      Consent Agenda Items Discussion Possible Action:

            a)  Minutes of Regular BOE Meeting – June 8, 2021

            b)  Minutes of Special Meeting – June 22, 2021

            c)  Minutes of Special Meeting – July 20, 2021

Motion to approve all minutes a), b), and c) with changes to page 10 of the "Minutes of Special Meeting - July 20, 2021" (Summer Retreat) under Item "2-a-i" to spell "Batcheller" correctly, under Item "3-a-i" to spell Padin and Shugrue correctly, and 3a i: Talking points. 8 a) i: Sundie

                       First: Kristen, Second: Doc -- > U.

 IX.         Gilbert Report from Board of Education Representative:

Members who serve on the Gilbert Board: K. Peterson, D. Pfenninger, R. Dutton reported on the following:

Mr. Shugrue's presentation of the Gilbert School Improvement Plan was quickly summarized. The impression was that the presentation was well organized, covering relevant issues, and was very informative. Standardized scores were discussed, and an increase of 10% in student performance was established for next year. Gilbert is still looking for two math teachers. Gilbert is in the beginning steps of a self-examination. The meeting was convivial, and leadership was open to hearing people's concerns. Mr. Shugrue spoke optimistically of working with all regional superintendents.

X.           Correspondence to the Board: Item MOVED TO Item XIV of this agenda from Motion made in

              "Agenda Review"

            a) Letters of Resignation

            b) Letter from Melissa Patterson Received August 3, 2021 – Mask Concerns

 XI.      Superintendent’s Reports & Action Items Discussion Possible Action:

            a)  Superintendent’s Report

                        Page 21 was read into the record

            b)  School Enrollment

Superintendent MBS reports an increase of K to 99 students. We hired an additional teacher for a total of five kindergarten teachers.

Total nexus is now at 691.

14 students will come back to WPS who were homeschooled in 2020-21. Eight students will remain homeschooled for 2021-22.

            c)  Gilbert Enrollment & Grade Level Enrollment

                        Projected to be 424

            d)  Monthly Budget Summary - FY22

                        Projection of being “in the black” of $20,236

            e)  Year-End Report FY21

Working out on closing FY21. We are at approximately $263,293, and we are pushing hard to close out FY21 at the end of August. Shipping is a problem. Hard close is scheduled for September 2021 for FY21.

The state has been more lenient in carrying over grant monies at approximately $400,000. See page 29 of the Board of Education packet.

ESSER II (approximately $850,000) is not included.

Food services have broken even (page 31 of Packet)

            f)   Monthly Hinsdale Report 

See images on page 32 of Board Packet. Foundation of the new building is entirely in. The last steel beam will be placed tomorrow. The culvert/stream is now open. Ductwork is being installed, a new wall for the LMC is going into place, bathrooms are being worked on, and the concrete is cut for the sanitation line.

A question about the possible impact of recent heavy rains: MBS responded that the contractors engaged in "dewatering" meditations, but there were no other issues related to heavy rains and the project.

            g)  WPS Reopening Protocols           

Superintendent MBS led two in-person meetings on our WPS Reopening Protocols that occurred, and one of these two was also online.

Governor Lamont's Executive Order on masking is in place, and our district will follow this order for the safety of our students, faculty, and staff. 

If a parent insists on not wearing a mask, we hope to engage and work with the family to move towards this requirement. And parents may also choose to disenroll their children. Of course, we would discourage this and prefer that all students stay in our district.

XII.     Board Action Items:

            a)  New Hires

New hires were announced. See Board Packet pages 38-51.

For clarification, Carlson and Heller will be paid per General Budget

            b)  Review and Submission of the ARP ESSER Grant - $1,609,745.00  

ARP ESSER stands for "American Rescue Plan Every Student Succeeds…." - This is a grant from the COVID response. This has restrictions on its spending. 20% of the monies must go to academic recovery, and 80% must go to other specifics (see page 52 of Packet).

The grants listed here all have deadlines in which to spend all funding.

MOTION to approve "ARP ESSER Grant" ($1,609,745.)

            First: C. McGlynn, Second: T. Sundie → U.

d) COVID Special Ed Stipend Grant - $20,000.00

MOTION to approve “COVID Special Ed Stipend Grant” ($20,000)

            First: K. Peterson, Second: R. Dutton → U.

                        e) CHAMPS After School Grant - $200,000.00

MOTION to approve "CHAMPS After School Grant" for $161,000, a $61,000 increase to our CHAMPS program with the change to the monetary amount from $200,000 to $160,000.

            First: T. Sundie, Second: K. Peterson → U.

                        f) FRC COVID Summer Program Grant - $18,800.00

MOTION to approve the "FRC COVID Summer Grant" for $18,800.

            First: C. McGlynn  Second: T, Sundie → U.

                        g) School Readiness Quality Enhancement Grant - $3,881.00

MOTION to approve the "School Readiness Quality Enhancement Grant for $3881.

            First: K. Peterson, Second: C. McGlynn

            c) Board of Education Goals for 2021-2022

MOTION to approve the 2021-2022 Board of Education Goals as presented on pages 53-54 of the Board Packet

                                    R. Dutton, C. McGlynn → U. 

XIII.    New Business Discussion and Possible Action:

            a)  Discussion of Maintenance Building at the Hinsdale School

Since the district will lose access to the "Red Barn" storage at Batcheller once the school becomes the town's property once Batcheller no longer serves as a school, Superintendent MBS proposes to create some maintenance facility at Hinsdale to house district equipment.

                 b)  Discussion of additional space for Special Education and Preschool

The district needs space for the "Birth to Five" program, tutoring for suspended students if required, and other program development, as well as for four staff members. Superintendent MBS proposes to use the Bank of America for increasing special education needs. Minor renovations would be needed.

MOTION to have D. Pfenninger and Superintendent MBS to attend the BOS meeting on September 7, 2021, to discuss the possibility of using the Bank of America for the space needed for the Special Education program of the Winchester Public School.

First: R. Dutton, Second: C. McGlynn → U.

                c) Discussion of HVAC needs at Pearson School

Proposal is to provide whole-school HVAC, which would be in alignment with Hinsdale. The first part would be a study, then drawings to move towards a full-building HVAC

 XIV.   Correspondence to the Board:

            a) Letters of Resignation

                        Letter of resignation was read and accepted with regret from Sam Carpinello                    

                        Letter of resignation was read and accepted with regret from Kayla King

                        Letter of resignation was read and accepted with regret from Kishana Pinnock

            b) Letter from Mellissa Patterson Received August 3, 2021 – Mask Concerns

Letter concerning masking from Mellissa Patterson was read into the record from Board Packet pages 15-20.

                        c) Letter from Jessica Duff Received August 5, 2021, via email  - Mask Support

                                    Letter concerning masking from Jessica Duff was read into the record.

                        d) Letter from Ashley Totino Received August 6, 2021, via email - Concerned Parent

                                    Letter concerning masking from Ashley Totino was read into the record.

XV.     Adjourn:

                        MOTION to adjourn the meeting at 9:02 pm

                                    First: C. McGlynn, Second: K. Peterson → U.

Link to:  1/10/2022 BOE Speical Meeting Budget Recording

Winchester Board of Education
Type of Meeting: Special BOE Meeting Minutes
Date: January 10, 2022 @ 6:30 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Melony Brady-Shanley, Superintendent
                                Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

Masks are required at the Town Hall

I.      Call to order @ 6:31 pm 

II.      Roll call:

Doug Pfenninger, Nora Mocarski, Sondra Strubhar, Cheryl McGlynn, Kristin Peterson, Renata Waldron, Jeannette Brodeur, Melony Brady-Shanley.  Salvatore Lovetere joined at 6:38 pm.

III.      Business

          a)   Discussion of the Fiscal Year 2023 Budget

i.          Financial Resources (Appropriate, Town Support, Grants)

Nancy O'Dea-Wyrick reviewed the chart and gave a year-to-year comparison. The middle column of numbers talks about what we are expecting. The next line is the federal grants that we get every year.

●     Under Medicaid, we have many cases where services are not  provided due to COVID, and that's why the numbers have decreased. 

●     Commissioner's Network Grants are complete. Other state and local grants make up the $83,000. 

●     Still working on the non-lapsing fund and trying not to utilize it.

●     Town support will stay the same. The Champs' after-school program tuition that is collected is put back into the community. 

Question: Is the ask if nothing changes, no increase, or flat budget?

●     We are looking for our base amount to stay within these amounts. Funds

we can reliably use to begin our budget conversation with.

Question:  What happens if your expenses go over the contract agreement?

●     No services were contracted. A big chunk of it is our employees and occupational therapists. We can reimburse benefit amounts.

Question:  Social workers make $60,000 a year? 

●     They provide a service, and we can bill medicare for the bill under our salary budget. All employees are in the wages budget.

Question:  How many Pre-K students do we have?

●     On the enrollment report, it shows 43.

Question:  Do you feel you can fill the classroom?

●     Elected to keep the kids home, which was unexpected. We are finding birth to 3 with special education needs, and they tend to enroll in the middle of the year. This builds in the space for them. We have to provide services at 50/50 regular and special education. Birth to 3, we work hand and hand with them and are able to secure spots, and then we are able to start the communication. 

Question:  What is the maximum? When looking at the chart, are those the guidelines? Do we have the flexibility to move staff around?

●     It would be difficult because they teach different classes. Projecting 84 into Kindergarten with 4 or 5 teachers.

                        ii.         Teacher/Student Ratio for Kindergarten and Grade 1

Having four teachers is not meeting contractual obligations. If we go with five teachers, we are. The teacher gets compensated over 18 students in the classroom. If we stay with 4, which is $45,000, and are able to pay the teachers extra. On the other side, the cost for a 5th teacher with fringe benefits will cost $55,0000. On top of that would bring the total to $68,000. 

Question:  How would we like us to proceed with Kindergarten?

●     $45,000 is that more than the contract?

●     Seems to be a need for lower class sizes 3

Question: Do the numbers include Paras?

●     Depends on the student. Not including extra paras, this is driven by what the students needs are

Melony Brady-Shanley would like to suggest leaving five teachers in Grade 1 is acceptable, and we can handle it. Would like to suggest potentially hiring a Kindergarten teacher at the 68 marker. We would agree to hire in late April or early May to ensure the numbers are coming in as we are projecting. We need to budget for the 5th teacher.

Board is going in the direction of having five teachers in Kindergarten and five teachers in First first grade.

                        iii.        Staffing

Melony Brady-Shanley reviewed the 2022-23 Budget Personnel-All Staff slide with the Board and gave a brief overview of each position.  

Melony Brady-Shanley reviewed the Hinsdale/Pearson Instructional Supplies slide. Rosie Field, Barbara Silverio took the Board through Pearson and Hinsdale regarding supporting the continued programs.

 Pearson

●     Language Arts materials

●     Pre-K 3 fundations need to buy workbooks, anchor charts that are used. Reading workshop and readers workshop texts that we purchase to read and materials teaching instructional supplies. 

●     Grade 2 kits that go along with the curriculum.

●     Science, number is large primary grade 6 curriculum. Purchase a lot of instructional materials. 

●     Students have more workbooks and instructions through the teacher, centers, and workstations.

●     Curriculum is online, and they do not have to purchase textbooks. 

●     Purchase consumables.

Batcheller

●     Math program. 

●     Bridges math, consumable, workbooks in school and home. 

●     Supplemental materials that need to be replaced on the unit. 

●     Replacement kit items, wear and tear.

●     Additional grade 1 kit for the classroom.

●     Writing

●     Same parts of anchor chargers,

●     Instruction for writing, supplemental texts that go along with the goals for the lesson, and writing work. 

●     Grade 1 classroom kit.

Seamus Cullinan explained the calm down corner and talked about examples of how it works and is used with students.

●     Keep kids in the classroom and not have to go to the counselor. 

●     Using sensory types of materials.

●     All classrooms in Batcheller have a calm-down corner. 

●     Reset boxes help assist students that need to be regulated. 

●     Reset room materials give them the opportunity to fidget with and are used to help calm down the student.

●     Students earn incentives and take a 5-minute break in the hallway. 

●     Tools help regulate them so they can get back into the classroom.

●     Available up until 6th grade.

Melony Brady-Shanley reviewed the Art, Music, Library, and Media Programs

Seamus Cullinan explained assessments and protocols to the Board. Concerns and assess strengths and weaknesses. Some come out of grants funding, and certain things are sometimes not grant-funded. 

Seamus Cullinan reviewed the Special Education Instructional Supplies Document

Question:  What is the number of Special Ed students in K-6?

●     Grades 7-12, 75

●     Pre-K 110

●     Gilbert, 69 

●     In District, 103 

●     Out of District, 20

OT/PT

SLP

SEL

Question:  Do we have a student resource center in the district? 

●     We have a resource center at Oak Street School. Next year, we will have one in Hinsdale and Pearson. Program moves with kids' needs.

Field Experiences, support students with alignment with Science and take them out and have hands-on experiences. Reviewed with the Board.

Question:  How is transportation arranged? A couple of hours, day?

●      Different based on where they're going

Question:  Are trips cancelled due to COVID? 

●     Students are out and about more frequently. During the time of COVID, we have  moved to virtual or events have been cancelled. We are eventually moving to the point of being open.

Barb Silverio, Rosanne Field, and Seamus Cullinan reviewed the Software/Licenses.

Question:  What is the difference between Lexia and Lexia Core 5?

●     Lexia core 5 has power up used with older students. 

Nancy O'Dea-Wyrickreviewed CrowdStrike Cyber Security

Question: Could we work with the Town?

●     The Town has not gone down the road for cyber security.

Question:  Who made the recommendation? 

●     The head of our IT Department

Nancy O'Dea-Wyrick, Melony Brady-Shanley, the Town Manager, the Finance Director got together with our insurance team, and it's collaborative.

Question:  Do we have the best cyber package?

●     Will look into the information and get back to the Board

Question:  Did we pay Efinance an initial fee? 

●     Yes, we did. This is the annual subscription amount. Support that comes along with the fee.

Question: What is  ERate used for? 

●     It could be Chromebooks and smartboards

Question:  Did you find subscriptions that we could eliminate? 

●     We can review and have the information for you next time.

Melony Brady-Shanley mentioned that we would take the feedback and insert the other objects into the budget and come back to the Board next time. We will review the changes and come back to you with the other budget areas and begin to layout a potential percentile for our next meeting.

Question:  To add a column to brief description

●     Yes, we can do that

iv.        Capital Projects

                        v.         Selected Object Code Spending Recommendations    

IV.      Adjournment @ 8:44pm

Winchester Board of Education
Type of Meeting: Special Meeting
Date:  Tuesday, October 26, 2021 – 6:00 p.m.
Location:  Town Hall – Blue Room

I.          Call to order at 6:01pm

II.         Roll call

N. Mocarski, M Hintz, A. Propfe, T. Sundie, D. Pfenninger, M. Brady-Shanley, C. McGlynn (6:02pm), R. Dutton (6:05pm), K. Peterson (6:10pm)

III.       Business

          a)   Winchester Education Association Contract July 1, 2022 to June 30, 2024.

                        Highlights [hand out]

●        Three year term

●        Premium cost shares for health and dental increased

●        Emergency leave days decreased by one to seven.

●        Added seven, 45 minute staff meetings as directed by the building principals

●        Added certification language to degree definitions - Cleared up MA+30 language

●        Added language that Superintendent can hire candidate above their years of experience for shortage areas

●        Added language that in the event of pregnancy, teachers requesting extended child rearing leave must be tenured at the time the child is born

●        Added language that conference reimbursement must be received within two weeks of attendance

●        Deleted health insurance Cadillac tax language requiring midterm negotiations of insurance benefits

○        Yr 1: 2% GWI, plus step.

○        Yr 2: 3% GWI, at step 13 and 1% increase to steps 1-12 and no movement.

○        Yr 3: 1% GWI plus step movement for all teachers, except Step 13.

○        Total: 10.80% over three years ($509,882)

MOTION to approve WEA contract from July 1, 2022 to June 30, 2025

            First: C. McGlynn, Second: A. Propfe → U.

IV.       Adjournment

                        MOTION to adjourn at 6:15pm.

First: C. McGlynn, Second: M. Hintz → U

Winchester Board of Education
Summer Retreat
July 20, 2021 - MINUTES

Invitees: Alexandria Propfe, Cheryl Heffernan, Doug Pfenninger, Kristin Peterson, Melony Brady-Shanley, Michelle Hintz, Nora Mocarski, Richard Dutton, Alex Propfe, Tara Sundie, and Shana DeVaux,

Attendees: Cheryl Heffernan, Doug Pfenninger, Richard Dutton (9:05), Nora Mocarski, Melony Brady-Shanley, Alexandria Propfe, Kristin Peterson, and Tara Sundie

Absent Excused: M. Hintz (excused) and S. DeVaux (unexcused)

1.      Roll call at 8:40 am.

a.       Cheryl Heffernan, Doug Pfenninger, Richard Dutton (9:05), Nora Mocarski, Melony Brady-Shanley, Alexandria Propfe, Kristin Peterson, and Tara Sundie

2.      Communication with parents and creation of an inclusive environment

a.       Discussion of "reinventing" how to include parents in the partnership between school and home and in helping communicate to parents aware of "what is happening" in the classrooms, which has been made possible because of numerous changes under COVID.

                                                      i.            Possible ideas - monthly newsletter, meet and greet August 24, Parent grade-level meetings (curriculum and expectations) instead of Open House, whole grade-level parent meeting, looking into a possible fourth half-day for parent-teacher conferences; the goal is to use data in these conversations, Hybrid options for parents (online meeting and in-person), Pick-a-time?; Once in fall and/or spring, allowing parents to observe a lesson "Open Instruction Day"; Fitness and Health night at Bachelor,

                                                      ii.            MBS invites parents to sit down with her to brainstorm ideas - T. Sundie was invited to ask the parents she knows to brainstorm with her at a future meeting.

b.      Note that parent-classroom volunteers must be fingerprinted (over $100. per person) - proposed monies to be made available for defraying these costs via PTO. Chaperones are exempted.

 

3.      Relationship with The Gilbert School Corporation and the Winchester Board of Education

a.       Doug, Doc, Kris, T. Paden to attend the Gilbert School Corp meeting on Wednesday, July 21, 2021, to introduce themselves to the new school leader, Mr. Greg Shugru

                                                        i.            Taking points for July 21, 2021: Positive conversation over hopes for a renewed relationship between the Gilbert School Corp and the Winchester Board of Education

4.      Discussion of long-term district configuration

a.       Movement to reconfiguration - Building spaces with regards to the growing population, was discussed

b.      Survey for Interest - Possible Fall Parent survey for Winchester families

5.      Share-out of Administrative Retreat from Friday, July 16, 2021

a.       School Improvement Plan was discussed, including

                                                        i.            Reestablishing TAG for Grades 4-6 at Pearson,

                                                      ii.            PD focus on formative data analysis protocols and the establishment of a district-wide data team

1.      Social-Emotional training shall continue

                                                    iii.            To expand Classroom Walk-Thrus to include teachers

                                                    iv.            The development of the PreK-6 social studies curriculum, including discussion of how to include this into the school schedule

                                                    v.            Convocation @ Pearson on Monday, August 23, 2021 - Board members are encouraged to attend. D. Pfenninger to make a short speech.

6.      Update of the BOE Goals (MBS to provide a copy)

a.       Assessment of goals. NOTE these pre-COVID goals

                                                        i.            Instruction - "Pass" on a, c, and d. B was not allowed

                                                      ii.            Community & Climate - "Pass" on a, b, and c

                                                    iii.            Operational Goals - "Pass" on a, b, and c

b.      Edits - Focus Areas

                                                        i.            Instruction

1.      Keep a-c and drop d

2.      Add new "d" - "Investigate and select a social studies curriculum that will enhance the overall WPS academic program."

a.       Assessment of Focus Area: "Selection of a PreK-6 curriculum for implementation in 2022-23."

                                                      ii.            Community & Climate Focus Areas

1.      Keep a - d

2.      Add one, called "e" on the Gilbert School Corp: "Increase collaboration and continuity with The Gilbert School Corporation and The Gilbert School."

a.       Assessment of Focus Area: Regular WBOE reports to the Gilbert School and routine administrative interaction (instructional, financial, and PD).

                                                    iii.            Operational Focus Areas

1.      Keep a - c. 

2.      Add a new "d" because of construction on Hinsdale: "Ensure the readiness of the Hinsdale School project for the opening in August of 2022 while investigating additional programmatic opportunities."

a.       Assessment of Focus Area: Successful and timely opening of Hinsdale.

b.      Assessment of Focus Area: Monthly progress report regarding the progress of Hinsdale

c.       Assessment of Focus Area: Analysis of the needs for opportunities for any programmatic expansion.

3.      Add new "e" - ESSER and ARP (Rescue Plan): "Develop a strategic and methodical analysis of identifying capital and instructional projects that can be used by the ESSER and ARP Funds.''

a.       Assessment of Focus Area: "The approval of the grant and appropriate spending of funds aligned with the approved targets and goals."

7.      Discussion of current issues related to curriculum (MBS to provide a statement from CAPSS)

a.       Statement from CAPSS was reviewed.

8.      Adjournment

a.       MOTION to adjourn at 12:24 pm

                                                        i.            First: K. Peterson, Second: T. Sundae → U.

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, December 14, 2021, 6:30 PM
Location:  Town Hall – Blue Room

Facilitator:  TBD

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar

Invitees:   Doug Pfenninger, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.           Roll Call 

III.          Agenda Review
              a)   Review of Curriculum Committee Agenda – December 14, 2021

IV.          Approval of Minutes
              a)    Minutes of Curriculum Committee Minutes – October 26, 2021

V.          New Business
             a)   Chair Appointment
             b)   Discussion of Focus Areas                

VI.       Adjournmen

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, October 26, 2021, 6:30 PM
Location:  Town Hall – Blue Room

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

Quorum:  4

I.               Call to Order

II.              Roll Call 

III.             Agenda Review
                 a)   Review of Curriculum Committee Agenda – October 26, 2021

IV.             Approval of Minutes
                 a)    Minutes of Curriculum Committee Minutes – June 7, 2021

V.              New Business
                 a)   Review of NWEA 61st percentile Fall scores in reading and mathematics                          

VI.             Adjournment

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Date:  Tuesday, December 14, 2021 @ 8:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Richard Dutton
Invitees:  Melony Brady-Shanley, Nancy O’Dea-Wyrick

Quorum: 5

I.           Call to order

II.          Roll call

III.          Agenda Review
              a)         Review of Finance Committee Agenda – December 14, 2021

IV.         Approval of Minutes
             a)         Minutes of Finance Committee Meeting – October 26, 2021

V.          New Business
             a)         Chair Appointment
             b)         Discussion of focus areas
             c)         Recommendation of budget schedule

 VI.            Adjour

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Date:  Tuesday, October 26, 2021 @ 8:00 p.m.
Location:  Town Hall – Blue Room

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

I.            Call to order

II.           Roll call

III.          Agenda Review
              a)         Review of Finance Committee Agenda – October 26, 2021

IV.          Approval of Minutes
              a)         Minutes of Finance Committee Meeting – March 23, 2021

V.           New Business
              a)         Share Silver Petrucelli HVAC Pearson Report Info and next steps

VI.         Adjourn

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, December 14, 2021 @ 7:15 p.m.
Location:  Town Hall Blue Room

Facilitator:  TBD

Committee Members: Cheryl McGlynn, Renata Waldron, and Richard Dutton
Invitees:  Doug Pfenninger, Jeannette Brodeur, Salvatore Lovetere,  Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Melony Brady-Shanley

Quorum: 3

Call to Order

Roll Call 

Agenda Review
a)     Review the Policy/Bylaws Committee Agenda – December 14, 2021

Approval of Minutes
a)    Minutes of Policy/Bylaws Committee Minutes – October 26, 2021

Open Issues
a)    Chair Appointment
b)    Discussion of focus areas                                

Adjourn

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, October 26, 2021 @ 7:15 p.m.
Location:  Town Hall Blue Room

Facilitator: Michelle Hintz

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe,

Invitees:  Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger,  Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

Call to Order

Roll Call 

Agenda Review
a)     Review the Policy/Bylaws Committee Agenda – October 26, 2021

Approval of Minutes
a)    Minutes of Policy/Bylaws Committee Minutes – September 28, 2021
 

Open Issues
a)    Discussion of Residency Policy # 5111(a)                                

Adjourn

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, September 28, 2021 @ 7:15 p.m.
Location:  Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Facilitator: Michelle Hintz

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe,

Invitees:  Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger,  Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

Call to Order

Roll Call Agenda Review
a)     Review the Policy/Bylaws Committee Agenda – September 28, 2021

Approval of Minutes
a)    Minutes of Policy/Bylaws Committee Minutes – March 23, 2021

Open Issues

a)      Discussion of Residency Policy # 5111(a)

b)       Amend Policy #1120 – Public Participation at BOE Meetings     

C)      COVID Vaccination Requirements                    

Adjourn

Meeting: Hinsdale School Renovation Committee Meeting
Date: Thursday, January 20, 2022
Time: 6:00 PM
Location: Virtual
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()

                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

I.         Call to Order: 6:00 PM

II.        Roll Call: See above

III.       Agenda Review:

IV.       Public Comment: 

V.        Business:

1. Project update

a.    Current progress of construction activity.  Items completed.

b.    Schedule look ahead.

2. Proposed Change Orders

a.    PCO #27

b.    PCO #30

c.    PCO #32

d.    PCO #33

e.    PCO #35

3. Revision Request

a.    Existing G802 #6 - Underground Storage Tank Monitoring

4. Invoices

a.    SP&A

b.    Montagno

VI.        Adjournment

Meeting: Hinsdale School Renovation Committee Meeting Agenda - Amended
Date: Thursday, December 9, 2021
Time: 6:00 PM
Location: In-Person, Town Hall - Hicks Room

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment:

Business:

1.    Project update

2.    Review of pending items and/or change order proposals.

3.    Review of current invoices.

4.    Silver Petrucelli Invoice # 21-2309 - $11,391.00

Adjournment:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, November 15, 2021
Time: 6:00 PM
Location: In-Person, Blue Room in Town Hall

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Public Comment: 

Business:

1. Project update
a.    Current progress of construction activity.  Items completed.
b.    Schedule look ahead.

2. Review of pending items and/or change order proposals.

3. Update for environmental monitoring, material testing, and commissioning services.

4. Phase 2 and 3 progress update – FF+E and Playgrounds.

5. Review of current invoices.
a.    Test Con, Invoice #11226 for $3,024.40
b.    Test Con, Invoice #11266 for $1,041.90

Adjournment

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Tuesday, October 19, 2021
Time: 6:00 PM
Location: In-Person, Hicks Room in Town Hall

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call:

Agenda Review:

Public Comment:

Business:

1.    Project update

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

4.    Review of pending items and/or change order proposals.

5.    Update for environmental monitoring, material testing and commissioning services.

6.    Phase 2 and 3 update – FF+E and Playground phases.  Approval of documents, sign off of form SCG-042, for the FF+E phase.

7.    Review of current invoices

Adjournment:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Wednesday, October 6, 2021
Time: 2:00 PM

Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call:

Agenda Review:

Public Comment:

Business:

1.    Discussion and Action Items

a.    PCO# 009

b.    PCO #020

c.    Financial Update

Adjournment:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, September 20, 2021 @ 6:00 p.m. RESCHEDULED TO Monday, Septeber 27, 2021 @ 6:00 p.m. 
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1.    Project update

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

4.    Review of pending items and/or change order proposals.

5.    Update for environmental monitoring, materials testing and commissioning services.

6.    Phase 2 and 3 – FF+E and Playground phases

7.    Review of current invoices.

Adjournment:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, August 16, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1.    Project update

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

4.    Review of pending items and/or change order proposals.

5.    Update for environmental monitoring, materials testing and commissioning services.

6.    Review of current invoices.

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, August 9, 2021 @ 6:00 p.m.
Location: Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird, M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea, C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order:

Roll Call: See above

Agenda Review:

Public Comment:

Business:

1.    Discussion of above ceiling electrical relocation work/proposal

2.    Discussion of existing sanitary line condition/replacement proposal

Adjournment

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date:  Monday, July 19, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Meeting Facilitator:  Tony Sandonado, Chair ()
                                 Dave Carter, Vice-Chair ()

Invitees: M. Bird, M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea, C. Perez (), D. Pfenninger (), B. Stratford (), and S. Vaill ()

Call to Order: 

Roll Call: See above 

Agenda Review:
1.      Review of Hinsdale School Renovation Committee Meeting Agenda – July 19, 2021

Public Comment: 

Business:

Project update

Current progress, construction activity

Look ahead this month early next

Review of open/pending items and change order proposals (1-4)

Review of environmental monitoring services, raise not-to-exceed (NTE) limit

Review of current invoices

Adjournment: 7:05 PM

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting MINUTES
Date: Tuesday, December 14, 2021, 6:30 pm
Location:  Town Hall – Blue Room - Moved to Hicks Room

Facilitator:  N. Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar

Invitees:   Doug Pfenninger, Richard Dutton, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order 6:31 pm

II.           Roll Call

                        Quorum (Needed 4): Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar

Also in attendance: Doug Pfenninger, Richard Dutton, Kristin Peterson, and Melony Brady-Shanley

Absent: S. Lovetere (excused) and C. McGlynn (excused)

III.          Agenda Review

              a)   Review of Curriculum Committee Agenda – December 14, 2021

                        None.                  

IV.          Approval of Minutes

              a)       Minutes of Curriculum Committee Minutes – October 26, 2021

                                    MOTION: First: K. Peterson, Second: R. Waldron → U                     

V.          New Business

             a)   Chair Appointment

                        N. Mocarski was nominated and approved to chair the Curriculum Committee.

                       

             b)   Discussion of Focus Areas

 

Discussion over possible topics for the Curriculum Committee included student performance reports on standardized assessments. A description of the various standardized assessments took place and other topics for future curriculum committee meetings. See bullets below. Since this discussion was full of educational topics, a “calendar” shall be created to identify monthly committee topics. This shall be created by Nora and shared with Melony for edits, and then finally shared with the Curriculum Committee members. 

General notes and topics included:

●       Reporting out three times a year on standardized assessments. Assessments include:

●     NWEA - Stands for “North[W]est Evaluation Assessment.” It tests Math and Reading percentiles. It measures growth over time from Sept to May so that students maintain grade level. The goal is to meet growth targets three times a year. These are untimed assessments but shut down when a student reaches 50% right/wrong. Once met at 50%, the test is over (usually between 30 min to 90 min). It is kid-dependent, so it varies. Testing takes time over two days at one hour each day. Math on one day, Reading another

○       Teachers do not know what the test includes. So no test-prep.

○       NWEA - Benchmark - Fall, Winter, Spring

●     SBAC - Multiple phases. This is administered in the month of May. It is a State assessment. Special Ed. students also take this, and approximately 98% of Spec. Ed students take the regular state assessment with accommodations. Note that 2% of Spec. Ed students are provided a “checklist” or an alternative assessment. One or two tests are administered a week. It assesses math knowledge, and there is a math performance task that requires that students apply and use critical thinking skills. There is a multi-step process here. It also assesses reading comprehension. Students read a text and engage in a performance-based assessment. These assessments are different from 5-10 yrs ago. They are not CMT-like.

○       For example, the student will read a text associated with a prompt and finish the author’s thinking. Take the author’s perspective when responding to a piece of text.

○       State assessments - SBAC accountability measures for the state.

●       Formative Assessments: Teachers also use formative assessments - every day that informs instruction

●     District assessments: There are also end of unit math/reading exams/tests as well as “Running Records” (every 30 days reading assessments are done to adjust text levels based upon these results); and IABs (Interim Assessment Block) - developed by the SDE which are aligned with SBAC. Content based and skills specific. Can be as few as five to six questions or the more traditional IAB (with more questions). We use these and align to the unit being taught. Used as Pre and Post assessment.

●       All of this test data feeds data teams.

○       Ensures equity from classroom to classroom, regardless of teacher. Fidelity.

●       Other possible topics include

○       Possible presentation of example unit assessments

○       Can we get access to the performance scores of the 7th graders while @ Gilbert? Answer: There is “EdSite” where some information is public.

○       A tour of the curriculum is online:  Instructional coaches to present a unit and how a teacher would walk through a unit with a student.

○       Khan Academy Grade 3 - Report out on whether this product is worthwhile for our 3rd graders. Working with CCSS. Uses NWEA assessment scores already. Self-paced program specific for that child.

●       TAG - We have a TAG program. On the Winchester Public Schools website. This is year four. Housed at Pearson. Starts at grade 4. Through grade 6. At first, it was a cohort of just 5% of highest students, but now revised to have more students participating. TAG in Math then TAG for Reading, then Writing, Arts, then PE, Music. And STEAM TAG too.

●       Kid Governor - Fall only. Starts early Sept.

●       National Spelling Bee - our first year now that our curriculum is solid.

●       PD - Has been typically in-person this year. March is the master calendar building. March and April is used to plan PD for the following upcoming school year.

●       This year PD is focused on Data.

○       Early PD was in-classroom instruction.

○       Through growth 1) certified staff needs; 2) Spec Ed and service providers, 3) non-certified staff members (paras, teaching assistance…)

○       This year - SEL. DESSA training: relationship building. Teaches teachers how to develop quality relationships.

○       This year - data driven and how to analyze it. How this data impacts instruction on a stay to day basis.

○       One of 15 districts for pilot for new IEP and PPT process starting for next year. This year we’ve had very personal training. So Winchester will be running next year for new PPTs and IEP docs.

○       Non-certif (para, interventionists, K assistants) - working a PD series : how to run effective small groups in the classroom. Focus area in each month.

●       Currently, Gilbert is not working with Winchester PD.

○       Alignment of Winchester and Gilbert

○       Budget process - while started in October, supports the PD plan crafted in March/April because the reality is that PD is planned in Dec/Jan or earlier so the budget is not a problem for the development of the PD plan.    

VI.         Adjournment

                        MOTION to adjourn @ 7:16pm

                                    First: K. Peterson, Second: J. Brodeur  → U.

Submitted by N. Mocarski, BOE Secretary.

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Minutes
Date: Tuesday, October 26, 2021, 6:30 pm
Location:  Town Hall – Blue Room

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

Quorum:  4

I.            Call to Order at 6:30 pm

II.           Roll Call

              Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie, Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

III.         Agenda Review

                 a)   Review of Curriculum Committee Agenda – October 26, 2021

                                    No changes.

IV.         Approval of Minutes

                 a)    Minutes of Curriculum Committee Minutes – June 7, 2021

                                    MOTION to approve minutes from June 7, 2021

                                                First: T. Sundie  Second: N. Mocarski → U

V.           New Business

                 a)   Review of NWEA -  61st percentile Fall scores in reading and mathematics  

MBS showed us the report teachers see and use in data teams. These were generalized reports without student names or specifics.

The report most frequently used by the school is “Class Report,” which is a report provided  on students by a teacher’s class

    “Low/LoAve” levels are approaching grade level.

This is nationally norm.

   Example shared is for literature, informational text, vocabulary acquisition

Data teams use this data

    An untimed test

    Gilbert is still searching for a consistent measurement tool, grades 7-8.

    Quadrant study chart shared.

    Shows student growth and achievement scores.

Ex. Low growth, low achievement is not good news.

Yellow group - smart, but not pushing themselves.

Ideal: pushing themselves and growing.

RIT - Zone of proximal development. The point between knowing and not knowing answers. Once it's at this 50% balance, the test is done. This is the threshold for this student.

NWEA owns this software.

Kids are tested three times a year: Fall, Winter, Spring

There is no standardized score. There is a range, but it is normed. It is not standardized.

Questions are not available for teachers

Gives an external assessment of our students.

Can predict how they will do on SBAC

      Then teachers develop goal-setting with the student using the Student Goal Setting Worksheet.”

Teachers then use resources available to support these deficiencies.  

Question: How do you know NWEA is working? We look at the targets met by Spring.

Also, note we are using other assessments: Running Records and Bridges Math, etc.

NWEA is our benchmark, district-wide

      We also have unit assessments

              And interim assessments in alignment with SBAC - based upon the unit of study.

VI.        Adjournment

                        MOTION to adjourn at 7:06 pm

                                    First: T. Sundie Second: K. Peterson → U.

Winchester Board of Education
Type of Meeting: Finance Committee Meeting MINUTES
Date:  Tuesday, December 14, 2021 @ 8:00 p.m.
Location:  Town Hall – Blue Room - Moved to Hicks Room

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Richard Dutton

Invitees:  Melony Brady-Shanley, Nancy O’Dea-Wyrick

Quorum: 5

I.           Call to order at 7:45 pm.

II.          Roll call

BOE Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Richard Dutton, and Doug Pfenninger

Also in attendance: Melony Brady-Shanley, Nancy O’Dea-Wyrick

Absent: Salvatore Lovetere (excused)

III.          Agenda Review

              a)       Review of Finance Committee Agenda – December 14, 2021

                        To add:

“Enrollment projections for 2023” as “d” under “New Business”

                        “Projected sources of funding for 2023” as “e” under “New Business”

                        MOTION to add both items above to the agenda under “New Business”

                                    First: C. McGlynn. Second: K. Peterson → U.

IV.         Approval of Minutes

             a)        Minutes of Finance Committee Meeting – October 26, 2021

MOTION to approve with edit New Business V: from “There might be more willing to invest in something that might last longer (ie. perhaps Option 2).”

To change to “We might be willing to invest in something that might last longer (ie. perhaps Option 2).”                     

First: C. McGlynn, second R. Waldron  → U.                                 

V.              New Business

             a)        Chair Appointment

                                    D. Pfenninger has been nominated and approved to be Finance Committee Chair.

             b)        Discussion of focus areas

                                    Budget process ahead including:

Five-year capital improvement plan. Including ESSR and HVAC, Pearson Roof, Gym Floor; Solar Panels (Paul to add this to his report)

             c)        Recommendation of budget schedule

                                    [Handout] - Calendar

            d) Enrollment projections for 2023

                                    [Handout] - “Push Up Model”

            e) Projected sources of funding for 2023

                                    [Handout] - “Resources”

 VI.                  Adjourn

                                    MOTION to adjourn @ 8:44

                                                First: C. McGlynn, Second: K. Peterson → U.

Minutes Submitted by N. Mocarski, BOE Secretary.

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Minutes
Date:  Tuesday, October 26, 2021 @ 8:00 p.m.
Location:  Town Hall – Blue Room

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

I.          Call to order at 7:43 pm.

II.         Roll call

Doug Pfenninger, Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Michelle Hintz, Nora Mocarski

III.          Agenda Review

              a)       Review of Finance Committee Agenda – October 26, 2021

                                    None.

IV.          Approval of Minutes

              a)       Minutes of Finance Committee Meeting – March 23, 2021

                        MOTION to approve the minutes of March 23, 2021

                                    First: M. Hintz, Second: C. McGlynn → U.

V.           New Business

              a)       Share Silver Petrucelli HVAC Pearson Report Info and next steps                  

                        This is an informational discussion/report. This is not an action item.

                         A community survey came back that identified HVAC as a focus for the use of ARP and ESSER II funding.

                        Silver Petrucelli was asked to provide us with a study for costs related to a solid HVAC system.              

                        The study found most HVAC equipment is fair to poor

                                    The vast majority of existing heading-only, HVAC equipment is at or beyond useful life service

                                    The recommendation is the wholesale replacement of existing equipment for code and energy efficiency

                                    Option #1 - remove and install a new state of the art VRF system - 6.8 million

                                    Option #2 - Install RTU with natural gas heating and refrigerant cooling - 9.1 million

                                    Option #3 - create a “chiller plant” - 9.8 million

Financing details of Option #1. We can show how we’ve prepared for such a purchase without impacting taxpayers at all.

Three different entities would oversee these funds for this project:

1)      $4,793,250 from School Construction reimbursement Grant (70%).

2)      $1,287,796 from ARP Grant - already approved. To be spent by 9/30/2024

3)      $254,584 ESSER II grants to be spent by 9/30/2023

4)      $511,870 Non-lapsing fund    

We would like to see a more detailed study of other options. There might be more willing to invest in something that might last longer (ie. perhaps Option 2).

We would like to explore solar. 

Does this need a Building Committee? This is a “project,” so we are not sure there has to be a Building Committee. MBS will look into this question.

The roof is also old. The strength and condition of the roof has to be assessed as well.

We need  more information from Silver Petrucelli

Note that some of these monies have a window to spend.

VI.         Adjourn

                        MOTION to adjourn at 8:03 pm

                                    First: C. McGlynn, Second: K. Peterson → U.

Minutes submitted by N. Mocarski, BOE Secretary.

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting MINUTES
Date: Tuesday, December 14, 2021 @ 7:15 p.m.
Location:  Town Hall - Blue Room - Moved to Hicks Room

Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, Richard Dutton, J. Brodeur, and S. Strubhar

Invitees:  Doug Pfenninger, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Melony Brady-Shanley

Quorum: 3

Call to Order @ 7:19.

Roll Call: Cheryl McGlynn, Renata Waldron, Richard Dutton, and Kristin Peterson.

Also in attendance: D. Pfenninger, J. Brodeur, S. Strubhar, Nora Mocarski, Melony Brady-Shanley.

Absent: S. Lovetere (Excused).

Agenda Review

a)         Review the Policy/Bylaws Committee Agenda – December 14, 2021

            No changes.

Approval of Minutes

a)         Minutes of Policy/Bylaws Committee Minutes – October 26, 2021

            MOTION to approve.

First: R. Dutton, Second: R. Waldron → U.

Open Issues

a)         Chair Appointment

                        Cheryl McGlynn was nominated and appointed chair.         

b)         Discussion of focus areas 

●       Discussion of Residency Policy # 5111(a)  (carried from 10.26.21 Minutes) to discuss at the next Policy Meeting in January.

●       Two or three packets are waiting for the Board to review.  Usually able to 2 to 3 policies per subcommittee meeting.

●       Location of policies - via Winchester Board of Education webpage.

○       Go here: https://www.winchesterschools.org/board-of-education/policies/index

Adjourn

            MOTION to adjourn at 7:40 pm

                        First: J. Brodeur, Second: S. Strubhar → U.

Submitted by N. Mocarski, BOE Secretary

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Minutes
Date: Tuesday, October 26, 2021 @ 7:15 p.m.
Location:  Town Hall Blue Room

Facilitator: Michelle Hintz

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe,

Invitees: 

Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger,  Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

Call to Order @ 7:14pm.

Roll Call

Michelle Hintz, Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger, Nancy O’Dea-Wyrick, Melony Brady-Shanley, and Seamus Cullinan

Agenda Review

a)  Review the Policy/Bylaws Committee Agenda – October 26, 2021

            None.

Approval of Minutes

a)      Minutes of Policy/Bylaws Committee Minutes – September 28, 2021

MOTION: K. Peterson, C. McGlynn → 3-0-1

Open Issues

a)      Discussion of Residency Policy # 5111(a)

                                i)            MBS consulted with Shipman and Goodwin, who said the policy centered upon those Winchester students who have moved but wanted to finish their school year at Gilbert.

1)      There is no policy in the state because there are only three academies in the state and policies are not clear.

(a)    Choice 1: policy #5111(a) stays as is. If not a resident, then the Winchester student cannot go to the sending district if you move out of the district.

(b)   Choice 2: We can write our own policy with guidance from Attorney Kevin Roy.

                              ii)            Part of this issue is whether or not the receiving district will follow this same policy as the WBOE. We believe the WBOE cannot force a receiving district to follow WBOE policy. Therefore, in order for Choice 1 or 2 would have to be included in a contract with the receiving district.

                            iii)            Note that the policy has to be updated as it is as of today anyway, so MBS wants a sense of direction - either Choice 1 or Choice 2.

1)      The WBOE is in general agreement with Choice 1.

                            iv)            This will be part of the discussion and/or possible action at the November policy meeting.

Adjourn

            MOTION to adjourn at 7:40 pm

                        First: K. Peterson, Second: A. Propfe → U. 

Minutes submitted by Nora Mocarski, BOE Secretary.

Winchester Board Education
Type of Meeting: Policy and Bylaws Meeting Minutes
Date: Tuesday, September 28, 2021 @ 7:15 p.m.
Location:  Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Facilitator: Michelle Hintz

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe

Invitees: 

Richard Dutton, BOE Secretary Nora Mocarski, Tara Sundie, BOE Chair Doug Pfenninger, Director of Business Services & FinanceNancy O’Dea-Wyrick, and Superintendent Melony Brady-Shanley

Quorum: 3

Call to Order @ 7:15PM

Roll Call: N. Mocarski, T. Sundie, D. Pfenninger, M. Hintz, R. Dutton, C. McGlynn, K. Peterson, S. Cullinan, B. Silverio, R. Fields

In attendance: Candice Buchard, Amy Kennedy

Agenda Review

a)      Review the Policy/Bylaws Committee Agenda – September 28, 2021

No changes

Approval of Minutes

a)      Minutes of Policy/Bylaws Committee Minutes – March 23, 2021

                        MOTION to approve: First: A. Propfe Second: T. Sundae → U.

Open Issues

a)      Discussion of Residency Policy # 5111
                                                        i)            Legal updates necessary regarding this policy:

          1)      any reference to age 21 when it comes to the end of the school experience. Must be changed to the age at their 22nd birthday.

          2)      Children can no longer sign themselves out at 17. It is now 18.

          3)      Residency discussion: CABE to get us updated language for the policy committee to consider.

b)      Amend Policy #1120 – Public Participation at BOE Meetings

                                                        i)            Needs to be updated.

          1)      Example: The notification of meetings no longer is posted in the newspapers

          2)      Edits:

                  (a)    The last sentence is inaccurate. On occasion should be crossed out. The process includes a sign-up sheet.

                  (b)    Add public policy to rules and regulations.

                  (c)    Delete phone number

                  (d)   Keep topic on the form

                  (e)    Add email address

                  (f)    Add the rules/regulations of public comment: Including stating the name, address, address comments to chair of BOE, no names, state thoughts concerns clearly and concisely, limit to 3 minutes, BOE may not respond, best interest to speak to an administrator prior to speaking to the BOE. To include a statement about courtesy. Add persons must adhere to the same rules and regulations applicable and in place at the meeting.

c)      COVID Vaccination Requirements    

                                                     i)            First read. Nothing in the policy can be changed because it is part of an Executive Order.

                                                     ii)            Note the Executive Order extends into February 2022.

                                                    iii)            Regulations and Appendices should remain.

MOTION to move “COVID Vaccination Requirements” to the first read

First: C. McGlynn, Second: K. Peterson → U.

Adjourn

            MOTION to adjourn at 8:03 pm

                        First: A. Propfe, Second: T. Sundie → U.

            Minutes submitted by N. Mocarski, BOE Secretary

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, November 15, 2021
Time: 6:00 PM
Location: In-Person, Blue Room in Town Hall

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair (x)
                                 Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), B. Stratford (x), and S. Vaill ()

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Public Comment:  No comment

Business:

1. Project update

a.    Current progress of construction activity.  Items completed.

                                      i.        Stream is working well with the high levels of water.

                                     ii.        Site work is on-going

                                    iii.        Trades are all continuing their work.

                                   iv.        Mechanical ducts are being tested.

                                    v.        Foundation wall clarification being made at this time.

                                   vi.        Mason blocking up windows and door areas

                                  vii.        Box culvert is arriving

                                 viii.        One oil tank is out of the ground

                                   ix.        Water and fire service passed inspection today

                                    x.        Color on walls

b.    Schedule look ahead.

                                      i.        Thanksgiving week and after box culvert

                                     ii.        Foundations going in

                                    iii.        Transformer installation early December

c.    Roof

                                      i.        Continue to locate enough material to offer a differing roofing system.

                                     ii.        Paul Jorgensenwill call the state to obtain permission to use a black rubber membrane vs the white high performance.

2. Financial Update by Bruce Stratford

a.    Mr. Stratford reviewed the revenues and expenditures

                                      i.        Budget has been aligned with the documentation requirements from DAS

                                     ii.        All budget areas are on track for this point in the project

3. Phase 3 Playground Approval

a.    Drawings and Specifications are finished.

b.    The drawings are in the review process.

c.    PCR review meeting with the state on November 28, 2021

d.    042 Form

                                      i.        Motion - We hereby certify that these final and project manuals as prepared for bidding and dated November 1, 2021, and the professional cost estimate, completed in accordance with Level 3 of ASTM International Standard E 1557, Standard Classification of Building Elements and Related Sitework-UNIFORMAT II for this project, dated September 22, 2021, have been reviewed and approved for this project on the dates shown above.

1.    Motion Dave Carter, 2nd Norm Kelley, U.

2. Review of pending items and/or change order proposals.

a.    Montagno PCO #24 for $9,877.01

                                      i.        Code Issue with Electrical Conduit in the slab. The Building Official required the conduit to be run into the mechanical room as it was not meeting code.

1.    Motion - Approval of PCO #24 for $9,877.01 by Dave Carter, Norman Kelly - U. 

b.    Montagno PCO #25 for $20,148.70

                                      i.        Deteriorated Expansion Joints this was not discovered in the original plans.

1.    Motion - Approval of PCO #25 for $20,148.70 by Dave Carter, 2nd Norman Kelly - U.

c.    Montagno PCO #26 for $1,315.79

                                      i.        Concrete Pier Removed

1.    Motion - Approval of PCO #26 for $1,315.79 by Dave Carter, 2nd Norman Kelly - U.

3. Update for environmental monitoring, material testing and commissioning services.

a.    Commissioning Agent is on site

                                      i.        Testing ductwork, pressure testing

                                     ii.        Most of their work will take place at the end of the project

b.    Environmental Tanks (one is removed)

4. Phase 2 and 3 progress update – FF+E and Playgrounds.

a.    No discussion, previously addressed.

5. Review of current invoices.

a.    Test Con, Invoice #11226 for $3,024.40

                                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

b.    Test Con, Invoice #11266 for $1,041.90

                                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

d.    Silver, Petrucelli & Associates #21-2309 for $11,391.00

                                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

e.    Montagno Construction, Invoice #6 for $911,509.53

                                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

f.     Horizon Engineering, R2021Z-023-7 for $3,220.00

                                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

Adjournment: 6:50 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Tuesday, October 19, 2021
Time: 6:00 PM
Location: In-Person, Blue Room in Town Hall

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair (a)
                                 Dave Carter, Vice-Chair (a)

 

Invitees: M. Bird (a), M. Shanley-Brady (x), D. Denning (x), J. Kelly (a), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (a), B. Stratford (x), and S. Vaill (x)

Call to Order: 6:05 PM

Roll Call: See above

Agenda Review:

Public Comment: 

Business:

1.    Project update

a.    Silver, Petrucelli, and Associates reports that the project is moving forward. The addition has all-steel framing up, and roof decking is installed. The shell is underway. Inside the existing building - a sanitary line continues to be underway, ductwork ongoing. The brook is complete, and the last item is the retaining wall and box culvert on the other side still to be worked on. Montagno reports the electrical work is underway. All lines for materials are installed. Conduit is being pulled into the new addition. Roof curves for the air handlers will be coming in. Boiler pads will be installed along with gas piping on the roof.

b.    Roof - Notified last week of insulation will not be available until next year, potentially October 2022. There are two situations - restructure the roof to allow for a different roofing project or install a temporary roof and install the permanent roof at a later date.

2.    Schedule look ahead this month to early next.

a.    Transformer pad for new electrical service will be inspected. Primaries will be pulled into the transformer.

b.    Waiting on the roofing decision.

c.    Inside, the building will continue with MEP.

d.    Sanitary line will be finished next week with concrete.

e.    Roof top curves will be installed.

f.     Roofer will patch and flash in all pipe curves next week.

g.    Ceiling grid installed next month.

3.    Review of pending items and/or change order proposals.

a.    Three open items currently

i.      Concrete wall patching in the classrooms -

1.    Subcontractor was to document the differences between the contract and current conditions

2.    Michelle Hintz Motion to recommend approval of change order #9 not to exceed $15,000, 2nd Steve Vaill - U.

ii.     PCO #19 - Existing Hardware and Frames

1.    Continue discussion to the next meeting when backup is available.

      Iii.  Brook Foundation Walls

1.    Two curved parallel walls

a.    Need to obtain some additional information.

b.    Will obtain additional information for the next meeting.           

4.    Update for environmental monitoring, material testing, and commissioning services.

a.    Environmental monitoring is closed out - just waiting on the final report.

b.    Commissioning agent met with Montagno and discussed the next steps for observation and testing.

5.    Phase 2 and 3 update – FF+E and Playground phases.  Approval of documents, sign off of form SCG-042, for the FF+E phase.

a.    Furniture and Equipment - Phase 2

i.      Motion by Michelle Hintz - 2nd Norman Kelly - Hereby certify that these final plans and project manuals as prepared for bidding and dated October 15, 2021, and the professional cost estimate, completed in accordance with Level 3 of ASTM International Standard E1557, Standard Classification of Building Elements and Related Sitework - UNIFORMAT II for this project, dated October 15, 2021, have been reviewed and approved for this project on the dates shown above. Vote - U. 

b.    Playground - Phase 3 - Cost savings currently estimated at about $100,000 compared to initial cost analysis.

6.    Review of current invoices

a.    Horizon Engineering - #R2021Z-023-6 - $2,064.00

i.      Steve Vaill, 2nd Michelle Hintz - U.

b.    Montagno Construction Inc. - Invoice #5 - $727,823.86

i.      Michelle Hintz, 2nd Steve Vaill - U.

                  C.  Silver, Petrucelli & Associates - #21-2070 - $11,534.00

                              i. Steve Vaill, Norman Kelly 2nd - U.

Adjournment: 7:06 P

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date:  Monday, September 20, 2021 @ 6:00 p.m. RESCHEDULED TO Monday, September 27, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair (x)
                                 Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (x), B. Stratford (x), and S. Vaill ()

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1.    Project update

            Paul Jorgensen reports a lot of activity. He has provided some pictures of the progress in the brook. The civil engineer is finalizing sheet flow. Inside the building - trades have been busy with the sanitation line, and ductwork is underway, masonry is on site.

2.    Current progress of construction activity.  Items completed.

            2nd half of the sanitary line will begin work. Steel canopy is started. They are finishing the work for the brook and removing another portion of the boiler wall, and working on foundation in the curved area of new construction. Exterior stud and sheathing will begin when the roof arrives toward the end of October. Roofers are patching holes on the roof to ensure the inside of the building is dry.

3. Review of pending items and/or change order proposals.

Discussion - PCO#009 Concrete Wall Patching in Classrooms

It is addressed in the specifications—3.4a page 11 and #1 - Typical cutting and patching protocols. Page 12 - exposed finishes under G - following the performance of other work - #2 - Restore exposed finishes.

4.    Update for environmental monitoring, materials testing, and commissioning services.

            A Commissioning Agent has been brought on to the project. This is to oversee the mechanical installation and hook-ups. Oil tanks will be removed and overseen by the commissioning agent.

5.    Phase 2 and 3 – FF+E and Playground Phases

            These are reviewed with the state.

            FF&E - Formal approval next month. October 26 is the meeting.

a.    See Letter of Engagement - Versteeg Associates - Dated September 22, 2021

6.    Review of current invoices.

a.    Test Con - Invoice 11184 - $3,968.60

                      i.        Table for further review

b.    Silver, Petrucelli, and Associates - Invoice 21-1514 - $25,997.08

                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

c.    Silver, Petrucelli, and Associates - Invoice 21-1824 - $11,226.00

                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

d.    Montagno Construction - Invoice #4 - $744,618.66

                      i.        Motion - Dave Carter, 2nd Norman Kelly - U.

e.    Potential Change Orders

                      i.        Montagno - PCO#013 - $1,398.10 Masonry Support in Media Center

1.    Motion - Approval - Dave Carter, 2nd Norman Kelly - U.

                     ii.        Montagno - PCO#018 - $4,806.42 Electrical Conduit

1.    Motion - Approval  Dave Carter, 2nd Norman Kelly - U.

                    iii.        Montagno - PCO#021 - $3,883.00 South Side Foundation Crack

1.    Motion - Approval Dave Carter, 2nd Norman Kelly - U.

                   iv.        Montagno - PCO#005 - $8,494.20 Hammer and Rock

1.    Motion - Approval Dave Carter, 2nd Norman Kelly - U.

                    v.        Montagno - PCO#010 - $3,603.60 Kitchen Door Infill

1.    Motion - Approval Dave Carter, 2nd Norman Kelly - U.

                   vi.        Montagno - PCO#015 - $538.76 Door A100H Roof Conflict

1.    Motion - Approval Dave Carter, 2nd Norman Kelly - U.

                  vii.        Montagno - PCO#016 - $2,830.44 Existing Storm Drain at Canopy

1.    Motion - Approval Dave Carter, 2nd Norman Kelly - U.

                 viii.        Montagno - PCO#020 - $13,442.88 Fixture Carriers

1.    Motion - Table Discussion - Dave Carter, 2nd Norman Kelly - U.

a.    Investigate adding tile to the west wall 

                   ix.        Versteeg - $1,800 - Playground Reviewer - Joseph Versteeg

Adjournment: 7:42 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date:  Monday, August 16, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator:  Tony Sandonado, Chair (x)
                                 Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (x), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (), D. Pfenninger (), B. Stratford (x), S. Vaill (x), R. Field (x),

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

1.    Motion to add the following invoices to the agenda - Steve Vaill, 2nd Dave Carter - U.

a.    TestCon - Invoice 11142 - $3,203.70

b.    Silver, Petrucelli - Invoice 21-1514 - $25,997.08

c.    Horizon - Invoice R2021z-023-4 - $630.00

d.    Horizon - Invoice R2021z-023-5 - $1,260.00

2.    Motion to add financial report to the agenda - Dave Carter, Steve Vaill - U.

3.    Motion to add G802 - 12 - $308.00 (flagging for the wetlands) - Dave Carter, Norman K - U.

4.    Motion to add Montagno August Invoice - #3 - $634,617.35 - Dave Carter, 2nd Dale Denning - U.

Public Comment: Mr. Pettit - Relay of Phone Conversation with Melony Brady-Shanley

Business:

1.    Project update

a.    Most trades are on the site at this point.

                                      i.        Demolition - most of the original building is demolished

                                     ii.        Saw cutting the slab for the sanitary line

                                    iii.        Demolition of the electrical conduit

                                   iv.        Steel will be up by the end of the week

2.    Current progress of construction activity.  Items completed.

3.    Schedule look ahead this month to early next.

a.    Steel, decking installed

b.    Standing up the exterior walls over the next three weeks

c.    Trenching of the sanitary line (6 wks to complete)

d.    Ductwork installation

e.    Plumbing and electrical installs

f.     Piers and footings over by the curved wall on the old building demolition area

g.    Waterline and fire line permit in progress

4.    Review of pending items and/or change order proposals.

a.    No change orders for action

b.    Pending Additional Information

                                      i.        Dewatering Change Order

                                     ii.        Rock Removal

                                    iii.        Replacement of Control Joints in the Building (soft joints in the building)

                                   iv.        Electrical in the slabs

                                    v.        Clarification of bathroom chase walls

c.    RFI’s

                                      i.        Masonry walls that are unsupported (walls were not toothed together)

                                     ii.        Duct penetrations (may need to add some structure)

5.    Update for environmental monitoring, materials testing, and commissioning services

a.    Materials testing is in the process - TestCon has been in the field. No issues have been noted to date.

b.    Environmental - All fees are within contract specifications

c.    Abatement - Close to completion

d.    Commissioning - Review of invoices

6.    Financial Report

a.    Bruce Stratford provided an update on the financials to date

                                      i.        All is tracking on time

7.    Review of current invoices.

a.    TestCon - Invoice 11142 - $3,203.70

                                      i.        Motion - Dave C, 2nd Steve Vaill - U.

b.    Silver, Petrucelli - Invoice 21-1514 - $25,997.08

                                      i.        Motion - Dave C, 2nd Norman K. - U.

c.    Horizon - Invoice R2021z-023-4 - $630.00

                                      i.        Motion - Dave C, 2nd Steve Vaill - U.

d.    Horizon - Invoice R2021z-023-5 - $1,260.00

                                      i.        Motion - Dave C., 2nd Steve Vaill - U.

e.    Montagno August Invoice - #3 - $634,617.35 - Dave Carter, Steve Vaill - U.

Adjournment: 6:43 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date:  Monday, July 19, 2021 @ 6:00 p.m.
Location:  Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Meeting Facilitator:  Tony Sandonado, Chair (a)
                                 Dave Carter, Vice-Chair (p)

Invitees: M. Bird (a), M. Shanley-Brady (p), D. Denning (p), J. Kelly (p), M. Hintz (a), N. Kelly (p), N. O’Dea (p), C. Perez (p), D. Pfenninger (a), B. Stratford (p), and S. Vaill (p)

Call to Order: 6:06 PM

Roll Call: See above

Agenda Review:

1.      Review of Hinsdale School Renovation Committee Meeting Agenda – July 19, 2021

a.    Additional Invoices

                      i.        Victor Insurance - #S1964268 - $19,298.00

                     ii.        Silver, Petrucelli - #21-1275 - $11,226.00

                    iii.        TestCon - #11130 - $713.00

                   iv.        Langon - #LCT0600332 - $31,381.62

b.    Financial Report from the Town of Winchester - Bruce Stratford

            Motion by Norman Kelly: To add the invoices and the financial report from the Town of Winchester            

             2nd - Dale Denning - U.

Public Comment: No Public Comment

Business:

1.    Project update

●     Current progress, construction activity

○     Steve Savino from Montagno presented the construction update - complete with abatement, small area remains on the roof, demolition for the two-story section is underway, preparing for opening the waterway, interior sections are being selectively demolished, forms were placed for the addition today. The box culvert is not going to be available until November. When the river is uncovered, the school side of the restoration will be complete, and then the box culvert will be installed outside the school in the fall.

●     Look ahead this month to early next

○     Finish demolition, open walls will be closed, foundations will continue to be built, steel will be installed in August, front entrance steel.

2.    Review of open/pending items and change order proposals (1-4)

a.    Open Items

i.      Abatement contractor - Extra work in the section of the building that is being demolished.

ii.     Above ceiling coordination with the ductwork. Redesign of the ductwork to ensure minimal mechanical changes.

iii.    Electrical - Relocation of junction boxes, conduit, pull box. Conduit in the slab was found on 7/19/21.

iv.   Rock was found near the playground. It may not be an issue, but it is a discussion item.

b.    Change Order Proposals - Eligible for Reimbursement, and All funds will come from the contingency fund.

i.      Selective Demolition - Topping above the boiler room - $5,391.68

1.    Motion - Steve V., 2nd Norman Kelly U.

      Ii.   Vault Roof Drain Pipe was removed in construction - The reconstruction of the wall was not included in the original drawings - $1,835.70

1.    Motion - Dale Denning, 2nd Steve Vaill - U.

                             Iii.    Chase wall for a wall fire hydrant - $548.56

1.     Motion - Steve Vaill, 2nd Dale Denning - U.

                             Iv.    Demolition for Kiln Room - Removal of the cement pad - $560.00

1.    Motion - Dave Carter, 2nd Steve Vaill - U.

3.    Review of environmental monitoring services, raise not-to-exceed (NTE) limit

a.    Motion -  David Carter - To raise the not to exceed from $53,000 to $70,000, 2nd Steve Vaill, U.

4.    Review of current invoices

a.    Montagno - Invoice #2 - $669,857.25

i.      Motion - Steve Vail, 2nd Dave Carter, U.

b.    Silver, Petrucelli - Invoice 21-1275 - $42,607.62 (includes Langon previous approved on 7/19/21)

i.      Motion - Steve Vaill, Dave Carter, U.

c.    Victor Insurance Managers Inc. - Invoice #S1964268 - $19,298

i.      Motion - Dave Carter, 2nd Norman Kelly, U.

d.    Test Con Inc. - Invoice #11130 - $713.00

i.      Motion - Dave Carter, Steve Vaill, U.

5.    Financial Update from Bruce Stratford

a.    Revenues and Expenditures were shared out.

i.      Interim financing, reimbursements, and spending were reviewed.

ii.     Construction-related costs were reviewed

iii.    One payment to Montagno has been made and approved in June

iv.   All aspects are on target as planned

6.    Safety concerns

a.    No entry to the site.

b.    Bricks - 20 - Mel will coordinate. Bricks will be delivered to Jack Bourke.

Adjournment: 7:22 PM   Motion - Dave Carter, Dale Denning, U