Agendas & Minutes

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: February 7, 2023, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:       Melony Brady-Shanley, Superintendent
                                      Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.      Call to order: Pledge of Allegiance:

 II.     Roll call:

 III.    Agenda Review Discussion Possible Action:
            a) Regular Board of Education Agenda:  February 7, 2023

IV.    Comments from the Chairman:

V.     Presentations:

VI.    Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.    Consent Agenda Items Discussion Possible Actions:
            a) Minutes of Regular BOE Meeting – January 10, 2022
            b) Minutes of Committee Meetings – January 24, 2023
            c) Minutes of Special Meeting – January 24, 2023           

VIII.   Gilbert Report from Board of Education Representative:

 IX.    Correspondence to the Board:
            a) Bonnie B. Carney Award of Excellence for Educational Communications
            b) Referendum Do’s and Don’ts
            c) CAPSS Public Policy Agenda & Blueprint Update
           
X.      Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY23               

XI.     Board Action Items:
            a) Accept School-Based Mental Health Services through EdAdvance
            b) April’s BOE Meeting Date Change to April 4th or 18th.
 
XII.    New Business Discussion and Possible Action:
            a) Special Meeting for Board of Education on February 28, 2023, at 6:30 p.m. Fiscal Year Budget.
            b) Letter of Intent - Solar Project for Hinsdale School - CT Green Bank
            c) Policies for Second Read
                 1) Policy 6144(a) – Controversial Issues
                 2) Policy 5144.4 – Student Discipline 

XIII.   Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

IX.     Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: January 10, 2023, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.      Call to order: Pledge of Allegiance:

 II.     Roll call:

 III.    Agenda Review Discussion Possible Action:
            a)  Regular Board of Education Agenda:  January 10, 2023

 IV.    Comments from the Chairman:


 V.     Presentations:
            a)  None

 VI.    Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.    Consent Agenda Items Discussion Possible Actions:
            a)  Minutes of Regular BOE Meeting –  December 13, 2022
            b)  Minutes of Special BOE Meeting – January 4, 2023                   

VIII.   Gilbert Report from Board of Education Representative:

 IX.    Correspondence to the Board:
            a) Resignation Letter
            b) Retirement Letter

X.      Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY23      

XI.     Board Action Items:
            a)  New Hire(s)

XII.    New Business Discussion and Possible Action:
           a) Policies for Second Read
                1) Policy 6144(a) – Controversial Issues
                2) Policy 5144.4 – Student Discipline 

            b) SRO/ARO Continue Discussion                                  

XIII.   Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

IX.     Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: December 13, 2022, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.        Call to order: Pledge of Allegiance:

II.       Roll call:

III.      Agenda Review Discussion Possible Action:
           a)  Regular Board of Education Agenda:  December 13, 2022

IV.      Comments from the Chairman:

V.       Presentations:
            a)  21/22 State Accountability Results

VI.      Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.       Consent Agenda Items Discussion Possible Actions:
            a)  Minutes of Regular BOE Meeting – November 15, 2022
            b)  Minutes of Committee Meetings – November 29, 2022                         

VIII.     Gilbert Report from Board of Education Representative:

 IX.      Correspondence to the Board:
            a) Resignation Letters
            b) Gilbert Study - Pending Release

X.       Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY23            

XI.        Board Action Items:
            a)  New Hire(s)
            b)  Northwest Connecticut Community Foundations Funding/Monetary Donations
                 1) Parent Engagement Stipend $700.00 for School Readiness Parent Engagement
                 2) ECE Professional Well-Being $700.00 for Early Childhood Educator Professional
                     Well-Being
             c)  Approval to accept a $500.00 Donation from St. Andrews Church in Kent for the Critical Needs Fund

XII.       New Business Discussion and Possible Action:

a)    Solar Project

a.    Connecticut Green Bank
                    i.    Hinsdale
                   ii.    Pearson

b)    Discussion of SDE Gilbert Study and Resume negotiations with TGS

c)    Policies for First Read
       1) Policy 6144(a) – Controversial Issues
       2) Policy 5144.4 – Student Discipline 

d)    Policies for Second Read
        1) Policy # 4218.232 -Personnel, Alcohol, Drugs, and Tobacco
        2) Policy # 1120 Public Comment Regulations
        3) Policy # 5141.213 - Opioid Antagonists in Schools
        4) Policy # 6144.1 - Exemption from Instruction
        5) Policy # 7230.2 - Indoor Air Quality
        6) Policy # 6115.3 - Flag Display
        7) Policy # 5141.3 (a) - Health Assessments and Immunizations
        8) Policy # 4118.11 Nondiscrimination                                  

XIII.      Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

IX.        Executive Session: Discussion of school security product(s).

X.        Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: November 15, 2022, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                  Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.        Call to order: Pledge of Allegiance:

 II.       Roll call:

 III.      Agenda Review Discussion Possible Action:

a)    Regular Board of Education Agenda:  November 15, 2022

 IV.      Comments from the Chairman:

 V.       Presentations:

a)  Kid Governor Program - Three finalists in 5th grade and the presentation of the          
     locally elected student

 VI.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.       Consent Agenda Items Discussion Possible Action:
a)  Minutes of Regular BOE Meeting – October 11, 2022
b)  Minutes of Committee Meetings – October 25, 2022                              

VIII.     Gilbert Report from Board of Education Representative:

 IX.      Correspondence to the Board:
a)  Honorable Mention in the Bonnie B. Carney Award of Excellence for Educational Communications - WPS Facebook Page
b)  Veterans Day
c)  Resignation Letters

X.       Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendent’s Report
b)  School Enrollment
c)  Chronic Absences
d)  Gilbert Enrollment & Grade Level Enrollment
e)  Monthly Budget Summary - FY23
f)   Fiscal Year 2024 Budget

XI.        Board Action Items:

a)    New Hire(s)

b)    2023 Board of Education Meetings

c)    2023-2024 School Calendar

d)    Internet2 CAP Distance Learning Scholarship Program Grant

e)    Connecticut Space Grant

f)     2022 – 2023 CT Regional Early Childhood Alliance Mini-Grant

g)    Plant the Moon/Plant Mars Challenge    

XII.       New Business Discussion and Possible Action:

a)    Policies for First Read

                        1) Policy # 4218.232 -Personnel, Alcohol, Drugs, and Tobacco
                        2) Policy # 1120 Public Comment Regulations
                        3) Policy # 5141.213 - Opioid Antagonists in Schools
                        4) Policy # 4118.11 - Discrimination
                        5) Policy # 6144.1 - Exemption from Instruction
                        6) Policy # 7230.2 - Indoor Air Quality
                        7) Policy # 6115.3 - Flag Display
                        8) Policy # 5141.3 (a) - Health Assessments and Immunizations
                        9) ByLaws of the Board - Gilbert Board Membership

b)   Policies for Second Read

1)  Policy # 3171.1 Non-Lapsing Education Fund

2)  Policy # 6140 Curriculum

3)  Policy # 4112.1 Personnel-Certified Appointment

4)  Policy # 4218.11 Certified Non-Certified Nondiscrimination 

5)  Policy # 6163.11 Instruction Media Center

6)  Policy # 5145 Behavior on Bus Guidelines                                 

XIII.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

IX.            Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Date: October 11, 2022 @ 7:00 p.m.
Location: Pearson School Media Center

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.        Call to order: Pledge of Allegiance:

 II.       Roll call:

 III.      Agenda Review Discussion Possible Action:

a)    Regular Board of Education Agenda:  October 11, 2022

 IV.      Comments from the Chairman:

 V.       Presentations:

 VI.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.       Consent Agenda Items Discussion Possible Action:

a)  Minutes of Regular BOE Meeting – September 13, 2022

b)  Minutes of Committee Meetings – September 20, 2022                            

VIII.     Gilbert Report from Board of Education Representative:

 IX.      Correspondence to the Board:
a) Resignation Letter              

X.       Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendent’s Report

b)  School Enrollment

c)  Chronic Absences

d)  Gilbert Enrollment & Grade Level Enrollment

e)  Monthly Budget Summary - FY23

f)   Science of Reading

XI.        Board Action Items:

a)  New Hire(s)
b)  Year End Critical Needs Grant 2022
c)  NASA Connecticut Space Grant Consortium            
d)  Fiscal Year 2023 Food Sercice Supply Chain Assistance Grant                   

XII.       New Business Discussion and Possible Action:

a)    Opioid and Antagonists in Schools

b)    Policies for First Read

1)  Policy # 3171.1 Non-Lapsing Education Fund

2)  Policy # 6140 Curriculum

3)  Policy # 4112.1 Personnel-Certified Appointment

4)  Policy # 4218.11 Certified Non-Certified Nondiscrimination 

5)  Policy # 6163.11 Instruction Media Center

6)  Policy # 5141.3(a) Health Assessments and Immunizations

7)  Policy # 5145 Behavior on Bus Guidelines

c)  The Gilbert School Corporation Seat                               

XIII.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

IX.            Adjourn:

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Date: September 13, 2022 @ 7:00 p.m.
Location: Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.        Call to order: Pledge of Allegiance:

II.       Roll call:

III.      Agenda Review Discussion Possible Action:
          a) Regular Board of Education Agenda:  September 13, 2022

IV.      Comments from the Chairman:

V.        Presentations:
           a) SBAC and NGSS Assessment Results

VI.       Public Comment:
           Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board                         Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.    Consent Agenda Items Discussion Possible Action:
          a)  Minutes of Regular BOE Meeting – August 9, 2022
          b)  Minutes of Committee Meetings – August 23, 2022                              

VIII.   Gilbert Report from Board of Education Representative:

IX.     Correspondence to the Board:
          a)    Resignation Letters
          b)    Attendance Information                   

X.        Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Gilbert Enrollment & Grade Level Enrollment
            d)  Monthly Budget Summary - FY22
            e)  Monthly Budget Summary - FY23    

XI         Board Discussion      
            a)    Enrollment and the impact on school faculty - Discussion submitted by Sondra Strubhar.  
            b)    Discussion of School Security Meeting (hosted by Winchester Public Schools) - Discussion submitted by Melony Brady-                             Shanley

XII.       Board Action Items:
             a)  New Hire(s)
   

XIII.      New Business Discussion and Possible Action:
             a)    Teacher Supplies Donated - Hubbell Power Systems  

 IX.       Public Comment:

            Board of Education Chairman to read Public Comment Regulations. Three minutes are
            allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a              public comment.

  X.       Executive Session - Discussion of the Assistant Principal position at Pearson School.

 XI.       Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 9, 2022 @ 7:00 p.m.
Location: Hicks Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.             Call to order: Pledge of Allegiance:

II.            Roll call:

III.           Agenda Review Discussion Possible Action:
               a) Regular Board of Education Agenda:  August 9, 2022

IV.           Comments from the Chairman:

V.            Presentations:

VI.           Public Comment:
               Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board                         Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.          Consent Agenda Items Discussion Possible Action:
                a)  Minutes of Regular BOE Meeting – June 14, 2022
                b)  Minutes of Special Meeting – July 6, 2022
                c)  Minutes of Special Meeting – July 13, 2022

VIII.         Gilbert Report from Board of Education Representative:

IX.           Correspondence to the Board:
                a)  Resignation Letters              

X.             Superintendent’s Reports & Action Items Discussion Possible Action:
                a)  Superintendent’s Report
                b)  School Enrollment
                c)  Gilbert Enrollment & Grade Level Enrollment
                d)  Monthly Budget Summary - FY22
                f)   Monthly Hinsdale Report

XI             Board Discussion      

XII.          Board Action Items:
                a)     New Hire(s)   

XIII.         New Business Discussion and Possible Action:
                a)    $100,000 Gilbert Tuition Reduction and Staff Reinstatement
                b)    Policies for First Read
                       1)  Policy # 4118.114(a) Pregnant Employees in the Workplace/Lactation Accommodations.
                c)    Policies for Second Read
                      1)  Policy #6172.1(a) – Gifted and Talented Students Program
                      2)  Policy # 5112(a) - Ages of Attendance
                      3)  Policy # 9350 - Bylaws of the Board   

IX.           Public Comment:
               Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board                         Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

X.           Adjourn

Winchester Board of Education
Type of Meeting: Special BOE Meeting Agenda
Date: February 6, 2023, @ 6:00 p.m.
Location: Hinsdale School Science Lab

Meeting Facilitator:  Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

I.      Call to order

II.      Roll call

III.      Business
          a)   Discussion of the Fiscal Year 2024 Budget

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date: January 24, 2023, @ 6:00 p.m.
Location:  Hinsdale School Science Center

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.            Call to order:

II.            Pledge of Allegiance:

III.           Roll call:

IV.           Agenda Review:

V.           Business:
              a)   Presentation Draft Contract Winchester Board of Education and The W. L. Gilbert
                    School Corporation by Melony Brady-Shanley and Greg Shugrue

VI.        Adjournment:

Winchester Board of Education
Type of Meeting: Special BOE Meeting Agenda
Date: January 4, 2023, @ 6:00 p.m.
Location: Hinsdale School – Science Lab

Meeting Facilitator:  Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

I.      Call to order

II.      Roll call

III.      Business

          1)   Discussion of Fiscal Year 2024 Budget
                a)   Development of the fiscal year 2024 budget.     

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting BOE Training Agenda
Date: Tuesday, November 22, 2022, @ 6:00 p.m.
Location: Hinsdale School Science Lab

Meeting Facilitator:     Jessica Richman Smith from Shipman & Goodwin

Doug Pfenninger, Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Renata Waldron, and Melony Brady-Shanley

I.          Call to order

II.         Roll call:

III.        Business:
            a)   Board of Education Training

IV.        Adjournment:

Winchester Board of Education
Type of Meeting: Special Meeting BOE Retreat
Date: Monday, August 1, 2022 @ 8:45 – 2:15 p.m.
Location: 178 West Street Winchester, CT

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

        I.          Call to order:

       II.          Roll call:

      III.          Business:
                    a)   Board of Education Annual Working Retreat

Adjournment:
 

Winchester Board of Education Special Meeting Agenda 
VIRTUAL 
Date: Wednesday, July 13, 2022
Time: 6:00 PM
Location:  Town Hall 3rd Floor Conference Room or Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Doug Pfenninger

I.         Call to Order:

II.        Roll Call:

III.       Agenda Review:

IV.       Public Comment:

V.        Business:
a.         Interview and Confirmation of Appointment of Tara Sundie to the Board of Education 

b.        Discussion of $200,000 Budget Cut for the Board of Education

Adjourn

Winchester Board of Education
Type of Meeting: Special Board of Education Meeting Agenda – Virtual Meeting
Date:  Tuesday, July 6, 2022 @ 7:00 p.m.
Location: Join Zoom Meeting
https://www.google.com/url?q=https://us02web.zoom.us/j/7966671341?pwd%3DOGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09&sa=D&source=calendar&ust=1655819090443486&usg=AOvVaw0noTTeqnQFIdOVhyJqqUER
Phone:  929-205-6099
Meeting ID: 796 667 1341
Passcode:  12345

I.                Call to order

II.               Roll Call

III.              Business – Discussion and Possible Action
                   a)   Appointment of Tara Sundie to the Winchester Board of Education

IV.              Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: January 10, 2023, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                  Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.      Call to order: @ 7:00 pm Pledge of Allegiance:

 II.     Roll call: Tara Sundie, Renata Waldron, Nora Mocarski, Doug Pfenninger, Melony Brady-Shanley, Sondra Strubhar, Salvatore Lovetere, Kristin Peterson.  Absent: Cheryl McGlynn, Jeannette Brodeur.

 III.    Agenda Review Discussion Possible Action:
            a)  Regular Board of Education Agenda:  January 10, 2023

 IV.    Comments from the Chairman:

Doug Pfenninger updated the Board with Dr. Richard Dutton’s health issues and will keep everyone updated.

 V.     Presentations:
            a)  None
Doug Pfenninger read the new rules and guidelines for public speaking.

 VI.    Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

David LaPointe, 11 Hillside Avenue, Winsted, CT

Appreciated changes to public speaking policies in December. Expressed concern over increasing utility costs. Inquired about solar panels at Hinsdale and Pearson and switching electric providers. Savings in utilities could go back into educational costs.

VII.    Consent Agenda Items Discussion Possible Actions:
            a)  Minutes of Regular BOE Meeting –  December 13, 2022
            b)  Minutes of Special BOE Meeting – January 4, 2023

MOTION to approve Minutes of Regular BOE Meeting – December 13, 2022, and Minutes of Special BOE Meeting – January 4, 2023

First:  Nora Mocarski, Second:  Kristin Peterson, U

VIII.   Gilbert Report from Board of Education Representative:
 

 IX.    Correspondence to the Board:
            a) Resignation Letter

●     Jamie Duffy

            b) Retirement Letter

●     Donna Serafini

MOTION to accept with regret

First:  Nora Mocarski, Second:  Kristin Peterson, U

X.      Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY23            

Melony Brady-Shanley updated the Board on the flood issues that occurred over winter break at the Pearson school.

●     Water main broke in the classroom along the exterior wall. 

●     One of the pipes on the outside wall in the hallway on the first-floor burst.

●     The pipe caused damage to the following:

○     Classroom, the adjoining classroom, the main office, Barb Silverio’s office, Melony Brady-Shanley’s office, hallway to the Nurse’s office, the Nurse’s office, and the guidance suite.

○     Carpeting is destroyed

○     Reception furniture in the main office will need to be replaced.

Another incident occurred in the same hallway where a copper pipe burst and caused damage in the industrial arts room.  Fortunately, the concrete wall stopped most of the water, but the carpet needs to be replaced.

XI.     Board Action Items:
            a)  New Hire(s)

●     Mario Manon-Porcella, Paraprofessional

●     Hazim Akter - Custodian at the Pearson School

XII.    New Business Discussion and Possible Action:

            a) Policies for Second Read

                        1) Policy 6144(a) – Controversial Issues

MOTION to table Policy 6114(a) - Controversial Issues to the next board meeting

First: Sondra Strubhar, Second:  Renata Waldron, U

                        2) Policy 5144.4 – Student Discipline

MOTION to approve Policy 5144.4 – Student Discipline with amendments discussed

First:  Nora Mocarski, Second:  Renata Waldron, U

            b) SRO/ARO Continue Discussion

●     Some school districts with SRO/AROs are funded by their Police Departments and should be up for discussion.

●     Data indicates that social workers are needed more than a police officer

●     There are a lot of social-emotional concerns (medication, home visits, teacher complications)

●     Need to be proactive when it comes to mental health concerns

●     SRO would take place at a high school level rather than Pre-K - Grade 6.

●     WPS Board, TGS, BOS, and WPD need to have a deeper conversation and schedule a joint meeting to discuss all the issues.

●     Discuss needs, how resources are utilized, roles, streamlining, and workflow.

Melony Brady-Shanley mentioned that the intention of an SRO/ARO is more from a security standpoint than a mental health standpoint.  Parents need to know that their children are protected.

XIII.   Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

Melony Brady-Shanley made a public announcement that on Friday, January 13, the WPS Board of Education and members of the Board of Selectmen will be touring school buildings.  They will be starting at Gilbert, then Hinsdale, and then Pearson.  They will be starting at 9:00 a.m.  This will be an opportunity to observe all the wonderful instruction in our schools.

MOTION to adjourn the meeting

First: Sondra Strubhar, Second:  Kristin Peterson, U

IX.     Adjourn @ 8:16 p.m.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: December 13, 2022, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.        Call to order:  @7:01pm Pledge of Allegiance: 

 II.       Roll call:  Jeannette Brodeur, Tara Sundie, Renata Waldron, Nora Mocarski, Doug Pfenninger, Melony Brady-Shanley, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson.  Absent:  Sondra Strubhar.

 III.      Agenda Review Discussion Possible Action:
            a)  Regular Board of Education Agenda:  December 13, 2022

Melony Brady-Shanley would like to add under Action Items the approval to accept the grant in the amount of $3,000.00 for the Inchy’s Bookworm vending machine.

Melony Brady-Shanley would like to remove under Action Items the approval of the removal of the correspondence (b) Discussion of SDE Gilbert Study.  The study has not been released.

MOTION to make the suggested changes.

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, U

 IV.      Comments from the Chairman:

Doug Pfenninger mentioned how happy he was with the Hinsdale project and how we completed the project on time and came in 58% under budget. 

Melony Brady-Shanley informed the Board that the information would be finalized in January.

 V.       Presentations:
            a) 21/22 State Accountability Results

Melony Brady-Shanley, Seamus Cullinan, and Barbara Silverio presented the following:
●     Accountability Index, Winchester Demographics
●     Achievement Performance Indicators
●     Growth Performance Indicators
●     EL and Chronic Absenteeism Indicators
●     High School Indicators and Physical Fitness
●     State vs. Winchester
●     State vs. Pearson
●     Pearson Achievement Results
●     Pearson Growth Results
●     Pearson Chronic Absenteeism and Physical Fitness
●     Winchester/Pearson School vs. Other Local Schools/Districts
●     Winchester vs. DRG - District Reference Group
●     Areas of Celebration
●     Targeted Areas of Focus

Doug Pfenninger is very happy with the results and thanked the staff for their incredible job.

Melony Brady-Shanley informed the Board that all the information in the presentation is public knowledge and can be found online.  They will be able to find all the information they are looking for.

 VI.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.       Consent Agenda Items Discussion Possible Actions:
            a)  Minutes of Regular BOE Meeting – November 15, 2022
            b)  Minutes of Committee Meetings – November 29, 2022 

MOTION to approve Minutes of Regular BOE Meeting – November 15, 2022, and Minutes of Committee Meetings – November 29, 2022

First:  Cheryl McGlynn, Second:  Kristin Peterson, U           

VIII.     Gilbert Report from Board of Education Representative:

 IX.      Correspondence to the Board:
            a) Resignation Letters

●     Karen Eseppi, Paraprofessional

 X.       Superintendent’s Reports & Action Items Discussion Possible Action:
            a)  Superintendent’s Report
            b)  School Enrollment
            c)  Chronic Absences
            d)  Gilbert Enrollment & Grade Level Enrollment
            e)  Monthly Budget Summary - FY23           

XI.        Board Action Items:
            a) New Hire(s)
●     Sibyl Webb, Interventionist
●     Emily Miller, Kindergarten Assistant
●     Alexis LaMere, Paraprofessional
●     Kira Howell, Paraprofessional
●     Juliana Prignano, ELL Specialist, Long-Term Substitute
●     Devin Pratt, Paraprofessional
            b)  Northwest Connecticut Community Foundations Funding/Monetary Donations
                 1) Parent Engagement Stipend $700.00 for School Readiness Parent Engagement
                 2) ECE Professional Well-Being $700.00 for Early Childhood Educator Professional
                     Well-Being

     3) Inchy’s Bookworm vending machine in the amount of $3,000.00

MOTION to approve the following:

1)    Parent Engagement Stipend of $700.00 for School Readiness Parent Engagement,

2)    ECE Professional Well-Being $700.00 for Early Childhood Educator Professional Well-Being,            

3)    Inchy’s Bookworm vending machine in the amount of $3,000.00

First:  Kristin Peterson, Second:  Tara Sundie, U
             c)  Approval to accept a $500.00 Donation from St. Andrews Church in Kent for the Critical Needs Fund

MOTION to approve accepting $500.00 Donation from St. Andrews Church in Kent for the

Critical Needs Fund

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, U

XII.       New Business Discussion and Possible Action:

a)    Solar Project

a.    Connecticut Green Bank
        i.    Hinsdale
       ii.    Pearson

b)    Discussion of SDE Gilbert Study and Resume negotiations with TGS

Doug Pfenninger was disappointed that the outcome was not positive and that there were no recommendations.

MOTION to enter into contract negotiations

First:  Cheryl McGlynn, Second:  Kristin Peterson, two abstentions

c)    Policies for First Read
      1) Policy 6144(a) – Controversial Issues

MOTION to move to the second read with the removal of “If important viewpoints on a given issue are not expressed, they may be elicited through careful questioning; or they may be provided by asking students to role-play someone who would present that perspective” clause be removed.

First Jeannette Brodeur, Second:  Renata Waldron, 1 abstention

     2) Policy 5144.4 – Student Discipline

MOTION to move Policy 5144.4 – Student Discipline to the second read

First:  Tara Sundie, Second:  Kristin Peterson, U

d)    Policies for Second Read

                        1) Policy # 4218.232 -Personnel, Alcohol, Drugs, and Tobacco

MOTION to approve Policy # 4218.232 -Personnel, Alcohol, Drugs, and Tobacco

First:  Kristin Peterson, Second:  Nora Mocarski, U

                        2) Policy # 1120 Public Comment Regulations

MOTION to approve Policy # 1120 Public Comment Regulations

First:  Doug Pfenninger, Second:  Tara Sundie, U

                        3) Policy # 5141.213 - Opioid Antagonists in Schools

MOTION to approve Policy # 5141.213 - Opioid Antagonists in Schools with suggested edits

First:  Jeannette Brodeu, Second:  Nora Mocarski, U

                        4) Policy # 6144.1 - Exemption from Instruction

MOTION to approve Policy # 6144.1 - Exemption from Instruction with suggested edits

First:  Kristin Peterson, Second:  Nora Mocarski, U

                        5) Policy # 7230.2 - Indoor Air Quality

MOTION to approve Policy # 7230.2 - Indoor Air Quality with suggested edits

First:  Nora Mocarski, Second:  Jeannette Brodeur, U

                        6) Policy # 6115.3 - Flag Display

MOTION to approve Policy # 6115.3 - Flag Display

First:  Kristin Peterson, Second:  Tara Sundie, U

                        7) Policy # 5141.3 (a) - Health Assessments and Immunizations

MOTION to approve Policy # 5141.3 (a) - Health Assessments and Immunizations with suggested edits

First:  Nora Mocarski, Second:  Renata Waldron, 1 opposed

                        8) Policy # 4118.11 Nondiscrimination

Motion to approve Policy # 4118.11 Nondiscrimination with suggested edits

First:  Renata Waldon, Second:  Nora Mocarski, U

XIII.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

MOTION to move into Executive Session

First: Cheryl McGlynn, Second:  Renata Waldron, U

IX.        Executive Session: Discussion of school security product(s).

X.        Adjourn: 9:16 p.m.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: November 15, 2022, @ 7:00 p.m.
Location: Town Hall – Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.        Call to order: @ 6:58 pm 

Pledge of Allegiance: 

 II.       Roll call: Cheryl McGlynn, Jeannette Brodeur, Sondra Strubhar, Melony Brady-Shanley, Doug Pfenninger, Nora Mocarski, Renata Waldron, Tara Sundie, Salvatore Lovetere.  Kristin Peterson arrived at 7:06 pm.

 III.      Agenda Review Discussion Possible Action:

Melony Brady-Shanley would like the Board to consider adding Veteran’s Day under Presentations.

MOTION to consider adding Veterans’ Day under Presentations.

First:  Cheryl McGlynn, Second:  Sondra Strubhar, U

Melony Brady-Shanley would like the Board to consider adding a letter of retirement under Correspondence to the Board.

MOTION to consider adding a letter of retirement under Correspondence to the Board.

First:  Doug Pfenninger, Second:  Jeannette Brodeur, U

a)    Regular Board of Education Agenda:  November 15, 2022

 IV.      Comments from the Chairman:

Doug Pfenninger thanked Salvatore Lovetere for his service to our country as a marine.

 V.       Presentations:

a)  Kid Governor Program - Three finalists in 5th grade and the presentation of the         
     locally elected student

Barbara Silverio explained the Kid Governor Program.

The three finalists were:

●     Isabella Biraga

●     Angela Devino

●     Emma Dean

Each finalist spoke about their presentation and why it was important to them. 

Tara Sundie commented on what a wonderful job they did, and Melony Brady-Shanley thanked the winners for doing such a great job on their presentations.

 VI.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

VII.       Consent Agenda Items Discussion Possible Action:

            a)  Minutes of Regular BOE Meeting – October 11, 2022

            b)  Minutes of Committee Meetings – October 25, 2022  

For the record, Nora Mocarski commented on Page 7, under Columbus Day Discussion, that the school menu is saying Indigenous People’s Day should be referred to as a holiday. 

MOTION to approve Minutes of Regular BOE Meeting - October 11, 2022, with edit and approve Minutes of Committee Meeting - October 25, 2022.

First:  Jeannette Brodeur, Second:  Cheryl McGlynn, U.                 

VIII.     Gilbert Report from Board of Education Representative:

Renata Waldron mentioned that the SRO presentation was discussed.  Gilbert is still in the talking phase and looking into other possibilities.

Melony Brady-Shanley and Doug Pfenninger are waiting for Gilbert to respond to the SRO survey that was sent out.   Melony Brady-Shanley received the list of school districts that participated in the survey and will share it with the Board.

 IX.      Correspondence to the Board:
            a)  Honorable Mention in the Bonnie B. Carney Award of Excellence for Educational Communications - WPS Facebook Page
            b)  Veterans Day

Melony Brady-Shanley commented that the Pearson and Hinsdale Schools did a wonderful job representing our veterans. 

            c)  Resignation Letters

●     Katherine Stansfield

●     Maribeth Seeger

MOTION to accept with regret.

First:  Nora Mocarski, Second:  Cheryl McGlynn, U.

X.       Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendent’s Report
b)  School Enrollment
c)  Chronic Absences
d)  Gilbert Enrollment & Grade Level Enrollment
e)  Monthly Budget Summary - FY23
f)   Fiscal Year 2024 Budget

XI.        Board Action Items:

a)    New Hire(s)

●     Sharon Ashley Roberts, Long-Term Substitute, Special Education

●     Taylor Steeves, Paraprofessional

●     Aislynn Jamieson, CHAMPS Program Assistant

●     Addie Mehl, Paraprofessional

b)    2023 Board of Education Meetings

MOTION to approve with edit to move February 14, 2023 meeting to February 7, 2023.

First:  Nora Mocarski, Second:  Cheryl McGlynn, U.

c)    2023-2024 School Calendar

MOTION to approve 2023-2024 School Calendar.

First:  Cheryl McGlynn, Second:  Sondra Strubhar, U.

d)    Internet2 CAP Distance Learning Scholarship Program Grant

MOTION to approve to apply for the Internet2 CAP Distance Learning Scholarship Program Grant in the amount of $800.00.

First:  Nora Mocarski, Second:  Jeannette Brodeur, U.

e)    Connecticut Space Grant

MOTION to approve to apply for the Connecticut Space Grant in the amount of $1,500.00.

First:  Cheryl McGlynn, Second:  Tara Sundie, U.

f)     2022 – 2023 CT Regional Early Childhood Alliance Mini-Grant

Emily Bernard explained the purpose of the grant.

MOTION to approve to apply for the 2022-2023 CT Regional Early Childhood Alliance Mini-Grant in the amount of $1,000.00.

First:  Nora Mocarski, Second:  Sondra Strubhar, U.

g)    Plant the Moon/Plant Mars Challenge    

MOTION to approve to apply for the Plant the Moon/Plant Mars Challenge

First:  Nora Mocarski, Second:  Doug Pfenninger, U.

XII.       New Business Discussion and Possible Action:

a)    Policies for First Read

1) Policy # 4218.232 - Personnel, Alcohol, Drugs, and Tobacco        

MOTION to move Policy #4218.232 - Personnel, Alcohol, Drugs, and Tobacco with edit to second read.

First:  Nora Mocarski, Second:  Cheryl McGlynn, U.

2) Policy # 1120 Public Comment Regulations

MOTION to move Policy # 1120 Public Comment Regulations to second read.

First:  Doug Pfenninger, Second:  Sondra Strubhar, 8,0,1.

 
3) Policy # 5141.213 - Opioid Antagonists in Schools

MOTION to move Policy # 5141.213 - Opioid Antagonists in Schools to the second read with edits and review with Medical Advisor

First:  Nora Mocarski, Second:  Renata Waldron, U.

4) Policy # 4118.11 - Discrimination

The Board decided to table Policy #4118.11 - Discrimination

5) Policy # 6144.1 - Exemption from Instruction

MOTION to move Policy # 6144.1 - Exemption from Instruction to second read with changes

First:  Nora Mocarski, Cheryl McGlynn, U.

6) Policy # 7230.2 - Indoor Air Quality

MOTION to move Policy # 7230.2 - Indoor Air Quality to second read.

First:  Doug Pfenninger, Second:  Kristin Peterson, U

7) Policy # 6115.3 - Flag Display

MOTION to move Policy # 6115.3 - Flag Display to second read with edits.

First:  Nora Mocarski, Second:  Jeannette Brodeur, U.

8) Policy # 5141.3 (a) - Health Assessments and Immunizations 

MOTION to move Policy # 5141.3 (a) - Health Assessments and Immunizations to second read with edits.

First:  Nora Mocarski, Second:  Kristin Peterson, 7, 2, 0.

9) Bylaws of the Board - Gilbert Board Membership

MOTION to move to amend by law as presented.

First:  Doug Pfenninger, Second:  Sondra Strubhar, 1 abstention.
 

b)   Policies for Second Read

1)  Policy # 3171.1 Non-Lapsing Education Fund

MOTION to approve Policy # 3171.1 Non-Lapsing Education Fund

First:  Doug Pfenninger, Second:  Renata Waldron, U.

2)  Policy # 6140 Curriculum

MOTION to approve Policy # 6140 Curriculum as amended.

First:  Nora Mocarski, Second:  Kristin Peterson, U.

3)  Policy # 4112.1 Personnel-Certified Appointment

MOTION to approve Policy # 4112.1 Personnel-Certified Appointment.

First:  Nora Mocarski, Second:  Sondra Strubhar, U.

4)  Policy # 4218.11 Certified Non-Certified Nondiscrimination

MOTION to approve Policy # 4218.11 Certified Non-Certified Nondiscrimination

First:  Nora Mocarski, Second:  Jeannette Brodeur, U.

5)  Policy # 6163.11 Instruction Media Center

MOTION to approve Policy # 6163.11 Instruction Media Center.

First:  Nora Mocarski, Second:  Jeannette Brodeur, U.

6)  Policy # 5145 Behavior on Bus Guidelines

MOTION to approve Policy # 5145 Behavior on Bus Guidelines with an amendment.

First:  Nora Mocarski, Second:  Doug Pfenninger, U            

XIII.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

MOTION to adjourn the meeting

First:  Cheryl McGlynn, Second:  Kristin Peterson, U

IX.            Adjourn: @ 8:48 pm.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: October 11, 2022 @ 7:00 p.m.
Location: Pearson School Media Center

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                  Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

 I.        Call to order: @7:05pm Pledge of Allegiance:

 II.       Roll call: Jeannette Brodeur, Tara Sundie, Salvatore Lovetere, Kristin Peterson, Sondra Strubhar, Renata Waldron, Melony Brady-Shanley, Doug Pfenninger, Nora Mocarski, Cheryl McGlynn.

 III.      Agenda Review Discussion Possible Action:

a)    Regular Board of Education Agenda:  October 11, 2022

Melony Brady-Shanley would like to suggest a motion to add the Aspire contract to tonight’s discussion under New Business Discussion and Possible Action (d).

MOTION to add the Aspire contract to tonight’s discussion under New Business Discussion and Possible Action (d)

First:  Nora Mocarski, Second:  Jeannette Brodeur, U

Salvatore Lovetere would like to add Columbus Day to tonight’s discussion under New Business Discussion and Possible Action (e)

MOTION to add Columbus Day to tonight’s discussion under New Business Discussion and Possible Action (e)

First:  Salvatore Lovetere, Second:  Sondra Strubhar, 6,3.

 IV.      Comments from the Chairman

 V.       Presentations:

 VI.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

David LaPointe, 11 Hillside Avenue, Winsted, CT.  I would like the Board to go back and review the policy regarding public comment.  The policy is unconstitutional, and a board member doesn’t have the right to tell the public what they can and cannot say.  The First Amendment states that you have the right to freedom of speech. The public should be able to speak about anything they want and name anyone on the Board.

VII.       Consent Agenda Items Discussion Possible Action:

a)  Minutes of Regular BOE Meeting – September 13, 2022

b)  Minutes of Committee Meetings – September 20, 2022 

The following edits were mentioned: 

●     Page 8, Policy 4118.114(a) Gifted and Talented should read Policy 6172.1(a) Gifted and Talented.

●     Page 9, change Linda Gruppo to Linda Groppo

●     Page 11, Question:  Is it Stat20-minute have a 20-minute recess?  Should read:  Is it a state law to have a 20-minute recess?

●     Page 12, under new business change Melony Brady-Shanley discussed that for the last six years, the Board has had a vision to the Board has asked for a vision.

●     Page 12, Salvatore Lovetere did not sign up to volunteer for the Portrait of a Learner Program. Please remove his name.

●     Page 13, under V. New Business, a) Air-Conditioning Unit at Pearson School, the third paragraph.  Please change we would pitch the $70,000 to we would apply for a $70,000 grant. 

MOTION to accept Minutes of Regular BOE Meeting - September 13, 2022, and Minutes of Committee Meetings - September 20, 2022, with edits.

First:  Nora Mocarski, Second: Kristin Peterson, U

VIII.     Gilbert Report from Board of Education Representative:

Renata Waldron shared that there has been a discussion about an ASO/SRO at TGS.

 IX.      Correspondence to the Board:
a) Resignation Letter

●     Hope Zawisza

MOTION to accept with regret

First:  Nora Mocarski, Second:  Cheryl McGlynn, U

X.       Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendent’s Report

b)  School Enrollment

c)  Chronic Absences

d)  Gilbert Enrollment & Grade Level Enrollment

e)  Monthly Budget Summary - FY23

f)   Science of Reading

Salvatore Lovetere made a motion to apply for a waiver for the usage of our current reading program. 

First:  Salvatore Lovetere, Second:  Kristin Peterson, U

XI.        Board Action Items:

a)  New Hire(s)

●     Amy Stone, Paraprofessional

●     Madison Sipperly, Paraprofessional

●     Jessica Faye, Paraprofessional

b)  Year-End Critical Needs Grant 2022

MOTION to approve Year-end Critical Needs Grant 2002 from Northwest Connecticut Community Foundation in the amount of $1,300.00.

First:  Kristin Peterson, Jeannette Brodeur, U

c)  NASA Connecticut Space Grant Consortium

MOTION to approve NASA Connecticut Space Grant Consortium in the amount of $1,500.00.

First:  Kristin Peterson, Second:  Sondra Strubhar, U

d)  Fiscal Year 2023 Food Service Supply Chain Assistance Grant    

MOTION to approve Fiscal Year 2023 Food Service Supply Chain Assistance Grant in the amount of $14,271.13.

First:  Cheryl McGlynn, Second:  Kristin Peterson, U                       

XII.       New Business Discussion and Possible Action:

a)    Opioid and Antagonists in Schools

MOTION to move Opioid and Antagonists in Schools to next policy committee meeting.

 First:  Cheryl McGlynn, Second:  Sondra Strubhar, U

b)    Policies for First Read

1)  Policy # 3171.1 Non-Lapsing Education Fund

MOTION to move Policy # 3171.1 Non-Lapsing Education Fund to second read.

First:  Nora Mocarski, Second:  Doug Pfenninger, U

2)  Policy # 6140 Curriculum

MOTION to move Policy # 6140 Curriculum to second read.

First:  Nora Mocarski, Second:  Tara Sundie, 8,1

3)  Policy # 4112.1 Personnel-Certified Appointment

MOTION to move Policy # 4112.1 Personnel-Certified Appointment to second read.

First:  Nora Mocarski, Second:  Jeannette Brodeur, U

4)  Policy # 4218.11 Certified Non-Certified Nondiscrimination

MOTION to move  Policy # 4218.11 Certified Non-Certified Nondiscrimination to second read with opposed amendment.

First:  Nora Mocarski, Second:  Kristin Peterson, 8,0,1

5)  Policy # 6163.11 Instruction Media Center

MOTION to move Policy # 6163.11 Instruction Media Center to second read.

First: Doug Pfenninger, Second:  Sondra Strubhar, U

6)  Policy # 5141.3(a) Health Assessments and Immunizations

MOTION to move  Policy # 5141.3(a) Health Assessments and Immunizations to second read.

First:  Kristin Peterson, Second:  Tara Sundie, 7,2

7)  Policy # 5145 Behavior on Bus Guidelines

MOTION to move Policy # 5145 Behavior on Bus Guidelines to second read.

First:  Nora Mocarski, Second:  Tara Sundie, U

c)  The Gilbert School Corporation Seat 

Doug Pfenninger would like to nominate Candy Perez for the position on the Gilbert School Corporation Seat.  

d. Aspire Contract

Due to the increased social/emotional needs of the students in our district, the district is seeking the support of an outside agency to provide us with BCBA support as well as a full time Behavioral Therapist for the remainder of the school year.  The team will work with our Special Education students individually in a 6/8 week cycle focusing on behavior regulation and reintegration into the general education setting.  They will also work on training non-certified staff on program development as well as consultation with the general education staff. 

MOTION to approve Aspire Contract

First:  Cheryl McGlynn Second:  Jeannette Brodeur, U

e. Columbus Day Discussion

Salvatore Lovetere mentioned he saw a WPS October school menu and noticed on Monday, October 10, it said Indigenous People’s Day instead of Columbus Day.  His concern is that he doesn't want history to be erased and that the truth be taught in the schools.

Melony Brady-Shanley replied that the district is currently working on a social studies curriculum.  The curriculum committee will review the curriculum and what information will be appropriate to move forward with for the next school year.

XIII.      Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

David LaPointe, 11 Hillside Avenue, Winsted, CT.  In regards to the Gilbert School Corporation Seat, it should be filled with someone from this Board and not someone from the community who is not elected.  In the past, it’s always been someone from this Board.  Suggested that the Chairman nominate within before looking outside.

Furthermore, being forced to have your children vaccinated is in the courts right now for discussion.  There are still religious exemptions and children should not have medical procedures forced on them.  It’s up to the parents.  Thank you for listening and I love to hear the debate and dialogue.  We don’t need mandates.  We need good people on this Board to make the right decisions. 

MOTION to adjourn meeting

First:  Cheryl McGlynn, Second:  Salvatore Lovetere, U

IX.            Adjourn: @9:04pm

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes Amended
Date: September 13, 2022 @ 7:00 p.m.
Location: Hicks Room

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Nora Mocarski, Acting BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.             Call to order: @7:00pm Pledge of Allegiance:

II.            Roll call:  Tara Sundie, Jeannette Brodeur, Cheryl McGlynn, Nora Mocarski, Melony Brady-Shanley, Renata Waldron, Salvatore Lovetere, Sondra Strubhar, Kristin Peterson.  Excused:  Doug Pfenninger.

III.           Agenda Review Discussion Possible Action:
                        a) Regular Board of Education Agenda:  September 13, 2022

Melony Brady-Shanley would like to request that the Board add a crowdfunding request form from teacher Victoria McDonald under Section 12, Item B.

MOTION to add to agenda.

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, U.

Melony Brady-Shanley would like to add a motion for Policies #6172.1(a) Gifted and Talented Students Program as an item of action for a second read.

MOTION to add Policy #6172.1(a) Gifted and Talented Students Program to the agenda for a second read under action items.

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, U.

Melony Brady-Shanley would like to add Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation for a second read.

MOTION to add 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation to a second read under Board action items.  Item 12.

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, 7, 1 opposed.

IV.           Comments from the Chairman:

Nora Mocarski would like to commend Melony Brady-Shanley publicly, along with the teachers, the whole workforce, and the District, for what we are going to see today on how well the kids did on their standardized tests.

 

We all know it takes a village and a community and it was very clear with the opening of the new school.  We had a lot of people come out over the weekend on their own time who wanted to step in and assist with the preparation of the school opening.

 

I would also like to commemorate the taxpayers who were willing to put forward the monies to bond for this project.  I think it adds a new vitality and attracts more people to our community. 

V.            Presentations:

                        a) SBAC and NGSS Assessment Results

Presented By:  Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, Glenna Doulakis, Rachael Manzer, and Shannon Ball.

Nora Mocarski would like to recognize the efforts of everyone for the progress that we are making as a District.  We need to give everyone a round of applause.   

Tara Sundie added that the science achievements may correspond with enthusiasm.  

At the end of August, Melony Brady-Shanley was invited by the Commission of Education to participate in a press conference along with four other superintendents to speak about Winchester’s performance for the state scores. 

She highlighted the following:

Pacing and making sure our curriculum was on target and ensuring we maintained the education expectations throughout the pandemic.

Social-emotional, for our kids to have a connection to after-school programming Bringing a sense of normalcy and wanting to preserve kids being able to be kids.  Kids are not meant to be isolated, and it’s not healthy. We worked hard to make sure they had experiences to thrive.  We developed CHAMPS at home, which gave kids online access to activities.  In the winter, we took the kids skiing at Ski Sundown and taught them how to ski.

QUESTION:  Once you get back the SBAC scores, what is the process for the next school year?

We give the students their scores, and we review what they did, where they are going, and what will be taught going forward.  Students are given a target which they will work towards. 

VI.           Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are  allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

Candy Perez, 605 West Wakefield Boulevard, Winsted.  I wanted to congratulate the students on their test score performance.  I’m also here to support Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation.  We are fortunate that the Board, and especially the superintendent over the past 6 years, have implemented best practices and kept policies up to date by law.  In recent years, accommodations have been made to include everyone.

VII.          Consent Agenda Items Discussion Possible Action:

                        a)  Minutes of Regular BOE Meeting – August 9, 2022

MOTION to approve Minutes of Regular BOE Meeting – August 9, 2022

First: Cheryl McGlynn, Second: Salvatore Lovetere, U.

                        b)  Minutes of Committee Meetings – August 23, 2022

MOTION to approve Minutes of Committee Meetings – August 23, 2022

First:  Salvatore Lovetere, Second:  Tara Sundie, 6, 0, 2.                                       

VIII.         Gilbert Report from Board of Education Representative:

Greg Shugrue congratulated the Winchester staff and teachers for their hard work and dedication.  He mentioned that the Gilbert School had a smooth start and is looking forward to attending Winchester Board of Education meetings going forward.

IX.           Correspondence to the Board:

a)    Resignation Letters

●     Alison Welcome

●     Roger Katz

●     Julie Breton

●     Sarah Goldie

●     Leonel Viera

●     Rhonda Holloway

●     Kim Roy

●     Sibyl Webb

●     Lyris Milera-Rivera

●     Alexis Calder

●     Theresa Rode

QUESTION:  How are we handling all the resignations? 

We are currently working on actively hiring special education and paraprofessional positions.  The paraprofessional position is the most difficult to fill due to the pay rate.

MOTION to accept with regret.

First: Salvatore Lovetere, Second:  Kristin Peterson, U

b)    Attendance Information        

X.             Superintendent’s Reports & Action Items Discussion Possible Action:
                        a)  Superintendent’s Report
                        b)  School Enrollment
                        c)  Gilbert Enrollment & Grade Level Enrollment
                        d)  Monthly Budget Summary - FY22
                        e)  Monthly Budget Summary - FY23                   

XI         Board Discussion      

a)    Enrollment and the impact on school faculty - Discussion submitted by Sondra Strubhar.  

b)    Discussion of School Security Meeting (hosted by Winchester Public Schools) - Discussion submitted by Melony Brady-Shanley

Melony Brady-Shanley had an offer to hold a school security meeting at the end of August but, unfortunately, it didn't happen.  The concept of having a security forum is extremely valuable and on the minds of families and staff.  A valuable conversation we should engage in to help our community understand how we are making our schools as safe as possible. I would like to open this up for discussion tonight.

My proposal is to hold a school security community forum on Wednesday, October 5, from 6:00-7:00pm.  We would hold it at the Pearson School cafeteria.  It would be hosted specifically by the WPS, and we would have the following representatives:

●     Melony Brady-Shanley representing WPS

●     WPS hires a school security consultant to work with us on our all hazards/safety plan

●     The Winchester Police Department

●     The Winchester Fire Department

●     The Winchester Emergency Management Director

●     Winsted EMS - waiting for confirmation who will be representing

●     Town Manager

●      Head of Gilbert School

We have a well-rounded participation panel where we could share important information with our community.

Topics to be discussed:

●     General security practices

●     Some of the safety procedures

●     Required training

●     Local support response (from fire/police services)

●     Mental health supports that we can provide in school

●     Safety assessment that we go through

Melony Brady-Shanley is attending training on September 19-20 on assessing the seriousness of a school threat.  She will be in a partnership with the Torrington Police Department.

We will ask people to submit questions ahead of time, so we can prepare for the questions accordingly. 

Cheryl McGlynn recommended that we proceed with the school security community forum.

The Board has agreed to move forward with the school security community forum.

XII.       Board Action Items:

                        a)  New Hire(s)

●     Caroline Morales, Paraprofessional

●     Erinn Hunt - Kindergarten Teacher

●     Nicole Matysiak - Speech and Language Pathologist

●     Jordan Powell - Custodian

●     Hannah Kearns - Interventionist

●     Amy Mahtaney - Fourth Grade Classroom Teacher

●     Heather Erha - ELL Specialist

●     Rachel Fulton - Building Substitute

●     Abigail Passini - Paraprofessional

●     Jennifer Labbe - Music Teacher

●     Sarah Ward - Interventionist

●     Kaysie Palmer - Paraprofessional

Questions:  How many openings do we currently have?

We have 2 special education positions and 3 or 4 paraprofessional positions.

Melony Brady-Shanley and Barbara Silverio met with Victoria McDonald, who is a teacher at Pearson School.  She had an idea that came from a story on the news that aired last year about the Hartford public school system receiving a book vending machine.  It has a display of all different types of books.

We have been looking for an incentive opportunity for our students at Pearson school.

We are looking for a fundraiser to obtain one of these vending machines.  The machine will have chapter books in it, and when students receive special acknowledgments, they will receive a special token.  They can pick out a high interest chapter book of their choice.  Mrs. McDonald is asking for the Board's support.  The machine is approximately a $6,000 investment. 

MOTION to grant Mrs. McDonald permission to move forward with applying for grants and seeking out potential fundraiser opportunities for the purchase of this vending machine.

First:  Cheryl McGlynn, Second:  Jeannette Brodeur, U.

Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation to a second read under Board action items.  Item 12.

MOTION to approve Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation

First:  Kristin Peterson, Second: Jeannette Brodeur, 6, 2, policy passes.

Policy #6172.1(a) Gifted and Talented Students Program to the agenda for a second read under action items.

MOTION to approve Policy 6172.1(a) Gifted and Talented Students Program

First: Jeannette Brodeur, Second: Nora Mocarski, U      

XIII.      New Business Discussion and Possible Action:

a)    Teacher Supplies Donated - Hubbell Power Systems

Christine Goodall from a local business in Winsted reached out to Melony Brady-Shanley wanting to donate filled boxes with items teachers were in need of.

Barbara Silverio mentioned the following items that were donated:

●     Paper

●     Pens/Pencils

●     Sticky Notes

●     Tape

●     Markers

●     Zip lock bags

●     Tissues

●     General school items

MOTION to accept Teacher Supplies Donated - Hubbell Power Systems.

First:  Kristin Peterson, Second:  Cheryl McGlynn, U.            

 IX.       Public Comment:

Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.

David LaPointe, 11 Hillside Avenue, Winsted, CT.  I came here tonight to discuss an issue I addressed with the acting Chair.  September 17, 1787, was the signing of the US constitution.  This gives us equally the rights granted to us citizens of this great country.  Rights can be violated by all people in our country. I think it is appropriate that the district and Gilbert school teach the constitution on that day and celebrate that week.  You, as a Chair and teacher, assured me that this is being done.  I am very happy as a parent and taxpayer to see and hear tonight the presentation by your superintendent on the district’s success.  Congratulations.

Linda Groppo - 18 Cherry Street, Winsted, CT.   I’ve been here since 7:00 pm listening to all the student’s achievements and congratulations.  Over a little over six years ago, the town of Winchester’s education system failed and was a total embarrassment. Thanks to a strong board of education chairman and Board who are committed and cooperative and look at what has been achieved.  Change is difficult, but history has shown that change is good, and the world is changing by the minute. To be successful, we must continue to be proactive and forward-thinking and need to be inclusive to be a strong community. Everyone needs to feel safe and included in school, at home, and throughout our town.  Our children are watching us, and everyone is a role model for our young people.  We need to focus on what is best to prepare our students for a competitive future and to respect each other and the law.

Chris Bird, 75 Meadow Street, Winsted, CT.  Congratulations to the Board and the teachers.   Six years ago, we were at rock bottom, and look where we are today.  We’ve come a long way, and I wanted to commend everyone.  The second thing I came to talk about today is the policy that was added to the agenda.  I wanted to say congratulations on passing (Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation).   I work in corporate IT, and I work with billion-dollar global companies that emphasize HR policies.  Being gender neutral is essential, and I would ask the Board to consider any future policy discussions that gender neutral is almost a given.  It's the world that we live in.  It's the way that corporate America is instructing its CEOs and its people who write policies and amend policies.  I understand many views come to these meetings, but thank you for taking the right and aggressive route.  Thank you.

Melony Brady-Shanley would like to include Barbara Silverio in the Executive Session.

MOTION to move to Executive Session including Barbara Silverio.

First:  Cheryl McGlynn, Second:  Kristin Peterson, U.

 XI.       Adjourn: @ 8:39 pm

 X.       Executive Session - Discussion of the Assistant Principal position at Pearson School

MOTION to come out of Executive Session at 9:16 pm.  

First: Kristin Peterson, Second: Tara Sundie, U.

MOTION to not fill the Assistant Principal’s position and reallocate up to $35,000 for the hiring of a Behavioral Technician for Pearson School and to pay a stipend of an additional 30 minutes per day for the Superintendent of Schools and Pearson Principal.

            First: Jeannette Brodeur, Second: Cheryl McGlynn, U.

MOTION to adjourn the Winchester Board of Education meeting at 9:19pm.

            First: Cheryl McGlynn, Second: Salvatore Lovetere, U

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: August 9, 2022 @ 7:00 p.m.
Location: Hicks Room

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron

I.             Call to order: @ 7:00 pm Pledge of Allegiance:

II.            Roll call:  Jeannette Brodeur, Renata Waldron, Nora Mocarski, Doug Pfenninger, Melony Brady-Shanley, Sondra Strubhar, Salvatore Lovetere, Cheryl McGlynn.  Absent:  Tara Sundie and Kristin Peterson

III.           Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda:  August 9, 2022

Melony Brady-Shanley made the following recommendations:

●     Under Item 5:  Sole source for Berkshire Alarm Company in the amount of $5,589.08.

●     Under Item 6:  Sole source for Goulet Glass in the amount of $2,791.08.

MOTION to add recommendations to the agenda.

First:  Salvatore Lovetere, Second:  Jeannette Brodeur, U

Sondra Strubhar made a recommendation to add a discussion regarding ZOOM meetings and they should only be used in extreme emergency situations.

MOTION to add recommendations to the agenda.

First:  Sondra Strubhar, Second:  Salvatore Lovetere, U

IV.           Comments from the Chairman:

Doug Pfenninger talked about the Board of Education Summer Planning retreat and how much he enjoyed it.  There was a lot of information shared and now has a better understanding of people’s positions and especially when it comes to the Gilbert school. 

He recently took a tour of the Hinsdale School with Melony Brady-Shanley and was happy with what he saw.  The building looks great and we are doing a lot for the kids in our town.  He feels it’s very important that the community understands the depth of importance for an early childhood education.

V.            Presentations:

Melony Brady-Shanley reviewed the updated COVID Protocols from the State of CT. 

She will also reassess the difference between flu and COVID symptoms in the winter with families and staff.

VI.           Public Comment:

               Board of Education Chairman to read Public Comment Regulations. Three minutes are  

               allotted to each speaker per Board Policy #1120. No BOE employee, student, or                                

               community member should be defamed within a public comment.

VII.          Consent Agenda Items Discussion Possible Action:

a)  Minutes of Regular BOE Meeting – June 14, 2022
b)  Minutes of Special Meeting – July 6, 2022
c)  Minutes of Special Meeting – July 13, 2022

Sondra Strubhar would like to make an amendment to the Minutes of Special Meeting - July 13, 2002 when she left the meeting it was due to disconnection from ZOOM.

Motion to approve Minutes of Regular BOE Meeting - June 14, 2002, Minutes of Special meeting - July 6, 2022m and Minutes of Special Meeting - July 13, 2022 with amendment.

First:  Cheryl McGlynn, Second:  Sondra Strubhar, U                                          

VIII.         Gilbert Report from Board of Education Representative:

Doug Pfenninger asked the Board what specifics they would like our board to bring back from the Gilbert meetings.  What can we do to improve better visibility as a board?

●     Board minutes

●     Review list of members

●     Score performances on a calendar basis

●     Corp financials

●     Corp public documents 

●     Internal assessments

●     Monthly updates

●     Have a board member representative at Gilbert monthly meetings

●     Commitment to have one representative from Gilbert Corp at our monthly meetings

●     Proactive budget information

●     Student preparation information

IX.           Correspondence to the Board:

a)  Resignation Letters

●     Jennifer Hart

●     Kristin Xander

●     Jeffrey Durkin

●     Jillian Hodgkinson

●     Angel Colon

●     Deborah Alduini

MOTION to accept with regret.

First:  Nora Mocarski, Second:  Cheryl McGlynn, U

QUESTION: Why are there so many resignations?

Melony Brady-Shanley explained that several situations are a factor:

●     Financial Incentives

●     Retirements

●     Loss of  educational candidates coming out of college due to the pandemic

In regards to hiring, we are completely filled with the exception of a paraprofessional and Fourth Grade ELA teacher.

Melony Brady-Shanley reviewed the Better Together Newsletter highlighting back-to-school information for parents.                      

X.             Superintendent’s Reports & Action Items Discussion Possible Action:
a)  Superintendent’s Report
b)  School Enrollment
c)  Gilbert Enrollment & Grade Level Enrollment
d)  Monthly Budget Summary - FY22
f)   Monthly Hinsdale Report

QUESTION:  How are we doing with the budget?

We have a meeting regarding 2 or 3 security improvements regarding increasing camera viewing so the interior and exterior have 100% visibility.

We still have budget areas that we can transfer if necessary and we are under budget and on time. 

XI         Board Discussion

XII.       Board Action Items:

                        a)  New Hire(s)

●     Seth Beecher, Behavior Technician

●     Breanne Braun, Second Grade Teacher

●     Juliet Breton, ELL Teacher

●     Dominika Bzdula, Art Teacher

●     Leslie Fosbrook, Preschool Teacher

●     Jazmin Giles, LTS Music Teacher

●     Morgan Hoadley, Behavior Technician

●     Jessica Keesler, School Nurse

●     Erica McClearly, Second Grade Teacher

●     Brighton McGevna, Behavior Technician

●     Kaylie Morris, Second Grade Teacher

●     Rebecca Munday, Paraprofessional

●     Monica Namey, Social Worker

●     Cassandra Sipperly, Behavior Technician

QUESTION:  How do we advertise for positions?

We advertise on our Website, CT Reap, CT Job Spots, and Indeed..

QUESTION:  What is a behavior technician?

The Behavior Technician provides support using behavior management techniques and intervention strategies to reduce behaviors that interfere with the learning process.

QUESTION:  How are the Behavior Technicians trained?

Training is done in-house.  The staff goes through two days of training. 

XIII.      New Business Discussion and Possible Action:

a)    $100,000 Gilbert Tuition Reduction and Staff Reinstatement

MOTION for Melony Brady-Shanley to go back to Gilbert regarding the $1000,00 Tuition Reduction and Staff Reinstatement.

MOTION to the table to September finance committee meeting

First: Cheryl McGlynn, Second; Salvatore Lovetere, U

Melony Brady-Shanley, Doug Pfenninger, and Nora Mocarski will discuss the calendar ora, Doug, Mel to discuss calendar regarding inform for Gilbert

b)  Policies for First Read
1)  Policy # 4118.114(a) Pregnant Employees in the Workplace/Lactation Accommodations.

MOTION to move to second read.

First:  Nora Mocarski, Second; Jeannette Brodeur, Vote 6 - 0- 2

c)    Policies for Second Read
1)  Policy #6172.1(a) – Gifted and Talented Students Program

MOTION to move Policy # 6172.1(a) - Gifted and Talented Students Program to second read.

With the following change.  5th paragraph change his/her to “their”

First:  Nora Mocarski, Second:  Jeannette Brodeur, U

2)  Policy # 5112(a) - Ages of Attendance

MOTION to approve Policy # 5112(a) - Ages of Attendance

First:  Doug Pfenninger, Second:  Jeannette Brodeur, U

3)  Policy # 9350 - Bylaws of the Board

MOTION to approve Policy # 9350 - Bylaws of the Board.

First:  Nora Mocarski, Second:  Salvatore Lovetere, U.

Sole source for Berkshire Alarm Company in the amount of $5,589.08.  They are installing a Fob system on the main door, receiving door, and playground door.  There is no buzzer system. system. 

The $5,589.08 is for the installation of door controllers, power plugs, switches, proximity card, cabling, and configure controller.

Motion to approve Sole source for Berkshire Alarm Company in the amount of $5,589.08.

First:  Cheryl McGlynn, Second:  Doug Pfenninger, U.

Sole source for Goulet Glass in the amount of $2,791.08 for the installation of electric retraction system, door loop, and labor.

Motion to approve Sole source for Goulet Glass in the amount of $2,791.08.

First: Cheryl McGlynn, Second:  Sondra Strubhar, U.                

IX.         Public Comment:

             Board of Education Chairman to read Public Comment Regulations. Three minutes are

             allotted to each speaker per Board Policy #1120. No BOE employee, student, or

             community member should be defamed within a public comment.

Melony Brady-Shanley will provide information to the Board regarding ZOOM electronic meetings at the September Committee meeting.

MOTION to adjourn the meeting.

First:  Salvatore Lovetere,  Second:  Sondra Strubhar, U.

X.         Adjourn: @ 9:01pm

Winchester Board of Education
Type of Meeting: Special BOE Meeting Minutes
Date: January 4, 2023, @ 6:00 p.m.
Location: Hinsdale School – Science Lab

Meeting Facilitator:  Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Jeannette Brodeur, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Renata Waldron

I.      Call to order at 6:01 p.m.

II.     Roll call

In Attendance:  Doug Pfenninger, Jeannette, Brodeur, Tara Sundie, Nora Mocarski, Kristin Peterson, Renata Waldron, Melony Brady-Shanley, Nancy O’Dea-Wyrick, Barbara Silverio, Rosanne Field, Seamus Cullinan, and Cassandra Murphy

        Absent:  Salvatore Lovetere, Cheryl McGlynn, and Sondra Strubhar

III.   Business

       1)   Discussed and worked on the Fiscal Year 2024 Budget                                                

IV.   Adjourn at 8:45 p.m.

Winchester Board of Education
Special Meeting Minutes
August Retreat
Monday, August 1, 2022
8:45am - 2:30pm.
In-person @ 178 West Street, Winchester, CT

Members Present (alphabetical order): Jeannette Brodeur, Cheryl McGlynn, Nora Mocarski (BOE Secretary), Kristin Peterson, Doug Pfenninger (BOE Chair), Sondra Strubhar, Tara Sundie, Renata Waldron

Members Absent: Salvatore Lovetere

School Improvement Plan, 2022-2023 SMART goals are developed for Math, Reading, and ScienceMath & Reading as measured by SBAC: to increase whole school SBAC scores from 49% to 51% by June of 2023.Process:

Individual student and teacher conferencing to set SBAC goals and develop action plans.

Small group instruction based upon performance on IABs (which are SBAC interim assessments)

NWEA: Goal setting for PreK-2.

Note: We cannot compare pre-COVID (2020 and earlier) NWEA scores to current COVID (2021-2022) NWEA scores because the NWEA test was not the same.

Science as measured by NGSS: to increase whole school NGSS scores from 62% to 63% by June of 2023.Process:

Use of IABs

Increase Science instructional time to 30 minutes, four times a week.

Professional development for teachers

Goal is developed for attendance:To reduce chronic absenteeism by 10% or more from last year (2021-2022) by June, 2023. Process: a whole host of possible steps and resources can include, but are not limited to:

Bi-weekly administrative meetings to identify students with 5 or more absences to proactively problem solve, informational fliers home to parents defining chronic absenteeism, home visits, monthly letters home for students who have been absent twice or more as historically this usually becomes chronic, requiring doctor’s notes, daily calls home, school services including the psychologist. Out-of-school services may include: CJR, Juvenile Review Board, Youth Service Bureau, DCF, ICAPS referrals, 211, McCalls, food services, mentors

Definitions:

Students are allowed nine (9) absences regardless of the reason.

On the tenth (10th) absence, the student is now “TRUANT” regardless of the reason.

On the eighteenth (18th) absence, the student is now “CHRONICALLY ABSENT” regardless of the reason. This represents a loss of 10% of school time.

Goal is developed for Social-Emotional Learning (SEL)To ensure that each student can identify a trusted adult in the school building (100% of students).Process:

September: administer a one-question survey to all students (except pre-school) asking - yes or no - if they can identify a trusted adult in the school building.

Engage in DESSA training

December: re-administer the same survey question to determine if all students can identify a trusted adult

Promoting positivity at a 3:1 ratio as measured by “Classroom Walkthroughs.”

Whole-school goal: 92% parent participation for Parent-Teacher Conferences.

BOE Goals for 2022-23Instruction:To incorporate a social studies curriculum into the Pre-K-6 school curriculum (2-year goal - 2022-23 and 2023-24)

Note: State of Connecticut Social Studies Frameworks exist.

Further, we are expecting a roll-out of a State of Connecticut PreK - 12 Social Studies Curriculum in 2022-23.

Student Performance - Reporting out on student performance data:To make reporting out of student data to the Winchester Board of Education more “accessible” to the “layman,” that is, reducing the educational jargon and using “layman’s” terms.

Process: to take and improve upon the student data presentation made to the Winchester Board of Education in June 2022.

Present to the Board examples of student problems on assessments to “show what we mean” when we say, IAB, SBAC Reading, SBAC Math, or NGSS.

To create an informational video to help parents understand test score results that get sent home.

To schedule Board members to engage in Classroom Walkthroughs.To assign and commit to two dates - one on a Monday, and the other on a Friday - where Winchester Board of Education members will participate in Classroom-Walkthroughs.

Consider one in November (Hinsdale) and one in March (Pearson) from 9 am to 10:45 am.

To increase the number of student presentations at Winchester Board of Education meetings.

Community and Climate:

Melony Brady-Shanley (MBS) will be back in Town Hall fostering communication between town stakeholders and the Winchester Board of Education

Anticipate weekly meetings to be held between MBS and the Town Manager.

Will ask the BOS to provide the BOE time on its agenda to present BOE issues including, but not limited to, budgetary issues/requests/updates

Targeting time in the fall, winter, and spring agendas

BOE members are encouraged to read the Town’s “Housing Plan” that was emailed to us from MBS to better understand our community.

Para educator’s contract will most likely include a dollar value increase (expect $3), not percent to be competitive with surrounding communities.

On policies: We are behind in the adoption of BOE policies to date. To clarify and streamline this process, BOE members are to receive a “redlined” version of a policy, including the
“recommended” version as determined by the Chair of the Policy Committee and MBS AND all alternative policies on the same to consider. This information will be in electronic and hard copy form inside Board packets prior to Policy Committee and BOE meetings.

Note: All but C. McGlynn shall receive a hard copy which will be picked up by Board members at the Police Station.

On doing business: It is expected that all Winchester Board of Education read their packets prior to every Board meeting.

Operational Goals

While Head Start was originally to be in Hinsdale, it went into Pearson because of an increase in district enrollment.

Eliminate item “d” (Ensure readiness of the Hinsdale School…) and “e” (...ESSER/ARP Funds…) from Operational Goals going forward in 2022-23.

Eliminate item “d” (Successful opening of Hinsdale…”) from “Assessment of Focus Areas”

Meeting Decorum and Press Presence

Reminder to be cognizant that what we say at BOE meetings has an impact upon the community, particularly meetings online in Zoom. Be mindful that the press is there.

Please promote constructive dialogue, and please eliminate “venting.”

You are encouraged to speak to MBS and she is available for individual discussion at any time on matters of concern.

Gilbert Relationship and Next StepsDiscussion topics included: And NO ACTION TAKEN.The merits of a possible contract with the Gilbert School Corp.

Concerns against a contract included that while we might get state reimbursement for the Gilbert roof (72% reimbursement rate), there were concerns about a “claw back” provision and a question over which entity would be responsible for first putting up the roof money prior to reimbursement from the state. Concern that a contract would have to commence 10 years after the end of construction. This is a long time for a contract.

If there is a contract, there should be an arbitration clause over the budget negotiation.

If a contract, there should be a “proportional” budget cut clause. That is if The School Corp requests a $610,000 increase and the Winchester BOE requests a $0 increase, and the Town cuts the Educational budget, then the Gilbert School Corp would bear all cuts. Or another example: if Gilbert asked for $200,000 and WPS asked for $50,000 (total $250,000) and the Town said to cut $100,000, Gilbert would bear 80% of this cut ($200,000 of $250,000 = ask is 80%, so the cut borne by Gilbert would be $80,000) and WPS would bear 20% of this cut ($50,000 of $250,000 = ask is 20% so cut borne by WPS would be $20,000).

Could a contract include a possible supermajority requirement of EACH board (6 of 9 of each Board) to agree to the annual Gilbert education budget request to WPS?

Could a possible contract include a supermajority of the Gilbert School Corp (6 out of 9) to agree to the annual Gilbert education budget request to WPS?

Concerns about how The Gilbert School Corp, which is composed of an unelected majority (5 of 9) can impermissibly control the town’s educational budget and impact the charge to the taxpayer. This is viewed by some as the root of the tensions between both Boards for the last 20-plus years. This structure lends itself to a lack of accountability to the public on behalf of The Gilbert School Corp. because the 1949 law (CGS 10-34) allows Gilbert to send WPS a bill without recourse.

Could the Gilbert School Corporation membership change to include a “50-50” split of half public representatives and half Trust-appointed representatives, rather than a 5-4 split in favor of the Trust?

Reminder that there is a State Department of Education study about our relationship and the 1949 law underway (CGS 10-34). While the State Dept. of Education (SDE) set up a meeting with MBS and Mr. Shugrue, MBS reminded us that this is the State’s study. The SDE should be setting up the process, not MBS or Mr. Shugrue.

Discussed the feasibility of the creation of a possible new high school with a 72% reimbursement rate run by the Winchester Board of Education. Possible town-wide referendum to ask this question?

How about tying financial support to student performance indicators?

There was a request for more transparency on behalf of Gilbert in all reports including specific class sizes, and disaggregated student performance amongst other examples, prior to meetings and without request. A list of wants/needs from Gilbert by the WPS Curriculum Committee in February of 2022 was resubmitted to BOE Chair, Doug Pfenninger to share with interested parties. See here.

Tabled: Vision of a Student Collaborative with EdAdvance

Minutes Submitted by N. Mocarski, BOE Secretary.

VIRTUAL Special Meeting: Winchester Board of Education Meeting
Date: Wednesday, July 6, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Doug Pfenninger                             

Attendance: JEANNETTE BRODEUR, SALVATORE LOVETERE, NORA MOCARSKI, KRISTIN PETERSON, RENATA WALDRON

I.        Call to Order: 6:00 PM

II.        Roll Call: See above

III.        Agenda Review: No changes.

IV.        Public Comment: None

V.        Business

Appointment of Tara Sundie to the Winchester Board of Education

Nora Mocarski - Motion to appoint Tara Sundie to the Winchester Board of Education

2nd - Kristin Peterson

Vote - U.

Adjourn: 6:08 PM

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, January 24, 2023, @ 6:30-8:30 pm
Location:  Hinsdale School

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.            Roll Call 

III.            Agenda Review
a)    Review of Curriculum Committee Agenda – January 24, 2023

IV.            Approval of Minutes
a)    Review of Curriculum Committee Minutes – November 29, 2022

1.     New Business
a)    Discussion of proposed TGS/WBOE contract.

b)    Update available on the Trusted Adult survey? “December: re-administer the same survey question to determine if all students can identify a trusted adult”  (August Retreat)

c)    Reschedule Social Studies Committee meeting dates

d)    Scores Update at mid-year: Dibels, NWEA? IABs?

1)  Goals: Math & Reading as measured by SBAC:  to increase the whole school SBAC SCORES FROM 49% TO 51% BY June of 2023

2)   Science as measured by NGSS:  to increase whole school NGSS scores from 62% to 63% by June of 2023.                                                       

V.            Adjourn

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger
Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.            Call to order

II.            Roll call

III.            Agenda Review
a)  Review Budget & Finance Committee Meeting Agenda – January 24, 2023  

IV.            Approval of Minutes
a)  Budget & Finance Committee Meeting Minutes – November 29, 2022

V.            New Business
a)  Solar Project Discussion
b)  Budget Update

VI.            Adjourn

 

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Tara Sundie, Sondra Strubhar, Renata Waldron, Jeannette Brodeur, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Nora Mocarski, Kristin Peterson, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 4

I.            Call to Order

II.            Roll Call 

III.       Agenda Review
a)  Review the Policy/Bylaws Committee Agenda – January 24, 2023

IV.      Approval of Minutes       

a)      Review of the Policy/Bylaws Committee Meeting Minutes – November 29, 2022

V.      New Business
a)   Policy 6172.6(e) - Remote learning - Grades K-12

b)   Policy 6140 - Curriculum (updated policy adding Asian American and Pacific  Islander Studies

c)   Policy 4113.12 - Minimum Duty-free lunch period for teachers

d)   Policy 5113.2 - Truancy

e)   Policy 5141.4 - Reporting Child Abuse, Neglect, and  Sexual Assault

f)   Policy 5145.511 - Exploitation; Sexual Harassment

g)   Policy 9321.2- Board Bylaws re: Electronic Board of Ed meetings

VI.       Adjourn

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, November 29, 2022, @ 6:30-8:30 pm
Location:  Hinsdale School

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.            Roll Call 

III.         Agenda Review
             a)    Review of Curriculum Committee Agenda – November 29, 2022

IV.        Approval of Minutes
            a)    Review of Curriculum Committee Minutes – October 25, 2022

V.         New Business
            a)    Finalization of Social Studies Dates

VI.        Adjourn

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger
 

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.         Call to order

II.        Roll call

III.       Agenda Review
           a)  Review Budget & Finance Committee Meeting Agenda – November 29, 2022
  
IV.       Approval of Minutes
           a)  Budget & Finance Committee Meeting Minutes – October 25, 2022

V.        New Business
           a)  Initial Budget - Staffing Information
           b)  Resources

VI.       Adjourn

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.          Call to Order

II.         Roll Call 

III.        Agenda Review
            a)  Review the Policy/Bylaws Committee Agenda – November 29, 2022

IV.       Approval of Minutes       
            a)      Review of the Policy/Bylaws Committee Meeting Minutes – October 25, 2022

V.        New Business
            a) Policy# 6144 Controversial Issues
            b) Policy # 5144.4 - Student Discipline

VI.       Adjourn

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, October 25, 2022 @ 6:30-8:30 pm
Location:  Hinsdale School

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.            Roll Call 

III.           Agenda Review
               a)    Review of Curriculum Committee Agenda – October 25, 2022

IV.           Approval of Minutes
               a)    Review of Curriculum Committee Minutes – September 20, 2022

V.            New Business
               a)    Sesame Street Casting - WPS Pre-School
               b)    Social Studies
                      1)   Committee Membership
                      2)   Schedule of Meetings

VI.          Adjourn

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.          Call to order

II.          Roll call

III.          Agenda Review
             a)  Review Budget & Finance Committee Meeting Agenda – October 25, 2022

IV.         Approval of Minutes
             a)  Budget & Finance Committee Meeting Minutes – September 20, 2022

V.          New Business
             a)  School Resource Officer 
             b)  Pearson Cafeteria Air Conditioning Grant Process Discussion

VI.        Adjourn

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.         Call to Order

II.         Roll Call 

III.        Agenda Review
            a)  Review the Policy/Bylaws Committee Agenda – October 25, 2022

IV.       Approval of Minutes       
           a)    Review of the Policy/Bylaws Committee Meeting Minutes – September 20, 2022

V.       New Business
            a)   Policy # 4218.232 – Personnel – Alcohol, Drugs, and Tobacco 
            b)   Policy # 1120 - Public Comment Regulations
            c)   Policy # 5141.213 - Opioid Antagonists in Schools
            d)   Policy # 4118.11 – Discrimination
            e)   Policy # 5144.4 - Student Discipline
            f)   Policy # 6111 - School Calendar
            g)  Policy # 6144 - Controversial Issues
            h)  Policy # 6144.1 – Exemption from Instruction
            i)   Bylaws Article 2 Sec 4g - Gilbert Board Membership
            j)   Policy 7230.2 - Indoor Air Quality
            k)  Policy 6115.3 - Flag Display
            l)   Policy 6151 - Class Size
           m)  Policy 5141.3(a) – Health Assessments and Immunizations

V.      Adjourn

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, September 20, 2022 @ 6:30-8:30 pm
Location: Hinsdale School

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.            Roll Call 

III.            Agenda Review
a)   Review of Curriculum Committee Agenda – September 20, 2022

IV.            Approval of Minutes
a)    Review of Curriculum Committee Minutes – August 23, 2022

V.            New Business

VI.            Adjourn

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.              Call to order

II.              Roll call

III.            Agenda Review
a)  Review Budget & Finance Committee Meeting Agenda – September 20, 2022

IV.            Approval of Minutes
a)  Budget & Finance Committee Meeting Minutes – August 23, 2022

V.            New Business
a  Air Conditioning Unit at Pearson School

VI.          Adjourn

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.          Call to Order

II.        Roll Call 

III.       Agenda Review
a)  Review the Policy/Bylaws Committee Agenda – September 20, 2022

IV.       Approval of Minutes         

V.       New Business
a)   Policy # 3171.1 Non-Lapsing Education Fund
b)   Policy # 3171.1 Appendix
c)   Policy # 6140 Curriculum
d)   Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco 
e)   Policy # 4112 Personnel-Certified Appointment
f)    Policy # 4118.11(a) Certified Non-Certified Nondiscrimination
g)   Policy # 6163.11 Instruction Media Center
h)   Policy # 6142 – Instruction – Basic Instructional Program
i)    Policy # 5141.3(a) Health Assessments and Immunizations        
d)   Policy # 1120 -  Public Comment Regulations

VI.            Adjourn

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, August 23, 2022 @ 6:30-8:30 pm
Location:  Town Hall – Blue Room

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar

Invitees:   Doug Pfenninger, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order

II.           Roll Call 

III.          Agenda Review
              a)   Review of Curriculum Committee Agenda – August 23, 2022

IV.          Approval of Minutes
              a)   

V.         New Business
            a)   Initial review of any Standardized Scores from 2022
            b)   School Improvement Plan Goals
            c)   Professional Development Plan
            d)   Discussion of possible PreK-12 Curriculum Committee (w/ Gilbert)
            e)   Reminder of classroom walkthroughs for 2022-23 and possible months: November and March

VI.       Adjourn

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, Nancy O’Dea-Wyrick

Quorum: 5

I.             Call to order

II.            Roll call

III.           Agenda Review
               a)  Review Budget & Finance Committee Meeting Agenda – August 23, 2022

IV.           Approval of Minutes
               a) 

V.           New Business
               a)   Air Conditioning Unit - Pearson School
               b)   Building of Capital Improvement Project List for the next 5 years
               c)   Special Education Out of District Increase (students moving into district)

VI.           Adjourn

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.             Call to Order

II.            Roll Call 

III.           Agenda Review
               a)  Review the Policy/Bylaws Committee Agenda – August 23, 2022

IV.            Approval of Minutes
                a)   

V.            New Business
               a)   Policy # 5141.3(a) Health Assessments and Immunizations        
               b)   Policy # 6142 – Instruction – Basic Instructional Program
               c)   Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco 
               d)   Policy # 1120 -  Public Comment Regulations

VI.            Adjourn

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Tuesday, February 7, 2023
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), A. Rheault(), and S. Vaill ()

I.        Call to Order:

II.        Roll Call: See above

III.       Agenda Review:

IV.       Public Comment: None

V.        Business:

1.   Project update
      A.      Current progress of punch list activity.  Items completed.
      B.      Schedule look ahead this month into March.  Project closeout.
2.    Commissioning update by Horizon Engineering.
3.    Pending items and/or change order proposals: None.
4.    Phase 2 and 3 final update – FF+E and Playgrounds.
5.    New business 
6.    Review of current invoices.

Adjourn

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, November 21, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), A. Rheault(), and S. Vaill ()

I.        Call to Order:

II.        Roll Call: See above

III.       Agenda Review:

IV.       Public Comment: None

V.        Business:

1.   Project Update

2.   Review pending items and/or change order proposals.

3.   Discussion

a.    Conditioning of the heating system at Hinsdale - uneven temperatures throughout the building

4.    Review of current invoices.

a.    W.B.Mason,  #232185330,  $76,735

b.    Kinsley Group Inc.,  #SVC000170501,  $452.50

c.    Creative Recreation,  #3432,  $257,465

d.    Silver Petrucelli,  #22-1143,  $6,785.50

e.    Horizon,  #R2021Z-023-18,  $1,355

f.     Onion Electric,  #7474,  $228

g.    Insalco,  #10061,  $2,247.88

h.    Insalco,  10005,  $27,052.59

i.      Insalco,  #10106,  $13,825.96

5.  Close out Documentation

a.    Operation Manuals

b.    Warranty documentation

Adjourn

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, October 3, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), A. Rheault(), and S. Vaill ()

I.        Call to Order:

II.        Roll Call: See above

III.        Agenda Review:

IV.        Public Comment: None

V.        Business:

1.    Project Update

2.    Review pending items and/or change order proposals.

3.    Discussion

4.    Review of current invoices.

Adjourn:

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, August 15, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair ()                           

Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), A. Rheault(), and S. Vaill ()

I.        Call to Order:

II.        Roll Call: See above

III.        Agenda Review:

IV.       Public Comment: None

V.        Business:

            1.  Project update

                        a. Current progress of construction activity. Items completed

                        b. Schedule look ahead this month to early next – including punch list status and inspections leading to the Cert. of                                         Occupancy.

            2.  Review of pending items and/or change order proposals.

            3.  Phase 2 and 3 progress update – FF+E and playgrounds.

            4.  Review of current invoices.          

           5.  Change Orders

Adjourn:

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, January 24, 2023, @ 6:30-8:30 pm
Location:  Hinsdale School

MOTION to move the Budget & Finance Committee Meeting to the first topic of discussion.

First:  Nora Mocarski, Second:  Cheryl McGlynn, U

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.            Call to order @ 7:18 pm

II.            Roll call: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

III.            Agenda Review
a)  Review Budget & Finance Committee Meeting Agenda – January 24, 2023 

IV.            Approval of Minutes
a)  Budget & Finance Committee Meeting Minutes – November 29, 2022

V.            New Business
a)  Solar Project Discussion

Emily Basham from Connecticut Green Bank presented Solar Project Presentation.

Listed below are the questions the Board had for Emily Basham:

Are these installed by your direct employees or subcontractors? 

●       A third party is responsible for the installation.

Can we back-charge for clean-up after installation if your crew isn't diligent? 

●       The systems are inspected after installation by the town for permit reasons.  We can also do a walk-through of the facilities.

Do we need to store any materials in case of damage/replacement? 

●       No, we wouldn’t store replacements.  A third party would supply all the replacement equipment.  They are inspected on an annual basis.

How are these structured so as not to put excessive weight on the roof? 

●       We have an engineer who will assess the building and roof, including the snow loads and capacity on the roof.  A report will be issued informing the design of the system and would structure the capacity for installation.  The panels are never touching the roof.  It will be an attachment-style structure.  What they recommend is how the panels should be attached and needs to be in accordance with the permit.

Diagram of expected final structures.

●       Emily reviewed the diagram of the expected final structures.

What damage and leaking precautions will be taken?

●       Sheet goes under the equipment and will be the existing roof membrane. 

Are there any financial risks to the taxpayer?

●       The only risk for the taxpayer in the event of the 20-year term for some reason using the same typical electric profile.  If the school is shut down that has the panels, you are obliged to pay for the electricity.

What is the maintenance and inspection schedule? 

●       The material will be submitted for warranty, and will issue a waiver saying that the membrane will be preserved.

Who pays for repairs to the roof?

●       The solar company pays.

Does your company provide snow removal services? If not, and our janitorial staff has to do it, what are the risks?

●       We don’t provide snow removal services.

Are there any safety risks to the students and staff? 

●       Students and staff are not in danger from panels.

Will lead and cadmium runoff from rain harm students and teachers on the playground or custodial staff? 

●       No.

How will the solar panels affect the school’s insurance? 

●       We do require property insurance to be included in the cost of the equipment.

What will be the cost to the taxpayers? 

●       There would be a cost to switching where you are getting electricity from.  We are providing electricity out of savings so it would not cost taxpayers.

How will we be reimbursed for our electrical production? A credit on the electric bill or a check?

●       Will receive a credit

Can your company provide a list of clients who have had their solar panels for five years or more?

●       Emily will provide a list of clients.

What expected costs are there to the town/BOE? Incidental? Potential?

●       The town is obligated to purchase electricity and any costs incurred with the insurance coverage.

Can the school bank the energy, or is it the only option to sell it?  

●       The school will use their credit.

How long are the components expected to last? What is involved in removing them?

●       Most components last for 25-30 years.  There are catalytic converters that are anticipated every ten years.  We account for the cost of the building’s system.

How much extra/less work will this be on our maintenance? Leaf removal? Snow/ice removal? Removal of debris from storms?

●       No removal services were provided.

How will this affect current or future generators?

●       The system would be installed with a battery.

Emergency shut-offs affected or increased? 

●       In case of an emergency shut-off, there is a rapid shutdown for the system.

What would we need to call you for? What is the response time for an emergency? Non-emergency? 

●       Emergency line provided through the Operations Department.  Non-emergency calls can be taken during regular business hours.

Will the glare affect any of the houses on the surrounding hillsides?

●       Modules are coated to prevent glare.

Who will monitor the collection/output? Will your system relay non-working panels? 

●       The system will monitor nonworking panels.

What is the company's track record (data) on installation and leaky roofs?

●       We had one project where we had to pull up panels due to leaks.  Very uncommon.

Is there a guarantee to fix the roof if solar panel installation causes damage to the building (leaks due to holes)?

●       Solar company pays for the damage.

What happens if panels are no longer efficient/effective? Who takes them down/replaces them, and/or repairs them? 

●       The system monitors non-working panels.

What happens if there is any damage to the panels due to a) storm damage - wind/rain/snow, b) firefighter? 

●       Building insurance would cover damages.

b)  Budget Update

Melony Brady-Shanley reviewed the following:

●       BOE Appropriated Budget Summary Slide

●       BOE Town Support for Education Slide

●       Budgetary Non-Contractual Obligations

●       BOE Budget Notes Slide

MOTION to Adjourn

First:  Cheryl McGlynn, Second:  Salvatore Lovetere, U

VI.            Adjourn @ 8:50 pm

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

Quorum:  4

I.            Call to Order @8:50pm.

II.           Roll Call:   Jeannette Brodeur, Renata Waldron, Sondra Strubhar, and Tara Sundie

III.          Agenda Review
a)    Review of Curriculum Committee Agenda – January 24, 2023

IV.            Approval of Minutes
a)    Review of Curriculum Committee Minutes – November 29, 2022

MOTION to approve Review of Curriculum Committee Minutes – November 29, 2022

First:  Tara Sundie, Second:  Jeannette Brodeur, U

New Business
a)    Discussion of proposed TGS/WBOE contract. - None

b)    Update available on the Trusted Adult survey? “December: re-administer the same survey question to determine if all students can identify a trusted adult.”  (August Retreat)

We are surveying at the end of January and will have it in February. 

c)    Reschedule Social Studies Committee meeting dates

Tuesday, February 14, 1:00-3:00 pm, Nora Mocarski and Sondra Strubhar

MOTION to postpone d)    Scores Update at mid-year: Dibels, NWEA? IABs?

1)  Goals: Math & Reading as measured by SBAC:  to increase the whole school SBAC SCORES FROM 49% TO 51% BY June of 2023

2)   Science as measured by NGSS:  to increase whole school NGSS scores from 62% to 63% by June of 2023 to the February Board meeting

First:  Sondra Strubhar, Second:  Jeannette Brodeur, U

MOTION to adjourn

First:  Tara Sundie, Second: Sondra Strubhar, U                                                

V.            Adjourn @ 8:5 6pm

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Tara Sundie, Sondra Strubhar, Renata Waldron, Jeannette Brodeur, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Nora Mocarski, Kristin Peterson, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 4

I.            Call to Order @ 8:56 pm

II.            Roll Call:  Tara Sundie, Sondra Strubhar, Renata Waldron, Jeannette Brodeur, and Salvatore Lovetere

III.            Agenda Review
a)  Review the Policy/Bylaws Committee Agenda – January 24, 2023

IV.       Approval of Minutes       

a)      Review of the Policy/Bylaws Committee Meeting Minutes – November 29, 2022

MOTION to approve Review of the Policy/Bylaws Committee Meeting Minutes – November 29, 2022
           First:  Nora Mocarski, Second:  Salvatore Lovetere, U

MOTION to move New Business items a)-g) to the next Policy meeting

First:  Nora Mocarski, Second:  Jeannette Brodeur, U

V.        New Business
a)   Policy 6172.6(e) - Remote learning - Grades K-12

b)   Policy 6140 - Curriculum (updated policy adding Asian American and Pacific Islander Studies

c)   Policy 4113.12 - Minimum Duty-free lunch period for teachers

d)   Policy 5113.2 - Truancy

e)   Policy 5141.4 - Reporting Child Abuse, Neglect, and Sexual Assault

f)   Policy 5145.511 - Exploitation; Sexual Harassment

g)   Policy 9321.2- Board Bylaws re: Electronic Board of Ed meetings.

MOTION to adjourn

First:  Salvatore Lovetere, Second:  Renata Waldron, U

VI.       Adjourn @ 9:00 pm

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, November 29, 2022, @ 6:30-8:30 pm
Location:  Hinsdale School

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley Absent:  Kristin Peterson

Quorum:  4
 

I.            Call to Order  @ 6:33 pm

II.            Roll Call  Jeannette Brodeur, Sondra Strubhar, Nora Mocarski, Renata Waldron, Tara Sundie

III.            Agenda Review
a)    Review of Curriculum Committee Agenda – November 29, 2022

IV.            Approval of Minutes
a)    Review of Curriculum Committee Minutes – October 25, 2022

MOTION to approve Curriculum Committee Minutes – October 25, 2022

First:  Sondra Strubhar, Second:  Jeannette Brodeur, U

V.            New Business

a)    Finalization of Social Studies Dates

Melony Brady-Shanley confirmed that Sondra Strubhar and Nora Mocarski would be members of the social studies committee.  The meetings will be held from 2-3:00 pm on Tuesdays.  Melissa from the State will attend the first meeting tentatively scheduled for Tuesday, January 10, to review the information, including the process and module curriculum.

The second meeting is tentatively scheduled for Tuesday, January 24. The committee will review the information from Melissa and decide if we can build from the framework or go in a different direction.  The second meeting is tentatively scheduled for Tuesday, January 24, and we can decide where we need to go.  This will roll out in the 2024-25 school year, which is a realistic time frame.

 Melony Brady-Shanley will share the state documents via Google Docs under a folder named Social Studies, which will include resource documents.

Optional walk-through at Pearson School on Wednesday, November 30, and will begin at 8:45 for teachers and support staff.

Iris from the State will participate in the optional walkthrough for Hinsdale School on Wednesday, March 22, beginning at 8:30 am.

When walkthroughs are completed, staff hold a Google meeting to discuss the positive and improvement opportunities that are then shared with staff. 

Melony Brady-Shanley discussed and reviewed the letter from Fran Rabinowitz.

 

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I.            Call to order

II.            Roll call

III.            Agenda Review
a)  Review Budget & Finance Committee Meeting Agenda – November 29, 2022

 Approval of Minutes
a) Budget & Finance Committee Meeting Minutes – October 25, 2022

IV.            New Business
a)  Initial Budget - Staffing Information

Melony Brady-Shanley shared good news regarding the upcoming season.  Legislation didn’t move forward, and they added 3 Alliance Districts. Our District gets to keep our $200,000.00 until 2027.

Regarding special education students who are outplaced. Our current anglec number is about $30,000.00 for kids who go through DCF.  For the anglec formula, they take the number x 4.5 (76%), which is the number we have to spend beyond.  The anglec formula has changed to $133,952.00 which is what we are responsible for.  This is a huge hit for us, and we have to make up $40,000 per placement.  This is happening all across the State.

Melony Brady-Shanley and Nancy O’Dea Wyrick have been working on budgets for staffing.  Nancy O’Dea Wyrick passed out the 2023-24 Budget Personnel - All Staff document, and Melony Brady-Shanley reviewed the document.

In our previous budget, we have expiring grant sources, inflation costs, the cost of transportation going up, and we have excess costs for special education.  For next year’s budget, we have excess cost increases which are projected at $558,000.   Next, we have in the past the non-lapsing fund for maintenance, repairs and supplies which is projected at $530.000.  Our bus contract with All Star Transportation is going up to $108,000.  Wage increases total $525,000.  Melony Brady-Shanley and Nancy O’Dea Wyrick will continue to work together to drive costs down

Melony Brady-Shanley reviewed an email regarding excess cost.

Melony Brady-Shanley resent the Doodle Survey to the Board regarding budget meetings.

b)  Resources

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.            Call to Order

II.            Roll Call 

III.           Agenda Review
a)  Review the Policy/Bylaws Committee Agenda – November 29, 2022

IV.       Approval of Minutes       

a)      Review of the Policy/Bylaws Committee Meeting Minutes – October 25, 2022

V.        New Business
a) Policy# 6144 Controversial Issues

Melony Brady-Shanley reviewed the 3 versions of this policy.

Nora Morcarski read the controversial issues policy from CABE from 2003 from Canton.  Melony Brady-Shanley shared the document on the projector.

MOTION to move Policy# 6144 Controversial Issues version C with edits to first read

First:  Sondra Struhbar, Second:  Tara Sundie, U

b) Policy # 5144.4 - Student Discipline

MOTION to move Policy # 5144.4 - Student Discipline to first read

First:  Nora Mocarski, Second:  Renata Waldron, U

VI.       Adjourn @ 8:47pm

Winchester Board Education
Committee Meeting Minutes 
Date: Tuesday, October 25, 2022 @ 6:30-8:30 pm
Location:  Hinsdale School

Budget and Finance Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees:  Melony Brady-Shanley,

Call to order @ 6:56 pm

Roll call

Present: Doug Pfenninger, Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Absent: Kristin Peterson and Nancy O’Dea-Wyrick

Agenda ReviewReview Budget & Finance Committee Meeting Agenda – October 25, 2022

None.

Approval of MinutesBudget & Finance Committee Meeting Minutes – September 20, 2022

MOTION to approve minutes: R. Waldron, J. Brodeur → U.

New BusinessSchool Resource Officer

Discussion topics included recognition that this is a big topic requiring further deliberation centered upon two major subtopics: philosophy and financial cost to the town and to the school boards. It was not expected that this position - SRO - would be in the budget for the 2023-24 school year in light of all the questions. Members expressed requests for more behavioral data from Gilbert (local and national data), information on any research - if any - from other districts that have SROs, questions as to whether there would be a joint hiring process between both boards, and whether community input would be solicited. There was a short description between the benefits and differences between SROs and AROs. Discussion also included a recognition that effective solutions to issues require a holistic approach that includes all resources such as teachers, social workers, psychologists, and administration.

Pearson Cafeteria Air Conditioning Grant Process Discussion

Cost estimates and grant process was discussed.

It was decided that Option 3, “wait to see what impact the new HVAC system has on the Pearson Cafeteria has on cafeteria first,” before we decide to invest $110,000 upfront. This was in part because there is no guarantee we would receive the grant.

a)    Option #1: Wait to see if the BOS would pay for the installation. Cannot predict.

b)    Option #2: Apply for the grant at the 72% reimbursement rate, giving us $79,000 back of the estimated $110,000, leaving $30,000 for the WBOE to pay. But no guarantee we would be awarded this grant after paying the upfront costs.

MOTION to Adjourn @ 7:47 pm: S. Strubhar, R. Waldron → U.

Minutes submitted by: N. Mocarski, BOE Secretary

 

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees:   Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley

I. Call to Order @ 6:30 pm

Roll Call 

A.            Present: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, Tara Sundie, Doug Pfenninger, Salvatore Lovetere, and Melony Brady-Shanley

B.            Absent: Cheryl McGlynn and Kristin Peterson

Agenda Review

A.            Review of Curriculum Committee Agenda – October 25, 2022

None.

Approval of Minutes

A.            Review of Curriculum Committee Minutes – September 20, 2022

MOTION to approve minutes: R. Waldron, J. Brodeur → U.

New Business

A.            Sesame Street Casting - WPS Pre-School

Sesame Street Casting called WPS to ask to screen our Preschool teachers and program to determine if we would be selected to showcase positivity in the classroom in their professional development series. This fits well with our district’s PD focus for the year. If selected, all constituents would be notified, and procedures will be put into place to ensure parent permission and protections for student privacy. It is anticipated that the program will air in November/December.

B.            Social Studies

Committee Membership

a.            A committee composed of parents, teachers, and Board of Education members 

Schedule of Meetings shall be created and meet every other week during the school day for 1.5 to 2 hours each session for a minimum of two months to craft a Pre-K through 6 social studies curriculum.

MOTION to adjourn @ 6:56pm: S. Strubhar, J. Brodeur → U.

Minutes submitted by: N. Mocarski, BOE Secretary

 

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Sondra Strubhar, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Nora Mocarski, Kristin Peterson, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

I.  Call to Order @ 7:47 pm

II. Roll Call

A.           Present: 

Committee Members: Cheryl McGlynn, Renata Waldron, Sondra Strubhar, Jeannette Brodeur, and Salvatore Lovetere

Invitees:  Doug Pfenninger, Nora Mocarski, Tara Sundie, and Melony Brady-Shanley

B.           Absent: K. Peterson, Nancy O’Dea-Wyrick

III.Agenda Review

              To include in the next Policy Committee meeting a discussion and possible approval of the Town’s FOI Consider the next meeting, we will review the town’s FOI policy.

IV. Approval of Minutes

V. New Business

              Policy # 4218.232 – Personnel – Alcohol, Drugs, and Tobacco

Change Shipman’s language from “marijuana” to “cannabis” to match the legal term.

Cheryl to send a note to Melony to check with Legal (Jessica)

MOTION to move to first read: S. Lovetere, R. Waldron → U

A.            Policy # 1120 - Public Comment Regulations

Regulations are formally attached to Policy #1120

Samples of other policies read out loud and discussed

a.            Review and discussion and comments to be considered by the BOE in line with our comments today. Melony will come back with first-read regulations

b.            MOTION to first read with first read regulations: J. Brodeur, R. Waldron → U

B.            Policy # 5141.213 - Opioid Antagonists in Schools

MOTION to move to first read with edits: T. Sundae, J. Brodeur → U. 

C.           Policy # 4118.11 – Discrimination

MOTION to move to first read with edits: S. Lovetere, R. Waldron → U

D.           Policy # 5144.4 - Student Discipline

MOTION to move to the next Policy Committee meeting in November 2022: S. Strubhar, S. Lovetere → U.

E.            Policy # 6111 - School Calendar

MOTION to reject Policy #6111: S. Lovetere, R. Waldron → U

F.            Policy # 6144 - Controversial Issues

MOTION to table to next this November’s Policy Committee meeting to discuss there

              S. Strubhar, R Waldron → U

G.           Policy # 6144.1 – Exemption from Instruction

MOTION to move to first read: S. Lovetere, R. Waldron → U

H.           Bylaws Article 2 Sec 4g - Gilbert Board Membership

MOTION to move to first read with edits discussed: R. Waldron, J. Strubhar → U

I.              Policy 7230.2 - Indoor Air Quality

MOTION to move to first read: S. Strubhar, R. Waldron → U

J.             Policy 6115.3 - Flag Display

MOTION to move to version #2 first read: S. Strubhar, R. Waldron → U.

K.            Policy 6151 - Class Size

MOTION to reject policy #6151: R. Waldron, S. Lovetere

L.            Policy 5141.3(a) – Health Assessments and Immunizations

MOTION to move to first read with language with notarized language: R. Waldron, J. → U

VI. Adjourn

MOTION to adjourn at 9:03pm. S. Lovetere, J. Brodeur → U.

Minutes submitted by: N. Mocarski, BOE Secretary

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, September 20, 2022 @ 6:30-8:30 pm
Location: Hinsdale School

Curriculum Committee Meeting Facilitator: Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie

Invitees: Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady Shanley. 

Quorum: 4

I. Call to Order @6:36pm

II. Roll Call:   Committee Members: Tara Sundie, Renata Waldron, Nora Mocarski, and Sondra   Strubhar.                  Invitees:  Melony Brady-Shanley and Salvatore Lovetere.  Absent:  Jeannette Brodeur.          

Kristin Peterson arrived at 6:40 pm. Cheryl McGlynn arrived at 7:07pm.

III. Agenda Review

Melony Brady-Shanley reviewed the Pearson Third Grade schedule slide, and Barbara Silverio explained the week's schedule in detail.  Information is online for families to view.

QUESTION: Does sixth grade have a 20 minute recess? 

Yes, it is a state law to have a 20 minute recess.

Melony Brady-Shanley also reviewed the 6th and 5th-grade schedules to show the comparison within the grades.

QUESTION:  Do the kids settle in after recess to read?

Yes, the students settle in very well.

Melony Brady-Shanley will forward the grade schedule slides reviewed to the Board.

QUESTION:  What grade do students change teachers?

Students change teachers in the 4th grade, and the classrooms are right next to each other. 

QUESTION:  What does WIN mean?

WIN means:  What I need.

IV. Approval of Minutes

a) Review of Curriculum Committee Minutes – August 23, 2022

V. New Business

Melony Brady Shanley asked the Board to add Portrait of a New Learner for discussion.

Melony Brady-Shanley discussed that for the last six years, the Board has asked for a vision of what a student would look like when they graduate from the Gilbert school and move on.

The process is done within many districts, and our district will cover 3 age spans, including Pre-K through Grade 5, 6-8, and then work on the graduate, which we will call a learner.

A system would be set up including multiple parents, staff, administrators, a member from the Gilbert Corp, and a member from our board.  The process would be on a particular site where parents and community members can rank certain characteristics that they feel students should have.  Afterward, we would review the traits and determine how we can incorporate the attributes, so students are prepared when they graduate in 2035.  The process is time-consuming will include 3 different age groups.  We have to put an assessment together and a rubric to ensure we have done the necessary steps.  We will start with the Gilbert school and work backward. 

QUESTION:  When would the process begin?  Is this a volunteer commitment?

Melony Brady-Shanley checked the dates, which are November 12, 26, and 29.  Yes, this is a volunteer commitment.

Sondra Strubhar and Doug Pfenninger volunteered to assist.

Renata Waldron posted the Gilbert Board of Education minutes so materials can be viewed from our board accordingly.

MOTION to adjourn the meeting.

VI. Adjourn@ 7:08pm

First:  Sondra Strubhar, Second:  Renata Waldron, U

Budget & Finance Committee Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora  Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie

Invitees: Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 5

I. Call to order at 7:09pm

II. Roll call: Cheryl McGlynn, Renata Waldron, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie.  Absent:  Jeannette Brodeur,

Invitees: Melony Brady-Shanley

       III.   Agenda Review

a)       Review Budget & Finance Committee Meeting Agenda – September 20, 2022

        IV.  Approval of Minutes

                a)    Budget & Finance Committee Meeting Minutes – August 23, 2022

    MOTION to approve Budget & Finance Committee Meeting Minutes – August 23, 2022

    First:  Salvatore Lovetere, Second:  Renata Waldron, 5, 0, 2

V. New Business

a) Air Conditioning Unit at Pearson School

Melony Brady-Shanley shared the email from the vendor with the Board.

It is not recommended to have a separate unit in the kitchen. The best practice is to keep the door open.  This is what has been done in the past with no issues.

Melony Brady-Shanley had a HVAC grant update.  We would apply for a  $70,000.00 grant and would be reimbursed up to 72%, which brings the amount to $50,000.00, and we would be responsible for $20,000.00.  

If we go for the grant, another option would be to inquire if the town would split the $20,000.00 with us. 

Melony Brady-Shanley will meet with the Town Manager, Josh Kelly, and Mayor Todd Arcelaschi before the October Board meeting.

MOTION to adjourn the meeting.

First:  Nora Mocarski, Second:  Sondra Strubhar, U

VI. Adjourn @ 7:22pm

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere

Invitees: Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara  Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

        I.            Call to Order at 7:23 pm

Roll Call: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere. Invitees:  Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Melony Brady-Shanley

      II.            Agenda Review

a)       Review the Policy/Bylaws Committee Agenda – September 20, 2022

   III.            Approval of Minutes

   IV.            New Business 

a) Policy # 3171.1 Non-Lapsing Education Fund

MOTION to move Policy # 3171.1 Non-Lapsing Education Fund to first read at October Board meeting.

First:  Nora Mocarski, Second:  Salvatore Lovetere, U

b) Policy # 3171.1 Appendix

c) Policy # 6140 Curriculum

MOTION to move Policy # 6140 Curriculum to first read at the October Board meeting.

First: Nora Mocarski, Second:  Sondra Strubhar, 7, 0,1

d) Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco 

MOTION to move Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco with revisions to the October Committee meeting.

First, Salvatore Lovetere, Second:  Renata Waldron, U

e) Policy # 4112.1 Personnel-Certified Appointment

MOTION to move Policy # 4112.1  Personnel-Certified Appointment to first read to October Board meeting.

First:  Nora Mocarski, Second:  Sondrs Strubhar, U

f) Policy # 4218.11 Certified Non-Certified Nondiscrimination 

MOTION to move Policy # 4218.11 Certified Non-Certified Nondiscrimination to first read to October Board meeting.

First: Sondra Strubhar, Second:  Nora Mocarski, U 

g) Policy # 6163.11 Instruction Media Center 

MOTION to move  Policy # 6163.11 Instruction Media Center to first read to October Board meeting.

First:  Sondra Strubhar, Second:  Salvatore Lovetere, U

h) Policy # 6142 – Instruction – Basic Instructional Program

MOTION not to consider moving forward Policy # 6142 – Instruction – Basic Instructional Program.

First:  Salvatore Lovetere, Second:  Nora Mocarski, U

i) Policy # 5141.3(a) Health Assessments and Immunizations

MOTION to move Policy # 5141.3(a) Health Assessments and Immunizations to first read at October Board meeting with regulations and optional language excluded.

First:  Renata Waldron, Second:  Nora Mocarski, 3, 0, 2

j) Policy # 1120 - Public Comment Regulations

MOTION to table Policy # 1120 - Public Comment Regulations

First:  Nora Mocarski, Second:  Renata Waldron, U

k) Bus Policy

MOTION to move Bus Policy to first read at October Board meeting.

First:  Salvatore Lovetere, Second: Sondra Strubhar, U

l) Formation of the Sub Committee to review the 9,000 series bylaws

Cheryl McGlynn, Renata Waldron, and Melony Brady-Shanley will review accordingly and make recommendations and come back to the committee for the June board meeting.

MOTION to adjourn the meeting.

First:  Salvatore Lovetere, Second:  Cheryl McGlynn, U

VI. Adjourn @ 8:36pm

Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, August 23, 2022 @ 6:30-8:30 pm
Location:  Town Hall – Blue Room

Curriculum Committee Meeting Facilitator:  Nora Mocarski

Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar.

Invitees:   Doug Pfenninger, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley.

Quorum:  4
                   I.            Call to Order @6:32 PM.

                  II.            Roll Call:  Committee Members:  Jeannette Brodeur, Renata Waldron, Sondra Strubhar, Nora Mocarski.  Invitees:  Doug Pfenninger, Melony Brady-Shanley, Tara Sundie, Salvatore Lovetere.  Absent:  Cheryl McGlynn.  Kristin Peterson arrived at 6pm.

Would like to nominate Tara Sundie as a Curriculum Committee Member.

Doug Pfenninger approved Tara Sundie as a Curriculum Committee Member.

Melony Brady-Shanley would like to add the Commissioner’s meeting to the agenda, Item F.

QUESTION:  Do Scores reflect how we kept our kids in school?

They absolutely do, and that is why I was asked to speak at Thursday’s Press Conference.

               III.            Agenda Review
a)   Review of Curriculum Committee Agenda – August 23, 2022

               IV.            Approval of Minutes
a)   

            V.        New Business
a)   Initial review of any Standardized Scores from 2022

Melony Brady-Shanley discussed the test scores received, which are confidential until Thursday, August 25.   She will be speaking at a press conference discussing Winchester’s test scores and how we handled keeping our students in school post and pre-pandemic.   A detailed presentation will be discussed at the September board meeting.

          VI.        b)   School Improvement Plan Goals

Melony Brady-Shanley reviewed goals, including an award incentive plan to drive attendance.

QUESTION:  How will the award incentive plan be communicated?

The information will be mailed home and communicated to all families.

QUESTION:  Do the incentive programs work?

Yes, the incentive programs bring simple awareness to families. 

Melony Brady-Shanley asked the Board to send her feedback/suggestions by September 13, to be discussed at the September Board meeting.  

Melony Brady-Shanley will add “Attendance is Important” to the top of the flier.

c)   Professional Development Plan

-Tentative schedule presented will be sent to all BOE members as DRAFT

            d)  Discussion of possible PreK-12 Curriculum Committee (w/ Gilbert)

Doug Pfenninger, Nora Mocarski, and Melony Brady-Shanley met a few weeks ago to discuss a joint Curriculum Committee.  Holly Cassidy from Gilbert is in the process of reorganizing the School Corp committees, and the TGS Board doesn’t think they need a Curriculum Committee.  All business is done at the school level. 

QUESTION:  Is it possible to have a person in that role?

It’s all about the way the District is structured.  WPS is all about structure.  We schedule weekly Monday meetings with the Team to review instruction, ways to support the classroom, what we can do to support the classroom, and covering all topics at hand.

It was suggested to organize a joint Curriculum Committee to help prepare students for Gilbert and to improve student outcomes.

Melony Brady-Shanley would like the Gilbert team to walk through our 6th-grade classrooms to see what work is being done.   

Doug Pfenninger will discuss the following with The Gilbert Corp:

●        Process for course adoption and textbook adoption.

●        Identify a policy for curriculum adoption.

Renata Waldron will research other local High Schools and the structure of their Board of Education to see what standing committees they have in place.  She will also deposit shared documents for Board to review.

Doug Pfenninger will ask Greg Shugrue if he would like to attend our board meetings quarterly with any questions he might have.

            e)   Reminder of classroom walkthroughs for 2022-23 and possible months:  November and March.

Melony Brady Shanley will send the proposed dates to the Board.

Melony Brady-Shanley announced the Hinsdale Heroes are the new school mascots for Hinsdale.   She showed the Board pictures of the costumes.

            VII.            Adjourn @7:53

Budget & Finance Committee Meeting Facilitator:  Doug Pfenninger

Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, and Sondra Strubhar

Invitees:  Melony Brady-Shanley, Nancy O’Dea-Wyrick, Tara Sundie

Quorum: 5

                    I.            Call to order:  Committee Members:  Doug Pfenninger, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, and Sondra Strubhar.  Absent:  Cheryl McGlynn.  Invitees:  Melony Brady-Shanley, Nancy O’Dea-Wyrick, Tara Sundie.

                  II.            Roll call

Tara Sundie was properly placed as Committee Member, not Invitee

               III.            Agenda Review
a)  Review Budget & Finance Committee Meeting Agenda – August 23, 2022

               IV.            Approval of Minutes
a) 

                 V.            New Business
a)   Air Conditioning Unit - Pearson School

Pearson School Cafeteria Air Conditioning System has stopped working and is not repairable.

System replacement cost is $67,730 as estimated by Fran at (XYZ Company)

Options:

Do not replace now and budget for replacement in FY2024.

Use the $50,000 balance of the non-lapsing fund and try to find funds in the FY2023 budget.

Petition the town to help by funding the full $67,730.

Nancy O’Dea-Wyrick will ask Fran if we have the capability to split the system and have air conditioning just in the kitchen. 

Make a recommendation to move to the September Committee meeting.

b)         Building of Capital Improvement Project List for the next five years

Motion to table to September Board meeting.

First: Doug Pfenninger    Second: Nora Mocarski 

c)   Special Education Out of District Increase (students moving into the district)

Melony Brady-Shanley stated Seamus Cullinan’s team has done a great job keeping students educated within the district with appropriate programs. His office presented a presentation to educate me that we have 25-30 out-of-district students placed, and 50% have moved into the district.  We had a student move out of the district, which saved us $40,000.  Then we had another student move back into the district, and since we are responsible for their tuition, the cost will be $278,000 plus transportation.  This will hit the excess cost level.  The amount that we are responsible for is estimated at $92,000, and we will get reimbursed for the remaining balance.

Nancy O’Dea-Wyrick will keep the Board updated every month.  

MOTION to adjourn the meeting.

First:  Nora Mocarski, Second:  Sondra Strubhar, U

               VI.            Adjourn 8:20 PM

Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn

Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere,

Invitees:  Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

                   I.            Call to Order

                  II.            Roll Call 

Absent- Cheryl McGlynn. MBS to facilitate.

Correction to Roll: Sondra Strubhar and Jeanette Brodeur are Committee Members

               III.            Agenda Review

a)  Review the Policy/Bylaws Committee Agenda – August 23, 2022

               IV.       Approval of Minutes

                V.       New Business
a)   Policy # 5141.3(a) Health Assessments and Immunizations        
b)   Policy # 6142 – Instruction – Basic Instructional Program
c)   Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco 
d)   Policy # 1120 -  Public Comment Regulations

MOTION to table to September Committee meeting.

First:  Salvatore Lovetere, Second:  Jeannette Brodeur, U

MOTION to adjourn the meeting.
            First: Salvatore Lovetere   Second: Doug Pfenninger

               VI.            Adjourn @8:22 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, November 21, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair (X)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (x), A. Rheault(x), and S. Vaill (x)

I.        Call to Order:

II.        Roll Call: See above

III.       Agenda Review:

IV.       Public Comment: None

V.        Business:

1.   Project Update

Last visit to the site was Thursday (11/17/22)

Working on the exterior metal panels - estimated to have about 2/3 weeks left.

Site work - additional reseeding in select areas.

Neighbor is upset about water on site. This is not an issue for this project.

Paperwork is the outstanding issue for the project. Some manuals have been provided to WPS.

Toilet issue - This item will be replaced in a couple of weeks.

Closeout review is a fast process - We are about one week out from this part of the project.

Retainage reduction will be last. 

Playground - Install is complete. Third-party inspector will complete the final inspection.

2.   Review pending items and/or change order proposals.

Commissioning update from Horizon - Dampers need to be added in the kitchen and cafeteria areas. This is leading to some of the uneven temperatures in the cafe wing.

CO #62 - Table until the next meeting 

CO #64 - Three Dampers for Ventilation System - $9,354.18

Motion to approve - Dale D.

2nd - Norman K.

Vote - 5-1-0

CO #65 - Insurance and Bond - $36,146.80

Motion to approve - Steve V.

2nd - Dale D.

Vote - 6-0-0

3.   Discussion

a.    Conditioning of the heating system at Hinsdale - uneven temperatures throughout the building (see above)

b.    Environmental Monitoring - This should be closed.

4.    Review of current invoices and financial updates.

Estimate - $16.091

Estimate Reimbursement - $15.583 ($11.184 estimated reimbursement)

Estimate Bond Amount - $4,398,774 or less ($9.950 original estimates to be bonded)

a.    W.B.Mason, #232185330, $76,735

            Motion: Norman K.

            2nd: Steve V.

            Vote: U.

b.    Kinsley Group Inc.,  #SVC000170501,  $452.50

            Motion:  Norman K.

            2nd: Dale D.

            Vote: U.

c.    Creative Recreation, #3432, $257,465

            Motion: Steve V.

            2nd: Norman K.

            Vote: U.

d.    Silver Petrucelli, #22-1143, $6,785.50

            Motion:  Steve V.

            2nd: Norman K.

            Vote: U.

e.    Horizon, #R2021Z-023-18, $1,355

Motion: Steve V.

            2nd: Norman K.

            Vote: U.

f.     Onion Electric, #7474, $228

            Motion: Norman K.

            2nd: Steve V.

            Vote: U.

g.    Insalco, #10061, $2,247.88

            Motion: Steve V.

            2nd: Dale D.

            Vote: U.

h.    Insalco, 10005, $27,052.59

            Motion: Norman K.

            2nd: Steve V.

            Vote: U.

i.      Insalco, #10106, $13,825.96

            Motion: Steve V.

            2nd: Norman K.

            Vote: U.

j.          SP&A - 22-1360, $2838.41

            Motion: Norman K. 

            2nd: Dale D.

            Vote: U.

k.         Montagno - $144,161.70

            Motion: Steve V.

            2nd: Norman K.

            Vote: U.

l.          Thomas Testing INC. Not to exceed $2,400

            Motion: Steve V. 

            2nd: Dale D.

            Vote: U.

5.  Close out documentation

a.    Operation Manuals

b.    Warranty documentation

c.     Building Renovation Plaque?

6. Meeting - Monday, 26, 2022 at 6 PM via Zoom

Adjourn: 7:05 PM

Meeting: Hinsdale School Renovation Committee Minutes
Date: Monday, October 3, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair (x)                      

Invitees: M. Bird (x), M. Shanley-Brady (x), D. Denning (x), J. Kelly (a), M. Hintz (a), N. Kelly (a), N. O’Dea (x), C. Perez (x), D. Pfenninger (a), A. Rheault (a), and S. Vaill (x)

I.        Call to Order: 6:08 PM

II.        Roll Call: See above

III.        Agenda Review: No Changes

IV.        Public Comment: None

V.        Business:

Project Update

Playground installation is estimated to be completed by the end of October.

Metal panels continue to be an area of concern. Montagno is actively working on this situation.

Commissioning and balancing are about 75% to 80% complete.

The building as a whole is at 97.5% completion.

Review pending items and/or change order proposals.

CO 58 - Site work for security - $20,900 Motion for approval by Dale D., 2nd Melissa B. - Vote U.

CO 59 - Electrical changes in the Kitchen - $3,650.22 Motion for approval by Dale D., 2nd Melissa B. Vote - U.

CO 60 - Flow Testing per the Fire Marshal - $4,015.00 Motion for approval by Steve V., 2nd Dale D. - Vote - U.

CO 61 - Storage for the kitchen - $1,512.50 - Motion for approval by Dale D., 2nd Steve V. - Vote U.

CO 62 - Table to next meeting - Motion by Steve V., 2nd Melissa B. Vote - U.

CO 63 - Carpentry Trim - $3,931.40 Motion by Dale D., 2nd Steve V. Vote U.

CO 46 - Revised Duct Opening - $12,327.38 Motion by Steve V., 2nd Melissa B. Vote U.

      4.   Discussion - None

      5.   Review of current invoices:

a)    Horizon Engineering Associates, R2021Z-17,  $4,900

                                      i)        Motion - Approval by Dale D.

                                     ii)        2nd - Melissa B.

                                   iii)        Vote - U.

b)    Test Con, 11613,  $392

                                      i)        Motion - Approval by Steve V.

                                     ii)        2nd - Dale D.

                                   iii)        Vote - U.

c)    Onion Electric, 7474, $228

                                      i)        Motion - Table by Melissa B.

                                     ii)        2nd - Steve V.

                                   iii)        Vote - U.

d)    Berkshire Alarm, 111133,  $1,077.41

                                      i)        Motion - Approval by Dale D.

                                     ii)        2nd - Steve V.

                                   iii)        Vote - U.

e)    Total Communications, 127552,  $253.75

                                      i)        Motion - Approval by Melissa B.

                                     ii)        2nd - Dale D.

                                   iii)        Vote - U.

f)     Insalco, 10061,  $2,247.88 (tables)

                                      i)        Motion - Joint table for all Insalco Invoices - Dale D.

                                     ii)        2nd - Steve V.

                                   iii)        Vote - U.

g)    Insalco, 10005,  $27,052.59

                                      i)        Motion - See previous motion

                                     ii)        2nd -

                                   iii)        Vote -

h)    Insalco, 10106, $13,825.96

                                      i)        Motion - See previous motion

                                     ii)        2nd -

                                   iii)        Vote -

i)      WB Mason, 232185330,  $76,735

                                      i)        Motion - Table by Melissa B.

                                     ii)        2nd - Dale D.

                                   iii)        Vote - U.

j)      Silver Petrucelli, 22-1066,  $11,693.75

                                      i)        Motion - Approval by Steve V.

                                     ii)        2nd - Dale D.

                                   iii)        Vote - U.

k)    Montagno, 16,  $459,312.86

                                      i)        Motion - Approval by Dale D.

                                     ii)        2nd - Steve V.

                                   iii)        Vote - U.

Adjourn:  6:52 PM

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, August 15, 2022
Time: 6:00 PM
Location:  Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator:  Tony Sandonado, Chair (x)                          

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), A. Rheault(x), and S. Vaill (x)

I.        Call to Order: 6:00 PM

II.        Roll Call: See above

III.       Agenda Review:

IV.       Public Comment: None

V.        Business:

1.  Project update.
     a. Current progress of construction activity. Items completed

                 b. Schedule look ahead this month to early next – including punch list status and                 

                      inspections leading to the Cert. of Occupancy.

 

            2.  Review of pending items and/or change order proposals.

a.    PCO 51 - End Wall Steel - $9,705.30

                                      i.        Motion - Steve V.

                                     ii.        2nd - Dale D.

                                    iii.        Vote - U.

b.    PCO 56 - Cameras for security - $23,000

                                      i.        Motion - Norman K.

                                     ii.        2nd - Steve V.

                                    iii.        Vote - U.

c.     PCO 57 - Additional Fencing

                                      i.        Motion - Norman K.

                                     ii.        2nd - Dale D.

                                    iii.        Vote - U.

d.    Pending PCO’s

                                      i.        Water Meter, Back Flow Preventer, and Bonds on Change Orders

            3. Review of current invoices.         

a.    R2021Z023-15 - Horizon Engineering - $1,517

                                      i.        Motion - Norman K.

                                     ii.        2nd - Dale D.

                                    iii.        Vote - U.

b.    R2021Z023-16 - Horizon Engineering - $500.00

                                      i.        Motion - Dale D.

                                     ii.        2nd - Norman K.

                                    iii.        Vote - U.

c.     1150540 - TestCon - $809.20

                                      i.        Motion - Steve V.

                                     ii.        2nd - Norman K.

                                    iii.        Vote - U.

d.    11571 - TestCon - $746.60

                                      i.        Motion - Dale D.

                                     ii.        2nd - Norman K.

                                    iii.        Vote - U.

e.    Insalco - Tabled to September

f.      Langon Environmental $6140

                                      i.        Motion - Norman K.

                                     ii.        2nd - Dale D.

                                    iii.        Vote - U.

g.    Langon Environmental - Table to September

h.    SPA - 22-0839 - $16,863.75

                                      i.        Motion - Steve V.

                                     ii.        Norman K.

                                    iii.        Vote - U.

i.      Motagno - #15 - $906,015.14

                                      i.        Motion - Dale D.

                                     ii.        2nd - Norman K.

                                    iii.        Vote - U.

Adjourn: 6:59 PM