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Agendas & Minutes

AGENDAS 2019-2020

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Location:  Town Hall – Hicks Room 
Date: August 13, 2019 @ 7:00 p.m.
 

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order


Pledge of Allegiance


Roll call


Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  August 13, 2019


Comments from the Chairman
a)      BOE Retreat

 

Presentations:
a)      Building Work
b)      Back to School Backpack- Summer Learning Passport
c)      New Staff Introductions

 

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

 

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – June 11, 2019
b)      Minutes of Special Meeting – July 22, 2019


Correspondence to the Board:

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report
b)      School Enrollment
c)      Gilbert Enrollment
d)      New Hire
e)      T. Mobile 1:1 Device Program
f)      Student Handbook
g)      Staff Handbook

 

Board Action Items:
a)      Acceptance of Donation from St. Andrews Church Kent, CT for the Critical Needs Fund       
         $300.00
b)      Sole Source – EdAdvance Installation Internet Access Points $2,730.00
c)      Sole Source – Frontier Purchasing / Installation of 35 Phones at Pearson
         $12,083.65
d)      Sole Source – Karpet Partners Painting of Gym $6,050.00
e)      Sole Source – Warehouse Store Fixture Company Refrigerator $5,156.09
f)      Sole Source – AK Athletic Equipment $6,000.00
g)      Approval of Canon Copy contract 1st year $43,540.00, and 2nd-5th year $32,688.00     

 

Unfinished Business:
a)      Fiscal Year 2019 Year End Financial Update           

New Business Discussion and Possible Action:

Adjourn 

 

Winchester Board of Education Type of Meeting: Regular BOE Meeting Agenda
Location:  Pearson School – Library   
Date: September 10, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  September 10, 2019


Comments from the Chairman
a)      Update on Result Regarding Hinsdale Referendum


Presentations:
a)      Student Bus Monitor Presentation 
b)      Building Walkthrough to View Improvements
c)      1:1 Technology Initiative


Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – August 13, 2019
        

Correspondence to the Board:
a)      17/18 District Performance Report


Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report
b)      School Enrollment – Staffing Increase 2nd & 4th Grade
c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Gilbert Tuition Increase Impact
g)      Next Steps Regarding Hinsdale Results


Board Action Items:

  1.    Acceptance of Empowered Ed 2.0 Grant - $16,000 
     

Unfinished Business:

New Business Discussion and Possible Action:
a)      Policy #6141.327(a) – Electronic Resources 2nd Read

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room   
Date: October 8, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  October 8, 2019


Comments from the Chairman     

Presentations:
a)      Chronic Absenteeism Report per the State Department of Education
b)      1st Quarter 2020 Financials

 

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.


Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – September 10, 2019
b)      Minutes of Special Meeting – September 16, 2019
c)      Minutes of Curriculum Committee Meeting – September 24, 2019
d)      Minutes of Bylaw and Policy Committee Meeting – September 24, 2019

e)      Minutes of Finance Committee Meeting – September 24, 2019
 

Correspondence to the Board:
a)      Resignation from Gilbert School Corp. – M. Hintz


Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment

 

Board Action Items:
a)      Change Date of BOE Meeting in April from April 14, 2020 to April 7, 2020
b)      Sole Source PowerSchool Hosting    
c)      Discussion of 3-hour delay

d)      Healthy Food Certification
e)      Appointment of member(s) to the Gilbert School Corp

 

Unfinished Business:
a)      Fiscal Year 2019 Update

New Business Discussion and Possible Action:     
a)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 1st read
b)      Policy #5132 - Dress and Grooming – 1st read
c)      Policy # 3281.1 – Crowdfunding – 1st read   
d)      Michelle Hintz – Update on HSRC 9/30/2019
e)      EFinance Plus Implementation
f)      Adjustment of October Committee Meetings

Executive Session:
a)      Review of School Security Assessment
b)      Discussion of Gilbert Tuition
c)      Discussion of BOE Member experience with designated high school

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Blue Room   
Date: November 12, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Organizational Meeting – Michelle Hintz (see outline)

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  November 12, 2019

Comments from the Chairman
a)      Committee Assignments – Policy, Finance, and Curriculum

Presentations:
a)      District ESSA Accountability Key Indicator
b)      Review of November 5, 2019 Professional Development
c)      Report from Steven Sedlack, Chairman of the Gilbert School Corporation

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – October 8, 2019
b)      Minutes of Bylaw and Policy Committee Meeting – October 22, 2019
c)      Minutes of Finance Committee Meeting – October 22, 2019

Correspondence to the Board:
a)      Bonnie B. Carney Award of Excellence for Educational Communication

  1. 1st place for Winchester Public Schools Facebook Page
  2. Honorable Mention – Hinsdale School Renovation Website

b)      CABE Leadership Level 1 Award

         i. Winchester Board of Education

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment

c)      Chronic Absences
d)      St. Anthony Enrollment
e)      Gilbert Enrollment
f)      New Hire

Board Action Items:

a)      Approval of the 2020-2021 Academic Calendar

Unfinished Business:
a)      Fiscal Year 2019 Update

New Business Discussion and Possible Action:     
a)      Policy # 3520.14 Cybersecurity 1st read
b)      Policy # 5141.214 Student Sunscreen Use 1st read
c)      Policy #5144.4(a) Physical Exercise and Discipline of Students 1st read
d)      Policy #6159(a) IEP/Special Education Program 1st read
e)      Policy #5114(b) Suspension and Expulsion / Due Process 1st read

f)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 2nd read
g)      Policy #5132 - Dress and Grooming – 2nd read
h)      Policy # 3281.1 – Crowdfunding – 2nd read  

Executive Session:

  1.    Discussion of Gilbert Tuition Amount FY20
  2.    Discussion of upcoming Gilbert Negotiations

Adjourn 

 

Winchester Board of Education Committee Assignments
Updated November 12, 2019

Curriculum Committee – 6:30 PM (4th Tuesday of the Month) in the Pearson Library

Member (counts toward quorum)

Invitee (does not count toward quorum)

Chair -

 

 

 

 

 

 

 

 

 

 

 

 

 

Policy Committee – 7:00 PM (4th Tuesday of the Month) in the Pearson Library

Member (counts toward quorum)

Invitee (does not count toward quorum)

Chair -

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance Committee – 8:00 PM (4th Tuesday of the Month) in the Pearson Library

Member (counts toward quorum)

Invitee (does not count toward quorum)

Chair -

 

 

 

 

 

 

 

 

 

 

 

 

 

Winchester Board of Education

Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room    
Date: December 10, 2019 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  December 10, 2019

Comments from the Chairman
a)      Long TermVisioning Plan for District – Schedule that

Presentations:
a)      Robotics Team Student Presentation 

Gilbert Report:  
         Steve Sedlack

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – November 12, 2019
b)      Minutes of Special Meeting – November 14, 2019
c)      Minutes of Policy / Bylaws Meeting – November 19, 2019
d)      Minutes of Finance Committee Meeting – November 19, 2019
e)      Minutes of Curriculum Meeting – November 19, 2019

Correspondence to the Board:        


Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment

c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Monthly Budget Summary
g)      Initial Budget Information Fiscal Year 2021


Board Action Items:
a)      Elevator Repair
b)      Winchester Alliance for Families RFP 2019 – R. Horvay
c)      Winchester Alliance For Families RFP 2019 – P. Ursaki

 Unfinished Business:          

New Business Discussion and Possible Action:     
a)      Policy # 3410(a) Systems of Accounts 1st read
b)      Policy # 3430 Periodic Financial Reports 1st read
c)      Policy # 3432/3433 Budget & Expense Report/Annual Financial Statement 1st read
d)      Policy # 5142(a) Students / Student Safety 1st read
e)      Policy # 3171-1 Non-Lapsing Educational Fund 1st read
f)      Policy # 3520.14 Cybersecurity 2nd read
g)      Policy # 5141.214 Student Sunscreen Use 2nd read
h)      Policy #5144.4(a) Physical Exercise and Discipline of Students 2nd read
i)       Policy #6159(a) IEP/Special Education Program 2nd read
j)       Policy #5114(b) Suspension and Expulsion / Due Process 2nd read

k)      Policy #5132 - Dress and Grooming – 3rd read


Adjourn 

Winchester Board of Education

Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room    
Date: January 14, 2020 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  January 14, 2020

Comments from the Chairman
        
Presentations:
a)      Exploration Charter School – Jill Johnson
b)      Preliminary Budget Information – Fiscal Year 2021
c)      2nd Quarter Financial Report
d)      Audit Fiscal Year 2019 - Complete

Gilbert Report: 
         Steve Sedlack

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – December 10, 2019


Correspondence to the Board:        

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment

c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Monthly Budget Summary
g)      Update on Legal Case - Hinsdale

 

Board Action Items:

a)      Approval of Literacy Fundation & Crowdfunding
b)      Approval of Scheduled Meetings 2020-2021

 

Unfinished Business:          


New Business Discussion and Possible Action:     
a)      Policy # 3410(a) Systems of Accounts 2nd read
b)      Policy # 3430 Periodic Financial Reports 2nd read
c)      Policy # 3432/3433 Budget & Expense Report/Annual Financial Statement 2nd read
d)      Policy # 5142(a) Students / Student Safety 2nd read
e)      Policy # 3171-1 Non-Lapsing Educational Fund 2nd read


Executive Session:
a)      WPS / Gilbert Negotiations
b)      WPS Superintendent Mid-Year Evaluation

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room    

Date: February 11, 2020 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  February 11, 2020

Comments from the Chairman
        
Presentations:
a)      Gilbert School Scores Report
b)      WPS ESSA Score Presentation

Gilbert Report: 
         Steve Sedlack

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – January 14, 2020
b)      Minutes of Special Meeting – January 13, 2020
c)      Minutes of Policy / Bylaws Meeting – January 28, 2020
d)      Minutes of Finance Committee Meeting – January 28, 2020
e)      Minutes of Curriculum Meeting – January 28, 2020

Correspondence to the Board:
a)      Retirement Letter School Nurse        
b)      CABE Liaison Newsletter

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Monthly Budget Summary

Discussion:
a)      WPS Visioning Event Reflections and Thoughts

Board Action Items:
a)      OTIS Elevator Modification Project
b)      Healthy Food Certification Statement

Unfinished Business:          

New Business Discussion and Possible Action:     

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room    
Date: March 10, 2020 @ 7:00 p.m.

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  March 10, 2020

Comments from the Chairman

Gilbert Report: 
         Steve Sedlack

Presentations:
a)      Drama Club
b)      Baby Owls – R. Horvay
c)      Unified Sports Program – S. Cullinan

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – February 11, 2020
b)      Minutes of Special Meeting – February 6, 2020
c)      Minutes of Finance Committee Meeting – February 25, 2020
e)      Minutes of Curriculum Meeting – February 25, 2020
 

Correspondence to the Board:
a)     

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment
e)      New Hire
f)      Monthly Budget Summary

Discussion:
a)      WPS Visioning Event Reflections and Thoughts

Board Action Items:
a)      Creative Recreation

Unfinished Business:          

New Business Discussion and Possible Action:     
Policy # 6114.8(a) Pandemic/Epidemic Emergencies

Executive Session:
a)      Gilbert & Winchester Public Schools Negotiations

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: April 7, 2020 @ 7:00 p.m.

Location:  Virtual Meeting
       Join Zoom Meeting -  https://zoom.us/j/7966671341
       Meeting ID: 796 667 1341
Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  April 7, 2020

Comments from the Chairman

Gilbert Report: 
         Steve Sedlack

Presentations:          

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – March 10, 2020

Correspondence to the Board:
a)      Winchester Police Department – Thank You Note

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      Monthly Budget Summary

Discussion:

Board Action Items:
a)      Stipend Approval for Custodians & Cafeteria Workers
b)      Sole  Single Source – Otis Elevator

Unfinished Business:          

New Business Discussion and Possible Action:     
Policy # 6114.8(a) Pandemic/Epidemic Emergencies – 2nd read

Adjourn 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: May 12, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1 929 205 6099
Meeting ID: 796 667 1341
Password: 12345  

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  May 12, 2020

Comments from the Chairman

Gilbert Report: 
         Steve Sedlack

Presentations:
a)      Custodial Work Load

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – April 7, 2020
b)      Minutes of Finance Committee Meeting – April 28, 2020
c)      Minutes of Curriculum Committee Meeting – April 28, 2020

Correspondence to the Board:        

Superintendent’s Reports & Action Items Discussion Possible Action:
a)   Superintendent’s Report
b)   Monthly Budget Summary

Discussion:
a)   Custodial Disinfectant Device
b)   Budget Presentation – May 14, 2020

Board Action Items:
a)   Appointment of District Reopening Team
                  Superintendent - Melony Brady-Shanley

Business Director - Nancy O’Dea-Wyrick
Administrators - Barbara Silverio, Rosie Field
Special Education - Seamus Cullinan, Glenna Brooks
Leadership Team Member(s) - Rachael Manzer, Theresa Padin, Myra  Desroches, Kimberly Roy
Teachers’ Union Rep- Denise  McLaughlin
Custodial/Maintenance - Kenny Perrault
BOE Rep - Doug Pfenninger
Paraprofessional - Donna Serafini
Exec / Admin Assistant - Linda Farnham
Lunch - Lisa Whipple
Nurse - Julia Turtoro
Parent - Kalyn Flockhart
SEL Psychologist - Cassandra Murphy
  
  Unfinished Business:       


   New Business Discussion and Possible Action:  

   Executive Session:
   a)   Discussion of Gilbert / WPS Negotiatins
   b)   Covid - Discussion


   Adjourn

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: June 9, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone #: 1 929 205 6099
Meeting ID: 796 667 1341
Password: 12345

Meeting Facilitator:    Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  June 9, 2020

Comments from the Chairman

Gilbert Report: 
         Steve Sedlack

Presentations:
a)     

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – May 12, 2020
b)      Minutes of Finance Committee Meeting – May 26, 2020

Correspondence to the Board:  
a)      Retirement Notification – Ruthann Horvay

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report
b)      Monthly Budget Summary – See Attached

Discussion:
a)      Scheduling of the Board of Education Annual Retreat – Suggested Date and Time –Wednesday, July 22, 2020, from 9:00 AM to 2:15 PM
b)      Food Service Update - See Attached – Nancy O’Dea-Wyrick
c)      What is the Role of Boards of Education in Promoting a Just and Unbiased Society?

Board Action Items:
a)   Fiscal Year 2021 Budget Mitigation – Decrease of $240,301- See Attached

b)      Donation from Cold Fire Mechanical in the amount of $500.00 for the purchase of    PPE - See Attached

c)      Donation from Torrington Municipal & Teachers Federal Credit Union in the amount of $100.00 for the purchase of PPE.

d)     Sole source of carpet replacement in the Pearson Conference Area – See Attached

e)      Revised sole source of roof repair at Batcheller – See Attached

f)       Sole source Pearson Elevator work by other – See attached

g)      Sole source electrostatic antimicrobial sprayers – See attached

h)      Winchester Paraprofessionals, Local 6543 AFT0-CT, AFT, AFL-CIO Contract, Effective July 1, 2020, to June 30, 2023 - See Attached

i)        Request to the Board of Selectmen to approve moving, up to the maximum allowed by law, the Board of Education Fiscal Year 2020 Balance to the Non-Lapsing Fund

Unfinished Business:          

New Business Discussion and Possible Action:

Adjourn

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  July 22, 2019 @ 9:00 – 3:00 pm
Location:  178 West Road Winsted, CT

  1. Call to order
     
  2. Roll call
     
  3. Business – BOE Retreat
     
  4. Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  September 16, 2019 @ 6:30 p.m.
Location:  Town Hall – 3rd Floor Conference Room

  1. Call to order
     
  2. Roll call
     
  3. Business
     
  4. Executive Session
    a.      Meeting to discuss potential upcoming negotiations.
     
  5. Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting

Location:  Gilbert School Guidance Room
Date:  Thursday, November 14, 2019 @ 8:00 a.m.

  1. Call to order
  2. Roll Call
  3. Business
    a)   Winchester Board of Education Ad Hoc Negotiation Committee and
           The W. L. Gilbert School Corporation
  4. Adjourn

Winchester Board of Education

Type of Meeting: Special Meeting Agenda
Date:  January 13, 2020 @ 6:30 p.m.
Location:  Town Hall – Blue Room

  1. Call to order
     
  2. Roll call
     
  3. Business
    a)      Board of Education Working Budget Meeting
  4. Adjournment

Winchester Board of Education

Type of Meeting: Special Meeting Agenda
Date:  February 6, 2020 @ 5:00 p.m.
Location:  Town Hall – Blue Room

  1. Call to order
  2. Roll call
  3. Business
    a)      Visioning work to review goals for Winchester Public Schools
  4. Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting  - CANCELED
Date:  Thursday, April 2, 2020 @ 6:00 p.m.

Location:  Zoom Virtual Meeting
                   Call this number: 19292056099
                   Enter this code: 7966671341 

Call to order

       I.            Roll Call

    II.            Business

a)   Winchester Board of Education Ad Hoc Negotiation Committee and
       The W. L. Gilbert School Corporation
        1)  Development of Ground Rules
        2)  Development of Contract

 III.            Adjourn

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  June 23, 2020 @ 7:00 p.m.
Location:  In-Person at Pearson Library (mask and social distancing will be required)

Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Password: 12345
 

  I.      Call to order

 II.      Roll call

III.      Business

  1.  COVID-Building Plan and Lease PresentatioN
  2.  FY21 Budget Mitigation Plan
  3. Superintendent Contract Extension to June 30, 2023
  4. Voluntary Extended School Year Summer Program Reopening Plan

IV.      Adjournment

Standing Committee Agendas 2019-2020

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, September 24, 2019 @ 6:30 p.m.

Location: Pearson School

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
    1. Review of Professional Development plan for the year for those absent at retreat
    2. Scheduled classroom walkthroughs
    3. Discussion of possible social studies curriculum
       
  4. Adjourn

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda - CANCELED

Date: Tuesday, October 22, 2019, 6:30 PM

Location: Pearson School 

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe, Chris Royer

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School, R. Fields, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
    a)         Initial impressions on early fall pre-assessments and past spring assessments.
    b)         SRC program at Gilbert update
    c)         District ESSA Accountability Key Indicator Dashboard - Winchester

 

  1. Adjournment

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, November 19, 2019, 6:30 PM

Location: Pearson School  

 

Facilitator: Nora Mocarski

 

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

 

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

 

Quorum:  4
 

  1. Call to Order

 

  1. Roll Call 
     
  2. Open Issues

          a)      How are Diversity & Immigration handled

 

  1. Adjournment

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, December 17, 2019, 6:30 PM

Location: Pearson School  

 

Facilitator: Nora Mocarski

 

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

 

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

 

Quorum:  4
 

  1. Call to Order

 

  1. Roll Call 

 

  1. Agenda Review
    a)         Review of Curriculum Committee Agenda – December 17, 2019

     
  2. New Business

         a)         NWEA Science Standards Report
         b)        
Discussion on lockdown drills

 

  1. Adjournment

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting Agenda

Date: Tuesday, January 28, 2020, 6:30 PM

Location: Pearson School  

 

Facilitator: Nora Mocarski

 

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

 

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

 

Quorum:  4
 

  1. Call to Order

 

  1. Roll Call 

 

  1. Agenda Review
    a)         Review of Curriculum Committee Agenda – December 17, 2019

     
  2. New Business

         a)         NWEA Science Standards Report
         b)        
Discussion on lockdown drills


     V.  Adjournment

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, February 25, 2020, 6:30 PM
Location: Town Hall – Blue Room

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton
Quorum:  4

Call to Order

Roll Call 

Agenda Review
a)         Review Curriculum Committee Agenda – February 25, 2020

Approval of Minutes
a)         Minutes of Curriculum Committee Minutes – January 28, 2020

New Business
a)         Student Schedule Presentation

Adjournment

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, April 28, 2020, 6:30 PM
Location: Virtual Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09

Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Password: 12345  

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

Quorum:  4

Call to Order

Roll Call 

Agenda Review
a)         Review the Curriculum Committee Agenda – April 28, 2020

Approval of Minutes
a)         Minutes of Curriculum Committee Minutes – February 25, 2020

New Business

a)      Assessment and results - What is the current impact on learning? How will we compare student results? 

b)      Staff Evaluation - Impact on SLO's, IAGD's, Evaluation

c)      Student report - Responsiveness, Work Completion, Participation

d)     What learning will not be covered by June? Who many units will not be addressed? 

e)      New student numbers from Saint Anthony's 

f)       Summer School - ESY Planning

g)      Food Service Program with Baylor University

h)      Transition Planning for 6th to TGS? What will the process be? 

Adjournment

Winchester Board of Education

Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School
Date:  Tuesday, September 24, 2019 @ 8:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Nancy O’Dea-Wyrick, Director of Finance

Invitees: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Shana DeVaux, Chris Royer, Richard Dutton, Alexia Propfe, Cheryl McGlynn, and K. Roy.

Call to order

  1. Roll call
  2. Approval of Agenda
  3. New Business
    a)      Update on Commissioner’s Network/Alliance Grants Impacts
  4. Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School

Date:  Tuesday, October 22, 2019 @ 8:00 p.m.
Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Nancy O’Dea-Wyrick, Director of Finance

Invitees: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristin Peterson, Shana DeVaux, Chris Royer, Richard Dutton, Alexia Propfe, Cheryl McGlynn, and K. Roy.

Call to order

  1. Roll call
  2. Approval of Agenda
  3. New Business
    a)      Union Negotiations Update
    b)      Grants in Process Update
    c)      Gilbert Tuition
    d)      Hinsdale
  4. Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School
Date:  Tuesday, November 19, 2019 @ 8:00 p.m.

Meeting Facilitator: Doug Pfenninger

Committee Members:  Michelle Hintz, Kristin Peterson, and Cheryl McGlynn

Invitees: Nora Mocarski, Richard Dutton, Melony Brady-Shanley, and Nancy O’Dea-Wyrick

Quorum: 3

Call to order

  1. Roll call
  2. Approval of Agenda
  3. New Business
    a)      Preliminary 2021 Budget Calendar   
  4. Executive Session
    a)      Gilbert Negotiations
  5. Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School
Date:  Tuesday, December 17, 2019 @ 8:00 p.m.

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5
 

Call to order
 

  1. Roll call
     
  2. Agenda Review
    a)      Review of Finance Committee Agenda – December 17,  2019

     
  3. Approval of Agenda
     
  4. New Business
    a)      Initial Budget Review Fiscal Year 2021

     
  5. Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Pearson School
Date:  Tuesday, January 28, 2020 @ 8:00 p.m.
 

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5
 

Call to order
 

  1. Roll call
     
  2. Agenda Review
    a)      Review of Finance Committee Agenda – December 17,  2019

     
  3. Approval of Agenda
     
  4. New Business
    a)      Continue Budget Review Fiscal Year 2021
  5. Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location:  Town Hall – Blue Room  
Date:  Tuesday, February 25, 2020 @ 7:15 p.m.

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick
Quorum: 5

       I.        Call to order

    II.          Roll call

   III.          Agenda Review
                 a)         Review of Finance Committee Agenda – February 25, 2020

   IV.          Approval of Minutes
                 a)         Minutes of Finance Committee Meeting – January 28, 2020

    V.          New Business
                 a)         Formal Budget Presentation

  VI.           Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Date:  Tuesday, April 28, 2020 @ 7:15 p.m.
Location: Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Password: 12345  

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

       I.          Call to order

    II.            Roll call

 III.            Agenda Review
                 a)     Review of Finance Committee Agenda – April 28, 2020

 IV.            Approval of Minutes
                 a)    Minutes of Finance Committee Meeting – February 28, 2020

  V.            New Business
                  a)    Hinsdale - Progress report, funding, COVID-19 impact on progress, preliminary designs
                  b)    Grant Updates - Carryover allowances
                  c)    Financial Update - YTD and End of Year Projection
                  d)    Budget planning/discrepancy with the town 
                  e)    MBR
                  f)     FY21 Outlook/planning

 VI.            Adjourn

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Date:  Tuesday, May 26, 2020 @ 7:15 p.m.

Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number:  1-929-205-6099  
Meeting ID: 796 667 1341
Password: 12345  

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

       I.            Call to order

      II.            Roll call

     III.            Agenda Review
                     a)     Review of Finance Committee Agenda – May 26, 2020

     IV.            Approval of Minutes
                     a)    Minutes of Finance Committee Meeting – April 28, 2020

     V.             New Business
                     a)    Fiscal Year 2021 Budget Discussion and Potential Solution(s)

    VI.            Adjourn

Winchester Board of Education
Type of Meeting: Policy Committee Meeting Agenda
Location: Pearson School
Date:  Tuesday, September 24, 2019 @ 7:15 p.m.
Meeting Facilitator: Michelle Hintz

Invitees: D. Pfenninger, N. O’Dea-Wyrick,  M. Brady-Shanley, N. Mocarski, S. DeVaux, C. McGlynn, A. Propfe, R. Dutton, and C. Royer

  1. Call to order
     
  2. Roll call
     
  3. Approval of minutes from the last meeting
     
  4. Open Issues
     
  5. New Business
    1)      Policy #3520.14 - Cybersecurity
    2)      Policy #5131.81 - Cellular Phones/Electronic Communication Devices
    3)      Policy #5132 - Dress and Grooming
    4)      Policy # 3281.2(a) – Crowdfunding
    5)      Review of packet #1 of 2019-2020
    6)      Damage Amendment to Computer Policy

     
  6. Adjourn

Winchester Board Education

Type of Meeting: Policy and ByLaws Meeting Agenda

Date: Tuesday, October 22, 2019 @ 7:15 p.m.

Location: Pearson School

 

Facilitator: M. Hintz

 

Committee Members: K. Peterson, Alexandra Propfe, C. Royer, and C. McGlynn

 

Quorum: 3

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues
  1. Policy #35820.14 Cybersecurity
  2. Damage Amendment to Computer Policy
  3. Policy # 5141.214(a) Student Sunscreen Use
  4. Policy # 5144.4(a) Physical Exercise and Discipline of Students
  5. Policy # 6159(a) Individualized Education Program /Special Education Program
  6. Policy # 5114(b) Suspension and Expulsion / Due Process

 

  1. Adjourn

Winchester Board Education

Type of Meeting: Policy and ByLaws Meeting Agenda

Date: Tuesday, November 19, 2019 @ 7:15 p.m.

Location: Pearson School

 

Facilitator: Michelle Hintz

 

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe
 

Invitees:  Richard Dutton, Nora Mocarski, Tara Sundie,  Nancy O’Dea-Wyrick and Melony Brady-Shanley
 

Quorum: 3

 

  1. Call to Order
     
  2. Roll Call 
     
  3. Open Issues

          a)   Policy # 3410 System of Accounts
          b)   Policy # 3171 Non-Lapsing Educational Fund
          c)   Policy # 3430 Periodic Financial Reports
          d)   Policy # 3432 Budget & Expense Reporting
          e)   Policy # 5142 Student Safety

 

  1. Adjourn

Winchester Board Education

Type of Meeting: Policy and ByLaws Meeting Agenda

Date: Tuesday, January 28, 2020, @ 7:15 p.m.

Location: Pearson School

 

Facilitator: Michelle Hintz

 

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe
 

Invitees:  Richard Dutton, Nora Mocarski, Tara Sundie,  Nancy O’Dea-Wyrick, and Melony Brady-Shanley
 

Quorum: 3

 

  1. Call to Order
     
  2. Roll Call 
     
  3. Agenda Review
     
  4. Open Issues

a)   Policy 5125 - Student Records (FERPA)
b) 
 Communications.  i.e.  how the board can best communicate with the public.

 

  1. Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting

Location:  Town Hall – Blue Room 2nd Floor
Date:  Monday, September 30, 2019 @ 6:00 p.m.

  1. Call to order
     
  2. Roll Call
     
  3. Business
    a)         Process and Next Steps
    b)         Timeline

     
  4. Adjourn

 

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Location:  Town Hall – Blue Room 2nd Floor
Date:  Monday, November 25, 2019 @ 6:00 p.m.


Meeting Facilitator:  Steven Frazier, Chair - Absent
                                  Dave Carter, Vice Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason , T. Sandonato, B. Stratford, and S. Vaill


Call to order

Roll Call

Business
a)      Building Conditions Report
b)      Next Steps

Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Location:  Town Hall – Blue Room 2nd Floor
Date:  Monday, January 27, 2020 @ 6:00 p.m.


Meeting Facilitator:  Steven Frazier, Chair - Absent
                                  Dave Carter, Vice Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason , T. Sandonato, B. Stratford, and S. Vaill

Call to order

Roll Call

x = present

Roll Call

x = present

S. Frazier

 

N. O’Dea-Wyrick

 

D. Carter

 

C. Perez

 

M. Bird

 

D. Pfenninger

 

M. Brady-Shanley

 

M. Ruzbason

 

D. Denning

 

T. Sandonato

 

R. Geiger

 

B. Stratford

 

M. Hintz

 

S. Vaill

 

N. Kelly

 

 

 

Business
a)      Next Steps
b)      Assessment Results 
c)      Solar
d)      Land Trust Grant
e)      Barn

        
Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Date:  Monday, April 16, 2020 @ 6:00 p.m.
Location:  Join Zoom Meeting https://zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Meeting ID: 796 667 1341
Password: 12345
One tap mobile +19292056099,,7966671341#,,#,12345# US (New York)  


Meeting Facilitator:  Steven Frazier, Chair - Absent
                                  Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order

Roll Call

Business
a)      Review of Schematic Design Meeting with the School Construction Office
b)      Review of the Final Schematic Design
c)      Review of Interior Plans

Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Date:  Monday, June 1, 2020 @ 6:00 p.m.
Location:  Join Zoom Meeting

https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone:  1 929 205 6099  
Meeting ID: 796 667 1341
Password: 12345  

Meeting Facilitator:  Steven Frazier, Chair - Absent
                                 Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order

Roll Call

Business
            a)  Site plan progress update with Don S.
            b)  Playground design kicks off with Kompan
            c)  Review of phase II environmental proposal
            d)  Architectural progress update
            e)  A mechanical progress update
            f)  Presentation of progress finishes, for information.
            g)  Project timeline

Adjourn

MINUTES 2019-2020

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Hicks Room

Date: August 13, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent

                                    Doug Pfenninger, BOE Chairman

Call to order @ 7:00pm

Pledge of Allegiance

Roll call

Winchester Board of Education:       

S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson, D. Pfenninger, A. Propfe, C. Royer (entered excused @ 7:05 pm)

 

            District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action - None

 

Comments from the Chair

Welcomed new district faculty and staff

Gave an overview of the BOE retreat from July, including a positive performance on standardized testing

BOE goals were discussed including improving communication with BOS and recognized that continuity in the membership of the BOE is important.

BOE expressed its appreciation to the administration of its hard work in turning the district around

We are looking to have more student involvement in BOE meetings including a presentation from students on the school bus monitoring program

And finally, the pictures of Pearson’s improvements to the physical plant look amazing

 

Presentations

            Building work: Pearson building improvements were presented in a PowerPoint presentation

Examples include a new bike rack, new interior, and exterior doors. Standardized size doors installed to reduce costs, thus the transoms, clean freshly painted classrooms, repainted cabinetry, waxed and polished floors, newly painted lockers, new wall pads, repainted walls, and refinished floors in the gym, repainted cafe/stage

Still outstanding: bathroom sinks, plumbing, and faucets. To be fully landscaped prior to the opening of school, risers

Building security has been improved, but specifics will be withheld for obvious reasons

                       

Back to School Backpack:

Passports in reading - completed passport kids got a backpack filled with back to school supplies

Anticipating 200 students will earn this backpack

Note there are backpacks available at the Salvation Army for families in need as well

 

New hires present and introduced

 

Public Hearing - None

 

Consent Agenda Items

            MOTION to accept the minutes from the Regular Winchester BOE Minutes from June 11, 2019

First: R. Dutton, Second: A. Propfe. → 8-0-1

 

Correspondence to the Board - None.

           

Superintendent’s Report & Action Items

            Page 16 read into the record.

            Winchester and Gilbert School enrollments were discussed

Additionally, Melony will be a member of four committees of the State of Connecticut            Superintendent’s Leadership. These include Alliance Grants, Legislative, Small Districts, and Women in Leadership committees.

Formal paperwork on the new hires was noted. The update of the latest hire will be included at the next meeting in September.

T-Mobile 1:1 Device Program was discussed. All 6th graders will have one Chromebook and a hotspot at home for access to the Internet provided by a grant from. T-Mobile. However, all families must attend a workshop on safety and accidents

Student Handbook updated and available

Staff Handbook updated and in line with BOE policy

 

Board Action Items

            MOTION to accept the donation from St. Andrews Church, Kent - $300.00

                        First, M. Hintz, Second: C. McGlynn → U

            MOTION to accept the Sole Source of EdAdvance Installation Internet Access Points - $2730.00.

First: A. Propfe, Second: C. Royer → U

MOTION to accept the Sole Source of Frontier which includes the purchase of 35 phones at Pearson. Rationale: Many rooms did not have phones in Pearson to date. People will be able to dial local numbers only. Classroom to classroom and Central and Main Office calls can be made. The faculty can receive voicemail and phone calls. This system is compatible with what is already installed in the school.

                        First: C. McGlynn, Second: R. Dutton → U

            MOTION to accept the Sole Source of Karpet Partners Painting of Gym - $6,050.00.

Rationale: This Company repaired gym walls and painted gym walls quickly so that other improvements could be accomplished in the short window. This group was already working in the building and was willing to work fast. 

                        First, R. Dutton, Second: C. McGlynn → U

MOTION to accept the Sole Source of Warehouse Store Fixture Company. Note that this does not require competitive bidding because it is already on the state-approved list.

                        First: C. McGlynn, Second: M. Hintz → U

            MOTION to accept the Sole Source of AK Athletic Equipment.

Rationale: This product is of good quality and this vendor was willing to allow us to install the mats ourselves. These mats are Velcro to the wall and therefore, can be replaced easily, one section at a time, if necessary.

            First: S. DeVaux, Second: A. Propfe → U

            MOTION to approve the Canon Copy Contract which was a competitive bid process. We had six bids. 

Rationale: Central Office recommends Canon to the WBOE because our current software that tracks utilization by the person and by machine and can continue to be used. Other copy companies asked for different systems and thus more cost. Canon agreed to install machines two months early and would also relocate copiers throughout the district at no cost. Loaner machines will be provided if they cannot repair a machine. Impact on us is in the current year, July to Oct at the old rate. The new rate starts Nov. 1st. considerably less than what we were paying. Seven machines, different machines. Some color, some black, and white. Leased equipment for five years. Parts included, and no delivery charge for toner. They will charge us for per page use.

                        First: A. Propfe, Second: M. Hintz → U

 

Unfinished Business

Finance update. The 2018-19 school year is not completely closed, but balance is in the black at $99,910. We received many more Medicaid monies. The report was read aloud.

 

New Business and Discussion and Possible Action

Regarding Gilbert's contract negotiations moving forward: As a BOE, we decided we did not want to negotiate with Gilbert so late in the school year. Therefore, a planning session will be scheduled on how to move forward in negotiations with Gilbert. Look for an email from D. Pfenninger asking for who would like to be involved.

 

MOTION to adjourn at 8:30 pm.

First: A. Propfe, Second: S. DeVaux → U.

 

Minutes respectfully submitted by

Nora Mocarski, BOE Secretary.

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Pearson School Library

Date: September 10, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent

                                    Doug Pfenninger, BOE Chairman

 

CALL TO ORDER at 7 pm

Present: Richard Dutton, Cheryl McGlynn, Michelle Hintz (entered 7:23 pm), Nora Mocarski, Kristin Peterson, Doug Pfenninger, Alexandria Propfe, Christina Royer

Absent: Shana DeVaux (Unexcused)

 

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School, Kim Roy

 

PLEDGE OF ALLEGIANCE

 

AGENDA REVIEW

            MOTION: to add “SBAC Results” under “PRESENTATIONS”

                        First, Chris Royer, second Cheryl McGlynn → U.

            MOTION: Move student presentation up before “COMMENTS FROM THE CHAIR”

                        First; Cheryl McGlynn, Second Chris Royer → U.

 

PRESENTATION

            Kim Roy presented 6th-grade students who discussed the “Positive Patrol” Program - Bus monitors

 

COMMENTS FROM CHAIR

            Recognition of Nora Mocarski, as Canton Public School’s Teacher of the Year

            Brief discussion of the Hinsdale vote outcome

 

PRESENTATIONS

Chromebook goal/purpose: Every 6th-grade student will receive one. Hotspots will also be available for all students at home. Wrote and received a grant from T-Mobile - “EmpowerEd 16K to pay for hotspots with 4G unlimited data and internet service needed for the home. Hotspots will have filters.

Google Classroom will be used. Expecting to help with communication home via email

Only the Chromebook will be used for the hotspot. No other device will be allowed to use it via restrictions controlled by Winchester Public Schools. Purchasing 100 cases to protect the device. Meetings with parents are planned to educate them on the program.

Ms. Chmura 6th grade teacher - presented information on how the Chromebook will be used in the classroom.

 

Overall SBAC scores were presented [Handout] from assessment this past May 2019.

ELA: Closing the gap for ELA - ELA scores are up 2.4% from last year

Math: growth is exceptional - From 47.7% to 55.10%. Remarkable positive growth.

 

PUBLIC HEARING

            None.

 

CONSENT AGENDA ITEMS

            MOTION: to approve the minutes as written

First: Kristin Peterson, Second: Cheryl McGlynn → U.

 

CORRESPONDENCE TO THE BOARD

State Department of Education’s Special Education Department completes an annual report for whether a district needs help or support to comply with IDEA regulations.

                        We MEET Expectations, Pre-K through 12.

 

SUPERINTENDENT’S REPORT & ACTION ITEMS

Read into the record: Page 9 of BOE Packet with the correction that Superintendent Brady-Shanley did not attend “United Way Breakfast” because of an issue in the District

We hired two additional teachers because of increased enrollment to meet the classroom size maximums in the WEA Teacher’s Contract.

            Grade 2 - Had 29 students in a classroom. Per teachers’ contract: 20 should be the maximum

Grade 4 - Had 24 students. We were at 24 - maxed with three teachers at this point with increasing enrollment. 4 students are pending on entering the district.

We are now within WEA contractual agreements with the new hires

            All movement of assignment of teachers was done in mid-August before the start of school

 

Gilbert enrollment appears to be dropping per their reporting as of September 2019 [page 12]

 

Backpack progress: Approximately 110 were distributed.

 

Impact of Gilbert’s Tuition Increase to the Winchester Board of Education: 

  • Cut a Math Coach position ($85,000 - benefits & salary).
  • Cut the Special Education Administrator at Gilbert High School.
    • IMPACT: Seamus Cullinan now runs PPTs and conducts testing two times a week in addition to his regular job responsibilities.
    • Superintendent Shanley is up at Gilbert once a week to work with faculty on assessment, instruction, and inclusion.

BOARD ACTION ITEMS

           

            MOTION to accept Empowered Ed 2.0 Grant of $16,000

First: Cheryl McGlynn, Second: Michelle Hintz → U.

           

UNFINISHED BUSINESS

 

Date established for discussion on Gilbert Negotiations - Special Board of Education meeting scheduled for Monday, September 16, 2019, at 6:30 pm regarding Gilbert Negotiations will be at the Town Hall in the 3rd-floor conference room.

 

NEW BUSINESS DISCUSSION AND POSSIBLE ACTION

           

            MOTION to accept Policy # 6141.327a

First: Alex Propfe, Second: Richard Dutton → U.

ADJOURN

            MOTION adjourn 8:27 pm.

First: Cheryl McGlynn, Second: Michelle Hintz → U.

 

 

Minutes submitted by Nora Mocarski

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Hicks Room  

Date: October 8, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent & Doug Pfenninger, BOE Chairman

 

Call to order @ 7:00pm

Pledge of Allegiance

Roll call

Winchester Board of Education:       

S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson,  A. Propfe, C. Royer, and Doug Pfenninger.

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action:

a)      Regular Board of Education Agenda:  October 8, 2019

                     MOTION to delete “Healthy Food Certification” from under “Board Action Items.”

First: C. Royer, Second: R. Dutton → U

MOTION to add a “Letter from Avon Plumbing & Heating” under “Correspondence to the Board.” 

            First: C. Royer, Second: C. McGlynn → U. 

Comments from the Chairman

Chairman D. Pfenninger mentioned that K. Petersen and N. Mocarski would be replacing M. Hintz and D. Pfenninger respectfully as members of the Gilbert School Corporation Board.     

 

Presentations:

a)      Chronic Absenteeism Report per the State Department of Education

Superintendent Brady-Shanley happily reported that district chronic absenteeism, collectively, is well within the state target. Specifically, Pearson is within the goal, and Batcheller is within striking distance.

b)      1st Quarter 2020 Financials

                     N. O’Dea-Wyrick presented the district financials [pp. 7-10].

 

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Winchester resident MaryEllen Valyo to express her appreciation to the public for Board of Education member Christine Royer and her 14 years of service for the Winchester Public Schools as Board of Education member.

Winchester resident Tara Sunday was welcomed as an audience member who will be the Winchester Board of Education’s newest member after the close of election day in November as she is running unopposed.

 

Consent Agenda Items Discussion Possible Action:

a)      Minutes of Regular BOE Meeting – September 10, 2019

b)      Minutes of Special Meeting – September 16, 2019

c)      Minutes of Curriculum Committee Meeting – September 24, 2019

d)      Minutes of Bylaw and Policy Committee Meeting – September 24, 2019

e)      Minutes of the Finance Committee Meeting – September 24, 2019

 

                     MOTION to accept the minutes of the meetings above (a-e) as presented:

First: C. Royer, Second; R. Dutton → U

 

Correspondence to the Board:

a)      Resignation from Gilbert School Corp. – M. Hintz resigned from the Gilbert School Corp. Board.

b)      Letter from Avon Plumbing and Heating was read into the record and recognized the professionalism of N. O’Dea-Wyrick during the project. They look forward to working with the Winchester Public Schools again.

 

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report - Superintendent M. Brady-Shanley read p. 22 into the record.

b)      School Enrollment - School enrollment increased by seven students. Special Education increased by 11 students in part because several students moved into the district, and PreK students have rolled into Kindergarten.

c)      Chronic Absences - statistics on page 24 was reviewed

d)      Gilbert Enrollment -

Winchester students dropped by one student to 437 as of October 2019

International students stand at 29 as of October 2019

Tuition stands at $15,099 per pupil for 459.8 students

 

Board Action Items:

a)      Change Date of BOE Meeting in April from April 14, 2020, to April 7, 2020

                     MOTION to change the BOE Meeting date from April 14 to April 7, 2020

                                 First: M. Hintz, Second: C. McGlynn → 8-0-1.

b)      Sole Source PowerSchool Hosting - Page 26 was read into the record, and rationale was explained. This is also considered an “add-on” service to services already provided.

                     MOTION to accept PowerSchool as the Sole Source

                                 First: C. McGlynn, Second: M. Hintz → U.

c)      Discussion of 3-hour delay - to be used only if necessary.

                     MOTION for a 3-hour delay

                                 First: C. Royer, Second: C. McGlynn → U.

d)      Appointment of member(s) to the Gilbert School Corp

MOTION to accept Kristin Peterson to replace Michelle Hintz on the Gilbert School Corporation Board

                                 First: C. McGlynn, Second: M. Hintz → 8 - 0 - 1

 

Unfinished Business:

a)      Fiscal Year 2019 Update - N. O’Dea-Wyrick reports that while we are waiting for the bills on a few classroom collaborative tables and chairs, we should close the year in the black by approximately $2000.00. This will be applied to the non-lapsing fund. Also, note that the non-lapsing fund allowable went up to 2% from 1%. A question was asked about the purpose of the non-lapsing fund that would have been available if we did not have to use it to pay the excess tuition charge by Gilbert. The answer: We would have left the monies alone had we not had to pay Gilbert to have on hand to take care of emergencies that might arise such as a roof repair.

 

New Business Discussion and Possible Action:    

a)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 1st read

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

b)      Policy #5132 - Dress and Grooming – 1st read

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

c)      Policy # 3281.1 – Crowdfunding – 1st read  

                     Policy shared and discussed. No action needed at this time. Will be voted on in November.

d)      Michelle Hintz – Update on HSRC 9/30/2019

Hinsdale School - We received information that we will be recommended to be placed upon the “priority list” for funding of the renovations in Hinsdale School. This does not mean we have received funds. We have not at this time. It was discussed and recognized that there will be no movement on the project from the Board of Selectman until the Town has received funding from the State of Connecticut. Question was asked if Representative Jay Case can “fast-track” this work. The goal is to occupy a newly renovated Hinsdale by the Fall of 2022.

e)      EFinance Plus Implementation - pp. 40-41 was reviewed and will go “live” in January of 2020.

f)      Adjustment of October Committee Meetings

MOTION to move Winchester BOE Committee Meetings to October 22, 2019, from October 29, 2019, because of a conflict with a community fundraiser on 10/29/19.

                                 First: C. McGlynn, Second: M. Hintz → U.

 

Executive Session:

a)      Discussion of Gilbert Tuition

MOTION to invite Superintendent M. Brady-Shanley and N. O’Dea-Wyrick to go into Executive Session to discuss Gilbert Tuition at 8:30 pm

First:  M. Hintz, Second: C. McGlynn → U.

MOTION to come out of Executive Session at 9:17 pm

         First: C. McGlynn, Second: C. Royer → U.

 

b)      Review of School Security Assessment

MOTION to invite Superintendent M. Brady-Shanley and N. O’Dea-Wyrick to go into Executive Session to review school security at 9:17 pm

                                 First: C. McGlynn, Second: C. Royer → U

                                             S. DeVaux left Executive Session at 9:20pm.

                        MOTION to come out of Executive Session at 9:39 pm.

                                 First: C. McGlynn, Second: C. Royer → U

                    

c)      Discussion of a Winchester student

                     MOTION to discuss a Winchester student inviting no one at 9:39 pm

                                 First: C. McGlynn, Second: C. Royer → U.

                     MOTION to adjourn out of Executive Session at 9:57 pm.

                                 First: C. McGlynn, Second: M. Hintz → U.

Adjourn

         MOTION to adjourn the meeting at 9:59 pm

                     First: C. McGlynn, Second: M. Hintz → U.

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Blue Room  

Date: November 12, 2019 @ 7:00 p.m.

Meeting Facilitator:  Melony Brady-Shanley, Superintendent, Doug Pfenninger, BOE Chairman

Organizational Meeting – Michelle Hintz (see outline)

         Nomination for Board of Education Chair: Douglas Pfenninger, 9-0

         NOMINATION FOR BOARD OF EDUCATION SECRETARY: Nora Mocarski, 9-0

 

Call to order 7:02 pm

 

Pledge of Allegiance

        

Roll call

Winchester Board of Education:       

S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson,  Doug Pfenninger, A. Propfe, and T. Sundie

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School, Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action:

a)      Regular Board of Education Agenda of today, November 12, 2019

         To add “Correspondence to the Board” from Pam for Land Use Chair concerning the POCD

                     MOTION to add Land Use letter concerning the POCD

First; M. Hintz, Second C. McGlynn → U.

 

Comments from the Chairman

a)      Committee Assignments – Policy, Finance, and Curriculum

                     Sign-up sheet circulated and members selected committees

 

Presentations:

a)      District ESSA Accountability Key Indicator - All school districts have ESSA targets in CT.

                     Note;   Achievement level means the number of students meeting growth levels

                                 Growth level means individual targets

                     Charts on page 4 from the SDE Accountability Office were discussed

                     Overall, Winchester is outperforming ESSA targets, particularly in math

                     Our area for improvement is to increase Expressive Language under “LAS Links Oral.”

The EL population in Winchester schools has generally been steady, but perhaps a little bit higher, but we are seeing more bilingual students and a few with no English language at all.

            Handouts shared:

  1. “ESSA Milestones - Winchester School District” &
  2. “ESSA Milestones - The Gilbert School District, The Gilbert School”

Both show the next 13 years of performance targets, noting the Accountability Index at the bottom - an 85 is “Superior,” and the state target is 75.

Melony will submit a report of our performance in reference to our DRG and contiguous towns.

This information is available to the public online at “Edsight.”

           

b)      Review of November 5, 2019, Professional Development

                     Winsted Area Child Care & Headstart came to support PD

                     PD was a blend of teacher’s wants and district needs.

                     Some faculty-led PD as well

c)      Report from Steven Sedlack, Chairman of the Gilbert School Corporation

Gilbert to send a person/representative to share what is going on in The Gilbert School with the Winchester Board of Education. Presented by Steve Sedlack.

Homecoming and distinguished alumni visit classrooms as career awareness; Trick or treat was conducted at the HS; Project-based learning initiative resulted in an event on Nov. 1st (Day of the Dead) where  7th graders research a person from the past (family, sports figures, politicians…) and built a memorial which was displayed in the library.

Honored veterans - lunch at Gilbert. Interviewed vets to be archived at the Library of Congress.

Doctor Dutton participated at The Gilbert School in a Vaping panel held Thurs. 7 pm at the Gilbert School in concert with Susan B. Anthony project

NWEA and NGSS scores will be reported out soon.

Students participated in a project with Big Y: Thanksgiving dinners with area people. Last year they served 60 meals;

The Goal Setting session with The Gilbert School Corp Board from Sat. Nov. 2nd.resulted in four targeted areas identified. The superintendent is charged with taking these four broad areas to fine-tune for January.

 

Public Hearing:

  1. Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

 

                     None.

 

Consent Agenda Items Discussion Possible Action:

a)      Minutes of Regular BOE Meeting – October 8, 2019

         MOTION to approve: First, M. Hintz, Second: C. McGlynn → U.

 

b)      Minutes of Bylaw and Policy Committee Meeting – October 22, 2019

MOTION to approve with the corrections on the October 22, 2019 minutes to reflect the change that Kristin Peterson was part of the roll call. To move Kristin Peterson’s name up after Doug Pfenninger’s name.

                     First: C. McGlynn, Second: M. Hintz → U.

 

It was also requested that the Policy and ByLaws Agenda on page 11 be corrected to change the meeting facilitator from“N. Mocarski on Page 11, to M. Hintz. To add C. McGlynn’s name as she is a member of the Policy and ByLaws Committee.

           

c)      Minutes of the Finance Committee Meeting – October 22, 2019

MOTION to amend the Finance Committee Meeting Minutes with the correction that M. Brady-Shanley is meeting facilitator and not M. Hintz

First: C. McGlynn, Second: A. Propfe → U.

MOTION to amend to add to the roll call to include N. Mocarski, K. Peterson, C. Royer, R. Dutton

First: C. McGlynn, Second: D. Pfenninger → U

MOTION to approve the Finance Committee Meeting Minutes as amended → U

            First: M. Hintz, Second: C. McGlynn

 

Correspondence to the Board:

a)      Bonnie B. Carney Award of Excellence for Educational Communication was discussed

  1. Winchester Public Schools was awarded 1st place for Winchester Public Schools Facebook Page
  2. Winchester Public Schools was awarded Honorable Mention for the Hinsdale School Renovation Website

b)      CABE Leadership Level 1 Award

         i. Winchester Board of Education

Winchester Board of Education will be awarded the “Level I CABE Board Distinction Award” this week on Friday, November 15th. The award will be presented by CABE to M. Brady-Shanley

 

C) Added to agenda: A letter read from Land/Conservation and Development - to add persons to sit on POCD

         Next meeting - January 27th - Hicks Room in Town Hall

                     Volunteer to sit on the POCD - Kristin Peterson.

 

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report - Read into the record, pages 26-27.

b)      School Enrollment

                     Data was pulled by M. Brady-Shanley

c)      Chronic Absences discussed

d)      St. Anthony Enrollment shared

e)      Gilbert Enrollment shared

f)      New Hire

                     Meghan Sullivan discussed

 

Board Action Items:

a)      Approval of the 2020-2021 Academic Calendar

                     MOTION to approve the 2020-2021 calendar

First: C. McGlynn, Second: S. DeVaux → U.

Unfinished Business:

a)      Fiscal Year 2019 Update

                     FY19 completely closed in the black @ $79,163.00 which can go into our non-lapsing fund.

Can be used for emergencies (Ex: Batcheller’s boiler is on borrowed time. Also recommended to use monies for EdAdvance, and to cover the $75,000 Gilbert increased tuition charge).

New Business Discussion and Possible Action:    

a)      Policy # 3520.14 Cybersecurity 1st read

This is a new policy for Winchester. It is not required by the State of Connecticut, but it is recommended by the Policy Committee to adopt.

b)      Policy # 5141.214 Student Sunscreen Use 1st read

                     This was heavily discussed in Policy Committee regarding field day, field trips

                     Page 45 must include the content related to page 47 under #8

c)      Policy #5144.4(a) Physical Exercise and Discipline of Students 1st read

                     State required policy.

d)      Policy #6159(a) IEP/Special Education Program 1st read

                     State required and changes cannot happen because required by state law.

e)      Policy #5114(b) Suspension and Expulsion / Due Process 1st read

                     Required by state law. Changes required by state law

f)      Policy #5131.81(a) - Cellular Phones/Electronic Communication Devices – 2nd read

                     MOTION to adopt Policy #5131.81(a)

First: C. McGlynn, Second: N. Mocarski → U.

g)      Policy #5132 - Dress and Grooming – 2nd read - intent to keep simple to allow admin to enforce it

Bringing the Policy #5132 back to next BOE meeting with change to add an asterisk to say “examples include” to add “i.e.”

h)      Policy # 3281.1 – Crowdfunding – 2nd read

MOTION to adopt Policy #3281.1

First: C. McGlynn, Second: M. Hintz → U.

 

Executive Session:

  1. Discussion of Gilbert Tuition Amount FY20
  2. Discussion of upcoming Gilbert Negotiations
    1. MOTION to go into Executive Session to discuss Gilbert Tuition Amount and upcoming Gilbert Negotiations at 8:28pm and to invite Melony Brady-Shanley and Nancy O’Dea-Wyrick.
      1. FIRST: C. McGlynn, SECOND: K. Peterson → U.
    2. MOTION to come out of Executive Session at 9:36pm
      1. First: M. Hintz, Second: D. Pfenninger → U.

Adjourn

         MOTION TO Adjourn at 9:33pm

                     First: M. Hintz, Second: T. Sundie → U

 

Minutes submitted by N. Mocarski, Board Secretar

Winchester Board of Education

Type of Meeting: Regular BOE Meeting MINUTES

Location:  Town Hall – Hicks Room  

Date: December 10, 2019 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent  & Nora Mocarski, BOE Secretary

 

Call to order @ 7:01pm

Pledge of Allegiance

Roll call

Winchester Board of Education:       

S. DeVaux (enter 7:13p), R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson,  A. Propfe, T. Sundie

 

Absent: Doug Pfenninger

 

District/Central Office Staff:

M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School

 

                        Absent: Rosanne Field, Principal of Batcheller School

 

Agenda Review Discussion Possible Action:

MOTION to move Presentations up before “Comments from the Chairman.”

                     First: C. McGlynn, Second: M. Hintz  → U

MOTION to add “Item d” under “Board Action Items” Northwest Community Foundation Draper Fund of $1000.00 for critical needs

                        First: M. Hintz, Second: C. McGlynn → U

MOTION to add “Item e” under “Board Action Items” Unified Sports $1000.00 for the start-up of a Unified Sports Program.”

                        First: M. Hintz, Second: S. DeVaux → U

 

Presentations

The Robotics Club notified the Winchester Board of Education of their success at the most recent Robotics Competition and presented their proposal for their next project - sidewalk repairs for the Town of Winchester. 

 

Comments from the Chairman

Superintendent Brady-Shanley discussed developing a Winter Retreat to define the portrait of an elementary school graduate. M. Hintz, N. Mocarski, and A. Propfe expressed interest

 

Gilbert Report

Gilbert School Corp. Chairman Steve Sedlack reported out on the four goals that were established at the November 2, 2019 retreat: 1) Communication, 2) Culture/Climate, 3) Achievement, 4) Fiscal Responsibility.

Chairman Sedlack also reported out on the beginnings of the development of a Five-Year Capital Improvement Plan,

An Administrative Restructure/Design Plan is in the works in conjunction with EdAdvance, who will be proposing to the Gilbert School Corp Board on January 15, 2019.

Public Hearing

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

None.

Consent Agenda Items Discussion Possible Action:

a)      Minutes of Regular BOE Meeting – November 12, 2019

                     MOTION to accept the minutes - First: C. McGlynn, Second: M. Hintz  → U

b)      Minutes of Special Meeting – November 14, 2019

                     MOTION to accept the minutes - First: C. McGlynn, Second: R. Dutton → U.

c)      Minutes of Curriculum Committee Meeting – November 19, 2019

                     MOTION to accept the minutes - First: T. Sundie, Second: M. Hintz → U.

d)      Minutes of Bylaw and Policy Committee Meeting – November 19, 2019

                     MOTION to accept the minutes - First: C. McGlynn, Second: M. Hintz → U.

e)      Minutes of the Finance Committee Meeting – November 19, 2019

                     MOTION to accept the minutes - First: A. Propfe, Second: C. McGlynn → U.

 

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report - Superintendent M. Brady-Shanley read p. 18 into the record.

b)      School Enrollment - School enrollment increased by five students - p. 19

c)      Chronic Absences - statistics on page 20 was reviewed

d)      Gilbert Enrollment -

Winchester student enrollment: 435 as of December 2019

International students dropped by one to 28 as of December 2019

 

Board Action Items:

            Elevator Repair

MOTION to approve spending of $6811.00 to repair the elevator in Batcheller to comply with ADA.

                                    First: C. McGlynn, A. Propfe → U.

            Winchester Alliance for Families RFP 2019 - R. Horvay

                        MOTION to approve $500 for the Winsted Family Resource Center

First: T. Sundie, Second: A. Propfe → U.

            Winchester Alliance for Families RFP 2019 - P. Ursaki

                        MOTION to approve $500 for the Batcheller Early Education Center & Pearson School

                                    First: C. McGlynn, Second: M. Hintz → U.

 

New Business Discussion and Possible Action:    

a)      Policy # 3410(a) Systems of Accounts 1st read

b)      Policy # 3430 Periodic Financial Reports 1st read

c)      Policy # 3432/3433 Budget & Expense Report/Annual Financial Statement 1st read

d)      Policy # 5142(a) Students / Student Safety 1st read

e)      Policy # 3171-1 Non-Lapsing Educational Fund 1st read

 

f)      Policy # 3520.14 Cybersecurity 2nd read

                     MOTION to accept policy #3520.14

                                 First: A. Propfe, Second: C. McGlynn → U.

g)      Policy # 5141.214 Student Sunscreen Use 2nd read

                     MOTION to accept Policy #5141.214

                                 First: R. Dutton, Second: S. DeVaux → U.

h)      Policy #5144.4(a) Physical Exercise and Discipline of Students 2nd read

                     MOTION to accept Policy #5144.4(a)

                                    First: R. Dutton, Second: S. DeVaux → U.

i)       Policy #6159(a) IEP/Special Education Program 2nd read

                     MOTION to accept Policy #6159(a)

                                 First: T. Sundie, Second: K. Peterson → U.

j)       Policy #5114(b) Suspension and Expulsion / Due Process 2nd read

                     MOTION to accept Policy #5114(b)

                                 First: C. McGlynn, Second: T. Sundie → U.

k)      Policy #5132 - Dress and Grooming – 3rd read

                     MOTION to accept Policy #5132

                                 First: C. McGlynn, Second: S. DeVaux → U.

 

Adjourn

         MOTION to adjourn the meeting at 8:47pm

                     First: C. McGlynn, Second: K. Peterson → U.

Type of Meeting: Regular BOE Meeting Agenda

Location:  Town Hall – Hicks Room   

Date: January 14, 2020 @ 7:00 p.m.

 

Meeting Facilitator:  Melony Brady-Shanley, Superintendent

                                   Doug Pfenninger, BOE Chairman

 

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

 

Call to order @ 7:01pm

 

Pledge of Allegiance

 

Roll call

Doug Pfenninger, Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Michelle Hintz, and Tara Sundie, Melony Brady-Shanley, Nancy O’Dea-Wyrick, Seamus Cullinan, Rosanne Fields, Barbara Silverio

 

            Absent Excused: Cheryl McGlynn

            Absent Unexcused: Shana DeVaux

 

Agenda Review Discussion Possible Action:

a)      Regular Board of Education Agenda:  January 14, 2020

MOTION to add “Discussion of Gilbert High School’s proposed SRO” as “f” under “New Business and Possible Action”

                     First: Dutton, Second: Peterson → U

 

Comments from the Chairman - None

       

Presentations:

a)      Exploration Charter School

Jill Johnson presented history, purpose, and overview of Explorations. Enrollment is filled to capacity at 92 students, and 15 are on a waiting list. Ms. Johnson encourages persons to come and take a tour

 

b)      Preliminary Budget Information – Fiscal Year 2021

                     Special Budget Meeting on 1/13/20 yielded a request for a range of charges from Gilbert School

Corp to the Winchester Public Schools.

                     This range provided by Head of Schools Tony Serio was from $7,087,070 to $7,333,000

c)      2nd Quarter Financial Report

                     Pages 3-9 were presented by N. O’Dea-Wyrick

d)      Audit Fiscal Year 2019 - Complete

Audit conducted by King and King. This is a celebratory item because not one issue was found. N. O’Dea-Wyrick and her team was recognized for a fantastic report

 

Gilbert Report:

         Steve Sedlack presented highlights.

 

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

                     None.

 

Consent Agenda Items Discussion Possible Action:

a)      Minutes of Regular BOE Meeting – December 10, 2019

                     MOTION to approve

                                 First: Dutton, Second: Sundie → U

 

Correspondence to the Board:        

         None.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)      Superintendent’s Report - Pages 15-16 were read into the record

b)      School Enrollment  - Page 17 read into the record.

c)      Chronic Absences - Page 18 read into the record.

d)      Gilbert Enrollment - Page 19 read into the record.

e)      New Hire - Jessica Seymour

f)      Monthly Budget Summary - In the black $35,485

g)      Update on Legal Case - Hinsdale

 

Board Action Items:

a)      Approval of Literacy Foundation & Crowdfunding

                     MOTION to approve

                                 First: Hintz, Second: Propfe → U

 

b)      Approval of Scheduled Meetings 2020-2021

                     MOTION to approve scheduled meetings

                                 First: Sundie, Second: Dutton → U

        

    c)   Line Item transfers

                        MOTION to approve line item transfers as presented on page 11

                                    First:  Dutton, Second: Peterson → U           

 

Unfinished Business:          

New Business Discussion and Possible Action:    

a)      Policy # 3410(a) Systems of Accounts 2nd read

                     MOTION to approve: First: Mocarski, Second: Sundie → U

b)      Policy # 3430 Periodic Financial Reports 2nd read

                     MOTION to approve: First: Mocarski, Second: Peterson→ U

c)      Policy # 3432/3433 Budget & Expense Report/Annual Financial Statement 2nd read

                     MOTION to approve: First: Mocarski, Second: Peterson→ U

d)      Policy # 5142(a) Students / Student Safety 2nd read

                     MOTION to approve: First: Mocarski, Second: Dutton→ U

e)      Policy # 3171-1 Non-Lapsing Educational Fund 2nd read

                     MOTION to approve: First: Mocarski, Second: Sundie → U

f)      Discussion of Gilbert High School’s proposed SRO

Discussion clarified that the Winchester Board is not interested in hiring an SRO for grades Pre-K to 6th for, but not limited to,  the following reasons:

  • Police response from downtown would most likely be just as fast, or faster, in responding to an issue at an elementary school because the SRO would most likely be located at The Gilbert School.
  • Concern raised about research suggesting the disproportionate numbers of minority and Special Education students more likely negatively impacted by an SRO than other school-aged populations.
  • Question raised as to whether financial resources might be better spent on other services to help students and families such as hiring social workers or psychologists rather than an SRO
  • Question raised as to who would pay overtime
  • Objection raised against an armed SRO in the elementary schools
  • Question raised whether a security guard for afternoon classes and after school programs would be a better investment instead of an armed SRO              

Executive Session:

 

MOTION to enter into Executive Session inviting Superintendent Brady-Shanley at 8:40pm to discuss WPS/Gilbert Negotiations and WPS Superintendent Mid-Year Evaluation.

First: Hintz, Second: Sundie → U

 

a)      WPS / Gilbert Negotiations

b)      WPS Superintendent Mid-Year Evaluation

 

         MOTION to exit out of Executive Session at 9:48pm

                     First: Hintz, Second: Propfe → U

 

Adjourn

 

         MOTION to adjourn at 9:49pm

                     First: Dutton, Second: Propfe → U

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Location:  Town Hall – Hicks Room   
Date: February 11, 2020 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order @ 7:00

Pledge of Allegiance

Roll call 
Board of Education
PRESENT:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Tara Sundie

ABSENT: Shana DeVaux (excused)

District/Central Office Staff:
Melony Brady-Shanley, Superintendent, Nancy O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services, Barbara Silverio, Principal of Pearson School

ABSENT: Rosanne Field, Principal of Batcheller School (excused)

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  February 11, 2020

         MOTION: to move items under “Correspondence to the Board” after “Agenda Review"                       
              First: C. McGlynn, Second: M. Hintz → U.

          MOTION to move items under “Board Action Items” after “Consent Agenda Items"
               First: K. Peterson, Second: T. Sundie

Correspondence to the Board:
a)      Retirement Letter School Nurse             
         MOTION to accept the retirement letter from Ms. Ann Joy with regret
              First: K. Peterson, Second: M. Hintz → U.

b)      CABE Liaison Newsletter - Letter was read to the full Board              

Comments from the Chairman
None

Presentations:
a)      Gilbert School Scores Report
Principal Sue Sojka Score reports from pp. 3-14 and report on AP scores were also included. A discussion of next steps was also included.

b)      WPS ESSA Score Presentation
Superintendent M. Brady-Shanley and Principal B. Silverio presented scores and much to celebrate. Winchester is close to “Category 1” in terms of most ESSA Milestones. There was discussion of making Category 1 the next goal.

Immediate action plans targeting areas discussed in the following three areas:
Area  of growth discussed (area: ELL - Oral)
ELA growth index
Chronic Absenteeism

Gilbert Report:- Steve Sedlack
Absent. No report.

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

None.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – January 14, 2020
b)      Minutes of Special Meeting – January 13, 2020
c)      Minutes of Policy / Bylaws Meeting – January 28, 2020
d)      Minutes of Finance Committee Meeting – January 28, 2020
e)      Minutes of Curriculum Meeting – January 28, 2020
MOTION to accept the consent agenda items a) through e)
     First: M. Hintz, Second: A. Propfe → U.

Board Action Items:
a)      Otis Elevator Modification Project
MOTION to use Otis Elevator as the sole source provider for work, supplies, or equipment as outlined in the attached quote/purchase order number LL011320-1 for $84,864.

        First: M. Hintz, Second: C. McGlynn

b)      Healthy Food Certification Statement
MOTION to move the wording under Item #1 from the “Required Annual Healthy Food and Beverage Certification”

1.       Motion language for healthy food option: Pursuant to C.G.S. Section 10-215f, the board of education or governing authority certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2020, through June 30, 2021. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.

         First: M. Hintz,  Second: K Peterson → U.

MOTION to move the wording under Items #2 from the “Required Annual Healthy Food and Beverage Certification”

2.       Motion language for combined food and beverage exemptions: The board of education or governing authority will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held.

      First: C. McGlynn, Second: T. Sundie → U

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendent’s Report was read into the record, pp. 49-50
b)      School Enrollment - read into the record.
c)      Chronic Absences - read into the record.
d)      Gilbert Enrollment - read into the record.
e)      New Hire - read into the record.
f)       Monthly Budget Summary - read into the record.

Discussion:
a)      WPS Visioning Event Reflections and Thought
    MOTION to postpone to the next meeting.
        First, M. Hintz, Second: K. Peterson → U.

Unfinished Business:  
None.      

New Business Discussion and Possible Action:    
None.

Adjourn
    MOTION to adjourn @ 9:16pm
        First: C. McGlynn, Second: M. Hintz

 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes - Amended
Location:  Town Hall – Hicks Room   
Date: March 10, 2020 @ 7:00 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                    Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order at 7pm

Pledge of Allegiance

Roll call

Nora Mocarski, Kristin Peterson, Richard Dutton(enter 7:01pm), Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux (enter 7:03pm), and Tara Sundie

Agenda Review Discussion Possible Action:

a)         Regular Board of Education Agenda:  March 10, 2020

                        MOTION to add a “Corona Update” in lieu of “Comments from the Chairman”

                                    First: K. Peterson, Second: N. Mocarski → U.

MOTION to add to the agenda, “Approval of the FY 2021 Budget” as item “b)” under “Board Action Items”

                                    First: K. Peterson, Second: M. Hintz --U.

MOTION to table item “a)” under “Discussion” of “Educational Vision for Winchester Public Schools”

                                    First: M. Hintz, Second: K. Peterson → U.

Comments from the Chairman

Corona update: Received approval from the State of Connecticut to use bleach to clean schools

There will be evening cleanings of commonly used areas, there will be a focus on handwashing in the schools

The State of Connecticut requires 180 school days per school year. Priority would be to add these dates to the end of the school year then to take from April break if necessary.

Gilbert Report:

            Steve Sedlack

Gilbert production of Willy Wonka is still on as of this evening for this weekend. The community is invited.

                        Gilbertschool.org contains the Superintendent’s budget message for the community.

                        Winchester BOE members are kept busy serving on Gilbert subcommittees.

These include N. Mocarski and R. Dutton on Policy which is currently considering policies on pandemics, the school calendar, vaping, and acceptable use

                                    The Building and Grounds Committee is N. Mocarski and R. Dutton

                                    The Ad Hoc Committee on School Goals is K. Peterson, and citizen T. Padin School administrative structure is to be reviewed.   

Presentations:

Superintendent Brady-Shanley sends her appreciation to the Winchester Board of Education members and shares her message of appreciation of our support in helping her balance being a mom and a superintendent.                

a)         Drama Club

Ms. Theresa Padin and Ms. Jackie Petriello Community Partnership Development, CHAMPS, and Music teacher as well as Pearson Drama Club coordinators presented students who performed a tease of the musical, Aladdin which will be performed in the Gilbert Auditorium on April 3, 2020. Tickets are available now. They reminded us that the program is in its 7th year and began with only 15 students in year one. This year, there are 144 participants, 46 of which will participate in Aladdin.      

b)         Baby Owls – R. Horvay       

Ms. Horvay presented a handout to the Board of Education members and the public to guide her presentation on the Baby Owls program.  This handout also enables Board members to speak to specifics and use to educate others.

Among items discussed included, but not limited to, its purpose, curriculum, and enrollment information.

Parent Christina Bellmay shared her experience and appreciation for the program as it has been a significant program for her child’s educational progress.[1] 

Ms. Horvay implores that the Winchester Schools continue to support the Baby Owls and Little Owls programs because of the benefits provided to our students in the community.       

c)         Unified Sports Program – S. Cullinan

A great thank you goes out to Glenna Brooks and Cassandra Murphy for their work and energy in helping to develop the Unified Sports program. In addition, Principals Barbara Silverio and Rosanne Fields were also recognized for their support in creative scheduling. Additionally, Lisa Brochu, Vicki Brooks, and Barbara McClean, New Hartford Special Education Director, and Barbara Horn from CAS/CIAC whose grant money was critical to grant money was critical to the development of the program.

Discussion of the program includes a description of some of the activities underway or planned. These include an adaptive field trip which has evolved into a four-day program in PE classes at Pearson for every student in the school - This includes wheelchair basketball and a schoolwide assembly. This work is in conjunction with a Special Olympics Olympian. There will be a culminating event on. May 1.

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

            None.

Consent Agenda Items Discussion Possible Action:

a)         Minutes of Regular BOE Meeting – February 11, 2020

b)         Minutes of Special Meeting – February 6, 2020

c)         Minutes of Finance Committee Meeting – February 25, 2020

e)         Minutes of Curriculum Meeting – February 25, 2020

                        MOTION to accept all of the minutes of the meetings listed above a) through e)

                                    First T. Sundie , Second: M. Hintz → U.

Correspondence to the Board

a)     None.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)         Superintendent’s Report read into the record, pp. 18-19

It was requested by M. Hintz that the Superintendent add the information about the Unified Sports to the “Community Conversations” to communicate and to celebrate the work done.

b)         School Enrollment - Steady at 558

c)         Chronic Absences - Flu has been an issue

d)         Gilbert Enrollment - 439 students. Down one from last month

e)         New Hire - L. Dombroski for Services Coordinator and Parent Trainer,  H. Miller, full-time nurse, and Kelly Hicks as                                    paraprofessional

f)         Monthly Budget Summary

The budget is standing at $106,235 because of few snow days, more Medicaid reimbursements, but concerned about the impact of Coronavirus (COVID-19)

Discussion:

a)         WPS Visioning Event Reflections and Thoughts - TABLED

Board Action Items:

a)         Creative Recreation

                        Superintendent M. Brady-Shanley to research obtaining a wheelchair swing at Pearson

MOTION seeking approval for a sole source for the swingset installation at $10,389.

                                    First: S. DeVaux,  Second: C. McGlynn → U.

b)         Approval of the FY 2021 Budget

Concerned was voiced by members of the Winchester Board of Education that WPS is forced to pay for capital improvements for Gilbert on buildings the town does not own inside this budget - vis-a-vis roofs.

Concern was shared by one Board member that Gilbert’s 5-year Capital Improvement Plan is not clearly flushed out at this time.

            Compliments made to Superintendent Brady-Shanley for a detailed, thorough plan.

Compliments made to the two superintendents for working together on this budget.

Comment made by a Board member that while we do not like the tax increase, the person respects the tax increase.

                        MOTION to accept the FY2021 as presented

                                    First: C. McGlynn, Second: M. Hintz → U.

Unfinished Business:         

New Business Discussion and Possible Action:

Policy # 6114.8(a) Pandemic/Epidemic Emergencies

MOTION to move Policy #6114.8(a) to the Second Read with the provision that Superintendent Melony Brady-Shanely may enact the policy if necessary prior to the Second Read with notification to the Board of Education members.

                        First: M. Hintz  Second: A. Propfe → U.

Executive Session:

a)         Gilbert & Winchester Public Schools Negotiations

MOTION to go into the Executive Session and to invite Superintendent M. Brady-Shanley at 9:10pm to discuss Gilbert and Winchester Public Schools Negotiations.

                                    First: M. Hintz, Second: C. McGlynn → U.

                        MOTION to move out of Executive Session at 9:52

                                    First: A. Prophe Second: T. Sundie → U.

Adjourn

            MOTION to adjourn at 9:54pm

                        First: M. Hintz, Second: C. McGlynn → U.

Added on 3/31/20

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: April 7, 2020 @ 7:00 p.m.

Location:  Virtual Online Meeting
Join Zoom Meeting -  https://zoom.us/j/7966671341
Meeting ID: 796 667 1341  - Password: 783693

Meeting Facilitator:     Melony Brady-Shanley, Superintendent
                                   Doug Pfenninger, BOE Chairman

Members:  Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux,Tara Sundie, and Cheryl McGlynn (entered 7:15pm) 

Call to order @ 7:10pm

Pledge of Allegiance

Roll call

Board of Education Members Present: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Michelle Hintz, and Tara Sundie

Board of Education Members Absent: Cheryl McGlynn, Shana DeVaux

District/Central Office Staff: M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services,

Winchester Administrators: Barbara Silverio, Principal of Pearson School, and Rosanne Field, Principal of Batcheller School

Agenda Review Discussion Possible Action:

a)         Regular Board of Education Agenda:  April 7, 2020

    MOTION to amend letter “a)” under “Board of Education Action Items” to add “cafeteria workers"
        First: A. Propfe., Second R. Dutton → U.                 

Comments from the Chairman

Unknown is the impact of the virus on education, but we must continue to adapt and teach our students. A thank you goes out to Superintendent Melony Brady Shanley and the administration, the cafeteria, and faculty, and staff. They are standing outside on the corner every day and handing out food in all sorts of weather.

We are looking forward to the end of the virus, but it will continue and mostly likely come back. Challenges ahead include how we will evaluate our schools, and what this means for education in the future. But fortunately we are not alone. Board Chair Pfenninger reiterating a thank you to Superintendent Brady-Shanley, the faculty and staff in continuing the schooling and education of our students.

Gilbert Report:
   Steve Sedlack absent 

Per Seamus Cullinan, Director of Student Services, 13 students have stayed here in Winchester and not returned home to their sending countries.

Presentations:
   None.

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Persons can unmute or call Superintendents’ cell phone # 860-921-1747 for public comment.
   None.

Consent Agenda Items Discussion Possible Action:

a)         Minutes of Regular BOE Meeting – March 10, 2020

    MOTION to adopt the minutes of the March 10, 2020 Regular BOE meeting.
        First: M. Hintz, Second: R. Dutton -- > U.

Correspondence to the Board:

a)         Winchester Police Department – Thank You Note

PPE was lacking for our first responders. It was reported that the First Responders were down to  five masks, so Superintendent Melony Brady-Shanley gathered gloves and masks in the three schools. 2000 gloves, 500+ masks were distributed to EMS to aid them through this COVID-19 crisis.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)         Superintendent’s Report - pages 8 and 9 were read into the record.
Principals and Superintendent Brady-Shanley are currently cleaning the schools to get them ready for return.

b)         Monthly Budget Summary
Much is in flux depending upon what will happen with grants which will have a direct impact upon the appropriated budget. Superintendent M-B-S is seeking an increase of more than 2% carry over in light of the unusual circumstances

Special Education facilities - how do we assess what we owe the providers?

Answer: We are following the state and federal guidelines. Seamus is in weekly contact with outplacement programs they are taking on the online components and are providing distance learning through chromebooks. Keeping staff whole and programs whole per State Department of Education. Strongly suggested to keep programs whole.                   

Discussion:
    None.

Board Action Items:
a)         Stipend Approval for Custodians & Cafeteria Workers

Superintendent Brady-Shanley proposed that the Winchester Board of Education approve of a one-time stipend of $500 to those staff members who are working consistently on the front-lines interacting with the public each day in handing out food to those in need during this COVID-19 crisis. Staff members have handed out over 300+ meals each day for families in need. This would be a token of appreciation for each staff member who is going above and beyond in serving our community. 

    MOTION: First: R. Dutton, Second: M. Hintz → U.

b)         Sole  Single Source – Otis Elevator

The Batcheller elevator leaks hydraulic fluid and is a must repair item to return the elevator to service. It requires replacing a cylinder and an “o” ring in the cylinder. The cost is $8201.54 and Otis is a must vendor.

MOTION: to approve funds for Otis Elevator as a sole source provider to repair the elevator at Batcheller for $8201.54
    First: M. Hintz, Second: T. Sundie → U       

Unfinished Business:
    None.

New Business Discussion and Possible Action:    

Policy # 6114.8(a) Pandemic/Epidemic Emergencies – 2nd read
    MOTION to adopt Policy #6114.8(a) as is with the removal of the word, “flu.”
        First: A. Propfe. Second: N. Mocarski → U.

Of note, Winchester Board Chair Pfenninger reported that Gilbert is forming an Ad Hoc committee to consider its administrative design options. Chair Pfenninger has appointed Winchester BOE member Kristin Peterson to serve on the Gilbert Special Ad Hoc Committee to study their administrative structure. Per K. Peterson, the next Ad Hoc meeting is not scheduled at this time, but anticipates a date after the next Gilbert School Corp meeting.

Negotiations between Gilbert and Winchester are on hold until after Gilbert determines its administrative structure. We would pick up negotiations once they made their decisions.

It was recommended by the Winchester Board that Kristin Peterson reiterate our strong position that we wish to share a superintendent for grades, PreK through 12.

K. Peterson reminded the Board members that there is a meeting with the Commissioner of Education on the status of education in the State of Connecticut in light of COVID-19. All are welcome. Thursday, April 9th at 12pm.             

To access this meeting:

Please join us for a virtual meeting with Commissioner of Education Cardona on Thursday, April 9 at 12:00 pm. This is an opportunity to receive an update from the Commissioner. Commissioner Cardona will be joined by CT State Department of Education Legal Director Jessa Mirtle and Deputy Commissioner Desi Nesmith.

Log In Information:

Meeting with CT Commissioner of Education
Thu, Apr 9, 2020 12:00 PM - 2:00 PM (EDT)

Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/97492313

You can also dial in using your phone.
United States: +1 (872) 240-3212
Access Code: 974-923-133

Adjourn
    MOTION to adjourn at 8:07pm.
        First: K. Peterson, Second: M. Hintz, → U.

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: May 12, 2020 @ 7:00 p.m.

Location: Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1 929 205 6099
Meeting ID: 796 667 1341
Password: 12345 

Meeting Facilitator:   Melony Brady-Shanley, Superintendent
                                  Doug Pfenninger, BOE Chairman

Members:  Doug Pfenninger, BOE Chair, Nora Mocarski, BOE Secretary, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Call to order @ 7:02

Pledge of Allegiance

Roll call:

Board of Education Members Present: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, and Tara Sundie

Board of Education Members Absent: Shana DeVaux

District/Central Office Staff: M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services,

Winchester Administrators: Barbara Silverio, Principal of Pearson School, and Rosanne Field, Principal of Batcheller School

Agenda Review Discussion Possible Action:
            a)         Regular Board of Education Agenda:  May 12, 2020

MOTION to add under “Executive Session” the letter from Attorney Alison Shea under attorney-client privilege.
            First: C. McGlynn, Second: M. Hintz → U.

MOTION: To add a sole source for repair work under “Board Action Items”
            First: K. Peterson, Second: C. McGlynn → U.

Comments from the Chairman

            None.

Gilbert Report:

            Steve Sedlack delivered news on three items:

What is going on at Gilbert in terms of learning?

  • Some students are thriving, some struggling, but most students are in between.
  • Faculty organized a faculty parade last Friday to attempt to reconnect to students. At the end of the parade, they visited seniors.
  • Focus shifting to reopening
  • Ad Hoc Committee on Administrative structure met.

It is a 10-member committee. There are three subgroups, each looking at one of three models: 1) The existing model, 2) A head-master model as a superintendent and principal, 3) A shared superintendent model. Timeline on a decision is before the fall.

PPP Monies

TGS is a quasi-public school, non profit, and they requested a loan under Small Business Administration (SBA). They have looked for other sources for liquidity. There is a $250,000 gap. The budget is not balanced. The Town Manager cut the WBOE budget by $240,000, and the worst-case scenario includes no international students. Approximately $900,000 is uncertain at this time. The PPP is to be used for salary benefits, mortgages, rent payments. Gilbert is looking for loan forgiveness down the line. $480,000 shortfall.

A request was made by members of the Winchester BOE that the School Corp guarantees that, in the event that Gilbert cannot get “loan forgiveness,” Gilbert does not look to the taxpayer of the Town of Winchester to pay this loan. Mr. Sedlack stated that he would bring this request back to the Gilbert Board. .

Members of the WBOE expressed disappointment in the way the discussion at the Gilbert School Board progressed last Thursday night.  A WBOE member stated that he believed that this the PPP request it is unethical, illegal, and that the town is playing twice for these services.

It was suggested that the Winchester BOE withhold the May and June tuition payment to Gilbert until this is sorted out.

Presentations:
a)         Custodial Work Load - Page 3 read into the record.

Public Hearing:

Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

            None.

Consent Agenda Items Discussion Possible Action:

a)         Minutes of Regular BOE Meeting – April 7, 2020

b)         Minutes of Finance Committee Meeting – April 28, 2020

c)         Minutes of Curriculum Committee Meeting – April 28, 2020

MOTION to accept the minutes items a, b, and c, above with the amendment to the Winchester BOE Regular Meeting on April 7, 2020 that Cheryl McGlynn was not absent, but late . Cheryl McGlynn (entered 7:15pm)

                        First: M. Hintz, Second: R. Dutton → U.

Correspondence to the Board: 
       None.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)   Superintendent’s Report

Superintendent Melony Brady-Shanley would like to publicly thank Nancy O’Dea-Wyrick, Seamus Cullinan, Barbara Silverio, Principal of Pearson School, and Rosanne Field, Principal of Batcheller School, for working  12-16 hour days to make the district-run smoothly during COVID         

Page 15 of the BOE packet was read into the record.

On “Virtual Playgroups” - Guidance Counselors have created a schedule for every classroom to meet online biweekly. This is time to see each other face to face and to socialize with some guidance with an adult. There are generally themes for each of the meetings. This is also working in collaboration across the district. 

This past Friday, Superintendent Brady-Shanley was nominated and approved to be the Secretary of the Litchfield County Superintendent’s Association. This means that eventually Melony will become the president of the organization over time. Congratulations were shared.

EFinance Program - The WBOE bought a program that had a municipal side to it with the goal to work with the municipal side. At the moment, this is not working in conjunction with the town. The town has yet to move over to EFinance.

b)   Monthly Budget Summary

Appropriated budget:

Balance has grown since our last BOE meeting. Drivers of this balance are wages, transportation, purchase professional / technical services.

Areas needing funding are facilities. For example, Elevators,

There may be a lot of encumbrances and unknowns in light of COVID

Operating budget:

Grant budget - we received definitive feedback from the State so far as constraints from the federal government, thus allowing us to carry these balances over.

Foodservice budget:

We are looking good to date. Activity has fallen a bit, but has been maintaining. We are a community provider so reimbursement is for all meals. We anticipate we shall finish in the black.

Line item transfers:

We have wage monies left over due to no need for substitutes, cheaper teachers, and no math coach. There is a request to move money to “building maintenance” and “repairs.” This is used to improve Pearson School

We anticipated savings in transportation to shore up Special Education Out of District tuition.

Professional technical services money to go-to supplies budget. To purchase special cleaning supplies.

         Question: Where do we anticipate our “Out of District Tuition” will be?

We have been working with agencies such as EdAdvance to negotiate better terms.

We are in a good place. We are seeing savings, but does not always show on the paper because the savings realized gets absorbed somewhere else for other needs. 

The big question will be the impact, if any, of the closing of St. Anthony’s school.

MOTION to move to approve the line item transfer requests of $100,000 from “Wages” to “Building Maintenance and Repairs” and $70,000 in “Transportation” to “Special Ed. Out of District Tuition” and $35,000 from “Professional Technical Services” to “Supplies”
          First: C. McGlynn, Second: M. Hintz → U.               

Discussion:

a)   Custodial Disinfectant Device
          Device was described.

b)   Budget Presentation – May 14, 2020

Gilbert budget will be presented, Winchester budget will be presented. The online process will be different in light of COVID. We will advocate for the Winchester budget.

We are hoping that the meeting will be a Zoom meeting.

Board Action Items:

a)   Appointment of District Reopening Team. Rationale:  Winchester is not waiting for the State of Connecticut to make decisions. Rather, Superintendent Brady-Shanley believes in being proactive in the reopening process of the Winchester Public Schools. The area superintendents will begin to meet next week. This includes the superintendents from Regional School District #7, Explorations, and The Gilbert School Superintendent, who will join after The Gilbert School graduation.

Superintendent - Melony Brady-Shanley
Business Director - Nancy O’Dea-Wyrick
Administrators - Barbara Silverio, Rosie Field
Special Education - Seamus Cullinan, Glenna Brooks
Leadership Team Member(s) - Rachael Manzer, Theresa Padin, Myra  Desroches, Kimberly Roy
Teachers’ Union Rep- Denise  McLaughlin
Custodial/Maintenance - Kenny Perrault
BOE Rep - Doug Pfenninger
Paraprofessional - Donna Serafini
Exec / Admin Assistant - Linda Farnham
Lunch - Lisa Whipple
Nurse - Julia Turtoro
Parent - Kalyn Flockhart
SEL Psychologist - Cassandra Murphy

b) Sole Source Item:

MOTION to approve DJ Hall Roofing as the sole source for the repair Batcheller roof for the amount of $5,600.00 for emergency repair.
    First: K. Peterson, Second: R. Dutton → 7-0-1

Unfinished Business:    
    None.

New Business Discussion and Possible Action: 

Executive Session:

MOTION to go into Executive Session at 8:34pm and to invite Superintendent Melony Brady-Shanley for the purposes of discussing COVID, Gilbert / WPS Negotiations, and the letter from Ms. Alison Shea
       First: C. McGlynn, Second: M. Hintz → U.

  • Discussion of Gilbert / WPS Negotiations
  • COVID - Discussion
  • Letter from Attorney Shea

    MOTION to come out of executive session at 9:47pm
                First: M. Hintz, Second: C. McGlynn → U.

   Adjourn
               MOTION to adjourn at 9:47pm
               First: C. McGlynn, Second: M. Hintz  → U.

Submitted by: N. Mocarski

Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: June 9, 2020 @ 7:00 p.m.

Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Meeting ID: 796 667 1341
Password: 12345

Meeting Facilitator:                 Melony Brady-Shanley, Superintendent
                                               Doug Pfenninger, BOE Chairman

Call to Order @ 7:08pm

Pledge of Allegiance

Roll Call

Winchester Board of Education Members:  Doug Pfenninger, BOE Chair, Nora Mocarski, BOE Secretary (entered at 8:04 pm), Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie

Winchester Board of Education Members Absent: Alexandria Propfe and Shana DeVaux.

District/Central Office Staff: M. Brady-Shanley, Superintendent, N. O'Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services,

Winchester Administrators: Barbara Silverio, Principal of Pearson School, and Rosanne Field, Principal of Batcheller School

Agenda Review

1.)    Kristen motioned for an executive session to discuss Care Act Funding, T. Sundie second,

a.)    all in favor of the executive session.

2.)    C. McGlynn made a motion to add Gilbert contract discussion, K. Peterson seconded

a.)    all in favor

3.)    Superintendent Brady-Shanley to add a discussion item to agenda: ESY and Reopening, C. McGlynn motioned, T. Sundie second,

a.)    all in favor

4.)    C. McGlynn motion to be made for a moment of silence due to loss of life recently in Torrington, second K. Peterson

a.)    all in favor.

5.)    D. Pfenninger motion to promote equity, second K. Peterson

a.)    all in favor

7:12-  Chairman Comments:  Doug P

Barbara Silverio was selected as principal of the year.  So happy, leadership, well deserved.

Barb- thanked the Board and happy to represent the district.

Doug- Acknowledged Ruthann Horvay Retirement 

Doug P-  Wants to discuss Racial injustice-  wants to dedicate a lot of time to this during the retreat.  Focused on the education of our children

7:17  Gilbert Update- Steve Sedlack

1.)    Graduation Update-  June 16th- Pleasant Valley Drive-in Theater- Temporary Stage

2.)    AD Hoc-  School Corp-  Meeting 6/10/20

a.)    Sub-committee-  current administrative structure- Head Master Model

b.)    Shared Superintendent Model- Spoke with Litchfield Superintendent about his role as a shared superintendent

c.)    Preliminary Report-  Has a recommendation that Head Master will serve as Superintendent and Principal.

Doug P-  Voiced his concern but understood the process-  Steve spoke that the process is not finalized and still open to discussion.  Also would like representation on the search committee.

7:25-  Public Hearing

No Comments from the Public

7:25-  Consent Agenda Items

C. McGlynn made a motion to approve both meeting agenda notes, second Kristin- 

All in favor

7:25-  Correspondence to the Board

MBS- Retirement letter of Ruthan Horvay-  MBS read resignation letter.

Winchester Public Schools accepts the retirement

7:28 Superintendents Report:

MBS Reported on Superintendents Report.  Please see the Board of education agenda for information.

            a.)  Doug asked clarifying questions about the reopening plan.

            b.)  Cheryl asked about the Hinsdale project and how COVID could affect the          

                              project.  MBS explained that the plan is moving forward without a change at

                              this time

            c.)  Doug would like to meet with Dean in regards to Rain Garden.

7:36-  Budget Summary-  NOW- Appropriated Budget Report

a.)  $ 312,000-year end balance is expected. (Subs, Interventionists, Lunch Subsidies)

b.)  Pupil transportation- saving

c.)  Excess cost came in higher than expected

d.)  Vo-Ag Tuition

Grant Report-  $240,000 balance

Town Support for Education will be used by year-end.

7:43-  Discussion Items:

1.)    Board Retreat- 6 staff able to attend July 22nd- 9:00-2:15: This is the tentative schedule- Will be finalized between Mel, Doug, and the rest of the Board.

2.)    Food Service Update:  Increase in foodservice volume- Volume fell off, means less reimbursement-  Paid the employees their regular wages-

a.)    MBS- Cares Act funding could offset this loss.

3.)    Just and Unbiased Society Discussion- Role of the Board-  Doug moved this discussion to the chairman's comments.

4.)    MBS-  Reopening Plan.  ESY and Fall Opening

a.)    Monday 6/15/20-  Community Meeting on Zoom-  Address concerns and comments on reopening

7:54- Board Action Items:

1.)    Budget Mitigation 2021- 240,000 difference between Gilbert and WPS- Letter from, MBS was shared informally and will be formally discussed at Gilbert on the 6/17/2020

a.)    MBS is asking for approval of an action item.  Cheryl has an issue supporting revision on Budget until Gilbert can give WPS an answer.  MBS-  Motion pursuant to Gilbert's 50% share and then revisit

        i.)            Motion to Table- Cheryl- Special Meeting in June

2.)    Cold Fire Mechanical- Donation of $500-  PPE/COVID

a.)    Dick motioned to accept 500 dollar donation from Cold Fire Mechanical for PPE/COVID materials, Kristin second, all in favor

3.)    Donation Municipal and Teacher Federal Credit Union-  100$-  School PPE/COVID

a.)    Kristen motioned to accept 100 dollar donation from Municipal and Teacher Federal Credit union for COVID/PPE materials, Dick second, all in favor

4.)    Designation of Sole Source for Carpet Replacement Conference/Staff Area:  Floor Covering, $5,527.25

a.)    Kristen- Whey are we using the same source-  MBS-Same vendor who has done the work- Carpet Tile

        i.)            Motioned Cheryl motioned to approve sole source of carpet replacement, Kristen second- all in favor

5.)    DJ Hall Roofing- Sole Source- Was approved at the last meeting at $5,600

a.)    More damage was found when the project started.  Cost is now 7,200

b.)    Increase of $1,600

         i.)            Motioned by Kristen to sole source for roof repair and increase of 1,600. Dick second, all in favor

6.)    Pearson Elevator work-  Work needs to be done by non- Otis employees.

a.)    Total project- 34,788 due to additional work.

b.)    Functional Problems- Electrical Work was done by non-Otis Employee

        i.)            Kristen motioned to approve sole source of JA Rosa Corporation, LLC to repair elevator at the cost of 34,788, Tara second- all in favor

7.)    Sole Source Antimicrobial Sanitizing Equipment- 3 backpack machines.

a.)    Sprayers, equipment, disinfectant, 12,647 total cost

         i.)            Cheryl motioned to sole-source the sanitizer equipment from SD Labs for 12,647 dollar cost, Kristin second. All in favor

8.)    Para Contract:  Paras have voted to settle the contract

a.)    MBS went over contract details- Please see attached document

         i.)            Cheryl made a motion to approve the paraprofessional contract, Kristen second- all in favor

9.)    Board of Selectman Request- retain non-lapsing fund (2%)

a.)    Cheryl made a motion to retain non-lapsing fund, and Tara seconded-  All in favor

The Board of Education held a moment of silence due to the loss of life of students in a neighboring community.

Unfinished Business-  None

8:25- Executive Session:

K. Peterson made a motion to move towards executive session for Gilbert negotiations and the Cares Act, to include MBS and NOW, N. Mocarski second- all in favor

Kurt-  DO you expect a vote-  MBS- No action items

MOTION to come out of executive session at 9:15 pm

            First: Cheryl C]McGlynn Second: → U.

MOTION to adjourn at 9:15 pm

            First: Tara Second: Nora → U.

Minutes submitted by S. Cullinan & N. Mocarsk

Winchester Board of Education

Summer Retreat

July 22, 2019 - MINUTES

 

Invitees: Alexandria Propfe, Cheryl Heffernan, Christine Royer, Doug Pfenninger, Kristin Peterson, Melony Brady-Shanley, Michelle Hintz, Nora Mocarski, Richard Dutton, Shana DeVaux

 

Attendees: Cheryl Heffernan, Doug Pfenninger, Richard Dutton, Nora Mocarski, Melony Brady-Shanley

 

Absent Excused: S. DeVaux, M. Hintz, A. Propfe, K. Peterson, and C. Royer

 

  1. Agenda Review
    1. Packet handed out and agenda reviewed
    2. Absentees - packet will be mailed home.
  2. Review of the 2019 SBAC Assessment Scores
    1. Schedule of assessment calendar reviewed
    2. Professional Development schedule reviewed.
      1. Also to be included, but not written includes “pull-outs,” “walkthroughs,” and ‘data training.”
      2. Looking to embed social studies into ELA using Connecticut State Frameworks.
    3. Student data shared
      1. Chronic absenteeism dropped significantly in 2018/19
      2. SBAC Math and ELA scores have improved in general. Plan in place for Grade 4 (Math & Reading and Grade 5 (Reading).
    4. Teachers to be instructional, curriculum and assessment “specialists” for grades 4 and 5 to match what already happens to grade 6. For example:
      1. 2 teachers to teach ELA & Writing only
      2. 2 teachers to teach Math & Science only
  3. Visioning for Pre-Kindergarten to Grade 12
    1. Information shared as to what we had to cut unexpectedly to meet the bill submitted by Gilbert difference ($177,486) as Gilbert submitted a bill to Winchester that was different from what was expected:
      1. Expected: $6475,000
      2. Billed unexpectedly: $6,943,193
      3. SHORTFALL: $468,193
        1. $150,000 will come from Additional Town Support for Non-Educational Expenses
        2. $100,000 will come from the BOE Non-Lapsing Fund
        3. $40,707 will come from “Reimbursement for Services” (ex: PT & OT)
        4. So, for the $177,486:
          1. ITEMS we will cut: Instructional supplies
          2. AND we have petitioned the State Department of Education to pay our Kindergarten Assistants and Interventionists into Commissioners Networks. Otherwise, these will have to be cut as well.
  4. Revised/Updated Board of Education Goals 
    1. Discuss social media possibilities at a future date with the full board
    2. To increase communication with the Town Board of Selectmen & Chamber of Commerce.
      1. FYI presentations instruction, finance, capital, and operational initiatives
      2. Student Council to present a fall and spring; To hear from bus monitors
    3. New board member orientation meeting to review committees and policies for Board members, and general introductions
    4. Retention of administration, faculty, and staff
    5. Increase one Preschool section for the 2020-2021 school year (3 and 4-year-olds): We are looking to expand it by one teacher given our waitlist/demand. Wish to open another classroom. Currently, we are at 18 kids per class. We have classroom space, but we would like to add one more staff member. Currently a waitlist at 7 or 8 people.
  5. Review of DRAFT 5 Year Capital Improvement Plan
    1. A five-year plan was presented. Note that this is a draft plan.
    2. A special note was that Pearson will need a new roof in 2024+
  6. Open Discussion
    1. None.

 

Minutes submitted by Nora M. Mocarski, Board Secretary

Winchester Board of Education
Type of Meeting: Special Meeting Minutes
Date:  September 16, 2019 @ 6:30 p.m.
Location:  Town Hall – 3rd Floor Conference Room

Attendance: Melony Brady-Shanley, Doug Pfenninger, Dr. Dutton, Nora Mocarski, Kristin Peterson, Cheryl McGlynn, Chris Royer, Michelle Hintz

  1. Call to order - 6:33 p.m.
     
  2. Roll call
     
  3. Business - Nora Mocarski made a motion to go to Executive Session, 2nd Cheryl McGlynn
     
  4. Executive Session
    a.         Meeting to discuss potential upcoming negotiations.

     
  5. Adjournment - Cheryl McGlynn motion to adjourn 8:15 a.m. 2nd by Kristin Peterson

Winchester Board of Education

Type of Meeting: Special Budget Meeting Minutes

Location:  Town Hall – Blue Room  

Date: January 13, 2020 @ 6:30 p.m.

Meeting Facilitator:     Melony Brady-Shanley, Superintendent & Nancy O’Dea-Wyrick

 

  1. Call to order @ 6:31pm
  2. Roll call
    1. Winchester Board of Education: R. Dutton, C. McGlynn, M. Hintz, N. Mocarski, K. Peterson, T. Sundie, and Doug Pfenninger.
    2. ABSENT: S. DeVaux, A. Propfe,
    3. District/Central Office Staff: M. Brady-Shanley, Superintendent, N. O’Dea-Wyrick, Director of Finance & Business Services, Seamus Cullinan, Director of Student Services
  3. Budget discussion
    1. Budget Drivers
      1. Elevator Modernization Overdue - Pearson: $60,000
      2. Storage Building @ Hinsdale: $50,000
      3. Administration- Assistant Principal w/ 092 - ⅔ GB & ⅓ FRC @ Batcheller : $53,881
      4. Gilbert Tuition Request - not firm at this time
    2. Overall
      1. Overall Personnel Request: -0.3 (reduction)
      2. Anticipated Loss in Revenue: -2.1% (reduction)
      3. Preliminary 2021 Appropriated Budget Inc/Dec: 0.7% decrease in BOE appropriated budget excluding Gilbert tuition

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date: June 23, 2020 @ 7pm
Location: In-person: Pearson Library (mask & social distancing required)

Join via Zoom Meeting: https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Password: 12345

I. Call to order @ 7:02pm

II. Roll call

A.    Board of Education (BOE) Members (in alphabetical order by last name):, Cheryl McGlynn, Michelle Hintz, Nora Mocarski, Secretary; Doug Pfenninger, Chairman; Alexandria Propfe, Tara Sundie, Dr. Richard Dutton (entered at 7:08), Kristin Peterson (entered 7:08)

B.     ABSENT: Shana DeVaux

C.     Central Office: Melony Brady-Shanley, Superintendent, Nancy O’Dea-Wyrick, Director of Finance

III. Business

1. COVID-Building Plan and Lease Presentation

●       To lease St. Anthony’s school $72,000 for the Winchester Public Schools for one year with the option to renew.

●       RATIONALE:  to better socially distance our students and to run school five days a week, with full-time instruction in light of COVID. This will increase our total building space by 11 additional classrooms.

○       1 Grade 2 and 1 Grade 3 will go to Saint Anthony’s and Superintendent M. Brady-Shanley will supervise this building

■       This would be one grade from Batcheller and one from Pearson

○       Lease agreement shared and is currently in draft form.

○       Maintenance of the building: St Joseph Church will maintain the exterior, and the interior will be maintained by our Winchester Public Schools custodial staff. COVID funds will be used if there is a need to hire an extra custodian.

○        The funding saved from this year will be used to cover the lease costs.

○       Insurance increases to cover this building will not be significant.

○       Bussing will depend upon state guidelines, which are to be determined. 

■       In the past, our bus runs did include SA, so this cost on bussing should be negligible.

○       SA building will be devoid of religious symbolism

○       We can put up Winchester Public School signage if so desired.

                MOTION: to approve the lease for 2020-2021 subject to the attorney’s review.

                            First: K. Peterson, Second: C. McGlynn → U.

2. FY21 Budget Mitigation Plan

●       Reduction will be made to our budget for 2020-2021 will be 120K. (Total cut was $240, and Gilbert cut their budget by $120K as well).

○       Mitigation plan presented. No reduction in faculty/staff.

●       MOTION to accept the mitigation plan as presented for the 2020-2021 budget year.

○       First:  T. Sundie, Second: K. Peterson → U

3. Superintendent Contract Extension to June 30, 2023

MOTION: to approve the extension of Superintendent of School Melony Brady Shanley’s employment contract for one more year to June 30, 2023.    

a)      First: C. McGlynn, Second: K. Peterson → U.

4. Voluntary Extended School Year Summer Program Reopening Plan

●       Melony served on the State of Connecticut Reopening Committee to reopen schools in Connecticut, and she shared their document, which was the basis for the Winchester plan to open for the in-person summer school.

●       26 or 27 different areas had to be addressed for the Winchester summer school

●       Health department has acknowledged the plan

●       This will be posted on our website shortly after approval here tonight.

MOTION to approve the Voluntary Extended School Year Summer Program

First: D. Pfenninger, Second: R. Dutton.  → U.

IV. Adjournment

             MOTION to adjourn at 7:31pm

            First: A. Propfe, Second: K. Peterson → U.

Submitted by: N. Mocarski, BOE Secretary.

Standing Committee Minutes 2019-2020

Winchester Board Education

Type of Meeting: Curriculum Committee Meeting MINUTES

Date: Tuesday, September 24, 2019, 6:30 PM

Location: Pearson Middle School, 2 Wetmore Ave, Winsted, CT 06098, USA

 

Facilitator: N. Mocarski

 

Committee Members: K. Peterson, Alexandra Propfe, Chris Royer

 

Quorum: 2

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School, R. Fields, Principal of Batcheller School

 

Invitees: S. DeVaux, R. Dutton, C. McGlynn, M. Hintz, D. Pfenninger, C. Royer
 

  1. Call to Order at 6:30 pm.

 

  1. Roll Call 


PRESENT: Kristin Peterson, Alexandra Propfe, Chris Royer, Nora Mocarski, Doug Pfenninger

DISTRICT STAFF PRESENT: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School

 

  1. Open Issues
    1. Review of Professional Development plan for the year for those absent at retreat
      1. Handout of Winchester Public Schools Professional Development Plan for 2019-2020 was discussed.
      2. The theme for PD this year is “discourse” and strategies were discussed including, but not limited to, the development of norms and good listening habits and skills including deeper analysis and comprehension that foster longer conversations over text.

 

    1. Scheduled classroom walkthroughs
      1. The State Department of Education walked through classrooms today, 9/24, and the report was very positive. Feedback, both warm and constructive was shared.

 

    1. Discussion of possible social studies curriculum
      1. Difficult to find time in the curriculum to embed a systematic program. However, there are ways in which the curriculum brings in some social studies skills in PreK-6.
      2. Nora to send examples of a systemic social studies program for Melony and others to examine.

    IV. Adjournment at 7:18 pm

               A.  MOTION: K. Peterson, Second: Chris Royer → U

Winchester Board of Education

Type of Meeting: Curriculum Committee Meeting MINUTES

Location: Pearson School

Date: Tuesday, November 19, 2019 @6:30pm

 

Meeting Facilitator: N. Mocarski, BOE Secretary

Committee Members: K. Peterson, D. Pfenninger, BOE Chair, A. Propfe, T. Sundie

Invitees: M. Brady-Shanley, S. Cullinan, B. Silverio, R. Fields, and R. Dutton

 

Quorum: 3 of 4

 

Call to Order at 6:35 pm.

 

Roll Call

            Present:

BOE: N. Mocarski, K. Peterson, D. Pfenninger, A. Propfe, T. Sundie

                        Central Office: M. Brady-Shanley, S. Cullinan, B. Silverio

                       

            Absent: R. Dutton, R. Field

 

Approval of Agenda

MOTION to add student progress reports on standardized exams and feedback from the Winchester Board of Education for parent survey form

                        First: A. Propfe, Second: K. Peterson → U.

 

Open Issues

            How are Diversity and Immigration handled?

Issues of diversity are addressed by emphasizing the larger social skills for students, such as compassion, empathy, and patience. We use the “Character Program,” and social and emotional learning, instruction during the advisory period, and Guidance pushes in. There is an emphasis on bullying, second step curriculum, and there is also recognition that faculty awareness is critical.

 

Additional topics included looking at suspension data, library books on the shelf, diversity of the faculty, and diversity in the types of families in the district.

 

Standardized testing progress reporting

Discussion included a request to drill down by band within SBAC to report out on the number of students in each band, and to add a narrative from M. Brady-Shanley moving forward.

Science scores should be available in the next 20 days, so we should anticipate a report in December 2019 including what interventions are underway.

 

            Parent Survey

Draft of a parent survey was reviewed, and feedback was given to M. Brady-Shanley. Survey conducted every other year and because so few parents respond. The goal is to create a concise survey for a better completion rate. The survey will be conducted during parent-teacher conferences.

 

M. Brady-Shanley will notify the parents that survey results shall be posted online on a “yet-to-be-decided” date.

 

 

 

 

Winchester Board of Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, January 28, 2020, 6:30 pm
Location: Pearson School

Facilitator: N. Mocarski

Quorum: 3

I.      Call to Order at 6:36 pm

II.    Roll Call
       a.    PRESENT: N. Mocarski, D. Pfenninger, K. Peterson, S. Cullinan, B. Silverio, M. Brady-Shanley, Tara Sundie
 

III.   Agenda Review
 

IV.   New Business
       a.    NWEA Science Standards Report - Winchester: 54.5%
              i.    Winchester did well compared to other schools in Alliance Districts and other Local Districts and Commissioner’s Network                          [Handout]
              ii.   Of note, leading Region 10 and Thomaston

      1.    Colebrook, Norfolk, Hartland - cohort is too small. Not released
      2.    Behind only Kent (75%) and Litchfield (71%)
           
      b.    NGSS - 5, 8, 11 - Spring 2019 test
            i.    Pearson 54.5% of population of 5th at or above
                   a.   These scores were higher than Math and ELA
                   b.   State average: 53.6%. Winchester scored above
            ii.     Next steps
                   1.   Continue to roll out interim assessments
                   2.   Develop sequence of units
                         a.    Open Sci Ed - Bill Malinda Gates/Carnegie grant - Training with Gilbert, 7th and 8th graders - we are using                                                  consultants from Texas to train our staff
                         b.    PD training on one unit is extensive.
            i.      6th-grade team teachers were trained on one unit in two days
           ii.      It was about a three-month unit to deliver
          iii.      Data teams by classroom analyzed the data and identified specific need groups
     1.      Girls outperformed boys in every classroom, but it was negligible
     2.      Hispanic populations and Special Education populations were in the lower ranges
              c.       Lockdown Drills
                        i.    Does it create more anxiety for students?
     1.      There was a tabletop for adults only.
     2.      We need to practice so that students and teachers know the plan during all parts of the day so that they know what to do. To                      normalize it, so it doesn’t become scary. All grades done also to train substitutes.
     3.      Every three months - must have one lockdown drill. Report due to state to record and what the response was that day (well/to                    work on).
     4.      Last Spring - Winchester implemented tornado drill
     5.      The principal is on the intercom afterward to state this is a drill. The drill does not last long (usually 7 minutes).

V.    Adjourn
      a.     Motion to adjourn at 7:15 pm
              i.       MOTION Kristin Peterson, Tara Sundie → U

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Minutes
Date: Tuesday, February 25, 2020, 6:30 PM
Location: Town Hall – Blue Room

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

Quorum:  4

Call to Order at 6:30 pm

Roll Call

            Board of Education: Nora Mocarski, Doug Pfenninger, and Tara Sundie    
            Also present: Richard Dutton

            Absent: Kristin Peterson and Alexandra Propfe

Central Office: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, and Rosanne Field

Agenda Review

a)         Review Curriculum Committee Agenda – February 25, 2020

             MOTION to approve - First: T. Sundie, Second: D. Pfenninger → U.

Approval of Minutes

a)         Minutes of Curriculum Committee Minutes – January 28, 2020

             MOTION to approve - First: T. Sundie, Second: D. Pfenninger → U.

New Business

a)         Student Schedule Presentation

             Presentation of a typical schedule at Batcheller was shared by Principal R. Fields
             [see handout]

             Presentation of a typical schedule at Pearson was shared by Principal B. Silverio
             [see handout]

Presentation of the schedules, successes, and challenges of the Essential Skills Program, the SRC at Pearson, and the HUB programs was shared by Seamus Cullinan, Director of Student Services

Adjournment

            MOTION to adjourn at 7:18 pm - First: T. Sundie, Second: D. Pfenninger → U.

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Minutes
Date: Tuesday, April 28, 2020, 6:30 PM

Location: Online: Location: Virtual Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09

Phone Number: 929-205-6099 Meeting ID: 796 667 1341 Password: 12345

Facilitator: Nora Mocarski

Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie

Invitees:   Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton

Quorum:  4

Call to Order at 6:30 pm

Roll Call - Present: Nora Mocarski, Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie, Richard Dutton

Invitees:   Melony Brady-Shanley, Nancy O’Dea-Wyrick, Seamus Cullinan, Barbara Silverio

Agenda Review

a)      Review the Curriculum Committee Agenda – April 28, 2020

            None.

IV. Approval of Minutes

a) Minutes of Curriculum Committee Minutes – February 25, 2020

            MOTION to approve the Curriculum Committee Minutes from February 25, 2020

First, D. Pfenninger, Second: K. Peterson → U.

V. New Business

a) Assessment and results - What is the current impact on learning? How will we compare student

results?

●       Currently, we are not formally assessing students with standardized measures to be able to fully compare Spring 2019 performance to Spring 2020 performance. While teachers are assessing students, we are not engaged in formalized standardized testing. We won’t be able to evaluate students with formal standardized measures until we return to school full-time.

●       We will be able to identify losses or gains in the Fall when we return.

●       Meanwhile, the turnout rate for lessons online are higher the older the student. Lessons can be recorded for students, not in attendance.

●       The curriculum is moving ahead but at a slower rate. We are prioritizing standards, but given the extraordinary situation, not all elements of the curriculum will be covered given the pace.

●       On the question of social-emotional health, it was reported that some students are Zooming each other and establishing virtual play dates on their own

●       It was reported that the Pass/Fail option decided by The Gilbert School is having a negative impact upon the engagement levels of Special Education students enrolled at the school.

b) Staff Evaluation - The impact of at-home, online learning due to COVID on SLO's,       

IAGD's, Evaluation?

●       Per the MOU, teacher evaluation is on hold. This includes SLOs, goals, and evaluations.

●       There is a waiver issued from the State Department of CT regarding tenure. If a teacher wasn’t going to be awarded tenure at the end of this current year, then the district could go ahead and deny tenure by June 30th so long as the process was underway before school closure. If the process was not started prior to closure, the district has up to January 1st, 2021 to make a decision to deny tenure.

●       To note, the Winchester Faculty is meeting, holding conferences, getting feedback, giving feedback to each other

●       Staff members are giving their 100% through this crisis. Superintendent Brady-Shanley is pleased with the work teachers are doing. Principal Silverio echos the same. Teachers are supporting teachers, particularly in technology tools to help students learn.

●       Joe Cifaldi has been phenomenal. Hard copies of school work is also available for families who wish to work with paper copies.

●       Protocol of doing business is set up between teachers and administration with regards to email to reduce volume. The principals are collaborating on messages to staff that includes shared resources.

●       Team leaders are meeting weekly and also meeting with principals.

●       Coaches are doing a phenomenal job as well.

●       Paraprofessionals are checking in with students as needed who get information to the case manager.

●       Kudos to teachers who have been so responsive in creating agendas, and in communication, willing to make modifications and changes.

c) Student report - Responsiveness, Work Completion, Participation

●       See above.

d) What learning will not be covered by June? How  many units will not be addressed?

●       See above.

●       We are unable to state where students will be in their curricula in June at this time.

e) New student numbers from Saint Anthony's

●       We anticipate to receive nine (9) students from Saint Anthony’s closing.

●       We will be able to handle this increase in student enrollment.

●       Registration materials are starting to come back from families. Packets are due May 8, 2020. 

f) Summer School - ESY Planning

●       Extended School Year (ESY) is for students with special services only. Intervention can also be available.

●       Further discussion is needed on this issue once the governor makes his announcement about whether or not to open schools after May 20th. Any decision at this time is premature.

○       Rationale: ESY online may not be the best way to go forward when Special Education students are most challenged. Instead, the question was raised whether we should wait and invest in after school tutoring, late bussing, etc., instead. Again, any decision on this is premature.

g) Food Service Program with Baylor University

●       The Baylor Food Service Program is a RURAL food program for districts that are on the Free and Reduced Lunch program at 100%. Therefore, this is only open to Torrington and Winchester in the State of Connecticut. Our application has been submitted to Baylor, and we are waiting to hear the results.

●       The program will provide weekly UPS deliveries of food to families that qualify. These families will have to meet all federal guidelines. Food includes fruit, vegetables, canned goods for the home. This is funded by the nonprofit, “Meals to You.”  Baylor came to Winchester via EdAdvance.

●       Currently, the Winchester Public Schools is providing 275-300 meals a day for the community at Pearson. One meal is considered lunch and a bagged breakfast for the next day.

h) Transition Planning for 6th to TGS? What will the process be?

●       Superintendent Brady-Shanley and Principal Silverio met with Principal Sue Sojka to discuss the transition of students from 6th to 7th grade. It included topics such as which students, their data transfer, and include specific tasks, timelines, and who is responsible. An email request went to families to let us know if they are sending their child to Gilbert. So far, 30 of 92 families have responded. This process includes permission to send records to Gilbert.

●       A meeting is scheduled for May 12th on Special Education and 504 transitions. There are 22 Special Education students and 3 504 students (Total: 25 of 92 students).

●       Transition meetings with parents may look different this year in light of COVID. “End of Year” PPTs may have to be delayed until the first or second week back in the 2020-2021 school year.

●       We have also identified gifted and talented students to work with Gilbert to ensure their programming is appropriate.

●       We have also identified Tier 3 students as well.

●       There may be a video tour of The Gilbert School.

●       We anticipate tightening this up in the middle or last week in May 2020.

VI. Adjournment

MOTION to adjourn at 7:17 p. M.

First: A. Propfe, Second: T. Sundie.-->  U.

Winchester Board of Education

Type of Meeting: Finance Committee Meeting MINUTES

Location:  Pearson School

Date:  Tuesday, September 24, 2019 @ 8:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent,

Absent:  Nancy O’Dea-Wyrick, Director of Finance

Invitees:

Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Shana DeVaux, Chris Royer, Richard Dutton, Alexia Propfe, Cheryl McGlynn, and Kim Roy.

 

Call to order at 7:59 pm.

  1. Roll call

Present: Michelle Hintz, Nora Mocarski, Doug Pfenninger, Kristen Peterson, Richard Dutton, Alexia Propfe

 

District Support Staff: M. Brady-Shanley, Superintendent, B. Silverio, Principal of Pearson School

 

  1. Approval of Agenda

MOTION to add “Shared position” to “New Business” on the agenda. First: M. Hintz, Second: D. Pfenninger → Unanimous.

  1. New Business          
    1. Update on Commissioner’s Network/Alliance Grants Impacts

            Commissioner and Alliance Network grants have been approved for Batcheller and Pearson

    1. Shared position discussed
  1. Adjourn

            MOTION to adjourn at 8:20 pm - First: M. Hintz, Second: K. Peterson → Unanimous.

Winchester Board of Education

Finance Committee Meeting MINUTES
Location: Pearson School 

Date: October 22, 2019

Meeting Facilitator: Melony Brady-Shanley

 

Invitees: D. Pfenninger, N. O’Dea-Wyrick, M. Brady-Shanley, N. Mocarski, S. DeVoux, C. McGlynn, A. Propfe, and C. Royer, M. Hintz

 

  1. Call to Order at 8:10 pm.

 

  1. Roll Call - Michelle Hintz, Cheryl McGlynn, Douglas Pfenninger as Ex Officio - Quorum met

Also in attendance - Dr. Richard Dutton, Nora Mocarski, Chris Royer, Kristin Peterson, N. Mocarski, K. Peterson, C. Royer, R. Dutton, Barbara Silverio, Rosanne Fields, Melony Brady-Shanley, Seamus Cullinan

 

  1. Approval of Agenda
    1. MOTION to approve agenda
      1. First: Michelle Hintz, Second: Kristin Peterson → U.
  2. New Business
    1. Union Negotiations Update
      1. Two contract negotiations coming up: Para educators in December and Food Services in April.
    2. Grant progress - 5 grants, of which, Alliance Grant - $200,000 will be received. We are trying to get those salaries we lost back into this; Commissioner’s Network - seeking another year extension to complete five years.
      1. Title I (Intervention i.e. Tier I, II, III) and Title II (ELL) just opened up. Title III (Homeless) Title IV (PD). Titles I, II, III, IV have to be shared with other agencies in town (ex. Gilbert and St. Anthony’s).
    3. Gilbert Tuition
      1. Pro-rata (Gilbert) vs. per pupil (per WBOE and State of Connecticut)
    4. Hinsdale
      1. Approximately $70,000 to take care of Hinsdale - insurance, snow removal, heating, facility monitoring/walkthrough each weekend, electric, etc.
  3. Adjourn
    1. MOTION to adjourn at 9:20 pm
      1. First: Michelle Hintz, Second: Richard Dutton → U.

Winchester Board of Education

Type of Meeting: Finance Committee Meeting MINUTES

Location: Pearson School

Date: Tuesday, November 19, 2019 @8pm

 

Meeting Facilitator: D. Pfenninger, BOE Chair

Committee Members: S. DeVaux, M. Hintz, R. Dutton, C. McGlynn, N. Mocarski, K. Peterson, A. Propfe, T. Sundie

Invitees: M. Brady-Shanley and N. O’Dea-Wyrick

 

Quorum: 5 of 9

 

Call to Order at 7:52 pm.

 

Roll Call

            Present:

BOE: M. Hintz, C. McGlynn, N. Mocarski, K. Peterson, D. Pfenninger, A. Propfe, T. Sundie

                        Central Office: M. Brady-Shanley and N. O’Dea-Wyrick

                       

            Absent: S. DeVaux and R. Dutton

 

Approval of Agenda

            MOTION to approve the agenda:

                        First: C. McGlynn, Second: M. Hintz → U

 

New Business

            Preliminary 2021 Budget Calendar discussed [handout]

 

Executive Session

            Gilbert Negotiations

                        MOTION to move into Executive Session at 8:08 pm to discuss Gilbert Negotiations and invite

                                    M. Brady-Shanley and N. O’Dea-Wyrick

                                    First: C. McGlynn, Second: M. Hintz → U.

 

                        MOTION to come out of Executive Session at 8:56 pm

                                    First: M. Hintz, Second: K. Peterson → U.

 

MOTION to table discussion on the tuition litigation until June 1, 2020, however, to continue to pay tuition without prejudice.

           

Discussion.

 

MOTION to amend the primary motion to table discussion on tuition litigation indefinitely, however, to continue to pay tuition without prejudice.

            First: K. Peterson, Second: A. Propfe → 4 yes, 3 no

 

MOTION to table discussion on the tuition litigation indefinitely, however, to continue to pay tuition without prejudice.

            First: C. McGlynn, Second: D. Pfenninger → 4 yes, 3 no

 

Adjourn

            MOTION to adjourn at 8:58 pm

                        First: M. Hintz, Second: K. Peterson

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Minutes
Location:  Pearson School
Date:  Tuesday, January 28, 2020 @ 8:00 p.m.

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

Call to order at 7:45 pm

I.      Roll call

II.    Agenda Review
       a)      MOTION to add to the agenda a discussion regarding salary ranges
                 i.      Cheryl McGlynn, Michelle Hintz → U
       b)      Review of Finance Committee Agenda – December 17,  2019

III.   Approval of Agenda

IV.  New Business
      a.    Discuss regarding salary ranges [Handout]
             i.     A member from the Winchester Board of Education will be serving on the teacher contract negotiation process starting 2021
            ii.     Four contracts will need to be negotiated in 2021
      b.    Continue Budget Review Fiscal Year 2021
             i.     Superintendent’s budget requests spreadsheet shared by districts in the state of Connecticut

1.   3.3% requested of the 37 districts reporting
2.   We are in DRG G - of those in DRG G: 3.6%. This number changes daily as schools report in.
      a.       So far, 4 of 15 schools in DRG G are reporting in at 3.6% at this time
      b.      1.45% average last year.
             ii.    Capital improvement requests/list from Gilbert

1.   Gilbert science rooms, doors, and roofs were discussed. Gilbert is including $277,000 in their tuition bill to Winchester for these capital improvements

2.   Comment was made that we are open to discussion about a shared superintendent that would promote the possibility of a long term contract between Winchester and Gilbert which then might help fund their capital improvement plans because it would make Gilbert eligible for possible state reimbursement at 70%.

V.   Adjourn - Motion to adjourn at 8:53 pm
​​​​​​​      a.    Cheryl McGlynn, Michelle Hintz → U.

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Minutes
Location:  Town Hall – Blue Room 
Date:  Tuesday, February 25, 2020 @ 7:15 p.m.

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Michelle Hintz, Nora Mocarski, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

Call to order at 7:19 pm

Roll call

Board of Education:

Present: Cheryl McGlynn, Tara Sundie, Richard Dutton, Doug Pfenninger, Michelle Hintz, Nora Mocarski

Absent: Kristin Peterson, Alexandra Propfe, Shana DeVaux

Central Office: Melony Brady-Shanley, Nancy O’Dea-Wyrick, Seamus Cullinan

Agenda Review
Review of Finance Committee Agenda – February 25, 2020

Approval of Minutes
Minutes of Finance Committee Meeting – January 28, 2020
    First: C. McGlynn, Second: M. Hintz → U.

New Business
Formal Budget Presentation [budget packet distributed]

The proposed budget for FY 2021 would be an overall increase of 1.2% to be voted on by the Winchester BOE on the March 10, 2020, meeting. This represents an increase of $240,301 over the fiscal year 2020.

  • The subtotal of the Personnel Expense request includes a total increase in employee benefits, but this will be offset by a reduction in employee wages ($48,505 or -0.72%) for a subtotal of an increase of $122,226 (1.43%) for Personnel Expense.
  • This request includes one more Pre-Kindergarten teacher as enrollment is projected to increase and one more certified administrator to work in Batcheller.
  • However, the cost of these positions will be offset by the retirement of the Director of Family and Preschool Services and by combining accounting staff with the Town of Winchester, for a net request increase of .7
  • Employee benefits went up by 9.58% ($170,731 increase), but this increase is less than what it could have been if we stayed with Connecticare. We were able to negotiate better benefits by switching to Anthem at 6.99% as a consortium instead of staying with Connecticare, which would have been 18.9%.
  • The subtotal request for Non-Personal Expense was $118,075 (1.03% increase)
  • A reduction will be realized by the decrease in the Special Education Out of District Tuition by $178,650 (-8.92%) to yield
  • The subtotal of the Non-Personnel Expense includes Gilbert’s invoice to Winchester, which was for $7,179,393, or an increase of $336,200 (4.91%) over last year.
  • Concern was raised regarding the reduction of $100,000 out of the non-lapsing fund and loss of a math coach to cover the July 1 bill from Gilbert for FY2020.

Adjourn
Motion to adjourn at 8:47 p.m.
    First: Cheryl McGlynn, Second: Michelle Hintz → U.

 

Winchester Board of Education
Type of Meeting: Finance Committee Meeting Minutes
Date: Tuesday, April 28, 2020 @ 7:15 p.m.
Location: Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VD dz09 Phone Number: 929-205-6099 Meeting ID: 796 667 1341 Password: 12345

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Nora Mocarski, Michelle Hintz, and Shana DeVaux

Invitees: Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

Call to order at 7:17 pm

Roll Ca[1] ll

Present: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, Nora Mocarski, Melony Brady-Shanley, Nancy O’Dea-Wyrick

Absent: Shana DeVaux

Agenda review

MOTION to add items 1 through 4 below under “FY21 Outlook/planning.”

1.      Possibility/probability of another shutdown this fall. Should our transportation contract reflect that and provide more favorable terms?

2.      When school is in session, is social distancing possible? Will we stagger school days, so only half the students are in attendance on alternate days?

3.      Custodial expense: should we assume every classroom will be completely sanitized every night, if so will we need more staff and materials (disinfectant etc.)

4.      Will school start early (August) so students can catch up? What would the cost be?

                        First: M. Hintz, Second: C. McGlynn → U.

Approve minutes 2/28/20

   MOTION to approve the February 28, 2020 minutes.

First: M. Hintz, Second: C. McGlynn

New Business:

Progress report on Hinsdale funding, COVID-19, and the impact upon Hinsdale progress

Good news is that we will need Inlands & Wetlands approval, not DEEP

School construction will move into a Special Session and will go forward.

COVID-19 is making us move more quickly. For instance, the architectural firm of Silver Petrucelli is focused upon the Hinsdale project and is a couple of weeks ahead of schedule. 

When school is in session, is social distancing possible? Will we stagger school days, so only half the students are in attendance on alternate days?

                           Unknown at this time.

We can talk about masks, make classrooms comply with social distancing guidelines. The State Task should be meeting in the first week of May to give further progress for early June.

The question was raised about access to hand washing in classrooms. Only Pre-K and the Art rooms have hand washing in the respective classrooms in Hinsdale. There is no access in the 1st and 2nd-grade classrooms.

b) Grant Updates - Carryover allowances

There is concern the State of Connecticut will “sweepback” (take back) funds from the Commissioner’s Network. The WBOE advocacy letter to Kathy Demsi of the Commissioner’s Network (CN) from Melony Brady-Shanley was read into the record. The letter advocates for carryover CN funds into next year. This constitutes ¼ million dollars per school building for a total of ½ million dollars.

Per Nancy O’Dea-Wyrick on grants:

The Commissioner’s Network funds are of great concern because the State will sweep back these funds if we do not use them.

Federal grants have lifted the 85% required to spend per year so that we can carry over more than 15%. This is good news.

State grants - all other grants are in a position of “use it, or lose it.” This includes Champs, school readiness, etc. However, these monies should be spent efficiently. 

Alliance grant will allow carryover to next year. This is good news.

Local grants can be carried over too.

c) Financial Update - YTD and End of Year Projection

The current balance: $249,803. This is a product of hiring less expensive staff and Medicaid offsets, and lesser expenses in health insurance. We also have had to pay for substitutes during COVID- 19, which has impacted the wage line.

Transportation was re-negotiated, allowing some savings.

The Special Education line #560 cost is over. It is caused by, in part, students who have entered into the district and over who does and does not qualify for Excess Costs.

Since COVID-19, the existing custodial staff has been painting parts of the buildings

that are normally inaccessible due to student attendance. This includes priming and painting classroom radiators, covers and doors.

A Board member requested that all budgetary documents be sent to BOE members before Board meetings so that there is time to examine them in advance. 

d) Budget planning/discrepancy with the town

It was reported that the Town Manager, Mr. Bob Geiger, does not support funding Gilbert’s Capital Improvements. Melony Brady-Shanley will be in communication with Mr. Geiger before Monday’s Board of Selectmen Meeting.

The Winchester BOE members are asked to attend the Board of Selectmen’s meeting on Monday, May 4th, at 7 pm.

It was suggested a request be sent to Gilbert from the Winchester Board members who are serving on the Gilbert School Corporation requesting information ahead of time regarding how much savings was realized in light of COVID-19 for programs that are not running. For example, bussing to athletic events and officials fees. 

e) MBR

The good news is that as an Alliance District, Winchester Public Schools cannot be funded below the MBR.

f) FY21 Outlook/planning

Custodial expense: should we assume every classroom will be completely sanitized every night, if so will we need more staff and materials (disinfectant etc.)

Response: We should expect an increase in custodial expenses because of the need for supplies (soap, paper towels) and the type of supplies to clean the schools in light of COVID-19.  We are considering masks and PPE. We are also going back to bleach and water rather than the “go green” materials used in the past.

A question was raised: Are we envisioning students to help wipe down desks at the end of each day to support the custodial cleaning?

Response: All custodians will be wiping down every single desk.

Will school start early (August) so students can catch up? What would the cost be?

Response: There will be contractual issues around this question, and we would expect some sort of CEA guidance on the matter. This would be a much bigger conversation.

When school is in session, is social distancing possible? Will we stagger school days, so only half the students are in attendance on alternate days?

Response: We will wait to see what the State RESCs recommend. Social distancing will be very difficult for young students.

Possibility/probability of another shutdown this fall. Should our transportation contract reflect that and provide more favorable terms?

            Response: There are too many unknowns at this time. 

VI. Adjourn

MOTION to adjourn at 8:30 pm          

First: C. McGlynn, Second: M. Hintz → U.

Was Barb still there?

Winchester Board of Education
Type of Meeting: Finance Committee Meeting MINUTES
Date:  Tuesday, May 26, 2020 @ 7:15 p.m.
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number:  1-929-205-6099 
Meeting ID: 796 667 1341
Password: 12345 

Meeting Facilitator: Doug Pfenninger

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux

Invitees:  Melony Brady-Shanley and Nancy O’Dea-Wyrick

Quorum: 5

Call to order at 7:30 pm

Roll call

Present:

 BOE: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug  

 Pfenninger and Michelle Hintz

 Winchester Central Office: Melony Brady-Shanley and Nancy O’Dea-Wyrick

            Absent: BOE Shana DeVaux (unexcused)

Agenda Review

Review of Finance Committee Agenda – May 26, 2020

Approval of Minutes

Minutes of Finance Committee Meeting – April 28, 2020

            MOTION to approve: C. McGlynn, Second: M. Hintz → U.

New Business

Fiscal Year 2021 Budget Discussion and Potential Solution(s)

MOTION - that Superintendent Melony Brady-Shanley submits in writing on behalf of the Winchester BOE to Gilbert Superintendent Anthony Serio, a formal request that the Gilbert School Corporation agree to reduce their tuition bill for 2020-2021 to Winchester by $120,000 as discussed and agreed upon in previous conversations between the two superintendents.

            First: C. McGlynn, Second: R. Dutton → U

Mitigation discussion given Board of Selectman budget cut of $240,000 to the Winchester Board of Education.

Recommended action to the full Winchester Board of Education to adopt the proposed cuts as presented today by Melony Brady-Shanley and Nancy O’Dea-Wyrick provided The Gilbert School Corporation cuts their tuition bill to the Winchester Public Schools by $120,000 as recently discussed by the superintendents.

Adjourn

MOTION to adjourn at 7:58 pm.

First: C. McGlynn, Second: M. Hintz → U.

Minutes submitted by N. Mocarski

Winchester Board of Education

Type of Meeting: Policy Committee Meeting MINUTES

Location: Pearson School

Date:  Tuesday, September 24, 2019 @ 7:15 p.m.

 

Meeting Facilitator: Michelle Hintz

Invitees: D. Pfenninger, N. O’Dea-Wyrick,  M. Brady-Shanley, N. Mocarski, S. DeVaux, C. McGlynn, A. Propfe, R. Dutton, and C. Royer

  1. Call to order at 7:30 pm.
     
  2. Roll call

Present:  D. Pfenninger, N. Mocarski, A. Propfe, R. Dutton, K. Peterson, M. Hintz

 

District Support Staff: M. Brady-Shanley, Superintendent, S. Cullinan, Director of Student Service, B. Silverio, Principal of Pearson School

 

  1. Approval of minutes from the last meeting

 

MOTION: A. Propfe, Second: M. Hintz → Unanimous.

  1. Open Issues

None.

  1. New Business
    1)      Policy #3520.14 - Cybersecurity

MOTION to TABLE until October 3, 2019: First: N. Mocarski, Second: A. Propfe →     

Unanimous.


2)         Policy #5131.81 - Cellular Phones/Electronic Communication Devices

MOTION to move 5131.81(a) WITHOUT regulations to the FIRST READ: First: M. Hintz, Second: A. Propfe → Unanimous.


3)         Policy #5132 - Dress and Grooming

MOTION to move to FIRST READ: First: A. Propfe, Second: M. Hintz → Unanimous.


4)         Policy # 3281.2(a) – Crowdfunding

MOTION to move 3218.2(a) WITH the form attached to the FIRST READ: First: D. Pfenninger, Second: A. Propfe → Unanimous.


5)         Review of packet #1 of 2019-2020

MOTION to TABLE to next Policy Committee meeting: First: N. Mocarski, Second: M. Hintz → Unanimous.


6)         Damage Amendment to Computer Policy

MOTION to TABLE to next Policy Committee meeting: First: M. Hintz, Second: D. Pfenninger → Unanimous. 

  1. Adjourn

            MOTION to adjourn at 7:58 pm. First: M. Hintz, Second: K. Peterson → Unanimous.

Winchester Board of Education

Policy Committee Meeting MINUTES
Location: Town Hall Blue Room

Date: October 22, 2019

Meeting Facilitator: Michelle Hintz

 

Invitees: D. Pfenninger, K. Peterson, N. O’Dea-Wyrick, M. Brady-Shanley, N. Mocarski, S. DeVoux, C. Heffernan, A. Propfe, and C. Royer, M. Hintz

 

  1. Call to Order at 7:26 pm.

 

  1. Roll Call - Michelle Hintz, Cheryl McGlynn, Douglas Pfenninger as Ex Officio - Quorum met.

Also in attendance: Dr. Richard Dutton, Nora Mocarski, Chris Royer, Kristen Peterson, Barbara Silverio, Rosanne Fields, Melony Brady-Shanley, Seamus Cullinan

 

Policy & ByLaws

 

  1. Open Issues
    1. Policy #3520.14 - Cybersecurity
      1. MOTION to move Policy #3520.14 as recommended for consideration for the full Board of Education in November.
        1. First: Cheryl McGlynn, Second: Douglas Pfenninger → U.
    2. Policy #5141.214(a) Student Sunscreen Use
      1. MOTION to move Policy #5141.214(a) with the addition of a bullet that pertains to extended sun exposure...student may self-apply with a note from parent and staff may assist if necessary for field trips/field day and extended sun exposure events for consideration to the full Board of Education in November.
        1. First: Michelle Hintz, Second: Cheryl McGlynn → U.
    3. Policy #5144.4(a) Physical Exercise and Discipline of Students - as revised on 3/19
      1. MOTION to move Policy #5144.4(a) for consideration to the full Board of Education in November.
        1. First: Michelle Hintz, Second: Cheryl McGlynn → U.
    4. Policy #6159(a) Individualized Education Program/Special Education Program as revised on 3/19/19
      1. MOTION to move Policy #6159(a) as revised for consideration to the full Board of Education in November.
        1. First: Michelle Hintz, Second: Cheryl McGlynn → U.
    5. Policy #5114(b) Suspension and Expulsion / Due Process
      1. MOTION to move Policy #6159(a) as revised for consideration to the full Board of Education in November.
        1. First: Michelle Hintz, Second: Cheryl McGlynn → U.
  2. Motion to adjourn at 8:10
    1. MOTION: Michelle Hintz, Second: Cheryl McGlynn→ U.

Winchester Board of Education

Type of Meeting: Policy and ByLaws Committee Meeting MINUTES

Location: Pearson School

Date: Tuesday, November 19, 2019 @8pm

 

Meeting Facilitator: M. Hintz

Committee Members: C. McGlynn, K. Peterson, A. Propfe

Invitees BOE: D. Pfenninger, BOE Chair, S. DeVaux, R. Dutton, N. Mocarski, BOE Secretary, T. Sundie

Invitees Central Office: M. Brady-Shanley and N. O’Dea-Wyrick

 

Quorum: 2 of 3

 

Call to Order at 7:21 pm.

 

Roll Call

            Present:

BOE: M. Hintz, C. McGlynn, N. Mocarski, K. Peterson, D. Pfenninger, A. Propfe, T. Sundie

                        Central Office: M. Brady-Shanley and N. O’Dea-Wyrick

                       

            Absent: S. DeVaux and R. Dutton

 

Agenda Review

MOTION to Add “(a)” after Policy # “3410” and add “.1” after Policy # “3171”

                                    First: N. Mocarski, Second: A. Propfe → U.

 

Open Issues

The items below are from “Packet #4 per M. Hintz

 

  1. Policy #3410(a) System of Accounts
    1. MOTION to move only the language on the bottom part of the first page under, “Another version to consider:” and all of the back pages under “System of Accounts (continued)” of Policy #3410(a) to the full Board for the 1st read.
      1. First, C. McGlynn, Second: K. Peterson → U.
  2. Policy #3171.1 Non-Lapsing Educational Fund
    1. MOTION to move Policy #3171.1 that is the GRAY handout version to the full Board for the 1st read (rev. 6/19).
      1. First, C. McGlynn, Second, M. Hintz → U.
  3. Policy #3430 Periodic Financial Reports
    1. MOTION to move Policy #3430 to the full Board for the 1st read
      1. First, K. Peterson, Second, A. Propfe → U.
  4. Policy #3432 Budget & Expense Reporting
    1. MOTION to move Policy #3432 to the full Board for the 1st read
      1. First, C. McGlynn, Second, K. Peterson → U.
  5. Policy # 5142 Student Survey
    1. MOTION to move Policy #5142 without optional language and no firearms safety and certain certificates
      1. First, M. Hintz, Second, C. McGlynn → U.

Adjournment

            MOTION to adjourn at 7:50 pm

                        First, M. Hintz, Second, C. McGlynn → U.

Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Minutes
Date: Tuesday, January 28, 2020, @ 7:15 p.m.
Location: Pearson School

Facilitator: Michelle Hintz

Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe

Invitees:  Richard Dutton, Nora Mocarski, Tara Sundie,  Nancy O’Dea-Wyrick, and Melony Brady-Shanley

Quorum: 3

I.      Call to Order 7:18

II.    Roll Call

a.    PRESENT: Michelle Hintz, Douglas Pfenniger, Cheryl McGlynn, Kristin Peterson, Richard Dutton, Nora Mocarski, Nancy O’Dea-Wyrick, and Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Tara Sundie (enter 7:36 pm)

b.    ABSENT: Alexandra Propfe

III.   Agenda Review

IV.  Open Issues

a)   Policy #5125 - Student Records (FERPA)

            MOTION: Moving to first read for the next BOE meeting

                        Cheryl Heffernan, Michelle Hintz → U 

b)   Communications.  i.e., how can the board best communicate with the public?

Melony to test-run tomorrow a trial-post on the Winchester Facebook page to determine if this is what we want to do going forward.

Consider looking at the Friends of Main Street newsletter, Senior Center, and Northwest Community College for places to place our information

Results/feedback to be discussed at the next Regular BOE meeting

V.    Adjourn
       a.    MOTION to adjourn at 7:43 pm
              i.     Cheryl McGlynn, Kristin Peterson → U.

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING MINUTES
Monday, September 30, 2019, AT 6:00 PM
HICKS ROOM – TOWN HALL

Meeting Facilitator:  Steven Frazier, Chair
Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.         Attendees - Dale Denning, Candy Perez, Tony Sandonato, Steve Frazier, Doug Pfenninger, David Carter, Nancy O’Dea-Wyrick, Norman Kelly, Bruce Stratford, Steve Vaill, Melony Brady-Shanley, Michelle Hintz (late arrival)

II.         Agenda Review – Added items:

 

c)  Approval of invoices

d)  Committee Membership Discussion

III.       Public Comment - None

IV.       Business

 

            a)    Process and Next Steps – Mel took the committee through the visit from Kosta Diamantis, Director construction Management Connecticut Department of Administrative Services, last week they walked the Hinsdale Facility. Melony also read the follow-up letter from Kosta dated September 30, 2019, stating that “It is with great pleasure that I will recommend to the Governor, Commissioner of the Department of Administrative Services, and as the session begins the legislature to support your project which I am placing on the priority list.” A copy of the letter is attached. Mel requested permission from the committee to release the letter which was approved. Vaill motion, Carter second, approved unanimously.

Silver Petrucelli has requested a date for the Department of Environmental Protection pre-approval meeting.

Candy reinforced the importance of public communication as this process unfolds.

 

b) Timeline – Mel took the committee through the timeline of starting working drawings to occupancy as follows:

  • Complete Design 7 months
  • State Review 1 month
  • Bid Process 3 months
  • Construction 16 months
  • Move-in 1 month

Tony expressed concern about the time to complete the design.

Steve V asked when the work on the drawings could start, and Mel responded that it would be determined by the Board of Selectmen.

 

The discussion produced questions for Melony to ask Kosta Diamantis:

  • How many priority projects will be forwarded for this year?
  • In the last three years, how many projects were forwarded on the priority list and how many got funded? 
  • Have any projects in the past three years not received funding? 
  • Do you see any issues with Governor Lamont holding up bond meetings in the future? Could this be a potential issue for us?

c) Approve Invoices – Nancy took the committee through the invoices

  •  6/1/19 Reimbursable expense from Silver Petrucelli $394.17.
        Hintz motion, Carter second, approved unanimously
  • 8/16/19 Information Boards for the Project from Goulet Printery $240.00.
         Sandonato motion, Denning second, approved unanimously.
  • 9/1/19 Reimbursable expense from Silver Petrucelli $30.33.
         Carter motion, Sandonato second, approved unanimously.

d) Committee Membership – Mel outlined the time commitment going forward for this type of project. All committee members are willing to stay onboard. Mel was encouraged to ask a parent of one of our youngest students to join the committee.

           

V.   Adjourned at 7:02 PM

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Location:  Town Hall – Blue Room 2nd Floor
Date:  Monday, November 25, 2019 @ 6:00 p.m.

Meeting Facilitator:  Steven Frazier, Chair
                                 Dave Carter, Vice-Chair

Invitees: M. Bird, M. Brady-Shanley, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea-Wyrick, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order - 6:00 PM

Roll Call

x = present

Roll Call

x = present

S. Frazier

Absent

N. O’Dea-Wyrick

x

D. Carter

x

C. Perez

x

M. Bird

Absent

D. Pfenninger

Absent

M. Brady-Shanley

x

M. Ruzbason

Absent

D. Denning

x

T. Sandonato

x

R. Geiger

x

B. Stratford

x

M. Hintz

x

S. Vaill

x

N. Kelly

x

 

 

Agenda Review
D. Denning Motion to add Phase 1 ESA, S. Vaill 2nd - U.
 

Business
a)      Building Conditions Report
         I.    Batcheller - $10,000 in the past two weeks for elevator and pipe breakage
         II.  Hinsdale - $1,500 in the past two weeks for electrical and plumbing breakage
         III  Overtime for custodial and maintenance - $2,800

b)      Phase 1 Environmental Site Assessment (ESA)
         I.   The ESA should be complete by the end of December and will enable us to tighten down on the demolition costs and renovation 
               areas that may have waste.

c)      Next Steps
         I.    Next meeting - December 16, 2019, at 6:00 PM in the Blue Room of Town Hall pending the State list
        II.  M. Brady-Shanley to reach out to SP & A and obtain a payment schedule for the next portion of the work.

Motion - Michelle Hintz to adjourn at 6:42 PM, 2nd - D. Denning. U.

Adjourn

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting - Minutes
Location:  Town Hall – Blue Room 2
nd Floor
Date:  Monday, January 27, 2020 @ 6:00 p.m.


Meeting Facilitator:  Steven Frazier, Chair - Absent
                                  Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order

ROLL CALL

X = PRESENT

ROLL CALL

X = PRESENT

S. Frazier

N. O’Dea-Wyrick

 

D. Carter

C. Perez

M. Bird

 

D. Pfenninger

M. Brady-Shanley

M. Ruzbason

 

D. Denning

T. Sandonato

R. Geiger

 x

B. Stratford

M. Hintz

S. Vaill

N. Kelly

 

 

 

Business
a)      Next Steps

         Funding is now secure for the project and included in the budget package. The reimbursement rate has been increased by 1.79% to 71.79%. The initial priority project was approved on December 15, 2019, and the second approval through the committee was reviewed and approved on January 15, 2020. No changes were made to the Hinsdale School project line.

         David Carter opened a discussion regarding beginning construction documents on the Hinsdale project. Michelle Hintz motioned for the committee to send correspondence to the Board of Selectman that would read “The Hinsdale School Renovation Committee intends to proceed with construction documents if there are no objections from the Board of Selectman noted by Wednesday, February 5, 2020.” Brady-Shanley to DRAFT the letter to the Board of Selectman.

         Motion: Michelle Hintz

         2nd – Tony Sandonato

Motion Passes: Unanimously.


b)      Assessment Results 

Detailed review of Hazardous Assessment Results provided. Shared the 226-page report. Report is available for viewing in the Hinsdale Binder. The section of the building that will remain only had $13,000 of waste removal necessary while nearly $300,000 for the part of the building that will be demolished. The costs will be readily handled through the allocated amount of funds budgeted for demolition and waste removal.
c)      Solar

Committee voted to have Brady-Shanley inquire with Silver, Petrucelli, and Associates regarding the cost and payback potential of the inclusion of a solar roofing project.

Steve Fraizer – Motion

Tony Sandonato – 2nd

Motion Passes – Unanimously.


d)      Land Trust Grant

Doug Pfenninger spoke regarding the “waterway” and the importance of ensuring the ecological responsibility of landscaping that will be used to support flood areas and a rain garden that can be observed and interacted with according to science unit instruction. It will be important to have a designer that has knowledge about rain garden development. Doug stated that he believes that the cost would be minimal and the Land Trust may be able to secure grant funding.


e)      Barn

Brady-Shanley spoke about the need to a storage facility on the Hinsdale property since the barn at Batcheller will no longer be available upon giving the property back to the town.
        
Adjourn – 6:42 PM

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Date:  Monday, June 1, 2020 @ 6:00 p.m.
Location:  Join Zoom Meeting

https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone:  1 929 205 6099  
Meeting ID: 796 667 1341
Password: 12345  

Meeting Facilitator:  Steven Frazier, Chair - Absent
                                 Dave Carter, Vice-Chair     

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order at 6:04 PM

Roll Call Present – Dave Carter, Melony Brady-Shanley, Dale Denning, Robert Geiger, Michelle Hintz, Norman Kelly, Nancy O’Dea-Wyrick, Doug Pfenninger, Tony Sandonato, Bruce Stratford, Steve Vaill

Business
     a)  Site plan progress update with Don S.

Don Smith reviewed multiple drawings associated with topography, drainage, parking, demolition. Additional research was requested regarding the landscape of the water area and coverage of the dumpster/generator area.

Land usage meeting with the Town proposed to be the 3rd Wednesday of July.

    b)  Playground design kicks off with Kompan

Kompan will begin design options/layouts for the two playgrounds. The ground surface will be rubber with appropriate drainage. Preliminary designs/cut sheets will be presented to the group at an upcoming meeting. Information – Playground development is done as a separate design phase to construction.

  c)  Review of phase II environmental proposal

Reviewed and approval to remove fuel and have Langon determine soil conditions.

Motion – Dave Carter

2nd – Steve Vaill

Unanimous

d)  Architectural progress update

Dean reported that we are 66% of the way through Design Development. Over 200 drawings have been completed to date.

 e)  A mechanical progress update

Four rooftop units with VAVA Box, Thermostats by room, two filter systems, direct-drive air force, UV lights, cabinet style heat units. There will be two boilers on the ground level. All building management systems will be web-based.

f)  Presentation of progress finishes for information.

            See presentation.

g)  Project timeline

            Ahead of schedule, bidding ready for early fall 2020.

Add – Invoice – Motion Dave Carter, 2nd Dale Denning

h) Invoices

i. #20396 – Silver, Petrucelli, and Associates – 3/1-3/30 - $60,882.50

ii. #2061 – Silver, Petrucelli, and Associates – 4/1-4/30 - $102,517.14

iii. #20997 – Silver, Petrucelli, and Associates – 5/1-5/31 - $75,724.89
 

Motion – Steve Vaill
    2nd – Dale Denning, Unanimous

Adjourn – 7:18 PM