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Agendas & Minutes
Agendas 2020-2021
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 18, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room – In Person or
Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1-929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order
Pledge of Allegiance
Roll call
Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: August 18, 2020
Comments from the Chairman
Gilbert Report:
Steve Sedlack
Presentations:
a) Updated Reopening Plans
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – June 9, 2020
b) Minutes of Special Meeting – June 23, 2020
c) Minutes of Special Meeting – July 15, 2020
d) Minutes of Special Meeting – July 21, 2020
Correspondence to the Board:
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) Financial Update
1) Cares Act Funding
2) Budget Projections
Discussion:
a) Middle & High School Enrollment
Board Action Items:
a) New Hires
b) Approval to Apply for Following Grants
1) Alliance Grant -$200,966.00
2) Commissioner’s Network - $450,000.00
3) Family Resource Center - $101,530.00
4) Title IV - $16,676.00 Shared with Gilbert
a) $7,971.03 The Gilbert School
b) $8,704.97 Winchester Public Schools
5) Elementary & Secondary School Emergency Relief Fund (ESSER) - $191,756.00 Shared with Gilbert
a) - $93,667.56 The Gilbert School
b) - $98,088.44 Winchester Public Schools
6) Second Round of Cares Funding Grant
Unfinished Business:
New Business Discussion and Possible Action:
Adjourn
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: September 8, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order
Pledge of Allegiance
Roll call
Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: September 8, 2020
Comments from the Chairman
Presentations:
a) Opening of School
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 18, 2020
Correspondence to the Board:
a) Retirements
1) Victoria Fontana – August 10, 2020
2) Rosemary Drescher – August 19, 2020
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Chronic Absences
d) Gilbert Enrollment
e) Magnet School Enrollment
f) Monthly Budget Summary
g) Hinsdale Update
Discussion:
a) WBOE Representation of the Gilbert School Corp.
b) Potential Negoitiation on the Gilbert School Corp Board for Tution for 2021-2022
Board Action Items:
a) New Hires
b) Sole Source – Repair Catch Basin at Batcheller
Unfinished Business:
New Business Discussion and Possible Action:
a) Proposed Legislation to Amend Connecticut State General Statue 10-34
b) Policies – First Read
1) #4115.01(a) Evaluation and Support Progam
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
3) #4118.237(a) Face Masks/Coverings
4) #5145.44(a) StudentsTitle IX
5) #4152.61(a) Fmily and Medical Leave Act
6) #5145.44(a) Personnel Certified / Non-Certified Title IX
7) #6114.82(a) Emergencies and Diaster Preparedness
Adjourn
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - AMENDED
Date: October 13, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
I. Call to order
II. Pledge of Allegiance
III. Roll call
IV. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: October 13, 2020
V. Comments from the Chairman
VI. Presentations:
a) Social-Emotional Supports - DESSA Screening and Relationship Mapping - Presented by School Psychologist Cassandra Murphy
VII. Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee,
Students or community members should be defamed within a public comment.
VIII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – September 8, 2020
b) Minutes of Special Meeting – September 15, 2020
c) Minutes of Curriculum Meeting – September 29, 2020
d) Minutes of Policy Meeting – September 29, 2020
e) Minutes of Ad Hoc Meeting - October 8, 2020
IX. Correspondence to the Board:
X. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Chronic Absences
d) Gilbert Enrollment
e) Monthly Budget Summary
• FY2020
• FY2021
XI. Discussion:
XII. Board Action Items:
a) New Hires
b) Alliance Districts’ School Buildings Grant Program Application - $477,600
i. See inclusions for application
c) TEVAL Temporary Waiver 2020-2021
d) Approval to apply for the Following Grants:
* Coronavirus Relief Fund - $152,255
* Title I - $214,960
* Title II - $32,601
* Title III - $4,797
XIII. New Business Discussion and Possible Action:
a) Policies – Second Read
1) #4115.01(a) Evaluation and Support Program
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
3) #4118.237(a) Face Masks/Coverings
4) #5145.44(a) Certified/Non-Certified/Students - Title IX
5) #4152.61(a) Family and Medical Leave Act
6) #6114.82(a) Emergencies and Disaster Preparedness
b) Policies – First Read
1) #5111(a) Admissions
XIV. Executive Session:
a) Discussion of upcoming Gilbert School Corp and WPS negotiations
XV. Adjourn
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: November 10, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room – In-Person or Virtual
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
I. Call to order
II. Pledge of Allegiance
III. Roll call
IV. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: November 10, 2020
V. Comments from the Chairman
a) Appointment of Bob Passini to Gilbert Board
VI. Presentations:
a) Social-Emotional Supports - DESSA Screening and Relationship Mapping - Presented by School Psychologist Cassandra Murphy
b) Equity Presentation – Melony Brady-Shanley
VII. Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students or community members should be defamed within a public comment.
VIII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – October 13, 2020
b) Minutes of Curriculum Meeting – October 27, 2020
c) Minutes of Policy Meeting – October 27, 2020
d) Minutes of Finance Meeting – October 27, 2020
IX. Gilbert Report from Board of Education Representative
X. Correspondence to the Board:
a) Retirement Letter – Maria Summa
b) Letter of Resignation – Debra Erickson
c) CABE Liaison Newsletter
d) How has EdAdvance served Winchester in 2019-2020
XI. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Chronic Absences
d) Gilbert Enrollment & Grade Level Enrollment
e) Monthly Budget Summary
Fiscal Year 2020
Fiscal Year 2021
XII. Discussion:
a) Virtual / Hardcopies of Board of Education Packets versus Chromebooks
b) Discussion of Letter to The Gilbert School Corporation
XIII. Board Action Items:
a) New Hires
XIV. New Business Discussion and Possible Action:
a) Policies – First Read
1) Policy # 3517 Security of Buildings and Grounds
2) Policy # 3516 Safe and Secure School Facilities, Equipment and Grounds
3) Policy #4118.112 Sex Discrimination and Sexual harassment in the Workplace
b) Policies – Second Read
1) Policy #5111(a) Admissions
c) Administrators Contract: July 1, 2021 - June 30, 2024
d) Cafeteria Workers: July 1, 2020 – June 30, 2023
e) Snow Days as Distance Learning Days
f) 2021-2022 Academic Calendar
XV. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date: September 15, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
I. Call to order
II. Roll call
III. Action:
A) Required Signature on SCG - 042 - Request for Review of Final Plans
1. For the Town or Regional Board of Education:
Need: Chairperson’s Name, Signature, and the Date FORM SCG-042 was signed
IV. Adjournment
MINUTES 2020 -2021
Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: Tuesday, August 18, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room In-Person or
Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1-929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
I. Call to order @ 7:01pm
II. Pledge of Allegiance
III. Roll call
A. Board of Education (BOE) Members (in alphabetical order by last name): Cheryl McGlynn (via Zoom), Michelle Hintz, Nora Mocarski (via Zoom), Secretary; Doug Pfenninger, Chairman; Alexandria Propfe (via Zoom), Tara Sundie, Dr. Richard Dutton, Kristin Peterson
B. ABSENT: Shana DeVaux
C. Central Office: Melony Brady-Shanley, Superintendent, Nancy O’Dea-Wyrick, Director of Finance
D. Administration: R. Fields, Principal Batcheler School
IV. Agenda Review Discussion Possible Action:
A. Regular Board of Education Agenda: August 18, 2020
B. MOTION to add a discussion of the Board of Selectmen's meeting regarding The Gilbert School from August 17, 2020, under “Discussion”
1. First: C. McGlynn, Second: N. Mocarski → U.
V. Comments from the Chairman
A. Governor Lamont and Commissioner of Education Cardona met with Superintendent MBS and Chair D. Pfenniger to discuss the opening of schools. Our Administration is held in high regard by both the governor and the Commissioner of Education Cardona.
B. The Board Chair mentioned he was puzzled by Gilbert’s decision to continue to separate the administration of the two systems given the proven skills of our district’s leadership for grades Pre-K-6.
C. Discussed Mayor Perez’s introduction to the BOS and the unanimous adoption by the BOS of exploration of legislative solutions to the financial struggles between the two districts. The Chair is very pleased the BOS has unanimously approved the decision to explore a legislative solution.
VI. Gilbert Report: Steve Sedlack
A. None.
VII. Presentations:
A. Updated Reopening Plans
1. MBS shared Google slides and the Winchester Public Schools Website that contained reopening information with the public, particularly for parents.
a) Viewers would do well to pay attention to the updated date of the slides to ensure that information shared is the latest.
b) Bus routes must be stable. WPS is not allowing for different drop-offs to different places on different days.
c) Note that “synchronous” means live instruction
d) Absentees - teachers will take attendance for all subjects in PowerSchool, whether virtual or in-person, the student will be marked absent.
e) The number of parents selecting in-person and at-home instruction is fluctuating.
f) For clarification: “Homeschooling” is different from WPS plans to open schools
g) Asking parents to make a choice on in-person vs. at-home for a trimester. Helps us figure out the appropriate staffing, consistency of delivery of programs (curriculum, assessment, and instruction), and its impact upon the budget.
h) Parents are ready to send their children back to school!
i) No set formula exists in the State regarding going to at-home/remote only if COVID cases hit. It is really a case-by-case basis and it is important to do contact tracing. We are working with the Torrington Area Health District to help on these matters.
VIII. Public Hearing:
A. Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
1. None.
IX. Consent Agenda Items Discussion Possible Action:
A. Minutes of Regular BOE Meeting – June 9, 2020
B. Minutes of Special Meeting – June 23, 2020
C. Minutes of Special Meeting – July 15, 2020
D. Minutes of Special Meeting – July 21, 2020
1. MOTION to accept the minutes of the above meetings A through D.
a) First: M. Hintz Second: K. Peterson → U.
X. Correspondence to the Board:
A. Kid-Governor Program was shared by the Chair. To be placed on the Curriculum Committee Agenda for discussion [Next curriculum committee meeting is September 29, 2020].
XI. Superintendent’s Reports & Action Items Discussion Possible Action:
A. Superintendent’s Report - pages 13- 15 of BOE Packet was discussed
1. The operational side of the report was discussed regarding Summer School. We had 40 students in person. All students were compliant. No issues. It was wonderful to watch. Smoothest-run summer school we’ve ever had. “Predictability” was critical to its success. It was safe, prepared, and it was well run. Bus unloading was quick and strategic. School nurses and the school custodian did an excellent job of supporting this session.
2. Instructions side of Summer School - able to provide 1:1 instruction/help support. Not right there with them, but able to address their needs. Able to provide “Running Records” and acquire pre/post data. We delivered instruction the way it should be done. Kudos to the faculty in working with students. Proactive planning a full-day prior was important. Overall, positive experience. Had no mask issues. Masks did not hinder learning.
3. Oak Street School preparation discussed. No visitors will be allowed in any building. SRC is here in Oak Street, Teacher Team Room, CHAMPs/Art/ OT/PT room, small groups, PPT conference rooms are all at Oak Street. MBS’s desk is in the hallway.
4. Distance Learning Numbers were discussed. Numbers have been steady at 20-22%. Education of what “syncryons learning” has helped parents make decisions.
5. Staffing - notices are still coming in from faculty. There is a rigorous process / the threshold is high for a “leave of absence.”
6. Bussing - There is an increase in parents taking responsibility for transporting their children. Again, parents must have one consistent location where to drop off in the afternoon every day, every week.
7. Class sizes - following the contracted obligation. 4 classrooms per grade to increase distance. 13 to 20 in the room. “Maximum distance,” does not necessarily mean 6 feet. Average: 18. We did not add staff. We are providing a Distance Learning teacher.
8. Online Forum Update: Two online forms have been conducted thus far. MBS’s emphasis: “Have I answered your question for you?” to ensure parents are clear. Spanish version of videos to be released.
9. Masks are to be worn all day, unless during a break.
10. Guidelines for COVID Benchmark Data was discussed. Connecticut is in a good place to start school. EdAdvance information is further informative by town in Litchfield County.
11. MOU - 39 bulleted items have been discussed. Down to the last bullet.
12. In good years, it is difficult to find substitute teachers. So given this, there is an MOU for Paraprofessionals. A Bachelor’s degree is required to be used as a substitute and this person would be paid with a stipend to cover classes.
13. Re: CEA hoping to delay two weeks, but Winchester will be ready to open and will open as scheduled unless there is a major state-wide order/health department mandate otherwise.
14. Cares Act Funding
a) Operating and Appropriated Budget information was shared.
15. Budget Projections
16. Financial Update
XII. Discussion:
A. Middle & High School Enrollment
1. Gilbert enrollment numbers on page 16 of the packet were shared. It looks like the enrollment numbers are less than anticipated. Approximately 15 students fewer. It looks like 40-50 kids in the 9th-grade group but should wait until the October 1, 2020 report to be firm on this number. It appears that a significant number of students have selected VoAg or other schools than Gilbert.
2. Discussion, whether students from China that attend The Gilbert School will be quarantined, was discussed. N. Mocarski sent an email to A. Serio and S. Sedlack to get an answer.
a) Answer: overseas students will be quarantined for 14 days and tested for COVID per T. Serio.
3. Questions arose as to whether The Gilbert School has a bottom-line figure that would be used to determine if and when the International Program is insolvent.
a) Email sent to A. Serio asking this question.
B. M. McGlynn discussed the Winchester BOS meeting from last night, Monday, August 17, 2020, whereby BOS unanimously agreed to explore a legislative remedy to the on-going issues associated with the process of the setting the educational side of the town budget by the Gilbert School Corp. On July 1, 2019, after the town had voted on the budget, The Gilbert School Corp submitted a bill to the Winchester Schools for an additional $100,000 without voter approval. This impacts the Town Budget. The BOS is looking for a possible remedy including requiring mediation and arbitration in the process of setting the tuition amount as a possible way to solve the on-going problem of the budget process.
a) It was agreed that C. McGlynn will make arrangements to sit down with Mayor Perez to draft legislation for the State Legislature to find a legislative remedy to the problem of the structure and law in relation to the budget-making process with regards to the Gilbert School Corp, Winchester Schools, the Town of Winchester, and the taxpayers.
XIII. Board Action Items:
A. New Hires
1. MOTION to accept the new hires as presented
a) First: K Peterson, Second: M. Hintz → U.
B. Approval to Apply for Following Grants
1. Alliance Grant: $200,966.00
2. Commissioner’s Network: $450,000.00
3. Family Resource Center: $101,530.00
4. Title IV: $16,676.00 Shared with Gilbert
a) $7,971.03 The Gilbert School
b) $8,704.97 Winchester Public Schools
5. Elementary & Secondary School Emergency Relief Fund (ESSER) - $191,756.00 Shared with Gilbert
a) $93,667.56 The Gilbert School
b) $98,088.44 Winchester Public Schools
6. Second Round of Cares Funding Grant
MOTION to approve the application for the grants listed above # 1-6.
First: A. Propfe, Second: T. Sundae → U.
XIV. Unfinished Business:
A. None.
XV. New Business Discussion and Possible Action
A. None.
XVI. Adjourn at 8:40 pm.
A. First: C. McGlynn, Second: M. Hintz → U.
Minutes submitted by N. Mocarski, WPS Board Secretary
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: September 8, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:01pm
Pledge of Allegiance
Roll call:
BOE Present: Doug Pfenninger, BOE Chair, Tara Sundie, Nora Mocarski, BOE Secretary, Richard Dutton, Cheryl McGlynn, and Kristin Peterson [entered at 7:05pm]
BOE Absent: Shana DeVaux, Michelle Hintz
Central Office: Superintendent Melony Brady-Shanley, Nancy O’Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services
Administration: R. Fields, Principal Batcheller School, B. Silverio, Pearson School
Agenda Review Discussion Possible Action:
MOTION to amend the July minutes to reflect the July appointment of Cheryl McGlynn as the Winchester Board of Education liaison to the Board of Selectmen to discuss the creation of possible legislation to review with the State of Connecticut regarding The Gilbert School.
First: N. Mocarski, Second: R. Dutton → U.
Regular Board of Education Agenda: September 8, 2020
Comments from the Chairman
BOE Chairman D. Pfenninger is impressed with what everyone in the district has done to open the school system during this difficult time.
Presentations:
a) Opening of School
Superintendent MBS presented to highlight reopening information now that we are in our second week of opening.
Update on in-person, distance, and homeschooling was presented. [packet page #4-9]
Successes and hurdles were discussed including
No mask issues. Wearing masks has become the norm.
No COVID cases other than at WACCC
The bus ridership has allowed one student or family per seat
Weather has cooperated allowing outdoor activity
Request by K. Peterson that ergonomic posture be discussed/encouraged with students and staff
Difficulty finding substitutes
Academic data - next week we will be gathering performance data to allow a comparison of fall to fall performance
K-3 students have transitioned very well into school. Students are engaged and creative
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
None.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 18, 2020
To correctly spell Batcheller in III-D.
To correctly spell D. Pfenninger’s last name in V-A.
To alphabetize the BOE members listed in III.
To strike, “None” to replace with “Not in attendance” under VI. Gilbert Report
To change “in” to “at” in XI-3 for SRC is “here at Oak Street”
To correctly spell “synchronous” in XI-A-4.
To change from “Two” to “Four” online forums in XI-A-8.
To correctly identify the first initial of C. McGlynn in XII-B.
To clarify by adding “of setting the education side” in line three under XII-B
To correctly spell T. Sundie’s last name in XIII-B-6
To add “distance learning” in VII-A-1-f to clarify for the record
MOTION to accept the edits as presented:
First: K. Peterson, Second: T. Sundie → U.
○ July -
■ MOTION: to amend the July BOE minutes to reflect that BOE member C. McGlynn is to act as liaison to approach the Winchester BOS through Mayor Perez to discuss if the BOS was open to working together to consider seeking an amendment of relevant legislation relative to the Gilbert tuition process.
● First: R. Dutton, Second: T. Sundie → U.
Correspondence to the Board:
a) Retirements
1) Victoria Fontana – August 10, 2020
2) Rosemary Drescher – August 19, 2020
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
MBS discussed packet pages 14-20
Seeing more families coming back to in-person learning. Asking by Thursday to really commit to distance or in-person instruction so that we can balance classes. The hope is this is the commitment for the entire trimester to reduce disruptions.
Virtual video Open Houses
Staff Flu shot clinics scheduled to come up soon.
b) School Enrollment
535 in the district - 254 based at Batcheller and 281 based at Pearson
c) Chronic Absences
95.1% as a district. Attendance meetings are being held to look for patterns and to mitigate issues
d) Gilbert Enrollment
456 total as of September 1, 2020. Breakdown: 435 + 20 international.
e) Magnet School Enrollment
See page 19 in BOE packet
f) Monthly Budget Summary, packet pages pp. 21-27
As presented by Nancy O’Dea-Wyrick. FY 2020 - $378,520 - closing out June 30th landing where we thought we would land.
Used up all town support for education monies and we are very thankful
Carried out more 2-year grants than in past years
Food service came in pretty even. Kicked in a few thousand dollars to balance it out but pretty even.
Question from BOE member: When can we close out this FY? Response: We are currently waiting only for invoices related to grant-purchased items. The invoices are delayed because they are coming from overseas. We should get these invoices in the next two weeks to have a better idea on closing out FY 2020. The appropriated budget has only $18,000 worth of outstanding in purchase orders. The appropriated budget is closed once the $18,000 is accounted for or expunged.
FY 2021 - Projecting no issues, but it is still too early. Note that the CN grants are a lot smaller, but CARES Act monies have been available to us which has helped. The Second Round of CARES Act relief fund of $151,000 is a non-share with Gilbert, whereas the first round of the CARES Act was shared.
Grant budget on pp. 27 is showing good carry-over amounts which will help for future unanticipated issues.
g) Hinsdale Update
Countless evening meeting. This Thursday, there will be a full report at the Hinsdale School Renovation Committee.
Monument sign was denied by the ZBA because of the height of the sign. MBS is seeking participation from the School Committee to discuss the buffer at 19 feet as an improvement.
Discussion:
a) WBOE Representation of the Gilbert School Corp.
N. Mocarski has resigned from the Gilbert School Corp. Chairman Pfenninger is asking if anyone on this board would like to participate.
No one from the Winchester BOE has stepped forward at this time.
b) Potential Negotiation on the Gilbert School Corp Board for Tuition for 2021-2022
MOTION to create an Ad Hoc Negotiation Committee that includes Doug Pfenninger, C. McGlynn, Kristin Peterson with the authority to negotiate the Gilbert Contract for FY2022.
First: N. Mocarski, Second: T. Sundie → U.
Board Action Items:
a) New Hires
MOTION to accept new hires as presented
First: T. Sundie, Second: R. Dutton → U.
b) Sole Source – Repair Catch Basin at Batcheller
Town crew was too busy to help with this issue and as school was scheduled to open, WPS hired Cannavo Construction Inc. to complete it prior to the opening of school. It was completed in two days. We are very pleased with their work.
MOTION to approve C. McGlynn, second: D. Pfenninger → U.
Unfinished Business:
None.
New Business Discussion and Possible Action:
a) Proposed Legislation to Amend Connecticut State General Statute 10-34
Proposed amendment to Connecticut General Statutes Section 10-34 (Italicized words are added language)
C.G.S. §10-34 Approval by state board of incorporated or endowed high school or academy
The State Board of Education may examine any incorporated or endowed academy in this state and, if it appears such school or academy meets the requirements of the State Board of Education for approval of public high schools, said board may approve such school or academy under the provisions of this part, and any town in which a high school is not maintained shall pay the whole of tuition fees of pupils attending such school or academy, except if it is a school under ecclesiastical control. Notwithstanding the provisions of C.G.S. §10-33 or any other section, in the event that the budget of an incorporated or endowed high school or academy is financed 80 percent or more by one public board of education, the tuition for said board of education’s pupils shall be negotiated between the respective parties. If agreement cannot be reached then the issue shall be submitted to binding arbitration for final determination. The arbitration shall be conducted by a single arbitrator appointed by the State Department of Education. Arbitration must be concluded prior to March 15th of each year. Tuition for such incorporated or endowed academies shall be billed on a per pupil basis and based on the number of students enrolled from the sending Town as of October 1st of each school year.
MOTION to approve the proposed amendment as presented and written here above to the Winchester Board of Education.
First: R. Dutton Second: D. Pfenninger → U.
b) Policies – First Read
1) #4115.01(a) Evaluation and Support Program
One edit: Change the typo on page 35 of “om to “on”
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
To call this section “Students and Staff” on page 38 and throughout and to add the following “Under Implementation Protocol” to add as #5 that “all employees should not travel to states on the travel advisory list. If they must, faculty must report in advance within 24 hours before leaving and within 24 hours upon return. Email MBS instead of the school nurse as COVID liaison.”
Fix #7
Renumber
Page 42: take out the word “voluntary” in the first one and the second one (really #4 and #5) “alternative language” write parents and students are expected to”
Page 42 - #12 remove to strike all of #12
Page 40 - #7 to add “with” and to take out “the” for “in compliance WITH” “the” Government Lamont’s
Page 43 - #2 - third bullet and fourth bullets to be stricken from the record.
3) #4118.237(a) Face Masks/Coverings
P. 47 to add word “gaiter”
P. 51 on outreach - community education programs - who is the community? Per Melony this is defined as the educational community.
Face Shields alone are not enough
4) #5145.44(a) Students Title IX
This is a federal mandate. Letter I under “Regulations” page 74: Look for the R at the top, not the P. Bottom of page. The title IX coordinator is Seamus so his information needs to be inserted here. Under Letter L under Regulations we need to insert “Winchester” on the form.
5) #4152.61(a) Family and Medical Leave Act
P. 77 MBS is suggesting no changes to this policy because this is federal policy
6) #5145.44(a) Personnel Certified / Non-Certified Title IX
Delete duplicate pages 84-107.
7) #6114.82(a) Emergencies and Disaster Preparedness
P. 108 - suggesting language for option #1 and not option #2
P. 109 - suggesting on top of page on option #1 recess ...guidelines. [Period here]. Playgrounds are open in the State of CT. Change the words from “without” to “prohibited.”
P. 110 - would like to remove the last sentence “...hand sanitizer kept out of the hands of...”
P. 112 - Letter E, the “vulnerable individual” language needs to be removed because it is governed under the federal guidelines. We have to follow federal guidelines.
P. 113 - Letter F - COVID liaison needs to be added to the blank line.
● Adjourn
○ MOTION to adjourn at 9:07pm
■ First: N. Mocarski Second: T. Sundie → U.
Submitted by N. Mocarski, BOE Secretary and Kristin Peterson, BOE
Winchester Board of Education
Type of Meeting: Special BOE Meeting Minutes
Date: September 15, 2020 @ 7:00 p.m.
Location: Zoom Meeting
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:01pm
Roll call:
BOE Present: Doug Pfenninger, BOE Chair, Tara Sundie, Richard Dutton, Cheryl McGlynn, Alexandria Propfe, Michelle Hintz, and Kristin Peterson
BOE Absent: Shana DeVaux, Nora Mocarski
Central Office: Superintendent Melony Brady-Shanley
Item of Business:
Seeking permission to sign form SCG-042. Such form is necessary to move forward to the final plan review of Hinsdale School renovation at the state level.
MOTION to approve that Doug Pfenninger, BOE Chair, sign form SCG-042
First: C. McGlynn, Second: R. Dutton Vote: Unanimous
MOTION to approve that Superintendent, Melony Brady-Shanley sign form SCG-042
First: K. Peterson, Second: T. Sundie Vote: Unanimous
Adjournment:
MOTION to adjourn. 7:08 PM
First: C. McGlynn, Second: T. Sundie
Winchester Board of Education
Type of Meeting: Regular BOE Meeting MinutesDate: October 13, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Nora Mocarski, BOE Secretary
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:01pm
Pledge of Allegiance
Roll call:
BOE Present: Tara Sundie, Nora Mocarski, BOE Secretary, Richard Dutton, Cheryl McGlynn, Kristin Peterson, Alexandria Propfe, and Tara Sundie
BOE Absent: Doug Pfenninger, BOE Chair - excused, Michelle Hintz - excused, Shana DeVaux - unexcused
Central Office: Superintendent Melony Brady-Shanley, Nancy O’Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services
Administration: R. Fields, Principal Batcheller School, B. Silverio, Pearson School
Agenda Review Discussion Possible Action:
MOTION to move presentation of Social-Emotional Supports - DESSA Screening and Relationship Mapping to be presented by School Psychologist Cassandra Murphy to the next BOE meeting in November.
First: C. McGlynn, Second: K. Peterson → U.
Regular Board of Education Agenda: October 13, 2020
Comments from the Chairman:
None.
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
None.
Consent Agenda Items Discussion Possible Action:
MOTION to accept all minutes
First: C. McGlynn, Second: R. Dutton → U.
Correspondence to the Board:
None.
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Chronic Absences
d) Gilbert Enrollment
e) Monthly Budget Summary
● FY2020
● FY2021
Discussion:
Board Action Items:
a) New Hires
MOTION to accept new hires as presented
First: K. Peterson, Second: T. Sundie → U.
b) Alliance Districts’ School Buildings Grant Program Application - $477,600
MOTION to approve
First: R. Dutton, Second: T. Sundie → U.
c) TEVAL Temporary Waiver 2020-2021
d) Approval to apply for the following grants:
● Coronavirus Relief Fund - $152,255
● Title I - $214,960
● Title II - $32,601
● Title III - $4,797
MOTION for approval to apply for all grants
First: C. McGlynn, Second: R. Dutton → U.
New Business Discussion and Possible Action:
a) Policies – Second Read
1) #4115.01(a) Evaluation and Support Program
MOTION to approve
First: C. McGlynn, Second: K. Peterson → U.
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
MOTION to approve
First: K. Peterson, Second: C. McGlynn → U.
3) #4118.237(a) Face Masks/Coverings
MOTION to approve
First: R. Dutton, Second: K. Peterson→ U.
4) #5145.44(a) Certified/Non-Certified/Students Title IX
MOTION to approve
First: C. McGlynn, Second: K. Peterson→ U.
5) #4152.61(a) Family and Medical Leave Act
MOTION to approve
First: C. McGlynn, Second: T. Sundie→ U.
MOTION to reconsider motion to approve
First: C. McGlynn, Second: T. Sundie→ Aye: 5 - Nay: 0 - Abstain: 1
MOTION to refer to Policy Committee
First: C. McGlynn, Second: T. Sundie→ Aye: 5 - Nay: 0 - Abstain: 1
6) #6114.82(a) Emergencies and Disaster Preparedness
MOTION to approve
First: N. Mocarski, Second: C. McGlynn→ U.
b) Policies – First Read
1) #5111(a) Admissions
Spelling error to heading on pp 99, 100, 102
Executive Session:
a) Discussion of upcoming Gilbert School Corp and WPS negotiations
Melony Brady-Shanley, Superintendent, invited into Session
MOTION to enter into Executive Session at 8:21 pm
First: C. McGlynn, Second: K. Peterson → U.
MOTION to leave Executive Session at 8:45 pm
First: C. McGlynn, Second: K. Peterson → U.
Adjourn
MOTION to adjourn at 8:45 pm
First: T. Sundie, Second: C. McGlynn → U.
Submitted by T. Sundie, BOE
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes\
Date: November 10, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room – In-Person & Remote
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Doug Pfenninger, Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:08pm
Pledge of Allegiance
Roll call:
BOE Present: Doug Pfenninger, BOE Chair, Tara Sundie, Nora Mocarski, BOE Secretary, Richard Dutton, Cheryl McGlynn, Alexandria Propfe, Kristin Peterson, Michelle Hintz
BOE Absent: Shana DeVaux
Central Office Present: Superintendent Melony Brady-Shanley, Nancy O'Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services
Administration Present: B. Silverio, Pearson School
Agenda Review Discussion Possible Action
MOTION to move items c, d, e, and f to the top of "New Business and Possible Action" as "a," "b," "c," and d."
First: M. Hintz, Second T. Sundie -->U
Regular Board of Education Agenda: November 10, 2020
Comments from the Chairman
Appointment of Bob Passini to Gilbert Board
Welcome, and thank you are conveyed.
Presentations:
Social-Emotional Supports - DESSA Screening and Relationship Mapping - Presented by School Psychologist Cassandra Murphy
● It is a team effort to provide students with a positive environment.
● Handout provided describing the screening of students' social-emotional instruction.
● Screening includes CASEL
● Relationship mapping is conducted to ensure that all students have positive adult relationships and identify any struggling students.
● Tier 1 techniques include restorative practices and support from the "Choose Love" curriculum to address coming back to school during COVID and to provide coping skills. Routines and clarification of expectations are critical.
● Tier 2 intervention: Among others, the faculty has received training on trauma
● Tier 3 intervention: "Coping Path" - a software program to address anxiety
● Part of this is in partnership with DCF.
○ "CBTs" Cognitive Behavior Theory - "Bounce Back" - 10 week modular; fully funded by DCF was discussed.
○ looking for reduction of trauma symptoms
Consultation, supplies, and possibly sustainability funding
● Winchester is one of only a few school districts in the northwest corner.
● This is a data-drive process requiring parent permission via consent forms.
Equity Presentation – Melony Brady-Shanley
● In response to the BOE request to address questions from the last BOE meeting. Demographics workaround SEL that addresses the diversity issues that might come across the district.
Superintendent M. Brady-Shanley presented a PPT that included statistics on student diversity:
Prek-6: 7 Asian, 7 Black, 27 male Hispanic, 31 female Hispanic, 1 Hawaiian. 22 identify as two or more races. (536 kids in total). The rest identify as White.
Languages spoken include 15 Spanish, 1 Arabic, 1 Filipino, 1 Cantonese.
Batcheller Free and Reduced Lunch: 117 free, 25 reduced, 107 not eligible.
Pearson Free and Reduced Lunch: 137 free, 28 reduced, 122 not eligible.
Staff demographics: 98% as white, 2% as black, the average for the State of CT: 8.2% minority
Of the faculty, four teachers speak Spanish, and one speaks Portuguese.
Gender: 19 male staff members
Recruiting to mirror the community
Paying "Indeed" to recruit more diverse candidates, and we have found this to be an effective strategy to staff some hard to staff disciplines.
Other methods to recruit diverse talent includes person-to-person recruitment (most effective) and tapping into colleague to universities to connect with talent, and word of mouth from colleague to colleague.
We also offer internships to help "grow our own."
How were are defining terms:
Equality (everyone gets a pencil whether they need it or not) equity (everyone receives the supports they need to be successful) diversity (a whole lot of everything in addition to race. It also includes perspectives, job experience, age, sexuality, gender, etc.)
As a school system, we have a fine balance between supporting home beliefs with an educational community that respects everyone. We believe between home environments and school; we can build a respectful climate.
Winchester Schools creates a safe, equitable environment regardless of what the home life has been by way of communication, modeling, training, etc., day in and day out.
How does this impact the curriculum?
Tier 1 - offering interventions, selecting curriculum materials that are respectful, purposeful, looking like the kids, growing selection of library books, offering PD to increase our understanding, honoring staff and student diversity, celebrating student differences, and making sure they feel proud. Direct teaching to these areas via the first 8-week program Second Step, lunch bunch, DESSA to identify kids are excelling or suffering in this area.
What do we do when we have issues around this issue?
Grade 5 and 6 - students begin to process individual differences. We teach /have conversations on differences, student mediation, and sometimes parent mediation. We follow up with students and, in some cases, engage in constant check-ins to make sure kids follow up with what they have learned.
Tier 2 and 3: Counselor.
Next steps:
Continue to focus on SEL, recruiting staff, partnerships with parents in the community, monitoring trends via data, continuing partnering with parents, and reaching out to students who are excelling and struggling, adding materials to the library/curriculum, PD for staff, etc.
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, Students, or community members should be defamed within a public comment.
None.
Consent Agenda Items Discussion Possible Action:
Minutes of Regular BOE Meeting – October 13, 2020
Minutes of Curriculum Meeting – October 27, 2020
Minutes of Policy Meeting – October 27, 2020
Minutes of Finance Meeting – October 27, 2020
MOTION to accept all the minutes with the deleted double "T. Sundie" on page 3 under "Roll call."
First: R. Dutton, Second: K. Peterson → U.
Gilbert Report from Board of Education Representative
Peterson and Dutton to report
Board member K. Peterson:
The Gilbert Personnel Committee is to begin searching for a Headmaster to start in July 2021. Steve Sedlack is serving as the Chair. Gilbert has found a few companies to help in the search. The Gilbert School Corp is looking for someone with curriculum expertise.
The Gilbert School is in the Hybrid Learning schedule.
Correspondence to the Board:
Retirement Letter – Maria Summa - Special Education at Batcheller School.
MOTION to accept the letter of resignation with regret
First: R. Dutton, Second: K. Peterson→ U.
Letter of Resignation – Debra Erickson
MOTION to accept the letter of resignation
First: N. Mocarski, Second: K. Peterson → U.
CABE Liaison Newsletter is in our BOE packet as an FYI
How has EdAdvance served Winchester in 2019-2020.
2019-2020 letter highlighting the work they have done for the past year
Superintendent's Reports & Action Items Discussion Possible Action:
Superintendent's Report
Page 19 read into the record.
The COVID case in the district took 11 hours to process. It was very time-consuming.
Communication on COVID-related issues with the community has been excellent.
School Enrollment
Page 20 discussed. Current: 535 students.
Chronic Absences
Shared.
Numbers are starting to come down. This is good.
Enrollment & Grade Level Enrollment Shared.
There are very few substitutes available. In some cases, administrators have taught lessons.
Monthly Budget Summary
The fiscal Year 2020
The year is closing. $391,018 - will be money to petition to go into our "non-lapsing fund."
The fiscal Year 2021
Balance: $5343 at this time.
Discussion:
Virtual / Hard copies of Board of Education Packets versus Chromebooks
Hard copies will be made available for all Board members but Alex, Cheryl, and Shana.
Discussion of Letter to the Gilbert School Corporation
Topic: Should the Winchester Board of Education request a reduction of tuition that would reflect the reduction of enrollment in Gilbert School?
Intent: Enrollment has dropped from 450 to 425 as of November 1, 2020, a loss of 5.7%
This request for reducing the tuition bill is consistent with the Gilbert Trust requests in past years.
MOTION: Send a letter to Gilbert to request a tuition reimbursement due to the reduction of enrollment using the October 1 data and to include language as Winchester as a sending district.
First: N. Mocarski, Second: M. Hintz → 7-0-1.
Board Action Items:
New Hires
Eric Opperman welcomed to the district.
Elizabeth Wright welcomed to the district.
New Business Discussion and Possible Action
Administrators Contract
MOTION to accept the Administrator's Contract as presented
First: R. Dutton, Second: M. Hintz → U.
Cafeteria Workers Contract
MOTION to approve the Cafeteria Workers Contract as presented
First: K. Peterson, Second: T. Sundie → U.
Snow Days as Distance Learning Days
MOTION to approve Snow Days as "Distance Learning Days."
First: C. McGlynn, Second: T. Sundie → U.
2021-2022 Academic Calendar
MOTION to approve the 2021-2022 Academic Calendar
First: N. Mocarski, Second: K. Peterson → U.
Policies:
First Read
1) Policy # 3517 Security of Buildings and Grounds
2) Policy # 3516 Safe and Secure School Facilities, Equipment and Grounds
3) Policy #4118.112 Sex Discrimination and Sexual harassment in the Workplace
MOTION to move policies to second read in December
First: C. McGlynn Second: K. Peterson → U.
Policies – Second Read
1) Policy #5111(a) Admissions
MOTION to accept Policy #5111(a)
First: K. Peterson, Second: N. Mocarski → U.
XV. Adjourn
MOTION to adjourn at 9:41 pm
○ First: N. Mocarski, Second: K. Peterson → U.
Submitted by N. Mocarski, BOE Secretary
Standing Committee Agendas 2020-2021
Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, September 29, 2020, 6:30 PM
Location: Town Hall – Blue Room
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Invitees: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton
Quorum: 4
I. Call to Order
II .Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – September 29, 2020
IV. New Business
a) Review of initial data for reading, NWEA, ect.
b) Kids Govenor Program
V. Adjournment
Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, October 27, 2020, 6:30 PM
Location: Town Hall – Blue Room
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Invitees: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton
Quorum: 4
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – October 27, 2020
IV. New Business
a) Review of finalized assessment data
b) Race and equity presentation
1. What training has staff had to help bridge any cultural divides for our students?
2. Is the ELL program thriving?
3. What are their challenges?
4. What are the next goals to promote equity in results?
V. Adjournment
Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, November 24, 2020, 6:30 PM
Location: Virtual Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Invitees: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton
Quorum: 4
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – November 24, 2020
IV. Approval of Minutes
a) Minutes of Curriculum Committee Minutes – October 27, 2020
V. New Business
a) Overview of ELL Program – J. Prignano
VI. Adjournment
Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Location: Town Hall – Blue Room
Date: Tuesday, October 27, 2020 @ 7:15 p.m.
Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux
Invitees: Melony Brady-Shanley and Nancy O’Dea-Wyrick
Quorum: 5
I. Call to order
II. Roll call
III. Agenda Review
a) Review of Finance Committee Agenda – October 27, 2020
IV. Approval of Minutes
a) Minutes of Finance Committee Meeting – May 26, 2020
V. New Business
a) Gilbert Negotiation Seeking Refund re: Gilbert PPP
b) Proposed Legislation Update
c) Update on Alliance District Building Grant
VI. Adjourn
Winchester Board of Education
Type of Meeting: Finance Committee Meeting Agenda
Date: Tuesday, November 24, 2020 @ 8:00 p.m.
Location: Virtual Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09 Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe, Tara Sundie, Richard Dutton, Doug Pfenninger, Alexandra Propfe, Michelle Hintz, and Shana DeVaux
Invitees: Melony Brady-Shanley and Nancy O’Dea-Wyrick
Quorum: 5
I. Call to order
II. Roll call
III. Agenda Review
a) Review of Finance Committee Agenda – November 24, 2020
IV. Approval of Minutes
a) Minutes of Finance Committee Meeting – October 27, 2020
V. New Business
a) Future Impact of Opening Hinsdale on Operating Budget
VI. Adjourn
Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, September 29, 2020 @ 7:15 p.m.
Location: Town Hall - Blue Room
Facilitator: Michelle Hintz
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe
Invitees: Richard Dutton, Nora Mocarski, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – September 29, 2020
IV. Approval of Minutes
a) Minutes of Policy/Bylaws Committee Minutes – January 28, 2020
V. Open Issues
a) Policy #5111a - Admissions
b) Policy #5112a - Age of Attendance
c) Policy #5141.4a - Mandated Reporting
d) Policy #4118.231a/4218.231 - Alcohol, Drugs, and Tobacco (mandated update)
Adjourn
Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, October 27, 2020 @ 8:00 p.m.
Location: Town Hall - Blue Room
Facilitator: Michelle Hintz
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe,
Invitees: Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – October 27, 2020
IV. Approval of Minutes
a) Minutes of Policy/Bylaws Committee Minutes – September 29, 2020
V. Open Issues
a) Policy #4152.61(a) Family Medical Leave Act.
b) Policy #4118.112 Sex Discrimination and Sexual harassment in the Workplace
c) Policy # 3516 Safe amd Secure School Facilities, Equipment and Grounds
d) Policy # 3517 Security of Buildings and Grounds
e) Policy # 4111.3 Minority Recruitment
f) Policy # 4116 Awarding of Tenure
g) Policy # 4118.16 Rights, Responsilbilities, and Duties, Domestic Violence
h) Policy # 7100 New Construction Planning
i) Policy # 5141.4(a) Mandated Reporting
VI. Adjourn
Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, November 24, 2020 @ 7:15 p.m.
Location: Virtual Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Facilitator: Michelle Hintz
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe,
Invitees: Richard Dutton, Nora Mocarski, Tara Sundie, Doug Pfenninger, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
Call to Order
Roll Call
Agenda Review
a) Review the Policy/Bylaws Committee Agenda – November 24, 2020
Approval of Minutes
a) Minutes of Policy/Bylaws Committee Minutes – October 27, 2020
Open Issues
a) Policy #4111.3 Minority Recruitment
b) Policy #4116 Probationary/Tenure Status
c) Policy #5141.4a Reporting of Child Abuse, Neglect and Sexual Assault
d) Policy #7100 New Construction Planning
e) Policy # 4118.16a Rights, Responsibilites and Duties
Adjourn
Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Thursday, September 10, 2020 at 6:00 p.m.
Location: In-Person - Blue Room
Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair
Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, T. Sandonato, B. Stratford, and S. Vaill
Call to Order:
Roll Call:
Agenda Review:
Public Comment:
Business:
Environmental Phase 2 – underground tank investigation update
○ Review of G802 Contract Amendment.
Civil update and review
Local review process update (P+Z, ZBA and IW)
Review and approval of final plans, specifications and estimates.
State OSCG+R process and timeline.
Resignation of Member - Michael Ruzabson 6/1/2020
InvoicesSilver, Petrucelli, and Associates
6/1/2020 $ 85,520.00
7/1/2020 $ 73,179.20
8/1/2020 $104,003.31
Adjourn:
Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, November 9, 2020 at 6:00 p.m.
Location: In-Person - Blue Room
Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair
Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, T. Sandonato, B. Stratford, and S. Vaill
Call to Order:
Roll Call:
Agenda Review:
Public Comment:
Business:
1. Third Party Review and Comments
2. Commissioning Agent RFP
3. OSCG&R Process, Including Grant Commitment
4. Project Bid Timeline
5. Invoices
ACV Enviro - $4,228.05
Silver Petrucelli & Associates, Inc. - $96,442.68
Silver Petrucelli & Associates, Inc. - $13,046.18
6. Grant Commitment Notification Letter
Winchester Board of Education
Type of Meeting: AD Hoc Sub-Committee Meeting
Location: Town Hall – Blue Room
Date: Tuesday, September 29, 2020 @ 6:00 p.m. RESCHEDULED to
October 8, 2020 @ 5:00 p.m.
Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Kristin Peterson
Invitees: Melony Brady-Shanley
Quorum: 2
I. Call to order
II. Roll call
III. New Business
a) Discussion of Ground Rules
b) WPS Membership Norms
c) Discussion of Areas to Address in Negotiations
IV. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting - Ad Hoc Committee Meeting
Date: Thursday, October 29, 2020 @ 7:00 p.m. - Reschedule to Thursday, November 5, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room
Call to order
I. Roll Call
II. Acceptance of Minutes
a) Meeting of November 14, 2020
III. Business
a) Winchester Board of Education Ad Hoc Negotiation Committee and
The W. L. Gilbert School Corporation
1) Acceptance of Ground Rules
IV. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting - Ad Hoc Committee Meeting
Date: Thursday, November 5, 2020 @ 7:00 p.m. Rescheduled to Thursday, November 12, 2020
Location: Town Hall – Blue Room
Call to order
Roll Call
I. Acceptance of Minutes
a) Meeting of November 14, 2020
II. Business
a) Winchester Board of Education Ad Hoc Negotiation Committee and
The W. L. Gilbert School Corporation
1) Acceptance of Ground Rules
III. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting - Ad Hoc Committee Meeting
Date: Thursday, November 19, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Call to order
Roll Call
I. Acceptance of Minutes
a) Meeting of November 12, 2020
II. Business
a) Winchester Board of Education Ad Hoc Negotiation Committee and
The W. L. Gilbert School Corporation
1) Negotiations
III. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting - Ad Hoc Committee Meeting
Date: Thursday, December 3, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Call to Order:
Roll Call:
I. Acceptance of Minutes
a) Meeting of November 19, 2020
II. Business
a) Winchester Board of Education Ad Hoc Negotiation Committee and The W. L. Gilbert School Corporation
1) Negotiations
III. Adjournment
standing committee minutes 2020-2021
Winchester Board of Education
Curriculum Committee MINUTES
Date: September 29, 2020, 6:30pm
Location: Blue Room, Town Hall
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Call to Order @ 6:33pm
Roll Call:
Present; N. Mocarski, D. Pfenninger, T. Sundie, A. Propfe, K. Peterson @ 6:35, R. Dutton BOE: Superintendent Brandy-Shanley, Principal Silverio, Principal Fields, Seamus Cullinan, Director of Student Services
Agenda Review
- Review of Curriculum Committee Agenda
- Review of Data for Reading, NWEA, etc.Pearson Data [Handout] - NWEA was renormed due to COVID. Nationally-normed test.
- Data highlights shared
- Batcheller/Oak Street Data presented [handout]
- Data highlights shared
- Distance Learning (DL) students are in their own classroom with a teacher. Teacher is working within the school building.
- Kid Governor Program
- Conversation tabled to Spring meeting (May meeting)
Adjournment @7:27pm
MOTION: First: A. Propfe, Second: T. Sundie → U
Minutes submitted by: N. Mocarski
Winchester Board of Education
Curriculum Committee MINUTES
Date: October 27, 2020, 6:30pm
Location: Blue Room, Town Hall
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
I. Call to Order @ 6:30pm
II. Roll Call
A. Present: N. Mocarski, D. Pfenninger, T. Sundie, K. Peterson (enter 6:34pm)
B. Absent: A. Propfe, R. Dutton
C. BOE: Superintendent Brandy-Shanley, Principal Silverio, Principal Fields, Seamus Cullinan, Director of Student Services
III. Agenda Review
A. Review of Curriculum Committee Agenda - October 27, 2020
1. No changes.
IV. New Business
A. Review of initial data for reading, NWEA, ect.
1. Batcheller/Oak Street [See Handout for details]
a) Grades PreK through 2 data were reviewed and impact of COVID was discussed
b) Small group, targeted instruction, reteaching, and work in Data Teams are critical in supporting growth
2. Pearson [See Handout for details]
a) Grades 3 through 6 scores were shared and the impact of COVID was discussed
b) Work ahead includes building reading stamina, engagement, critical thinking, reading comprehension of a variety of genres and for a variety of purposes, as well as focus on using metacognitive strategies.
c) Math scores were shared. Action plan was discussed including the practice of identifying and working with weaknesses in skills and continued after school work with the Math Interventionist.
B. Race and Equity - Melony will put together a presentation for November, 2020 focusing on
1. The training has staff had to help bridge any cultural divides for our students
2. Identifying appropriate curricular topics on equity, race, gender, bias and share any initiatives to break down barriers
3. Economic diversity
4. Demographics for staff and student, hiring practices
5. We need to continue to discuss what we are we going to do with this information
V. Adjournment @7:17pm
A. MOTION: First: K. Peterson, Second: D. Pfenninger → U.
Minutes submitted by: N. Mocarski
Winchester Board of Education
Policy Committee MINUTES
Date: September 29, 2020, 6:30pm
Location: Blue Room, Town Hall
Facilitator: Michelle Hintz
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Call to Order @ 7:28pm
Roll Call:
Present; N. Mocarski, D. Pfenninger, T. Sundie, A. Propfe, K. Peterson, M. Hintz, R. Dutton
Central Office: Melony Brady-Shanley, Superintendent of Schools, Nancy O'Dea-Wyrick, Director of Business Services & Finance
Agenda Review
Review of Curriculum Committee Agenda
Approval of Minutes of Policy/Bylaws Committee Agenda of September 29, 2020|
a) MOTION: A. Propfe, Second: K. Peterson → U.
Open Issues:
Policy #5111a - Admissions
Per Superintendent Brady-Shanley: There is nothing contrary to current practice and has no worries about adopting this policy in full.
a) MOTION to send to Winchester BOE for first read with Melony to update forms
(1) First: D. Pfenninger, Second: A. Propfe → U.
Policy # 5112a - Age of Attendance
Per Superintendent Brady-Shanley: Note the removal and addition
a) MOTION to move to first read with the Winchester BOE
(1) First: N. Mocarski, Second: K. Peterson → U.
Policy #5141.4a - Mandating Reporting
a) MOTION to table to next policy meeting
(1) D. Pfenninger, M. Hintz → U.
Policy #4118.231a/4218.231 - Alcohol, Drugs, Tobacco
Extensive discussion occurred over CBD products, and optional addition to the policy. Concern is the liability of bringing these items on campus. Concern also included “workplace” in light of distance learning teachers.
a) MOTION to table to October Policy Meeting
(1) First: T. Sundie, Second: M. Hintz → U.
Adjournment MOTION to adjourn at 8:00pm
First: N. Mocarski, Second; M. Hintz → U.
Minutes submitted by N. Mocarski
Meeting: Hinsdale School Renovation Committee Meeting
Date: Thursday, September 10, 2020 at 6:00 p.m.
Location: In-Person - Blue Room
Meeting Facilitator: Steven Frazier, Chair (absent)
Dave Carter, Vice-Chair (present)
Invitees: M. Bird (absent), M. Shanley-Brady (present), D. Denning (present), R. Geiger (absent), M. Hintz (absent), N. Kelly (absent), N. O’Dea (present), C. Perez (present), D. Pfenninger (present), T. Sandonato (present), B. Stratford (present), S. Vaill (present), Dean Petrucelli (present), Paul Jorganson (present)
Call to Order: 6:05 PM
Roll Call:
Agenda Review:
Public Comment:
Business:
1. Environmental Phase 2 – underground tank investigation update
-Review of G802 Contract Amendment.
Langon conducted an investigation of the two tanks. They have completed the review of one tank. The first tank was not placed according to the map. It has taken extra hours to locate and analyze the tank.
Motion: The HSRC authorizes an amount not to exceed $1,700 for the investigation of the second oil tank.
David Carter Motion, 2nd Steve Vaill - U
Review of G802 - This request came off of the request of the Winchester Planning and Zoning for an independent review of the construction documents.
Motion: The HSRC authorizes an amount of not to exceed $5,135 for an independent review by Loureiro and three applications for planning and zoning, inland wetlands, and Zoning Board of Appeals.
Tony Sandonato, 2nd Dale Denning - U
2. Civil update and review
a. Planning and Zoning - Thorough process, no comments that have significantly changed the scope of the project. The next focus will be on the buffer zones, the buffer is currently only 5 feet from the property line. We are seeking a variance to increase the buffer to between 20-25 feet however it is still under the 35 foot requirement.
b. Location of the dumpster was moved by Planning and Zoning away from the building.
c. Planning and Zoning requested us to investigate screening the rooftop units on the building.
d. Hinsdale and Spencer sidewalk are currently not covered under the scope of the project.
e. Planning and Zoning also requested that the pipes be camera’d to ensure it is viable for the future. The pipes that was installed is from 1988.
f. Permanent and Temporary Easement for construction and usage for the pipe for the Petit household.
3. Local review process update (P+Z, ZBA and IW)
a. MBS will share the dates and calendar invites to participate in the meetings.
4. Review and approval of final plans, specifications and estimates.
a. Silver, Petrucelli, and Associates has provided a complete set of drawings.
b. Seven signatures will be needed to finalize the drawings.
c. There may be a few changes based on Planning and Zoning, Zoning Board of Appeals, and Inland Wetlands commentary.
Motion: To direct Melony Brady-Shanley to work with Silver, Petrucelli, and Associates on bid alternates in relation to the probable construction costs to ensure the construction costs is below the approved referendum amounts. This task must be completed by Friday, September 18, 2020.
David Carter, Dale Denning 2nd - U
Motion: Committee approves the final construction plans, specifications, and estimate dated September 1, 2020 with the understanding that land use board requirements and bid alternates will be implemented to ensure the cost is met at or below the approved referendum amount.
Steve Vaill, David Carter - U
5. State OSCG+R process and timeline.
a. Review with the state will be October 7, 2020.
6. Resignation of Member - Michael Ruzabson 6/1/2020
Motion: To accept resignation
David Carter, Tony Sandonato - U
7. Invoices
a. Silver, Petrucelli, and Associates
i. 6/1/2020 $85,520.00
ii. 7/1/2020 $73,179.20
iii. 8/1/2020 $104,003.31
Motion: To approve all invoices as noted. Invoice 20-1214 for $85,520.00 20-1479 for $73,179.20, 20-1733 for $104033.31
Tony Sandonato, Steve Vaill - U
Adjourn: David Carter, Dale Denning - 7:28 PM
Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, November 9, 2020 at 6:00 p.m.
Location: In-Person - Blue Room
Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair
Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, T. Sandonato, B. Stratford, and S. Vaill
Call to Order: 6:02 PM
Roll Call: M. Brady-Shanley, Michelle Hintz, Steve Vaill, Steven Frazier, Tony Sandonato, Doug Pfenninger, Bob Gieger, Bruce Stratford, Nancy O'Dea-Wyrick, David Carter, Norman Kelly (phone), Paul Jorgenson (phone), Melissa Bird (phone), Dale Denning
Agenda Review: No changes
Public Comment: No public comments
Business:
1. Third Party Review and Comments - Report from Paul Jorgensen - Drawings have been reviewed and completed. Comments have been provided to the design team. There were about 30 comments that we're able to be addressed, and written responses were given. The Reviewer has signed off on the project. Local officials are in the process of signing off, including the Health Department in Torrington. We are only missing one or two signatures. Following the signatures, we will submit the drawings to DAS. They will stamp them in 1 or 2 weeks and then receive an approval to bid letter.
2. Commissioning Agent RFP - High-Performance Standards Project requires the owners to hire an independent commissioning agent to review the mechanical aspects of the building during design and construction. Cost is built into the estimate for the project (40-60K) - built into the professional services line and is reimbursable by the state. Usually about $1.00 per square foot of project. This person will work with engineers regarding the scope of the project and follow the design into construction. They will work with contractors to get them operational at the highest level.
3. OSCG&R Process, Including Grant Commitment - DAS will issue a formal approval letter to bid on the project. DAS will ensure that the review is complete before the bid. The bid will be ready in one week following the approval.
4. Project Bid Timeline - There will be milestone dates set up during the bid process. We are anticipating a bid timeframe of 6-7 weeks.
5. Invoices - ACV Enviro - $4,228.05 - Motion by Tony S, 2nd Michelle - U.
Silver Petrucelli & Associates, Inc. - $96,442.68 - Motion by David Carter, 2nd Steve Vaill - U.
Silver Petrucelli & Associates, Inc. - $13,046.18 - Motion by Steve Vaill, 2nd David Carter - U.
6. Grant Commitment Notification Letter - Shared and distributed.
Adjourn: 6:34 p.m. - Motion David Carter, 2nd Dale Denning - U.
Winchester Board of Education
Type of Meeting: AD Hoc Sub-Committee Meeting Minutes
Location: Town Hall – Blue Room
Date: Tuesday, September 29, 2020 @ 6:00 p.m. RESCHEDULED to
October 8, 2020 @ 5:00 p.m.
Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Kristin Peterson
Invitees: Melony Brady-Shanley
Quorum: 2
I. Call to order - 5:05 PM
II. Roll call - Kristen Peterson, Cheryl McGlynn, Doug Pfenninger, Melony Brady-Shanley
III. New Business
a) Discussion of Ground Rules
1. Implementation of opening statements from both sides
2. Written proposals should be submitted to the team 48 hours in advance of the meeting.
3. Set negotiations date during the first meeting. Negotiation schedule - October 29, Nov 5, 12, 19, Dec. 3, 10, 17, 2020.
4. Agreement that negotiations team members will not make commentary during the negotiation process to the press until the conclusion of the negotiation process.
5. Agreement with Ground Rules submitted by The Gilbert School Corporation for numbers: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.
6. Establish a meeting location that allows for social distancing and private consultation time. Masks must be worn at all times. Six foot distancing required.
b) WPS Membership Norms
1. Professional demeanor will be represented at all meetings
2. Active participation
3. Prepared for all meetings
4. Timely and continuous attendance
c) Discussion of Areas to Address in Negotiations
1. Discussion of potential areas for negotiation
a. Financial
b. Term
c. Student Count
d. Ground Rules
IV. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting - Ad Hoc Committee Meeting
Date: Thursday, November 5, 2020 @ 7:00 p.m.
Rescheduled To: Thursday, November 12, 2020
Location: Town Hall – Blue Room
Call to Order - 7:07 PM
Roll Call - Doug Pfenninger, Kristin Peterson, Cheryl McGlynn, Steve Sedlack, Jennifer Marchand, Ellen Marino, Dr. Tony Serio, Alison Shea (Zoom), Melony Brady-Shanley
I. Acceptance of Minutes
a) Meeting of November 14, 2019 - Minutes to reflect that the preempted contract language was based on a long-term contract. Motion - Sedlack, 2nd - McGylnn - U.
II. Business
a) Winchester Board of Education Ad Hoc Negotiation Committee and The W. L. Gilbert School Corporation
1) Acceptance of Ground Rules - Motion - Pfenninger, 2nd - Sedlack, U.
GROUND RULES FOR NEGOTIATIONS
BETWEEN THE WINCHESTER BOARD OF EDUCATION AND THE GILBERT SCHOOL
1. Each party will be represented by a negotiating team consisting of no more than three individuals. In addition, the Superintendents of the Winchester Board of Education (WBOE) and The Gilbert School (TGS) will be included as non-voting ex-officio members of their respective party’s team. Each party will have the right to designate one alternate who may replace an absent member. Each party may permanently replace a team member who has resigned or otherwise been removed from the team.
2. Negotiations will take place Thursday evenings at 7:00 PM and ending by 9:00 PM, commencing 11/19/2020, 12/3/2020, 12/17/2020. We will reassess the schedule in the beginning of January 2021.
3. New proposals shall be submitted in writing to the other party at least five (5) days in advance of the next scheduled meeting. The exception would be for the 11/19/2020 meeting, proposals would be submitted by 11/17/2020.
4. Each party shall designate a chief spokesperson to represent and speak for its team. The spokesperson shall have the right to yield to other team members or resource witnesses to speak. Only members of the negotiating teams and their legal counsel (if any) may participate in negotiations, except by mutual agreement.
5. Each party has the right to have legal counsel present. Ten days’ notice shall be given to the other party should legal counsel be invited to be present at negotiations
6. Only the chief spokesperson or his/her designee shall be authorized to make proposals, requests, commitments and tentative agreements with the other party.
7. Each party has the ability to call for a caucus at any time. If a caucus is called an effort will be made to estimate the length of time it will last.
8. Twenty-four hours’ notice shall be given for any requested postponements, except in cases of emergency. Such requests will be given to the chief spokesperson and the Superintendent of the other party.
9. Negotiations will be held in public. Caucuses and meetings of the negotiating teams will be held in executive session, consistent with the law. There will be no comments to the press, on social media, or 3rd parties who are not members of the respective boards by either party until the conclusion of negotiations.
10. Negotiating teams have the authority to approve a tentative agreement. When such an agreement is reached it will be presented in writing to the WBOE and TGS boards for their approval. The negotiating teams recommend the tentative agreement to their respective boards.
11. All those present at negotiations shall wear masks at all times and maintain social distance of at least six feet. Venues for all negotiations will allow for social distancing to take place both during negotiations and during caucuses. Virtual meetings held via Zoom going forward from 11/12/2020. Caucusing will be conducted via breakout rooms/conference call and potentially executive session.
III. Adjourn - 8:00 PM - Motion McGlynn, 2nd Marino - U.