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Agendas & Minutes
Agendas 2020-2021
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 18, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room – In Person or
Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1-929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order
Pledge of Allegiance
Roll call
Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: August 18, 2020
Comments from the Chairman
Gilbert Report:
Steve Sedlack
Presentations:
a) Updated Reopening Plans
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – June 9, 2020
b) Minutes of Special Meeting – June 23, 2020
c) Minutes of Special Meeting – July 15, 2020
d) Minutes of Special Meeting – July 21, 2020
Correspondence to the Board:
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) Financial Update
1) Cares Act Funding
2) Budget Projections
Discussion:
a) Middle & High School Enrollment
Board Action Items:
a) New Hires
b) Approval to Apply for Following Grants
1) Alliance Grant -$200,966.00
2) Commissioner’s Network - $450,000.00
3) Family Resource Center - $101,530.00
4) Title IV - $16,676.00 Shared with Gilbert
a) $7,971.03 The Gilbert School
b) $8,704.97 Winchester Public Schools
5) Elementary & Secondary School Emergency Relief Fund (ESSER) - $191,756.00 Shared with Gilbert
a) - $93,667.56 The Gilbert School
b) - $98,088.44 Winchester Public Schools
6) Second Round of Cares Funding Grant
Unfinished Business:
New Business Discussion and Possible Action:
Adjourn
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: September 8, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order
Pledge of Allegiance
Roll call
Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: September 8, 2020
Comments from the Chairman
Presentations:
a) Opening of School
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 18, 2020
Correspondence to the Board:
a) Retirements
1) Victoria Fontana – August 10, 2020
2) Rosemary Drescher – August 19, 2020
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Chronic Absences
d) Gilbert Enrollment
e) Magnet School Enrollment
f) Monthly Budget Summary
g) Hinsdale Update
Discussion:
a) WBOE Representation of the Gilbert School Corp.
b) Potential Negoitiation on the Gilbert School Corp Board for Tution for 2021-2022
Board Action Items:
a) New Hires
b) Sole Source – Repair Catch Basin at Batcheller
Unfinished Business:
New Business Discussion and Possible Action:
a) Proposed Legislation to Amend Connecticut State General Statue 10-34
b) Policies – First Read
1) #4115.01(a) Evaluation and Support Progam
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
3) #4118.237(a) Face Masks/Coverings
4) #5145.44(a) StudentsTitle IX
5) #4152.61(a) Fmily and Medical Leave Act
6) #5145.44(a) Personnel Certified / Non-Certified Title IX
7) #6114.82(a) Emergencies and Diaster Preparedness
Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date: September 15, 2020 @ 7:00 p.m.
Location: Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
I. Call to order
II. Roll call
III. Action:
A) Required Signature on SCG - 042 - Request for Review of Final Plans
1. For the Town or Regional Board of Education:
Need: Chairperson’s Name, Signature, and the Date FORM SCG-042 was signed
IV. Adjournment
MINUTES 2020 -2021
Winchester Board of Education
Type of Meeting: Regular BOE Meeting MINUTES
Date: Tuesday, August 18, 2020 @ 7:00 p.m.
Location: Town Hall – Hicks Room In-Person or
Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone Number: 1-929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
I. Call to order @ 7:01pm
II. Pledge of Allegiance
III. Roll call
A. Board of Education (BOE) Members (in alphabetical order by last name): Cheryl McGlynn (via Zoom), Michelle Hintz, Nora Mocarski (via Zoom), Secretary; Doug Pfenninger, Chairman; Alexandria Propfe (via Zoom), Tara Sundie, Dr. Richard Dutton, Kristin Peterson
B. ABSENT: Shana DeVaux
C. Central Office: Melony Brady-Shanley, Superintendent, Nancy O’Dea-Wyrick, Director of Finance
D. Administration: R. Fields, Principal Batcheler School
IV. Agenda Review Discussion Possible Action:
A. Regular Board of Education Agenda: August 18, 2020
B. MOTION to add a discussion of the Board of Selectmen's meeting regarding The Gilbert School from August 17, 2020, under “Discussion”
1. First: C. McGlynn, Second: N. Mocarski → U.
V. Comments from the Chairman
A. Governor Lamont and Commissioner of Education Cardona met with Superintendent MBS and Chair D. Pfenniger to discuss the opening of schools. Our Administration is held in high regard by both the governor and the Commissioner of Education Cardona.
B. The Board Chair mentioned he was puzzled by Gilbert’s decision to continue to separate the administration of the two systems given the proven skills of our district’s leadership for grades Pre-K-6.
C. Discussed Mayor Perez’s introduction to the BOS and the unanimous adoption by the BOS of exploration of legislative solutions to the financial struggles between the two districts. The Chair is very pleased the BOS has unanimously approved the decision to explore a legislative solution.
VI. Gilbert Report: Steve Sedlack
A. None.
VII. Presentations:
A. Updated Reopening Plans
1. MBS shared Google slides and the Winchester Public Schools Website that contained reopening information with the public, particularly for parents.
a) Viewers would do well to pay attention to the updated date of the slides to ensure that information shared is the latest.
b) Bus routes must be stable. WPS is not allowing for different drop-offs to different places on different days.
c) Note that “synchronous” means live instruction
d) Absentees - teachers will take attendance for all subjects in PowerSchool, whether virtual or in-person, the student will be marked absent.
e) The number of parents selecting in-person and at-home instruction is fluctuating.
f) For clarification: “Homeschooling” is different from WPS plans to open schools
g) Asking parents to make a choice on in-person vs. at-home for a trimester. Helps us figure out the appropriate staffing, consistency of delivery of programs (curriculum, assessment, and instruction), and its impact upon the budget.
h) Parents are ready to send their children back to school!
i) No set formula exists in the State regarding going to at-home/remote only if COVID cases hit. It is really a case-by-case basis and it is important to do contact tracing. We are working with the Torrington Area Health District to help on these matters.
VIII. Public Hearing:
A. Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
1. None.
IX. Consent Agenda Items Discussion Possible Action:
A. Minutes of Regular BOE Meeting – June 9, 2020
B. Minutes of Special Meeting – June 23, 2020
C. Minutes of Special Meeting – July 15, 2020
D. Minutes of Special Meeting – July 21, 2020
1. MOTION to accept the minutes of the above meetings A through D.
a) First: M. Hintz Second: K. Peterson → U.
X. Correspondence to the Board:
A. Kid-Governor Program was shared by the Chair. To be placed on the Curriculum Committee Agenda for discussion [Next curriculum committee meeting is September 29, 2020].
XI. Superintendent’s Reports & Action Items Discussion Possible Action:
A. Superintendent’s Report - pages 13- 15 of BOE Packet was discussed
1. The operational side of the report was discussed regarding Summer School. We had 40 students in person. All students were compliant. No issues. It was wonderful to watch. Smoothest-run summer school we’ve ever had. “Predictability” was critical to its success. It was safe, prepared, and it was well run. Bus unloading was quick and strategic. School nurses and the school custodian did an excellent job of supporting this session.
2. Instructions side of Summer School - able to provide 1:1 instruction/help support. Not right there with them, but able to address their needs. Able to provide “Running Records” and acquire pre/post data. We delivered instruction the way it should be done. Kudos to the faculty in working with students. Proactive planning a full-day prior was important. Overall, positive experience. Had no mask issues. Masks did not hinder learning.
3. Oak Street School preparation discussed. No visitors will be allowed in any building. SRC is here in Oak Street, Teacher Team Room, CHAMPs/Art/ OT/PT room, small groups, PPT conference rooms are all at Oak Street. MBS’s desk is in the hallway.
4. Distance Learning Numbers were discussed. Numbers have been steady at 20-22%. Education of what “syncryons learning” has helped parents make decisions.
5. Staffing - notices are still coming in from faculty. There is a rigorous process / the threshold is high for a “leave of absence.”
6. Bussing - There is an increase in parents taking responsibility for transporting their children. Again, parents must have one consistent location where to drop off in the afternoon every day, every week.
7. Class sizes - following the contracted obligation. 4 classrooms per grade to increase distance. 13 to 20 in the room. “Maximum distance,” does not necessarily mean 6 feet. Average: 18. We did not add staff. We are providing a Distance Learning teacher.
8. Online Forum Update: Two online forms have been conducted thus far. MBS’s emphasis: “Have I answered your question for you?” to ensure parents are clear. Spanish version of videos to be released.
9. Masks are to be worn all day, unless during a break.
10. Guidelines for COVID Benchmark Data was discussed. Connecticut is in a good place to start school. EdAdvance information is further informative by town in Litchfield County.
11. MOU - 39 bulleted items have been discussed. Down to the last bullet.
12. In good years, it is difficult to find substitute teachers. So given this, there is an MOU for Paraprofessionals. A Bachelor’s degree is required to be used as a substitute and this person would be paid with a stipend to cover classes.
13. Re: CEA hoping to delay two weeks, but Winchester will be ready to open and will open as scheduled unless there is a major state-wide order/health department mandate otherwise.
14. Cares Act Funding
a) Operating and Appropriated Budget information was shared.
15. Budget Projections
16. Financial Update
XII. Discussion:
A. Middle & High School Enrollment
1. Gilbert enrollment numbers on page 16 of the packet were shared. It looks like the enrollment numbers are less than anticipated. Approximately 15 students fewer. It looks like 40-50 kids in the 9th-grade group but should wait until the October 1, 2020 report to be firm on this number. It appears that a significant number of students have selected VoAg or other schools than Gilbert.
2. Discussion, whether students from China that attend The Gilbert School will be quarantined, was discussed. N. Mocarski sent an email to A. Serio and S. Sedlack to get an answer.
a) Answer: overseas students will be quarantined for 14 days and tested for COVID per T. Serio.
3. Questions arose as to whether The Gilbert School has a bottom-line figure that would be used to determine if and when the International Program is insolvent.
a) Email sent to A. Serio asking this question.
B. M. McGlynn discussed the Winchester BOS meeting from last night, Monday, August 17, 2020, whereby BOS unanimously agreed to explore a legislative remedy to the on-going issues associated with the process of the setting the educational side of the town budget by the Gilbert School Corp. On July 1, 2019, after the town had voted on the budget, The Gilbert School Corp submitted a bill to the Winchester Schools for an additional $100,000 without voter approval. This impacts the Town Budget. The BOS is looking for a possible remedy including requiring mediation and arbitration in the process of setting the tuition amount as a possible way to solve the on-going problem of the budget process.
a) It was agreed that C. McGlynn will make arrangements to sit down with Mayor Perez to draft legislation for the State Legislature to find a legislative remedy to the problem of the structure and law in relation to the budget-making process with regards to the Gilbert School Corp, Winchester Schools, the Town of Winchester, and the taxpayers.
XIII. Board Action Items:
A. New Hires
1. MOTION to accept the new hires as presented
a) First: K Peterson, Second: M. Hintz → U.
B. Approval to Apply for Following Grants
1. Alliance Grant: $200,966.00
2. Commissioner’s Network: $450,000.00
3. Family Resource Center: $101,530.00
4. Title IV: $16,676.00 Shared with Gilbert
a) $7,971.03 The Gilbert School
b) $8,704.97 Winchester Public Schools
5. Elementary & Secondary School Emergency Relief Fund (ESSER) - $191,756.00 Shared with Gilbert
a) $93,667.56 The Gilbert School
b) $98,088.44 Winchester Public Schools
6. Second Round of Cares Funding Grant
MOTION to approve the application for the grants listed above # 1-6.
First: A. Propfe, Second: T. Sundae → U.
XIV. Unfinished Business:
A. None.
XV. New Business Discussion and Possible Action
A. None.
XVI. Adjourn at 8:40 pm.
A. First: C. McGlynn, Second: M. Hintz → U.
Minutes submitted by N. Mocarski, WPS Board Secretary
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: September 8, 2020 @ 7:00 p.m.
Location: Town Hall – Blue Room – In Person
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:01pm
Pledge of Allegiance
Roll call:
BOE Present: Doug Pfenninger, BOE Chair, Tara Sundie, Nora Mocarski, BOE Secretary, Richard Dutton, Cheryl McGlynn, and Kristin Peterson [entered at 7:05pm]
BOE Absent: Shana DeVaux, Michelle Hintz
Central Office: Superintendent Melony Brady-Shanley, Nancy O’Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services
Administration: R. Fields, Principal Batcheller School, B. Silverio, Pearson School
Agenda Review Discussion Possible Action:
MOTION to amend the July minutes to reflect the July appointment of Cheryl McGlynn as the Winchester Board of Education liaison to the Board of Selectmen to discuss the creation of possible legislation to review with the State of Connecticut regarding The Gilbert School.
First: N. Mocarski, Second: R. Dutton → U.
Regular Board of Education Agenda: September 8, 2020
Comments from the Chairman
BOE Chairman D. Pfenninger is impressed with what everyone in the district has done to open the school system during this difficult time.
Presentations:
a) Opening of School
Superintendent MBS presented to highlight reopening information now that we are in our second week of opening.
Update on in-person, distance, and homeschooling was presented. [packet page #4-9]
Successes and hurdles were discussed including
No mask issues. Wearing masks has become the norm.
No COVID cases other than at WACCC
The bus ridership has allowed one student or family per seat
Weather has cooperated allowing outdoor activity
Request by K. Peterson that ergonomic posture be discussed/encouraged with students and staff
Difficulty finding substitutes
Academic data - next week we will be gathering performance data to allow a comparison of fall to fall performance
K-3 students have transitioned very well into school. Students are engaged and creative
Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.
None.
Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 18, 2020
To correctly spell Batcheller in III-D.
To correctly spell D. Pfenninger’s last name in V-A.
To alphabetize the BOE members listed in III.
To strike, “None” to replace with “Not in attendance” under VI. Gilbert Report
To change “in” to “at” in XI-3 for SRC is “here at Oak Street”
To correctly spell “synchronous” in XI-A-4.
To change from “Two” to “Four” online forums in XI-A-8.
To correctly identify the first initial of C. McGlynn in XII-B.
To clarify by adding “of setting the education side” in line three under XII-B
To correctly spell T. Sundie’s last name in XIII-B-6
To add “distance learning” in VII-A-1-f to clarify for the record
MOTION to accept the edits as presented:
First: K. Peterson, Second: T. Sundie → U.
○ July -
■ MOTION: to amend the July BOE minutes to reflect that BOE member C. McGlynn is to act as liaison to approach the Winchester BOS through Mayor Perez to discuss if the BOS was open to working together to consider seeking an amendment of relevant legislation relative to the Gilbert tuition process.
● First: R. Dutton, Second: T. Sundie → U.
Correspondence to the Board:
a) Retirements
1) Victoria Fontana – August 10, 2020
2) Rosemary Drescher – August 19, 2020
Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
MBS discussed packet pages 14-20
Seeing more families coming back to in-person learning. Asking by Thursday to really commit to distance or in-person instruction so that we can balance classes. The hope is this is the commitment for the entire trimester to reduce disruptions.
Virtual video Open Houses
Staff Flu shot clinics scheduled to come up soon.
b) School Enrollment
535 in the district - 254 based at Batcheller and 281 based at Pearson
c) Chronic Absences
95.1% as a district. Attendance meetings are being held to look for patterns and to mitigate issues
d) Gilbert Enrollment
456 total as of September 1, 2020. Breakdown: 435 + 20 international.
e) Magnet School Enrollment
See page 19 in BOE packet
f) Monthly Budget Summary, packet pages pp. 21-27
As presented by Nancy O’Dea-Wyrick. FY 2020 - $378,520 - closing out June 30th landing where we thought we would land.
Used up all town support for education monies and we are very thankful
Carried out more 2-year grants than in past years
Food service came in pretty even. Kicked in a few thousand dollars to balance it out but pretty even.
Question from BOE member: When can we close out this FY? Response: We are currently waiting only for invoices related to grant-purchased items. The invoices are delayed because they are coming from overseas. We should get these invoices in the next two weeks to have a better idea on closing out FY 2020. The appropriated budget has only $18,000 worth of outstanding in purchase orders. The appropriated budget is closed once the $18,000 is accounted for or expunged.
FY 2021 - Projecting no issues, but it is still too early. Note that the CN grants are a lot smaller, but CARES Act monies have been available to us which has helped. The Second Round of CARES Act relief fund of $151,000 is a non-share with Gilbert, whereas the first round of the CARES Act was shared.
Grant budget on pp. 27 is showing good carry-over amounts which will help for future unanticipated issues.
g) Hinsdale Update
Countless evening meeting. This Thursday, there will be a full report at the Hinsdale School Renovation Committee.
Monument sign was denied by the ZBA because of the height of the sign. MBS is seeking participation from the School Committee to discuss the buffer at 19 feet as an improvement.
Discussion:
a) WBOE Representation of the Gilbert School Corp.
N. Mocarski has resigned from the Gilbert School Corp. Chairman Pfenninger is asking if anyone on this board would like to participate.
No one from the Winchester BOE has stepped forward at this time.
b) Potential Negotiation on the Gilbert School Corp Board for Tuition for 2021-2022
MOTION to create an Ad Hoc Negotiation Committee that includes Doug Pfenninger, C. McGlynn, Kristin Peterson with the authority to negotiate the Gilbert Contract for FY2022.
First: N. Mocarski, Second: T. Sundie → U.
Board Action Items:
a) New Hires
MOTION to accept new hires as presented
First: T. Sundie, Second: R. Dutton → U.
b) Sole Source – Repair Catch Basin at Batcheller
Town crew was too busy to help with this issue and as school was scheduled to open, WPS hired Cannavo Construction Inc. to complete it prior to the opening of school. It was completed in two days. We are very pleased with their work.
MOTION to approve C. McGlynn, second: D. Pfenninger → U.
Unfinished Business:
None.
New Business Discussion and Possible Action:
a) Proposed Legislation to Amend Connecticut State General Statute 10-34
Proposed amendment to Connecticut General Statutes Section 10-34 (Italicized words are added language)
C.G.S. §10-34 Approval by state board of incorporated or endowed high school or academy
The State Board of Education may examine any incorporated or endowed academy in this state and, if it appears such school or academy meets the requirements of the State Board of Education for approval of public high schools, said board may approve such school or academy under the provisions of this part, and any town in which a high school is not maintained shall pay the whole of tuition fees of pupils attending such school or academy, except if it is a school under ecclesiastical control. Notwithstanding the provisions of C.G.S. §10-33 or any other section, in the event that the budget of an incorporated or endowed high school or academy is financed 80 percent or more by one public board of education, the tuition for said board of education’s pupils shall be negotiated between the respective parties. If agreement cannot be reached then the issue shall be submitted to binding arbitration for final determination. The arbitration shall be conducted by a single arbitrator appointed by the State Department of Education. Arbitration must be concluded prior to March 15th of each year. Tuition for such incorporated or endowed academies shall be billed on a per pupil basis and based on the number of students enrolled from the sending Town as of October 1st of each school year.
MOTION to approve the proposed amendment as presented and written here above to the Winchester Board of Education.
First: R. Dutton Second: D. Pfenninger → U.
b) Policies – First Read
1) #4115.01(a) Evaluation and Support Program
One edit: Change the typo on page 35 of “om to “on”
2) #4118.238(a) Self-Quarantine Policy / Regional Travel Advisory
To call this section “Students and Staff” on page 38 and throughout and to add the following “Under Implementation Protocol” to add as #5 that “all employees should not travel to states on the travel advisory list. If they must, faculty must report in advance within 24 hours before leaving and within 24 hours upon return. Email MBS instead of the school nurse as COVID liaison.”
Fix #7
Renumber
Page 42: take out the word “voluntary” in the first one and the second one (really #4 and #5) “alternative language” write parents and students are expected to”
Page 42 - #12 remove to strike all of #12
Page 40 - #7 to add “with” and to take out “the” for “in compliance WITH” “the” Government Lamont’s
Page 43 - #2 - third bullet and fourth bullets to be stricken from the record.
3) #4118.237(a) Face Masks/Coverings
P. 47 to add word “gaiter”
P. 51 on outreach - community education programs - who is the community? Per Melony this is defined as the educational community.
Face Shields alone are not enough
4) #5145.44(a) Students Title IX
This is a federal mandate. Letter I under “Regulations” page 74: Look for the R at the top, not the P. Bottom of page. The title IX coordinator is Seamus so his information needs to be inserted here. Under Letter L under Regulations we need to insert “Winchester” on the form.
5) #4152.61(a) Family and Medical Leave Act
P. 77 MBS is suggesting no changes to this policy because this is federal policy
6) #5145.44(a) Personnel Certified / Non-Certified Title IX
Delete duplicate pages 84-107.
7) #6114.82(a) Emergencies and Disaster Preparedness
P. 108 - suggesting language for option #1 and not option #2
P. 109 - suggesting on top of page on option #1 recess ...guidelines. [Period here]. Playgrounds are open in the State of CT. Change the words from “without” to “prohibited.”
P. 110 - would like to remove the last sentence “...hand sanitizer kept out of the hands of...”
P. 112 - Letter E, the “vulnerable individual” language needs to be removed because it is governed under the federal guidelines. We have to follow federal guidelines.
P. 113 - Letter F - COVID liaison needs to be added to the blank line.
● Adjourn
○ MOTION to adjourn at 9:07pm
■ First: N. Mocarski Second: T. Sundie → U.
Submitted by N. Mocarski, BOE Secretary and Kristin Peterson, BOE
Winchester Board of Education
Type of Meeting: Special BOE Meeting Minutes
Date: September 15, 2020 @ 7:00 p.m.
Location: Zoom Meeting
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Members: Nora Mocarski, Kristin Peterson, Richard Dutton, Alexandria Propfe, Cheryl McGlynn, Michelle Hintz, Shana DeVaux, and Tara Sundie
Call to order @ 7:01pm
Roll call:
BOE Present: Doug Pfenninger, BOE Chair, Tara Sundie, Richard Dutton, Cheryl McGlynn, Alexandria Propfe, Michelle Hintz, and Kristin Peterson
BOE Absent: Shana DeVaux, Nora Mocarski
Central Office: Superintendent Melony Brady-Shanley
Item of Business:
Seeking permission to sign form SCG-042. Such form is necessary to move forward to the final plan review of Hinsdale School renovation at the state level.
MOTION to approve that Doug Pfenninger, BOE Chair, sign form SCG-042
First: C. McGlynn, Second: R. Dutton Vote: Unanimous
MOTION to approve that Superintendent, Melony Brady-Shanley sign form SCG-042
First: K. Peterson, Second: T. Sundie Vote: Unanimous
Adjournment:
MOTION to adjourn. 7:08 PM
First: C. McGlynn, Second: T. Sundie
Standing Committee Agendas 2020-2021
Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Agenda
Date: Tuesday, September 29, 2020, 6:30 PM
Location: Town Hall – Blue Room
Facilitator: Nora Mocarski
Committee Members: Kristin Peterson, Alexandra Propfe, Doug Pfenninger, and Tara Sundie
Invitees: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, and Richard Dutton
Quorum: 4
I. Call to Order
II .Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – September 29, 2020
IV. New Business
a) Review of initial data for reading, NWEA, ect.
b) Kids Govenor Program
V. Adjournment
Winchester Board Education
Type of Meeting: Policy and ByLaws Meeting Agenda
Date: Tuesday, September 29, 2020 @ 7:15 p.m.
Location: Town Hall - Blue Room
Facilitator: Michelle Hintz
Committee Members: Cheryl McGlynn, Kristin Peterson, Alexandra Propfe
Invitees: Richard Dutton, Nora Mocarski, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – September 29, 2020
IV. Approval of Minutes
a) Minutes of Policy/Bylaws Committee Minutes – January 28, 2020
V. Open Issues
a) Policy #5111a - Admissions
b) Policy #5112a - Age of Attendance
c) Policy #5141.4a - Mandated Reporting
d) Policy #4118.231a/4218.231 - Alcohol, Drugs, and Tobacco (mandated update)
Adjourn
Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Thursday, September 10, 2020 at 6:00 p.m.
Location: In-Person - Blue Room
Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair
Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, T. Sandonato, B. Stratford, and S. Vaill
Call to Order:
Roll Call:
Agenda Review:
Public Comment:
Business:
Environmental Phase 2 – underground tank investigation update
○ Review of G802 Contract Amendment.
Civil update and review
Local review process update (P+Z, ZBA and IW)
Review and approval of final plans, specifications and estimates.
State OSCG+R process and timeline.
Resignation of Member - Michael Ruzabson 6/1/2020
InvoicesSilver, Petrucelli, and Associates
6/1/2020 $ 85,520.00
7/1/2020 $ 73,179.20
8/1/2020 $104,003.31
Adjourn:
Winchester Board of Education
Type of Meeting: AD Hoc Sub-Committee Meeting
Location: Town Hall – Blue Room
Date: Tuesday, September 29, 2020 @ 6:00 p.m.
Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Kristin Peterson
Invitees: Melony Brady-Shanley
Quorum: 2
I. Call to order
II. Roll call
III. New Business
a) Discussion of Ground Rules
b) WPS Membership Norms
c) Discussion of Areas to Address in Negotiations
IV. Adjourn