Agendas & Minutes
Agendas 2022-2023
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - Amended
Date: September 13, 2022 @ 7:00 p.m.
Location: Hicks Room
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron
I. Call to order: Pledge of Allegiance:
II. Roll call:
III. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: September 13, 2022
IV. Comments from the Chairman:
V. Presentations:
a) SBAC and NGSS Assessment Results
VI. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
VII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 9, 2022
b) Minutes of Committee Meetings – August 23, 2022
VIII. Gilbert Report from Board of Education Representative:
IX. Correspondence to the Board:
a) Resignation Letters
b) Attendance Information
X. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Gilbert Enrollment & Grade Level Enrollment
d) Monthly Budget Summary - FY22
e) Monthly Budget Summary - FY23
XI Board Discussion
a) Enrollment and the impact on school faculty - Discussion submitted by Sondra Strubhar.
b) Discussion of School Security Meeting (hosted by Winchester Public Schools) - Discussion submitted by Melony Brady- Shanley
XII. Board Action Items:
a) New Hire(s)
XIII. New Business Discussion and Possible Action:
a) Teacher Supplies Donated - Hubbell Power Systems
IX. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are
allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
X. Executive Session - Discussion of the Assistant Principal position at Pearson School.
XI. Adjourn
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Date: August 9, 2022 @ 7:00 p.m.
Location: Hicks Room
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron
I. Call to order: Pledge of Allegiance:
II. Roll call:
III. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: August 9, 2022
IV. Comments from the Chairman:
V. Presentations:
VI. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
VII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – June 14, 2022
b) Minutes of Special Meeting – July 6, 2022
c) Minutes of Special Meeting – July 13, 2022
VIII. Gilbert Report from Board of Education Representative:
IX. Correspondence to the Board:
a) Resignation Letters
X. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Gilbert Enrollment & Grade Level Enrollment
d) Monthly Budget Summary - FY22
f) Monthly Hinsdale Report
XI Board Discussion
XII. Board Action Items:
a) New Hire(s)
XIII. New Business Discussion and Possible Action:
a) $100,000 Gilbert Tuition Reduction and Staff Reinstatement
b) Policies for First Read
1) Policy # 4118.114(a) Pregnant Employees in the Workplace/Lactation Accommodations.
c) Policies for Second Read
1) Policy #6172.1(a) – Gifted and Talented Students Program
2) Policy # 5112(a) - Ages of Attendance
3) Policy # 9350 - Bylaws of the Board
IX. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
X. Adjourn
Winchester Board of Education
Type of Meeting: Special Meeting BOE Retreat
Date: Monday, August 1, 2022 @ 8:45 – 2:15 p.m.
Location: 178 West Street Winchester, CT
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron
I. Call to order:
II. Roll call:
III. Business:
a) Board of Education Annual Working Retreat
Adjournment:
Winchester Board of Education Special Meeting Agenda
VIRTUAL
Date: Wednesday, July 13, 2022
Time: 6:00 PM
Location: Town Hall 3rd Floor Conference Room or Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Doug Pfenninger
I. Call to Order:
II. Roll Call:
III. Agenda Review:
IV. Public Comment:
V. Business:
a. Interview and Confirmation of Appointment of Tara Sundie to the Board of Education
b. Discussion of $200,000 Budget Cut for the Board of Education
Adjourn
Winchester Board of Education
Type of Meeting: Special Board of Education Meeting Agenda – Virtual Meeting
Date: Tuesday, July 6, 2022 @ 7:00 p.m.
Location: Join Zoom Meeting
https://www.google.com/url?q=https://us02web.zoom.us/j/7966671341?pwd%3DOGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09&sa=D&source=calendar&ust=1655819090443486&usg=AOvVaw0noTTeqnQFIdOVhyJqqUER
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
I. Call to order
II. Roll Call
III. Business – Discussion and Possible Action
a) Appointment of Tara Sundie to the Winchester Board of Education
IV. Adjourn
MINUTES 2022 -2023
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes Amended
Date: September 13, 2022 @ 7:00 p.m.
Location: Hicks Room
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Nora Mocarski, Acting BOE Chairman
Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron
I. Call to order: @7:00pm Pledge of Allegiance:
II. Roll call: Tara Sundie, Jeannette Brodeur, Cheryl McGlynn, Nora Mocarski, Melony Brady-Shanley, Renata Waldron, Salvatore Lovetere, Sondra Strubhar, Kristin Peterson. Excused: Doug Pfenninger.
III. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: September 13, 2022
Melony Brady-Shanley would like to request that the Board add a crowdfunding request form from teacher Victoria McDonald under Section 12, Item B.
MOTION to add to agenda.
First: Cheryl McGlynn, Second: Jeannette Brodeur, U.
Melony Brady-Shanley would like to add a motion for Policies #6172.1(a) Gifted and Talented Students Program as an item of action for a second read.
MOTION to add Policy #6172.1(a) Gifted and Talented Students Program to the agenda for a second read under action items.
First: Cheryl McGlynn, Second: Jeannette Brodeur, U.
Melony Brady-Shanley would like to add Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation for a second read.
MOTION to add 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation to a second read under Board action items. Item 12.
First: Cheryl McGlynn, Second: Jeannette Brodeur, 7, 1 opposed.
IV. Comments from the Chairman:
Nora Mocarski would like to commend Melony Brady-Shanley publicly, along with the teachers, the whole workforce, and the District, for what we are going to see today on how well the kids did on their standardized tests.
We all know it takes a village and a community and it was very clear with the opening of the new school. We had a lot of people come out over the weekend on their own time who wanted to step in and assist with the preparation of the school opening.
I would also like to commemorate the taxpayers who were willing to put forward the monies to bond for this project. I think it adds a new vitality and attracts more people to our community.
V. Presentations:
a) SBAC and NGSS Assessment Results
Presented By: Melony Brady-Shanley, Seamus Cullinan, Barbara Silverio, Rosanne Field, Glenna Doulakis, Rachael Manzer, and Shannon Ball.
Nora Mocarski would like to recognize the efforts of everyone for the progress that we are making as a District. We need to give everyone a round of applause.
Tara Sundie added that the science achievements may correspond with enthusiasm.
At the end of August, Melony Brady-Shanley was invited by the Commission of Education to participate in a press conference along with four other superintendents to speak about Winchester’s performance for the state scores.
She highlighted the following:
Pacing and making sure our curriculum was on target and ensuring we maintained the education expectations throughout the pandemic.
Social-emotional, for our kids to have a connection to after-school programming Bringing a sense of normalcy and wanting to preserve kids being able to be kids. Kids are not meant to be isolated, and it’s not healthy. We worked hard to make sure they had experiences to thrive. We developed CHAMPS at home, which gave kids online access to activities. In the winter, we took the kids skiing at Ski Sundown and taught them how to ski.
QUESTION: Once you get back the SBAC scores, what is the process for the next school year?
We give the students their scores, and we review what they did, where they are going, and what will be taught going forward. Students are given a target which they will work towards.
VI. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
Candy Perez, 605 West Wakefield Boulevard, Winsted. I wanted to congratulate the students on their test score performance. I’m also here to support Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation. We are fortunate that the Board, and especially the superintendent over the past 6 years, have implemented best practices and kept policies up to date by law. In recent years, accommodations have been made to include everyone.
VII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – August 9, 2022
MOTION to approve Minutes of Regular BOE Meeting – August 9, 2022
First: Cheryl McGlynn, Second: Salvatore Lovetere, U.
b) Minutes of Committee Meetings – August 23, 2022
MOTION to approve Minutes of Committee Meetings – August 23, 2022
First: Salvatore Lovetere, Second: Tara Sundie, 6, 0, 2.
VIII. Gilbert Report from Board of Education Representative:
Greg Shugrue congratulated the Winchester staff and teachers for their hard work and dedication. He mentioned that the Gilbert School had a smooth start and is looking forward to attending Winchester Board of Education meetings going forward.
IX. Correspondence to the Board:
a) Resignation Letters
● Alison Welcome
● Roger Katz
● Julie Breton
● Sarah Goldie
● Leonel Viera
● Rhonda Holloway
● Kim Roy
● Sibyl Webb
● Lyris Milera-Rivera
● Alexis Calder
● Theresa Rode
QUESTION: How are we handling all the resignations?
We are currently working on actively hiring special education and paraprofessional positions. The paraprofessional position is the most difficult to fill due to the pay rate.
MOTION to accept with regret.
First: Salvatore Lovetere, Second: Kristin Peterson, U
b) Attendance Information
X. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Gilbert Enrollment & Grade Level Enrollment
d) Monthly Budget Summary - FY22
e) Monthly Budget Summary - FY23
XI Board Discussion
a) Enrollment and the impact on school faculty - Discussion submitted by Sondra Strubhar.
b) Discussion of School Security Meeting (hosted by Winchester Public Schools) - Discussion submitted by Melony Brady-Shanley
Melony Brady-Shanley had an offer to hold a school security meeting at the end of August but, unfortunately, it didn't happen. The concept of having a security forum is extremely valuable and on the minds of families and staff. A valuable conversation we should engage in to help our community understand how we are making our schools as safe as possible. I would like to open this up for discussion tonight.
My proposal is to hold a school security community forum on Wednesday, October 5, from 6:00-7:00pm. We would hold it at the Pearson School cafeteria. It would be hosted specifically by the WPS, and we would have the following representatives:
● Melony Brady-Shanley representing WPS
● WPS hires a school security consultant to work with us on our all hazards/safety plan
● The Winchester Police Department
● The Winchester Fire Department
● The Winchester Emergency Management Director
● Winsted EMS - waiting for confirmation who will be representing
● Town Manager
● Head of Gilbert School
We have a well-rounded participation panel where we could share important information with our community.
Topics to be discussed:
● General security practices
● Some of the safety procedures
● Required training
● Local support response (from fire/police services)
● Mental health supports that we can provide in school
● Safety assessment that we go through
Melony Brady-Shanley is attending training on September 19-20 on assessing the seriousness of a school threat. She will be in a partnership with the Torrington Police Department.
We will ask people to submit questions ahead of time, so we can prepare for the questions accordingly.
Cheryl McGlynn recommended that we proceed with the school security community forum.
The Board has agreed to move forward with the school security community forum.
XII. Board Action Items:
a) New Hire(s)
● Caroline Morales, Paraprofessional
● Erinn Hunt - Kindergarten Teacher
● Nicole Matysiak - Speech and Language Pathologist
● Jordan Powell - Custodian
● Hannah Kearns - Interventionist
● Amy Mahtaney - Fourth Grade Classroom Teacher
● Heather Erha - ELL Specialist
● Rachel Fulton - Building Substitute
● Abigail Passini - Paraprofessional
● Jennifer Labbe - Music Teacher
● Sarah Ward - Interventionist
● Kaysie Palmer - Paraprofessional
Questions: How many openings do we currently have?
We have 2 special education positions and 3 or 4 paraprofessional positions.
Melony Brady-Shanley and Barbara Silverio met with Victoria McDonald, who is a teacher at Pearson School. She had an idea that came from a story on the news that aired last year about the Hartford public school system receiving a book vending machine. It has a display of all different types of books.
We have been looking for an incentive opportunity for our students at Pearson school.
We are looking for a fundraiser to obtain one of these vending machines. The machine will have chapter books in it, and when students receive special acknowledgments, they will receive a special token. They can pick out a high interest chapter book of their choice. Mrs. McDonald is asking for the Board's support. The machine is approximately a $6,000 investment.
MOTION to grant Mrs. McDonald permission to move forward with applying for grants and seeking out potential fundraiser opportunities for the purchase of this vending machine.
First: Cheryl McGlynn, Second: Jeannette Brodeur, U.
Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation to a second read under Board action items. Item 12.
MOTION to approve Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation
First: Kristin Peterson, Second: Jeannette Brodeur, 6, 2, policy passes.
Policy #6172.1(a) Gifted and Talented Students Program to the agenda for a second read under action items.
MOTION to approve Policy 6172.1(a) Gifted and Talented Students Program
First: Jeannette Brodeur, Second: Nora Mocarski, U
XIII. New Business Discussion and Possible Action:
a) Teacher Supplies Donated - Hubbell Power Systems
Christine Goodall from a local business in Winsted reached out to Melony Brady-Shanley wanting to donate filled boxes with items teachers were in need of.
Barbara Silverio mentioned the following items that were donated:
● Paper
● Pens/Pencils
● Sticky Notes
● Tape
● Markers
● Zip lock bags
● Tissues
● General school items
MOTION to accept Teacher Supplies Donated - Hubbell Power Systems.
First: Kristin Peterson, Second: Cheryl McGlynn, U.
IX. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are allotted to each speaker per Board Policy #1120. No BOE employee, student, or community member should be defamed within a public comment.
David LaPointe, 11 Hillside Avenue, Winsted, CT. I came here tonight to discuss an issue I addressed with the acting Chair. September 17, 1787, was the signing of the US constitution. This gives us equally the rights granted to us citizens of this great country. Rights can be violated by all people in our country. I think it is appropriate that the district and Gilbert school teach the constitution on that day and celebrate that week. You, as a Chair and teacher, assured me that this is being done. I am very happy as a parent and taxpayer to see and hear tonight the presentation by your superintendent on the district’s success. Congratulations.
Linda Groppu - 18 Cherry Street, Winsted, CT. I’ve been here since 7:00 pm listening to all the student’s achievements and congratulations. Over a little over six years ago, the town of Winchester’s education system failed and was a total embarrassment. Thanks to a strong board of education chairman and Board who are committed and cooperative and look at what has been achieved. Change is difficult, but history has shown that change is good, and the world is changing by the minute. To be successful, we must continue to be proactive and forward-thinking and need to be inclusive to be a strong community. Everyone needs to feel safe and included in school, at home, and throughout our town. Our children are watching us, and everyone is a role model for our young people. We need to focus on what is best to prepare our students for a competitive future and to respect each other and the law.
Chris Bird, 75 Meadow Street, Winsted, CT. Congratulations to the Board and the teachers. Six years ago, we were at rock bottom, and look where we are today. We’ve come a long way, and I wanted to commend everyone. The second thing I came to talk about today is the policy that was added to the agenda. I wanted to say congratulations on passing (Policy 4118.114(a) Pregnant Employee in the Workplace/Lactation Accommodation). I work in corporate IT, and I work with billion-dollar global companies that emphasize HR policies. Being gender neutral is essential, and I would ask the Board to consider any future policy discussions that gender neutral is almost a given. It's the world that we live in. It's the way that corporate America is instructing its CEOs and its people who write policies and amend policies. I understand many views come to these meetings, but thank you for taking the right and aggressive route. Thank you.
Melony Brady-Shanley would like to include Barbara Silverio in the Executive Session.
MOTION to move to Executive Session including Barbara Silverio.
First: Cheryl McGlynn, Second: Kristin Peterson, U.
XI. Adjourn: @ 8:39 pm
X. Executive Session - Discussion of the Assistant Principal position at Pearson School
MOTION to come out of Executive Session at 9:16 pm.
First: Kristin Peterson, Second: Tara Sundie, U.
MOTION to not fill the Assistant Principal’s position and reallocate up to $35,000 for the hiring of a Behavioral Technician for Pearson School and to pay a stipend of an additional 30 minutes per day for the Superintendent of Schools and Pearson Principal.
First: Jeannette Brodeur, Second: Cheryl McGlynn, U.
MOTION to adjourn the Winchester Board of Education meeting at 9:19pm.
First: Cheryl McGlynn, Second: Salvatore Lovetere, U
Winchester Board of Education
Type of Meeting: Regular BOE Meeting Minutes
Date: August 9, 2022 @ 7:00 p.m.
Location: Hicks Room
Meeting Facilitator: Melony Brady-Shanley, Superintendent
Doug Pfenninger, BOE Chairman
Jeannette Brodeur, Salvatore Lovetere, Cheryl McGlynn, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Renata Waldron
I. Call to order: @ 7:00 pm Pledge of Allegiance:
II. Roll call: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Doug Pfenninger, Melony Brady-Shanley, Sondra Strubhar, Salvatore Lovetere, Cheryl McGlynn. Absent: Tara Sundie and Kristin Peterson
III. Agenda Review Discussion Possible Action:
a) Regular Board of Education Agenda: August 9, 2022
Melony Brady-Shanley made the following recommendations:
● Under Item 5: Sole source for Berkshire Alarm Company in the amount of $5,589.08.
● Under Item 6: Sole source for Goulet Glass in the amount of $2,791.08.
MOTION to add recommendations to the agenda.
First: Salvatore Lovetere, Second: Jeannette Brodeur, U
Sondra Strubhar made a recommendation to add a discussion regarding ZOOM meetings and they should only be used in extreme emergency situations.
MOTION to add recommendations to the agenda.
First: Sondra Strubhar, Second: Salvatore Lovetere, U
IV. Comments from the Chairman:
Doug Pfenninger talked about the Board of Education Summer Planning retreat and how much he enjoyed it. There was a lot of information shared and now has a better understanding of people’s positions and especially when it comes to the Gilbert school.
He recently took a tour of the Hinsdale School with Melony Brady-Shanley and was happy with what he saw. The building looks great and we are doing a lot for the kids in our town. He feels it’s very important that the community understands the depth of importance for an early childhood education.
V. Presentations:
Melony Brady-Shanley reviewed the updated COVID Protocols from the State of CT.
She will also reassess the difference between flu and COVID symptoms in the winter with families and staff.
VI. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are
allotted to each speaker per Board Policy #1120. No BOE employee, student, or
community member should be defamed within a public comment.
VII. Consent Agenda Items Discussion Possible Action:
a) Minutes of Regular BOE Meeting – June 14, 2022
b) Minutes of Special Meeting – July 6, 2022
c) Minutes of Special Meeting – July 13, 2022
Sondra Strubhar would like to make an amendment to the Minutes of Special Meeting - July 13, 2002 when she left the meeting it was due to disconnection from ZOOM.
Motion to approve Minutes of Regular BOE Meeting - June 14, 2002, Minutes of Special meeting - July 6, 2022m and Minutes of Special Meeting - July 13, 2022 with amendment.
First: Cheryl McGlynn, Second: Sondra Strubhar, U
VIII. Gilbert Report from Board of Education Representative:
Doug Pfenninger asked the Board what specifics they would like our board to bring back from the Gilbert meetings. What can we do to improve better visibility as a board?
● Board minutes
● Review list of members
● Score performances on a calendar basis
● Corp financials
● Corp public documents
● Internal assessments
● Monthly updates
● Have a board member representative at Gilbert monthly meetings
● Commitment to have one representative from Gilbert Corp at our monthly meetings
● Proactive budget information
● Student preparation information
IX. Correspondence to the Board:
a) Resignation Letters
● Jennifer Hart
● Kristin Xander
● Jeffrey Durkin
● Jillian Hodgkinson
● Angel Colon
● Deborah Alduini
MOTION to accept with regret.
First: Nora Mocarski, Second: Cheryl McGlynn, U
QUESTION: Why are there so many resignations?
Melony Brady-Shanley explained that several situations are a factor:
● Financial Incentives
● Retirements
● Loss of educational candidates coming out of college due to the pandemic
In regards to hiring, we are completely filled with the exception of a paraprofessional and Fourth Grade ELA teacher.
Melony Brady-Shanley reviewed the Better Together Newsletter highlighting back-to-school information for parents.
X. Superintendent’s Reports & Action Items Discussion Possible Action:
a) Superintendent’s Report
b) School Enrollment
c) Gilbert Enrollment & Grade Level Enrollment
d) Monthly Budget Summary - FY22
f) Monthly Hinsdale Report
QUESTION: How are we doing with the budget?
We have a meeting regarding 2 or 3 security improvements regarding increasing camera viewing so the interior and exterior have 100% visibility.
We still have budget areas that we can transfer if necessary and we are under budget and on time.
XI Board Discussion
XII. Board Action Items:
a) New Hire(s)
● Seth Beecher, Behavior Technician
● Breanne Braun, Second Grade Teacher
● Juliet Breton, ELL Teacher
● Dominika Bzdula, Art Teacher
● Leslie Fosbrook, Preschool Teacher
● Jazmin Giles, LTS Music Teacher
● Morgan Hoadley, Behavior Technician
● Jessica Keesler, School Nurse
● Erica McClearly, Second Grade Teacher
● Brighton McGevna, Behavior Technician
● Kaylie Morris, Second Grade Teacher
● Rebecca Munday, Paraprofessional
● Monica Namey, Social Worker
● Cassandra Sipperly, Behavior Technician
QUESTION: How do we advertise for positions?
We advertise on our Website, CT Reap, CT Job Spots, and Indeed..
QUESTION: What is a behavior technician?
The Behavior Technician provides support using behavior management techniques and intervention strategies to reduce behaviors that interfere with the learning process.
QUESTION: How are the Behavior Technicians trained?
Training is done in-house. The staff goes through two days of training.
XIII. New Business Discussion and Possible Action:
a) $100,000 Gilbert Tuition Reduction and Staff Reinstatement
MOTION for Melony Brady-Shanley to go back to Gilbert regarding the $1000,00 Tuition Reduction and Staff Reinstatement.
MOTION to the table to September finance committee meeting
First: Cheryl McGlynn, Second; Salvatore Lovetere, U
Melony Brady-Shanley, Doug Pfenninger, and Nora Mocarski will discuss the calendar ora, Doug, Mel to discuss calendar regarding inform for Gilbert
b) Policies for First Read
1) Policy # 4118.114(a) Pregnant Employees in the Workplace/Lactation Accommodations.
MOTION to move to second read.
First: Nora Mocarski, Second; Jeannette Brodeur, Vote 6 - 0- 2
c) Policies for Second Read
1) Policy #6172.1(a) – Gifted and Talented Students Program
MOTION to move Policy # 6172.1(a) - Gifted and Talented Students Program to second read.
With the following change. 5th paragraph change his/her to “their”
First: Nora Mocarski, Second: Jeannette Brodeur, U
2) Policy # 5112(a) - Ages of Attendance
MOTION to approve Policy # 5112(a) - Ages of Attendance
First: Doug Pfenninger, Second: Jeannette Brodeur, U
3) Policy # 9350 - Bylaws of the Board
MOTION to approve Policy # 9350 - Bylaws of the Board.
First: Nora Mocarski, Second: Salvatore Lovetere, U.
Sole source for Berkshire Alarm Company in the amount of $5,589.08. They are installing a Fob system on the main door, receiving door, and playground door. There is no buzzer system. system.
The $5,589.08 is for the installation of door controllers, power plugs, switches, proximity card, cabling, and configure controller.
Motion to approve Sole source for Berkshire Alarm Company in the amount of $5,589.08.
First: Cheryl McGlynn, Second: Doug Pfenninger, U.
Sole source for Goulet Glass in the amount of $2,791.08 for the installation of electric retraction system, door loop, and labor.
Motion to approve Sole source for Goulet Glass in the amount of $2,791.08.
First: Cheryl McGlynn, Second: Sondra Strubhar, U.
IX. Public Comment:
Board of Education Chairman to read Public Comment Regulations. Three minutes are
allotted to each speaker per Board Policy #1120. No BOE employee, student, or
community member should be defamed within a public comment.
Melony Brady-Shanley will provide information to the Board regarding ZOOM electronic meetings at the September Committee meeting.
MOTION to adjourn the meeting.
First: Salvatore Lovetere, Second: Sondra Strubhar, U.
X. Adjourn: @ 9:01pm
Winchester Board of Education
Special Meeting Minutes
August Retreat
Monday, August 1, 2022
8:45am - 2:30pm.
In-person @ 178 West Street, Winchester, CT
Members Present (alphabetical order): Jeannette Brodeur, Cheryl McGlynn, Nora Mocarski (BOE Secretary), Kristin Peterson, Doug Pfenninger (BOE Chair), Sondra Strubhar, Tara Sundie, Renata Waldron
Members Absent: Salvatore Lovetere
School Improvement Plan, 2022-2023 SMART goals are developed for Math, Reading, and ScienceMath & Reading as measured by SBAC: to increase whole school SBAC scores from 49% to 51% by June of 2023.Process:
Individual student and teacher conferencing to set SBAC goals and develop action plans.
Small group instruction based upon performance on IABs (which are SBAC interim assessments)
NWEA: Goal setting for PreK-2.
Note: We cannot compare pre-COVID (2020 and earlier) NWEA scores to current COVID (2021-2022) NWEA scores because the NWEA test was not the same.
Science as measured by NGSS: to increase whole school NGSS scores from 62% to 63% by June of 2023.Process:
Use of IABs
Increase Science instructional time to 30 minutes, four times a week.
Professional development for teachers
Goal is developed for attendance:To reduce chronic absenteeism by 10% or more from last year (2021-2022) by June, 2023. Process: a whole host of possible steps and resources can include, but are not limited to:
Bi-weekly administrative meetings to identify students with 5 or more absences to proactively problem solve, informational fliers home to parents defining chronic absenteeism, home visits, monthly letters home for students who have been absent twice or more as historically this usually becomes chronic, requiring doctor’s notes, daily calls home, school services including the psychologist. Out-of-school services may include: CJR, Juvenile Review Board, Youth Service Bureau, DCF, ICAPS referrals, 211, McCalls, food services, mentors
Definitions:
Students are allowed nine (9) absences regardless of the reason.
On the tenth (10th) absence, the student is now “TRUANT” regardless of the reason.
On the eighteenth (18th) absence, the student is now “CHRONICALLY ABSENT” regardless of the reason. This represents a loss of 10% of school time.
Goal is developed for Social-Emotional Learning (SEL)To ensure that each student can identify a trusted adult in the school building (100% of students).Process:
September: administer a one-question survey to all students (except pre-school) asking - yes or no - if they can identify a trusted adult in the school building.
Engage in DESSA training
December: re-administer the same survey question to determine if all students can identify a trusted adult
Promoting positivity at a 3:1 ratio as measured by “Classroom Walkthroughs.”
Whole-school goal: 92% parent participation for Parent-Teacher Conferences.
BOE Goals for 2022-23Instruction:To incorporate a social studies curriculum into the Pre-K-6 school curriculum (2-year goal - 2022-23 and 2023-24)
Note: State of Connecticut Social Studies Frameworks exist.
Further, we are expecting a roll-out of a State of Connecticut PreK - 12 Social Studies Curriculum in 2022-23.
Student Performance - Reporting out on student performance data:To make reporting out of student data to the Winchester Board of Education more “accessible” to the “layman,” that is, reducing the educational jargon and using “layman’s” terms.
Process: to take and improve upon the student data presentation made to the Winchester Board of Education in June 2022.
Present to the Board examples of student problems on assessments to “show what we mean” when we say, IAB, SBAC Reading, SBAC Math, or NGSS.
To create an informational video to help parents understand test score results that get sent home.
To schedule Board members to engage in Classroom Walkthroughs.To assign and commit to two dates - one on a Monday, and the other on a Friday - where Winchester Board of Education members will participate in Classroom-Walkthroughs.
Consider one in November (Hinsdale) and one in March (Pearson) from 9 am to 10:45 am.
To increase the number of student presentations at Winchester Board of Education meetings.
Community and Climate:
Melony Brady-Shanley (MBS) will be back in Town Hall fostering communication between town stakeholders and the Winchester Board of Education
Anticipate weekly meetings to be held between MBS and the Town Manager.
Will ask the BOS to provide the BOE time on its agenda to present BOE issues including, but not limited to, budgetary issues/requests/updates
Targeting time in the fall, winter, and spring agendas
BOE members are encouraged to read the Town’s “Housing Plan” that was emailed to us from MBS to better understand our community.
Para educator’s contract will most likely include a dollar value increase (expect $3), not percent to be competitive with surrounding communities.
On policies: We are behind in the adoption of BOE policies to date. To clarify and streamline this process, BOE members are to receive a “redlined” version of a policy, including the
“recommended” version as determined by the Chair of the Policy Committee and MBS AND all alternative policies on the same to consider. This information will be in electronic and hard copy form inside Board packets prior to Policy Committee and BOE meetings.
Note: All but C. McGlynn shall receive a hard copy which will be picked up by Board members at the Police Station.
On doing business: It is expected that all Winchester Board of Education read their packets prior to every Board meeting.
Operational Goals
While Head Start was originally to be in Hinsdale, it went into Pearson because of an increase in district enrollment.
Eliminate item “d” (Ensure readiness of the Hinsdale School…) and “e” (...ESSER/ARP Funds…) from Operational Goals going forward in 2022-23.
Eliminate item “d” (Successful opening of Hinsdale…”) from “Assessment of Focus Areas”
Meeting Decorum and Press Presence
Reminder to be cognizant that what we say at BOE meetings has an impact upon the community, particularly meetings online in Zoom. Be mindful that the press is there.
Please promote constructive dialogue, and please eliminate “venting.”
You are encouraged to speak to MBS and she is available for individual discussion at any time on matters of concern.
Gilbert Relationship and Next StepsDiscussion topics included: And NO ACTION TAKEN.The merits of a possible contract with the Gilbert School Corp.
Concerns against a contract included that while we might get state reimbursement for the Gilbert roof (72% reimbursement rate), there were concerns about a “claw back” provision and a question over which entity would be responsible for first putting up the roof money prior to reimbursement from the state. Concern that a contract would have to commence 10 years after the end of construction. This is a long time for a contract.
If there is a contract, there should be an arbitration clause over the budget negotiation.
If a contract, there should be a “proportional” budget cut clause. That is if The School Corp requests a $610,000 increase and the Winchester BOE requests a $0 increase, and the Town cuts the Educational budget, then the Gilbert School Corp would bear all cuts. Or another example: if Gilbert asked for $200,000 and WPS asked for $50,000 (total $250,000) and the Town said to cut $100,000, Gilbert would bear 80% of this cut ($200,000 of $250,000 = ask is 80%, so the cut borne by Gilbert would be $80,000) and WPS would bear 20% of this cut ($50,000 of $250,000 = ask is 20% so cut borne by WPS would be $20,000).
Could a contract include a possible supermajority requirement of EACH board (6 of 9 of each Board) to agree to the annual Gilbert education budget request to WPS?
Could a possible contract include a supermajority of the Gilbert School Corp (6 out of 9) to agree to the annual Gilbert education budget request to WPS?
Concerns about how The Gilbert School Corp, which is composed of an unelected majority (5 of 9) can impermissibly control the town’s educational budget and impact the charge to the taxpayer. This is viewed by some as the root of the tensions between both Boards for the last 20-plus years. This structure lends itself to a lack of accountability to the public on behalf of The Gilbert School Corp. because the 1949 law (CGS 10-34) allows Gilbert to send WPS a bill without recourse.
Could the Gilbert School Corporation membership change to include a “50-50” split of half public representatives and half Trust-appointed representatives, rather than a 5-4 split in favor of the Trust?
Reminder that there is a State Department of Education study about our relationship and the 1949 law underway (CGS 10-34). While the State Dept. of Education (SDE) set up a meeting with MBS and Mr. Shugrue, MBS reminded us that this is the State’s study. The SDE should be setting up the process, not MBS or Mr. Shugrue.
Discussed the feasibility of the creation of a possible new high school with a 72% reimbursement rate run by the Winchester Board of Education. Possible town-wide referendum to ask this question?
How about tying financial support to student performance indicators?
There was a request for more transparency on behalf of Gilbert in all reports including specific class sizes, and disaggregated student performance amongst other examples, prior to meetings and without request. A list of wants/needs from Gilbert by the WPS Curriculum Committee in February of 2022 was resubmitted to BOE Chair, Doug Pfenninger to share with interested parties. See here.
Tabled: Vision of a Student Collaborative with EdAdvance
Minutes Submitted by N. Mocarski, BOE Secretary.
VIRTUAL Special Meeting: Winchester Board of Education Meeting
Date: Wednesday, July 6, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Doug Pfenninger
Attendance: JEANNETTE BRODEUR, SALVATORE LOVETERE, NORA MOCARSKI, KRISTIN PETERSON, RENATA WALDRON
I. Call to Order: 6:00 PM
II. Roll Call: See above
III. Agenda Review: No changes.
IV. Public Comment: None
V. Business
Appointment of Tara Sundie to the Winchester Board of Education
Nora Mocarski - Motion to appoint Tara Sundie to the Winchester Board of Education
2nd - Kristin Peterson
Vote - U.
Adjourn: 6:08 PM
Standing Committee Agendas 2022-2023
Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, September 20, 2022 @ 6:30-8:30 pm
Location: Hinsdale School
Curriculum Committee Meeting Facilitator: Nora Mocarski
Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie
Invitees: Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley
Quorum: 4
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – September 20, 2022
IV. Approval of Minutes
a) Review of Curriculum Committee Minutes – August 23, 2022
V. New Business
VI. Adjourn
Budget & Finance Committee Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie
Invitees: Melony Brady-Shanley, and Nancy O’Dea-Wyrick
Quorum: 5
I. Call to order
II. Roll call
III. Agenda Review
a) Review Budget & Finance Committee Meeting Agenda – September 20, 2022
IV. Approval of Minutes
a) Budget & Finance Committee Meeting Minutes – August 23, 2022
V. New Business
a Air Conditioning Unit at Pearson School
VI. Adjourn
Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn
Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere
Invitees: Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – September 20, 2022
IV. Approval of Minutes
V. New Business
a) Policy # 3171.1 Non-Lapsing Education Fund
b) Policy # 3171.1 Appendix
c) Policy # 6140 Curriculum
d) Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco
e) Policy # 4112 Personnel-Certified Appointment
f) Policy # 4118.11(a) Certified Non-Certified Nondiscrimination
g) Policy # 6163.11 Instruction Media Center
h) Policy # 6142 – Instruction – Basic Instructional Program
i) Policy # 5141.3(a) Health Assessments and Immunizations
d) Policy # 1120 - Public Comment Regulations
VI. Adjourn
Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Agenda
Date: Tuesday, August 23, 2022 @ 6:30-8:30 pm
Location: Town Hall – Blue Room
Curriculum Committee Meeting Facilitator: Nora Mocarski
Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar
Invitees: Doug Pfenninger, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley
Quorum: 4
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review of Curriculum Committee Agenda – August 23, 2022
IV. Approval of Minutes
a)
V. New Business
a) Initial review of any Standardized Scores from 2022
b) School Improvement Plan Goals
c) Professional Development Plan
d) Discussion of possible PreK-12 Curriculum Committee (w/ Gilbert)
e) Reminder of classroom walkthroughs for 2022-23 and possible months: November and March
VI. Adjourn
Budget & Finance Committee Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie
Invitees: Melony Brady-Shanley, Nancy O’Dea-Wyrick
Quorum: 5
I. Call to order
II. Roll call
III. Agenda Review
a) Review Budget & Finance Committee Meeting Agenda – August 23, 2022
IV. Approval of Minutes
a)
V. New Business
a) Air Conditioning Unit - Pearson School
b) Building of Capital Improvement Project List for the next 5 years
c) Special Education Out of District Increase (students moving into district)
VI. Adjourn
Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn
Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere
Invitees: Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – August 23, 2022
IV. Approval of Minutes
a)
V. New Business
a) Policy # 5141.3(a) Health Assessments and Immunizations
b) Policy # 6142 – Instruction – Basic Instructional Program
c) Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco
d) Policy # 1120 - Public Comment Regulations
VI. Adjourn
Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, August 15, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Tony Sandonado, Chair ()
Invitees: M. Bird (), M. Shanley-Brady (), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (), N. O’Dea (), C. Perez (), D. Pfenninger (), B. Stratford (), A. Rheault(), and S. Vaill ()
I. Call to Order:
II. Roll Call: See above
III. Agenda Review:
IV. Public Comment: None
V. Business:
1. Project update
a. Current progress of construction activity. Items completed
b. Schedule look ahead this month to early next – including punch list status and inspections leading to the Cert. of Occupancy.
2. Review of pending items and/or change order proposals.
3. Phase 2 and 3 progress update – FF+E and playgrounds.
4. Review of current invoices.
5. Change Orders
Adjourn:
standing committee minutes 2022-2023
Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, September 20, 2022 @ 6:30-8:30 pm
Location: Hinsdale School
Curriculum Committee Meeting Facilitator: Nora Mocarski
Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, Sondra Strubhar, and Tara Sundie
Invitees: Doug Pfenninger, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady Shanley.
Quorum: 4
I. Call to Order @6:36pm
II. Roll Call: Committee Members: Tara Sundie, Renata Waldron, Nora Mocarski, and Sondra Strubhar. Invitees: Melony Brady-Shanley and Salvatore Lovetere. Absent: Jeannette Brodeur.
Kristin Peterson arrived at 6:40 pm. Cheryl McGlynn arrived at 7:07pm.
III. Agenda Review
Melony Brady-Shanley reviewed the Pearson Third Grade schedule slide, and Barbara Silverio explained the week's schedule in detail. Information is online for families to view.
QUESTION: Is it Stat20-minute have a 20 minute recess?
Yes, it’s great to have the kids be able to go outside.
Melony Brady-Shanley also reviewed the 6th and 5th-grade schedules to show the comparison within the grades.
QUESTION: Do the kids settle in after recess to read?
Yes, the students settle in very well.
Melony Brady-Shanley will forward the grade schedule slides reviewed to the Board.
QUESTION: What grade do students change teachers?
Students change teachers in the 4th grade, and the classrooms are right next to each other.
QUESTION: What does WIN mean?
WIN means: What I need.
IV. Approval of Minutes
a) Review of Curriculum Committee Minutes – August 23, 2022
V. New Business
Melony Brady Shanley asked the Board to add Portrait of a New Learner for discussion.
Melony Brady-Shanley discussed that for the last six years, the Board has had a vision of what a student would look like when they graduate from the Gilbert school and move on.
The process is done within many districts, and our district will cover 3 age spans, including Pre-K through Grade 5, 6-8, and then work on the graduate, which we will call a learner.
A system would be set up including multiple parents, staff, administrators, a member from the Gilbert Corp, and a member from our board. The process would be on a particular site where parents and community members can rank certain characteristics that they feel students should have. Afterward, we would review the traits and determine how we can incorporate the attributes, so students are prepared when they graduate in 2035. The process is time-consuming and will take 3 different age groups. We have to put an assessment together and a rubric to ensure we have done the necessary steps. We will start with the Gilbert school and work backward.
QUESTION: When would the process begin? Is this a volunteer commitment?
Melony Brady-Shanley checked the dates, which are November 12, 26, and 29. Yes, this is a volunteer commitment.
Sondra Stubhar and Salvatore Lovetere volunteered to assist.
Renata Waldron posted the Gilbert Board of Education minutes so materials can be viewed from our board accordingly.
MOTION to adjourn the meeting.
VI. Adjourn@ 7:08pm
First: Sondra Strubhar, Second: Renata Waldron, U
Budget & Finance Committee Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie
Invitees: Melony Brady-Shanley, and Nancy O’Dea-Wyrick
Quorum: 5
I. Call to order at 7:09pm
II. Roll call: Cheryl McGlynn, Renata Waldron, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, Sondra Strubhar, and Tara Sundie. Absent: Jeannette Brodeur,
Invitees: Melony Brady-Shanley
III. Agenda Review
a) Review Budget & Finance Committee Meeting Agenda – September 20, 2022
IV. Approval of Minutes
a) Budget & Finance Committee Meeting Minutes – August 23, 2022
MOTION to approve Budget & Finance Committee Meeting Minutes – August 23, 2022
First: Salvatore Lovetere, Second: Renata Waldron, 5, 0, 2
V. New Business
a) Air Conditioning Unit at Pearson School
Melony Brady-Shanley shared the email from the vendor with the Board.
It is not recommended to have a separate unit in the kitchen. The best practice is to keep the door open. This is what has been done in the past with no issues.
Melony Brady-Shanley had a HVAC grant update. We would pitch the $70,000.00 and would be reimbursed up to 72%, which brings the amount to $50,000.00, and we would be responsible for $20,000.00.
If we go for the grant, another option would be to inquire if the town would split the $20,000.00 with us.
Melony Brady-Shanley will meet with the Town Manager, Josh Kelly, and Mayor Todd Arcelaschi before the October Board meeting.
MOTION to adjourn the meeting.
First: Nora Mocarski, Second: Sondra Strubhar, U
VI. Adjourn @ 7:22pm
Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn
Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere
Invitees: Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order at 7:23 pm
Roll Call: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere. Invitees: Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, and Melony Brady-Shanley
II. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – September 20, 2022
III. Approval of Minutes
IV. New Business
a) Policy # 3171.1 Non-Lapsing Education Fund
MOTION to move Policy # 3171.1 Non-Lapsing Education Fund to first read at October Board meeting.
First: Nora Mocarski, Second: Salvatore Lovetere, U
b) Policy # 3171.1 Appendix
c) Policy # 6140 Curriculum
MOTION to move Policy # 6140 Curriculum to first read at the October Board meeting.
First: Nora Mocarski, Second: Sondra Strubhar, 7, 0,1
d) Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco
MOTION to move Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco with revisions to the October Committee meeting.
First, Salvatore Lovetere, Second: Renata Waldron, U
e) Policy # 4112.1 Personnel-Certified Appointment
MOTION to move Policy # 4112.1 Personnel-Certified Appointment to first read to October Board meeting.
First: Nora Mocarski, Second: Sondrs Strubhar, U
f) Policy # 4218.11 Certified Non-Certified Nondiscrimination
MOTION to move Policy # 4218.11 Certified Non-Certified Nondiscrimination to first read to October Board meeting.
First: Sondra Strubhar, Second: Nora Mocarski, U
g) Policy # 6163.11 Instruction Media Center
MOTION to move Policy # 6163.11 Instruction Media Center to first read to October Board meeting.
First: Sondra Strubhar, Second: Salvatore Lovetere, U
h) Policy # 6142 – Instruction – Basic Instructional Program
MOTION not to consider moving forward Policy # 6142 – Instruction – Basic Instructional Program.
First: Salvatore Lovetere, Second: Nora Mocarski, U
i) Policy # 5141.3(a) Health Assessments and Immunizations
MOTION to move Policy # 5141.3(a) Health Assessments and Immunizations to first read at October Board meeting with regulations and optional language excluded.
First: Renata Waldron, Second: Nora Mocarski, 3, 0, 2
j) Policy # 1120 - Public Comment Regulations
MOTION to table Policy # 1120 - Public Comment Regulations
First: Nora Mocarski, Second: Renata Waldron, U
k) Bus Policy
MOTION to move Bus Policy to first read at October Board meeting.
First: Salvatore Lovetere, Second: Sondra Strubhar, U
l) Formation of the Sub Committee to review the 9,000 series bylaws
Cheryl McGlynn, Renata Waldron, and Melony Brady-Shanley will review accordingly and make recommendations and come back to the committee for the June board meeting.
MOTION to adjourn the meeting.
First: Salvatore Lovetere, Second: Cheryl McGlynn, U
VI. Adjourn @ 8:36pm
Winchester Board Education
Type of Meeting: Committee Meetings Curriculum, Policy, and Finance Meeting Minutes
Date: Tuesday, August 23, 2022 @ 6:30-8:30 pm
Location: Town Hall – Blue Room
Curriculum Committee Meeting Facilitator: Nora Mocarski
Committee Members: Jeannette Brodeur, Renata Waldron, Nora Mocarski, and Sondra Strubhar.
Invitees: Doug Pfenninger, Tara Sundie, Salvatore Lovetere, Cheryl McGlynn, Kristin Peterson, and Melony Brady-Shanley.
Quorum: 4
I. Call to Order @6:32 PM.
II. Roll Call: Committee Members: Jeannette Brodeur, Renata Waldron, Sondra Strubhar, Nora Mocarski. Invitees: Doug Pfenninger, Melony Brady-Shanley, Tara Sundie, Salvatore Lovetere. Absent: Cheryl McGlynn. Kristin Peterson arrived at 6pm.
Would like to nominate Tara Sundie as a Curriculum Committee Member.
Doug Pfenninger approved Tara Sundie as a Curriculum Committee Member.
Melony Brady-Shanley would like to add the Commissioner’s meeting to the agenda, Item F.
QUESTION: Do Scores reflect how we kept our kids in school?
They absolutely do, and that is why I was asked to speak at Thursday’s Press Conference.
III. Agenda Review
a) Review of Curriculum Committee Agenda – August 23, 2022
IV. Approval of Minutes
a)
V. New Business
a) Initial review of any Standardized Scores from 2022
Melony Brady-Shanley discussed the test scores received, which are confidential until Thursday, August 25. She will be speaking at a press conference discussing Winchester’s test scores and how we handled keeping our students in school post and pre-pandemic. A detailed presentation will be discussed at the September board meeting.
VI. b) School Improvement Plan Goals
Melony Brady-Shanley reviewed goals, including an award incentive plan to drive attendance.
QUESTION: How will the award incentive plan be communicated?
The information will be mailed home and communicated to all families.
QUESTION: Do the incentive programs work?
Yes, the incentive programs bring simple awareness to families.
Melony Brady-Shanley asked the Board to send her feedback/suggestions by September 13, to be discussed at the September Board meeting.
Melony Brady-Shanley will add “Attendance is Important” to the top of the flier.
c) Professional Development Plan
-Tentative schedule presented will be sent to all BOE members as DRAFT
d) Discussion of possible PreK-12 Curriculum Committee (w/ Gilbert)
Doug Pfenninger, Nora Mocarski, and Melony Brady-Shanley met a few weeks ago to discuss a joint Curriculum Committee. Holly Cassidy from Gilbert is in the process of reorganizing the School Corp committees, and the TGS Board doesn’t think they need a Curriculum Committee. All business is done at the school level.
QUESTION: Is it possible to have a person in that role?
It’s all about the way the District is structured. WPS is all about structure. We schedule weekly Monday meetings with the Team to review instruction, ways to support the classroom, what we can do to support the classroom, and covering all topics at hand.
It was suggested to organize a joint Curriculum Committee to help prepare students for Gilbert and to improve student outcomes.
Melony Brady-Shanley would like the Gilbert team to walk through our 6th-grade classrooms to see what work is being done.
Doug Pfenninger will discuss the following with The Gilbert Corp:
● Process for course adoption and textbook adoption.
● Identify a policy for curriculum adoption.
Renata Waldron will research other local High Schools and the structure of their Board of Education to see what standing committees they have in place. She will also deposit shared documents for Board to review.
Doug Pfenninger will ask Greg Shugrue if he would like to attend our board meetings quarterly with any questions he might have.
e) Reminder of classroom walkthroughs for 2022-23 and possible months: November and March.
Melony Brady Shanley will send the proposed dates to the Board.
Melony Brady-Shanley announced the Hinsdale Heroes are the new school mascots for Hinsdale. She showed the Board pictures of the costumes.
VII. Adjourn @7:53
Budget & Finance Committee Meeting Facilitator: Doug Pfenninger
Committee Members: Cheryl McGlynn, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, and Sondra Strubhar
Invitees: Melony Brady-Shanley, Nancy O’Dea-Wyrick, Tara Sundie
Quorum: 5
I. Call to order: Committee Members: Doug Pfenninger, Renata Waldron, Jeannette Brodeur, Salvatore Lovetere, Nora Mocarski, Kristin Peterson, and Sondra Strubhar. Absent: Cheryl McGlynn. Invitees: Melony Brady-Shanley, Nancy O’Dea-Wyrick, Tara Sundie.
II. Roll call
Tara Sundie was properly placed as Committee Member, not Invitee
III. Agenda Review
a) Review Budget & Finance Committee Meeting Agenda – August 23, 2022
IV. Approval of Minutes
a)
V. New Business
a) Air Conditioning Unit - Pearson School
Pearson School Cafeteria Air Conditioning System has stopped working and is not repairable.
System replacement cost is $67,730 as estimated by Fran at (XYZ Company)
Options:
Do not replace now and budget for replacement in FY2024.
Use the $50,000 balance of the non-lapsing fund and try to find funds in the FY2023 budget.
Petition the town to help by funding the full $67,730.
Nancy O’Dea-Wyrick will ask Fran if we have the capability to split the system and have air conditioning just in the kitchen.
Make a recommendation to move to the September Committee meeting.
b) Building of Capital Improvement Project List for the next five years
Motion to table to September Board meeting.
First: Doug Pfenninger Second: Nora Mocarski
c) Special Education Out of District Increase (students moving into the district)
Melony Brady-Shanley stated Seamus Cullinan’s team has done a great job keeping students educated within the district with appropriate programs. His office presented a presentation to educate me that we have 25-30 out-of-district students placed, and 50% have moved into the district. We had a student move out of the district, which saved us $40,000. Then we had another student move back into the district, and since we are responsible for their tuition, the cost will be $278,000 plus transportation. This will hit the excess cost level. The amount that we are responsible for is estimated at $92,000, and we will get reimbursed for the remaining balance.
Nancy O’Dea-Wyrick will keep the Board updated every month.
MOTION to adjourn the meeting.
First: Nora Mocarski, Second: Sondra Strubhar, U
VI. Adjourn 8:20 PM
Policy & Bylaws Committee Meeting Facilitator: Cheryl McGlynn
Committee Members: Cheryl McGlynn, Renata Waldron, and Salvatore Lovetere,
Invitees: Doug Pfenninger, Jeannette Brodeur, Nora Mocarski, Kristin Peterson, Sondra Strubhar, Tara Sundie, Nancy O’Dea-Wyrick, and Melony Brady-Shanley
Quorum: 3
I. Call to Order
II. Roll Call
Absent- Cheryl McGlynn. MBS to facilitate.
Correction to Roll: Sondra Strubhar and Jeanette Brodeur are Committee Members
III. Agenda Review
a) Review the Policy/Bylaws Committee Agenda – August 23, 2022
IV. Approval of Minutes
V. New Business
a) Policy # 5141.3(a) Health Assessments and Immunizations
b) Policy # 6142 – Instruction – Basic Instructional Program
c) Policy # 4118.232 / 4218.232 – Personnel – Alcohol, Drugs, and Tobacco
d) Policy # 1120 - Public Comment Regulations
MOTION to table to September Committee meeting.
First: Salvatore Lovetere, Second: Jeannette Brodeur, U
MOTION to adjourn the meeting.
First: Salvatore Lovetere Second: Doug Pfenninger
VI. Adjourn @8:22 PM
Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, August 15, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099Meeting ID: 796 667 1341
Passcode: 12345
Meeting Facilitator: Tony Sandonado, Chair (x)
Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), A. Rheault(x), and S. Vaill (x)
I. Call to Order: 6:00 PM
II. Roll Call: See above
III. Agenda Review:
IV. Public Comment: None
V. Business:
1. Project update.
a. Current progress of construction activity. Items completed
b. Schedule look ahead this month to early next – including punch list status and
inspections leading to the Cert. of Occupancy.
2. Review of pending items and/or change order proposals.
a. PCO 51 - End Wall Steel - $9,705.30
i. Motion - Steve V.
ii. 2nd - Dale D.
iii. Vote - U.
b. PCO 56 - Cameras for security - $23,000
i. Motion - Norman K.
ii. 2nd - Steve V.
iii. Vote - U.
c. PCO 57 - Additional Fencing
i. Motion - Norman K.
ii. 2nd - Dale D.
iii. Vote - U.
d. Pending PCO’s
i. Water Meter, Back Flow Preventer, and Bonds on Change Orders
3. Review of current invoices.
a. R2021Z023-15 - Horizon Engineering - $1,517
i. Motion - Norman K.
ii. 2nd - Dale D.
iii. Vote - U.
b. R2021Z023-16 - Horizon Engineering - $500.00
i. Motion - Dale D.
ii. 2nd - Norman K.
iii. Vote - U.
c. 1150540 - TestCon - $809.20
i. Motion - Steve V.
ii. 2nd - Norman K.
iii. Vote - U.
d. 11571 - TestCon - $746.60
i. Motion - Dale D.
ii. 2nd - Norman K.
iii. Vote - U.
e. Insalco - Tabled to September
f. Langon Environmental $6140
i. Motion - Norman K.
ii. 2nd - Dale D.
iii. Vote - U.
g. Langon Environmental - Table to September
h. SPA - 22-0839 - $16,863.75
i. Motion - Steve V.
ii. Norman K.
iii. Vote - U.
i. Motagno - #15 - $906,015.14
i. Motion - Dale D.
ii. 2nd - Norman K.
iii. Vote - U.
Adjourn: 6:59 PM
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