Agendas & Minutes

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda - AMENDED
Location:  Town Hall – Hicks Room  
Date: August 14, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  August 14, 2018

Comments from the Chairman
a)      BOE Retreat Overview

Presentations:
a)      New Staff Members to Winchester Public Schools
b)      Alliance Building Grant Update
c)      Finance Report FY 2018
d)      1% non-lapsing fund
e)      Facilities Update

Report on Hinsdale School Renovation Committee – Michelle Hintz

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – June 12, 2018
b)      Minutes of Special Board of Education Meeting – July 9, 2018      
                                                                   
Correspondence to the Board:

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendents’ Report
b)      School Enrollment
d)      New Hires
e)      Gilbert Enrollment
f)      Submission of Commissioner Network and Alliance Grant

Board Action Items:
a)      Appointment of Batcheller Principal - Rosanne Field effective August 15, 2018. 
b)      Cost of School Lunches

Unfinished Business:

New Business Discussion and Possible Action:

Executive Session: 
         Initial discussion regarding Gilbert Contract Negotiations and Winchester  
         Education Association Contract.

Adjourn  

 

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room  
Date: September 11, 2018 @ 7:00 p.m.
Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)  Regular Board of Education Agenda:  September 11, 2018

Comments from the Chairman
a)  BOE Member – Excused Absence Process

Presentations:
a)  “New” Enrollment Presentation        
b)  SBAC Results

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)  Minutes of Regular BOE Meeting – August 14, 2018
 

Correspondence to the Board:
a)  NIS-CT Audit

Superintendent’s Reports & Action Items Discussion Possible Action:
a)  Superintendents’ Report
b)  School Enrollment
c)  Chronic Absences
d)  New Hires
e)  Gilbert Enrollment     
f)   FY2019 Total Resource Budget

Board Action Items:

Unfinished Business:

New Business Discussion and Possible Action:
a)  Promotional SBAC Celebration Conversation
b)  Quarterly Meetings with Gilbert BOE
c)  Evaluation of Board Chairperson

Executive Session: 
a)  To discuss confidential Special Education matter

Adjourn  

Winchester Board of Education
Type of Meeting: Regular BOE Meeting Agenda
Location:  Town Hall – Hicks Room  
Date: October 9, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent
                                 Doug Pfenninger, BOE Chairman

Call to order

Pledge of Allegiance

Roll call

Agenda Review Discussion Possible Action:
a)      Regular Board of Education Agenda:  October 9, 2018

Comments from the Chairman

Presentations:

Public Hearing:
Five minutes allotted to each speaker per Board Policy #9325 No BOE employee, student, or community member should be defamed within a public comment.

Consent Agenda Items Discussion Possible Action:
a)      Minutes of Regular BOE Meeting – September 11, 2018
b)      Minutes of Curriculum/Personnel Committee Meeting – September 25, 2018
c)      Minutes of Policy Committee Meeting – September 25, 2018
d)      Minutes of Finance Committee Meeting – September 25, 2018

Correspondence to the Board:
a)      Annual Asbestos Letter
b)      Update on Hinsdale Renovation – Michelle Hintz

Superintendent’s Reports & Action Items Discussion Possible Action:
a)      Superintendents’ Report
b)      School Enrollment
c)      Chronic Absences
d)      Gilbert Enrollment
e)      Final Budget Report 2017-2018
f)      1^st Quarter Financial Report 2018-2019

Board Action Items:
a)      Correction to August BOE Minutes regarding Nancy’s Report
b)      Approval of Revised School Security Plan

Unfinished Business:

New Business Discussion and Possible Action:
a)      Scheduling dates with Gilbert Board

Executive Session: 
a)      Update on ongoing negotiations with teachers (exec. session most likely)

Adjourn  

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  July 9, 2018 @ 10:00 am
Location:  178 West Road Winsted, CT

I.      Call to order

II.     Roll call

III.    Business – BOE Retreat

a.  Update Mission & Vision Statements    
b.  Update BOE Goals
c.  Expectations of Attendance at Committee Meetings
d.  Gilbert & WEA Negotiations
e.  Messaging for Building Renovations
f.   CABE Convention

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 16, 2018 @ 7:00 pm
Location:  Town Hall, 3^rd Floor Conference Room  

I.      Call to order

II.      Roll call

III.      Interview and Selection of BOE Candidates

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 22, 2018 @ 6:00 pm
Location:  The Gilbert School Conference Room   

I.      Call to order

II.      Roll call

III.      Business
          a)    Winchester Public Schools and The Gilbert School Negotiations

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Special Meeting Agenda
Date:  October 24, 2018 @ 3:00 pm
Location:  Town Hall – 3^rd Floor Conference Room    

I.      Call to order

II.      Roll call

III.      Business
          a)  Winchester Public Schools and The Gilbert School Negotiations

IV.      Adjournment

Winchester Board of Education
Type of Meeting: Regular BOE Meeting - Minutes
Location:  Town Hall – P. Francis Hicks Room, 2^nd Floor
Date: August 14, 2018 @ 7:00 p.m.

Meeting Facilitator: Melony Brady-Shanley, Superintendent and Doug Pfenninger, BOE Chairman

Board of Education (BOE) Members (in alphabetical order by last name): Shana DeVoux, Jamie Duffy, Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary: Doug Pfenninger, Chairman: Alexandria Propfe, Christine Royer

Call to order @ 7:00pm

Pledge of Allegiance

Roll call:

PRESENT: M. Brady-Shanley, Superintendent S. Cullinan, Director of Student Services, J. Duffy, R. Dutton, C. Heffernan, M. Hintz, N. Mocarski, N. O’Dea-Wyrick, Director of Finance & Business Services, D. Pfenninger, BOE Chair, A. Propfe, C. Royer, S. DeVoux

ABSENT: None

Agenda Review Discussion Possible Action:

         Motion to establish Liaison to the PTO

         First, M. Hintz, second J. Duffy – 8- 0 unanimous

         Motion to read Dr. Ellen Stolts letter

         First: M. Hintz, second J. Duffy – 8-0 unanimous

         Motion to move up the appointment of Batcheller’s principal

         First, C. Royers, second M. Hintz – 8-0 unanimous

Comments from the Chairman:

BOE Chairman D. Pfenninger gave a refresher of the July meeting. He read the Winchester Schools mission statement and the Board of Education mission statement. He stated the Board’s mission was to emphasize growth and development in students.

Presentations:

• New Staff Members to Winchester Public Schools – Principal Silverio of Pearson and Acting Principal Ms. Field of Batcheller recognized and presented new staff members of Winchester Public Schools; Pre-K (Mary Sue Hinks and Kishana Pinnock), Kindergarten Assistants (Jessica Seymour, Sheryl Dorie, Barbara LeFrancois) Kindergarten (Kaitlin Fasino), 1^st/2^nd grade (Samantha Carpinello, Katie Cimmino, Chiara DeBisschop), Special Education (Rebecca Daddona), Paraprofessionals (Monica Namey, Gigette Ursone, Kristy Stearns) Behavioral Technician (Alexis Calder) Climate Control Officer (Matt Fadziewicz) Nicollette Kovacs (Speech & Language) and  Interventionists (Justina McGuire, Sherry Artruc). Closing statement
• Alliance Building Grant Update – N. O’Dea-Wyrick presented the Alliance Building Grant Update. Alliance Building Grant goes through to the end of October. Projects attempted at Hinsdale, state willing to switch Batcheller’s and Hinsdale. State provide permission to replace/repair the front steps at Batcheller. Bids are due on the 22^nd of August. Pearson school projects completed – repaving of the parking lot and walkway, hand dryers installed, trying to replace countertops and sinks, trying to replace kitchen freezer with refrigerator/freezer combination, etc.
• Presentation of Rosanne Fields as Batcheller’s school Principal effective August 15^th, 2018
  Motion to approve Rosanne Field’s appointment as Principal
  First: C. Royer, second: J. Duffy. – unanimous 8-0
• Finance Report FY 2018 – N. O’Dea-Wyrick presented. Larger remaining balance than anticipated, with an appropriation balance of $151,676. Grant funding not distributed until midyear. Used the state money first and held onto the town funds as long as possible. 72,000 balance in professional technical services and speech and language service/psychological services. Transportation was down due to lack of out of district attendance. Couldn’t get contracts by June 30^th. A bit leftover because of workers comp and insurance cost reductions and fewer services for students in out of district magnet school. Transportation, All-Star, replacement of the buses for new equipment stated in the contract for four new big buses and two new small buses. All-Star is doing well and managed to get six new big buses and three new small buses. A fleet of 8 big buses within two years. Benefits of new buses – diesel, more reliable, under warranty.
• 1% non-lapsing fund. N. O’Dea-Wyrick presented. A non-lapsing fund is a fund with the authority to carry its balance from one fiscal year to the next. Requested nod to seek the Town’s permission to establish the fund for possible use as the go-ahead money for Hinsdale. $151,000 available for the fund. The non-lapsing fund cannot roll-over and has to be spent each year. Seamus, no surprises in special ed, numbers are down, with 26 students placed out of district as compared to and when Seamus started which was the 60s.
• Facilities Update Pearson and Batcheller’s teachers ordered to empty classroom and custodians ordered to do deep clean, with progress sheets on every room door – everything cleaned and painted. Batcheller’s playground cleaned up. Pearson walkway and parking lot repaved. Maintained lighting and eliminated middle island, which opened for 15 parking spaces. New carpeting in the music room. Pearson gym flooring was redone. Lockers repainted. Library new carpet and fresh paint, and new tables and whiteboards. Friends of Main Street donated train and decorations donated by the PTO to Pearson Library. Books organized by content and theme rather than the Dewey Decimal system which makes it easier for kids and teachers to find the necessary books. Group learning areas added to Pearson Library. Science labs painted, and new storage spaces added. Student resource center at Pearson painted and carpeted, with physical, sensory, and relaxing exercises added over the years for the students. C. Royers asked if the Pearson library is satisfactory, and Silverio stated there is still a long way to go, but there has been a lot of progress. Alliance Structural Grant has social media and updated books budget allotted. Outdated books have been replaced, but new books are always appreciated. Chairman asked about the exterior doors and exterior steamed windows. Nancy is still awaiting approval on the doors from the state, but the steamed windows are underway. Seamed windows would need to go to bid. Architectural mockup due back Sept. 10^th. Eversource Project agreed to be utilized at Pearson and Hinsdale. The additional cost of 17,000.

Report on Hinsdale School Renovation Committee – Michelle Hintz

Two meetings so far. First used to meet everyone and establish positions. Second meeting walked through RFP. Friday to walk through Hinsdale with eight architects and a walk through with community members. Bids back Sept. 10^th. Sept. 24 and 25, interviews with the architect. Architect announced Sept. 28. Completed Nov. 16^th and prices estimated. After Nov. 16, Board of Education the matter will be put up for a referendum. C. Heffernan asked about State funds for the project. M. Hintz and M. Brady-Shanley advised the State will not get involved until the town has shown its support for the project but that the architects that bid on these projects are very experienced in what the State will agree to. Winchester has a high reimbursement rate for these projects at 70%. Hinsdale School renovation committee meeting information is available on the Winchester School.org and the Winchester townsite.

Public Hearing:  None.

Consent Agenda Items Discussion Possible Action:

a) Minutes of Regular BOE Meeting – June 12, 2018

Motion to approve – First C. Heffernan. Second J. Duffy – 8-0 unanimous

b)  Minutes of Special Board of Education Meeting – July 9, 2018

Motion to approve – First C. Heffernan, second J. Duffy – 8-0 unanimous
                                                                   
Correspondence to the Board:
Dr. Ellen Stoltz to the Commissioner of Education – praised the Winchester public schools and the Board of Education. When adults focus on the development of all student, all students benefit.

Superintendent’s Reports & Action Items Discussion Possible Action:

a)  Superintendents’ Report  - Continue curriculum with EdAdvance - Math and EL units completed by October 2018. Fall BOE meeting with an overview of the unit and curriculum changes. 20 staff members spend the summer working on the unit and curriculum planning, having completed NGSS training at Pearson. Students will focus on tsunamis. August 23th and 24^th are new teacher orientations. August 27^th BOE members welcome to attend 8:00 AM convocation. August 27^th from 5:30pm-6: 30 pm PreK and K are running an Open House/Meet and Greet. August 27^th and 28^th is Teacher Professional Learning Day. August 28^th from 2:00pm-3: 00 pm Grade 1 to 6 are hosting a Meet and Greet. September 4^th is the first day of school for PreK and Kindergarten. September 18^th from 6:00 pm - 7:00 pm is Open House for Grades 1 and 2. September 20^th from 6:00 pm – 7:00 pm is the Open House for Grade 3 to 6. Student have the first week of school to develop relations and start the first unit of study. Completed Alliance Grant application and Commissioner’s Network Grants for $625,000 to Batcheller and $725,000 to Pearson. BOE held the 2^nd Annual Summer Retreat. Summer finance report released, received via post. Postcards to family, more eye-catching then letters. Playground set to be delivered on August 27^th – on site on the 29^th and erection Sept. 4^th. Two weeks to construct.

b)  School Enrollment – Increased enrollment – new families from St Anthony’s, magnet school programs, and move-ins. Enrollment before was 531, as of now its 540 total students. The highest number of students in years.  Torrington teachers say Winchester schools are doing well.

c)  New Hires – Listed in the packet. Seamus adds they hired a special education teacher for essential skills class – Rebecca Dadona– for the kids with anxiety.

d)  Gilbert Enrollment - conversation with Gilbert on enrollment – 464 Winchester students, international students number not yet reported, two students from other districts – 466. J. Duffy request to list by section. J. Duffy asked for the list in June, and Gilbert said did not have time to provide at that point.

e)  Submission of Commissioner Network and Alliance Grant – submitted the application of the Alliance Grant. Currently, have the Commissioner’s Network Grant.

Board Action Items:

a)  Cost of School Lunches – N. O’Dea-Wyrick presents. Need to raise the cost of school lunches based on a formula dictated by the feds. The formula states $2.92 for lunch. Currently charging $2.75. Suggests $2.90 for school lunches.

Motion to charge $2.90 for school lunches

First: M. Hintz, second, C. Royer. 8-0 unanimous.

Unfinished Business:    None

New Business Discussion and Possible Action:  None

Executive Session: 
Initial discussion regarding Gilbert Contract Negotiations and Winchester Education Association Contract.Motion to go to executive session First J. Duffy, second C. Heffernan.

Motion to exit executive session First M. Hintz, Second A. Propfe

Adjourn

Motion to adjourn @ 9:19pm First: C. Royer, Second C. Heffernan

WINCHESTER BOARD OF EDUCATION
Type of Meeting:  REGULAR BOARD OF EDUCATION MEETING - MINUTES
Date:  TUESDAY, SEPTEMBER 11, 2018
Location:  P. FRANCIS HICKS ROOM, 2^ND FLOOR, TOWN HALL – 7:00 P.M.

Board of Education (BOE) Members (in alphabetical order by last name): Shana DeVoux, Jamie Duffy, Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary; Doug Pfenninger, Chairman; Alexandria Propfe, Christine Royer

Call to Order @ 7:10pm

Roll call:

Dr. Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Secretary; Doug Pfenninger, Chairman; Alexandria Propfe,

Absent:

Jamie Duffy, Shana DeVoux, Christine Royer

Agenda Review Possible Action

None.

Comments from the Chairman:

Excused absence process: Please call the BOE Chair as a courtesy if absent before the meeting.

We must begin to think about expanding partnerships in the community to promote further success as a community. This includes working with Gilbert Board, the Board of Selectman in the development of a community-wide strategic vision for all grades, Pre-K through 12.

Presentations

  New Enrollment Presentation - Melony Brady-Shanley - [BOE Packet page 3]

33 new families as of this report; Data includes where these families are living in the community. These locations include diverse areas around our community, single and multi-housing units.

Some students left district: These were mostly students who have moved out of town or left the state.

  SBAC Results [BOE Packet pp. 4-10]

Significant gains - Out of 188 educational entities, Winchester Public Schools is ranked #1 for most improved math scores and #19 for most improved reading scores. Recognition of all those who helped to contribute to the success of the district’s success was made. These gains are a product of efforts of multiple individuals. Of particular note: Freeman Burr and Ellen Stoltz were present and recognized as key initiators leaders of our district’s success. 

Question from BOE: How much of that financial contributions played a role in this success? Answer: It was a combination of leadership and monies/resources to program for students.

The superintendent will seek the extension of the Commissioner Network funds.

Results by subgroup will be presented at a later BOE meeting.

Public Hearing

  Bob Geiger, Town Manager to comment:

“We cannot have a great town without a great school.”

Freeman Burr to comment:

“Thank you to Superintendent Melony Brady-Shanley for the invitation and kind remarks. It is appropriate to give credit to the faculty/staff [for the success of the district].” Both Burr and Stoltz appreciated the welcome they received when they were here working in the district and were happy they were able to build credibility and trust with those in the district. Commended the BOE for their leadership.

Consent Agenda Items

  Minutes - Motion to approve: FIRST: Michelle Hintz, SECOND: Dr. Richard Dutton → Unanimous.

Correspondence to the BOE

  Presented NIS-CT Audit successfully completed. [BOE Packet, page 16]

Superintendent’s Report & Action Items

  Superintendent’s Report - [BOE Packet, page 17-18]

Superintendent Brady-Stanley attended a panel called, “Performance Matters” with the State of Connecticut. The focus was on data systems. Members of The Gilbert School attended as well.

  Finance - The playground is to be completed in 2 weeks. Grand opening date TBD

  Alliance Grant approved. Commissioner’s Network funds approved.

Funding for the Hinsdale steps is from state funding. They are to be built to code and ADA compliance. Completion date TBD

The RFP - Closed as of yesterday, 9/10/18. We have received six (6) valid submissions. The Building Committee is to review these on September 17, 2018.

School Climate Officer (SCO) is to work with students on how to play together on the playground. To teach passion and inclusivity. Will not be armed.

Meet & Greets were held. Pre-K - K Open Houses. We had many families from Pearson as well.  Sign in sheets for families were used to provide a record of the number of families.

74 families from Pre-K to K transition.

We had approximately 150 families in Pearson.

We also had four (4) half days from the heat. 85% to 88% degree rooms. Portable A/Cs were placed in on the third floor at Pearson.

Enrollment - holding steady at 538 for the district. We were had 518 enrolled last August. We are pulling people back to our district.

Chronic Absences - Attn. Averages shared page 20.

  New Hires [BOE Packet pp. 21-31]

Gilbert Enrollment - We have been asking for enrollment numbers on a monthly basis

As if September: 472 students enrolled at TGS.

  44 international students and two students (2) from other school districts

  Board Action Items - None.

Unfinished Business

Regarding the 1% - Upon closure of 2017-18 BOE budget - once all bills have been paid, this will transfer over to the 2018-2019 school year. The Board of Selectmen has approved the 1%.

New Business

Promotional SBAC Celebration Conversation: Discussion on how to share the good news about student performance gains on SBAC. Ideas included social media, perhaps a booth at the Fall Foliage Festival, a banner at Pearson, among others.

Quarterly Meeting with Gilbert - We should be meeting with Gilbert at least four times a year. These meetings are beyond those Winchester BOE members who serve on the regular Gilbert meetings. We need to get dates on the calendar with Gilbert to have this happen. Negotiation dates have not yet been established.

Those who serve on the Gilbert Board will address this at the next meeting with Gilbert.

Negotiation dates will be set up in conjunction with Superintendent Brady-Stanley and Dr. Serio.

Evaluation of the Board of Education Chairman: To speak into the microphone more, but otherwise he is doing an excellent job.

Executive Session - 8:12pm

MOTION to invite Seamus Cullinan and Melony Brady-Shanley to go into Executive Session for the purposes to discuss a confidential legal matter. → FIRST: Cheryl Heffernan, SECOND: Michelle Hintz. → Unanimous.

MOTION to come out of Executive Session at 8:54 pm. → FIRST: Cheryl Heffernan, SECOND: Alexandria Propfe → Unanimous.

Adjourn

MOTION to adjourn at 8:55 pm. FIRST: Alexandria Propfe, SECOND: Cheryl Heffernan → Unanimous.

Winchester Board Education
Type of Meeting: Curriculum Committee Meeting Minutes
Date: Tuesday, September 25, 2018
Location: Town Hall, Blue Room

Committee Members: Nora Mocarski, Alexandria Propfe, and Jamie Duffy, Melony Brady-Shanley, Superintendent of Schools, Barbara Silverio, Principal, Rosanne Field, Principal, Seamus Cullinan, Director of Student Services

Call to Order - 6:35 pm

Roll Call:

Committee Members in Attendance: Nora Mocarski, Alexandra Propfe, Rosanne Field, Barb Silverio, Melony Brady-Shanley, Seamus Cullinan

Committee Members Not in Attendance: Jamie Duffy (unexcused)

Also in Attendance: Christine Royer, Ruthann Horvay        

Meeting Facilitator: Nora Mocarski

1. Open Issues
   1. Informational: Discussion on how the Little Owls Program, School Readiness, and Head Start programs all work together.
      1. Ruth-Ann Horvay discussed the collaboration in place and on how preschool is doing.
      2. History of the program was discussed. Highlights: Initial start was in 1996 FRC came into our district. Seven components. Approached by the state to qualify for school readiness money. Collaborated with Torrington, Ed Connection. Only providing for a full day, full spaces. YMCA pulled out, and 15 spaces went to Winsted Area Child Care.  We received Discovery money for providing preschool experiences. The collaboration started with this grant.
      3. This past year: Discovery Grant led to community plans to provide equity for children. Half-day program for at-risk & three full-day programs.
      4. The 3, full-day programs have not impacted this community as had initially worried.

a)      We guide parents to a  program that best fits child

b)      Ed Advance has waived their fee to full-time program

c)      School readiness liaison = Ruth reports to the state on meeting the components of the grant.

1. 1. 5. Friday’s meeting discussed prescreening. Varying degrees of support in integrating this program. Ruth wants to solidify the process, so all are operating with the same information.

a)      BOE Question: Is there sharing of curricula with all pre-school programs? Answer: We cannot prescribe for other programs. They are required to meet their accreditation requirements. Head Start has federal guidelines to follow. On the other hand, they have been very receptive to ideas.

1. 1. 6. BOE Question: Are these programs tracking progress? At Kindergarten registration time, we look at screening. We found our half-day program students were coming less prepared.

a)      We must be careful and be sure to measure growth, not necessarily achievement. Must look at baseline information. We now have 3 and 4 years in programming. We are getting kids enrolled earlier. Peer models are critical.

1. 1. 7. Current partnership - Melony and Ruth meet every two weeks. Meet with Ed Advance - very open meetings.

a)      Transportation is an issue. Creating a little inequity. Meeting with community members to troubleshoot.

(1)   Jodi and Mel agreed to transport Little Owls. The option was offered. About 12-15 families use free transportation (without IEPs). Some parents are resistant to putting their child into a five day, a full-day program in school readiness program at Batcheller.

(2)   Ed Advance and Winsted Area Childcare might be feeling the pain that Little Owls can offer transportation.

(3)   Families that didn’t switch are not unhappy. It is parent choice. Obligated in offering parents options.

(4)   Consider a shorter day to get more in...see success and then eventually send more a more time.

(5)   Little Owls Program is full at the moment. There is a waitlist.

(6)   School readiness requires classrooms have a % of special needs equal to % IEP kids in the district.

(7)   50% have to be a full day, full year (12 months) who go to Winsted Area Child Care for us to keep the 275K 8:30-3pm ish = full day.

(8)   Parent as Teachers Program as the feeder to the Little Owls program.

1. 1. 8. Soups on” Pre-K families 23-24 families were there today. The purpose is to have students and parents socialize/network. Reading was the focus. One hour. Every month. Teachers were present, the social worker, coaches, and Chicken noodle soup was served.

(1)   Brainstormed “Soup Kits” for next Soups-on event.

(2)   School-based health program has been helpful - can get appointment and appointments are in the same building.

2. Adjourn, 7:13 pm
   1. MOTION: First: Alexander Propfe. - Second: Chris Royer

Finance Committee Meeting Minutes
September 25, 2018
Town Hall, Blue Room

Committee Members: Michelle Hintz, Nora Mocarski (Secretary), Cheryl Heffernan, Doug Pfenninger (Chair), Jamie Duffy, Melony Brady-Shanley, Superintendent of Schools, Nancy O’Dea-Wyrick, Director of Finance, Seamus Cullinan, Director of Student Services.

Call to Order: 8:00 pm

Roll Call:

Committee Members in Attendance: Michelle Hintz, Nora Mocarski, Cheryl Heffernan, Melony Brady-Shanley, Seamus Cullinan

Committee Members Not in Attendance: Jamie Duffy (unexcused), Doug Pfenninger, Chair (excused), Nancy O’Dea-Wyrick (excused)

Also in attendance: Christine Royer, Barb Silverio, Rosanne Field, and Richard Dutton

Agenda:

            Motion: Approval of agenda: First: Cheryl Heffernan, Second: Michelle Hintz

Tuition - out of town.

1. 1. At this time, we are not accepting requests for out of district tuition students. But this will be revisited at a later time.

1% fund - Clarification of what we are doing with this money [handout]:

1. 2. $155,025 left over at the beginning of the FY2018 to put into the non-lapsing fund.
      1. The BOS approved for the BOE to use this non-lapsing fund ($155,025).
         1. To be used for TBD.

Alliance Building Grant to Alliance School Districts to clarify what it was spent on:

1. 3. Grant came from Administrative Services, not from the Department of Education
   4. Given to schools for construction not covered under town funds
      1. $338,000 was given to the BOE for repairs that don’t typically get covered by local funds. If this grant were available, repairs would have had to come out of local funds. These items include 11 to 12 things (ex. staircases, chimneys)
      2. We used 95% of grant at Pearson
         1. Examples include replacing broken sinks in the bathrooms, hairdryers, handles, faucets, resurfaced the parking lot, created a walkway, replaced a 31-year-old walk-in cooler, exterior gym doors, exterior receiving entries at loading docks, dishwasher...
      3. Used 5% to Hinsdale steps.
         1. We were approved to use the 5% to repair/replace steps at Hinsdale
         2. All the work had to be invoiced by Oct. 31st, and we are on target to be invoiced by October 31st.
2. Motion to adjourn at 8:24 - First: Cheryl Heffernan, Second: Michelle Hintz.

Winchester Board Education
Type of Meeting: Policy Committee Meeting Minutes
Date: Tuesday, September 25, 2018
Location: Town Hall, Blue Room

Committee Members: BOE Members: Cheryl Heffernan, Michelle Hintz, Alexandria Propfe, Jamie Duffy, and Richard Dutton.

Melony Brady-Shanley, Superintendent of Schools, Nancy O’Dea-Wyrick, Director of Finance, Barbara Silverio, Principal, Rosanne Field, Principal

Call to Order: 7:15 pm

Roll Call:

Committee Members in Attendance: Michelle Hintz, Alexandria Propfe, Richard Dutton, Melony Brady-Shanley, Barb Silverio, Rosanne Field

Committee Members Not in Attendance: Jamie Duffy (unexcused), Nancy O’Dea Wyrick (excused)

Also in attendance: Cheryl Heffernan, Christine Royer, Seamus Cullinan, Nora Mocarski

Meeting Facilitator: Michelle Hintz.

1. Open Issues
   1. Superintendent Melony Brady-Shanley will contact Vin of CABE regarding the research into a bylaw to direct the BOE on social media etiquette/use. To ask CABE to consider “9327.1 Appendix.”
      1.  To discuss consideration for a bylaw (perhaps 9327.1 Appendix) in October.
      2. First read will be at the BOE meeting in November, the second read in December 2018.
   2. Regarding Policy 5114 -
      1. Question regarding the section of due process on Student Expulsion beginning on p. 15.

a)      To change language from “shall” to “may” under P5114(f) and

b)      to take out “mandatory” in the title on the same page.

1. 2. 2. Policy committee to discuss in October. First read for BOE in November, Second read in December 2018.
   3. To redo Packet 3 for October.
2. Adjourn at 8:00. Motion - First: Cheryl Heffernan, Second: Dr. Richard Dutton