Hinsdale Renovation Project

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Location: Town Hall – Blue Room 2^nd Floor
Date: Monday, January 27, 2020 @ 6:00 p.m.

Meeting Facilitator: Steven Frazier, Chair - Absent
Dave Carter, Vice Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason , T. Sandonato, B. Stratford, and S. Vaill

Call to order

Roll Call	x = present	Roll Call	x = present
S. Frazier		N. O’Dea-Wyrick
D. Carter		C. Perez
M. Bird		D. Pfenninger
M. Brady-Shanley		M. Ruzbason
D. Denning		T. Sandonato
R. Geiger		B. Stratford
M. Hintz		S. Vaill
N. Kelly

Business
a)      Next Steps
b)      Assessment Results
c)      Solar
d)      Land Trust Grant
e)      Barn

Adjourn

11-25-2019 HSRC Agenda

9-30-19 HSRC Agenda

2-7-2023 Minutes

11-21-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, November 21, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (X)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (x), A. Rheault(x), and S. Vaill (x)

I. Call to Order:

II. Roll Call: See above

III. Agenda Review:

IV. Public Comment: None

V. Business:

1. Project Update

Last visit to the site was Thursday (11/17/22)

Working on the exterior metal panels - estimated to have about 2/3 weeks left.

Site work - additional reseeding in select areas.

Neighbor is upset about water on site. This is not an issue for this project.

Paperwork is the outstanding issue for the project. Some manuals have been provided to WPS.

Toilet issue - This item will be replaced in a couple of weeks.

Closeout review is a fast process - We are about one week out from this part of the project.

Retainage reduction will be last.

Playground - Install is complete. Third-party inspector will complete the final inspection.

2. Review pending items and/or change order proposals.

Commissioning update from Horizon - Dampers need to be added in the kitchen and cafeteria areas. This is leading to some of the uneven temperatures in the cafe wing.

CO #62 - Table until the next meeting

CO #64 - Three Dampers for Ventilation System - $9,354.18

Motion to approve - Dale D.

2nd - Norman K.

Vote - 5-1-0

CO #65 - Insurance and Bond - $36,146.80

Motion to approve - Steve V.

2nd - Dale D.

Vote - 6-0-0

3. Discussion

a. Conditioning of the heating system at Hinsdale - uneven temperatures throughout the building (see above)

b. Environmental Monitoring - This should be closed.

4. Review of current invoices and financial updates.

Estimate - $16.091

Estimate Reimbursement - $15.583 ($11.184 estimated reimbursement)

Estimate Bond Amount - $4,398,774 or less ($9.950 original estimates to be bonded)

a. W.B.Mason, #232185330, $76,735

Motion: Norman K.

2nd: Steve V.

Vote: U.

b. Kinsley Group Inc., #SVC000170501, $452.50

Motion: Norman K.

2nd: Dale D.

Vote: U.

c. Creative Recreation, #3432, $257,465

Motion: Steve V.

2nd: Norman K.

Vote: U.

d. Silver Petrucelli, #22-1143, $6,785.50

Motion: Steve V.

2nd: Norman K.

Vote: U.

e. Horizon, #R2021Z-023-18, $1,355

Motion: Steve V.

2nd: Norman K.

Vote: U.

f. Onion Electric, #7474, $228

Motion: Norman K.

2nd: Steve V.

Vote: U.

g. Insalco, #10061, $2,247.88

Motion: Steve V.

2nd: Dale D.

Vote: U.

h. Insalco, 10005, $27,052.59

Motion: Norman K.

2nd: Steve V.

Vote: U.

i. Insalco, #10106, $13,825.96

Motion: Steve V.

2nd: Norman K.

Vote: U.

j. SP&A - 22-1360, $2838.41

Motion: Norman K.

2nd: Dale D.

Vote: U.

k. Montagno - $144,161.70

Motion: Steve V.

2nd: Norman K.

Vote: U.

l. Thomas Testing INC. Not to exceed $2,400

Motion: Steve V.

2nd: Dale D.

Vote: U.

5. Close out documentation

a. Operation Manuals

b. Warranty documentation

c. Building Renovation Plaque?

6. Meeting - Monday, 26, 2022 at 6 PM via Zoom

Adjourn: 7:05 PM

10-3-2022 Minutes

Meeting: Hinsdale School Renovation Committee Minutes
Date: Monday, October 3, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (x)

Invitees: M. Bird (x), M. Shanley-Brady (x), D. Denning (x), J. Kelly (a), M. Hintz (a), N. Kelly (a), N. O’Dea (x), C. Perez (x), D. Pfenninger (a), A. Rheault (a), and S. Vaill (x)

I. Call to Order: 6:08 PM

II. Roll Call: See above

III. Agenda Review: No Changes

IV. Public Comment: None

V. Business:

Project Update

Playground installation is estimated to be completed by the end of October.

Metal panels continue to be an area of concern. Montagno is actively working on this situation.

Commissioning and balancing are about 75% to 80% complete.

The building as a whole is at 97.5% completion.

Review pending items and/or change order proposals.

CO 58 - Site work for security - $20,900 Motion for approval by Dale D., 2nd Melissa B. - Vote U.

CO 59 - Electrical changes in the Kitchen - $3,650.22 Motion for approval by Dale D., 2nd Melissa B. Vote - U.

CO 60 - Flow Testing per the Fire Marshal - $4,015.00 Motion for approval by Steve V., 2nd Dale D. - Vote - U.

CO 61 - Storage for the kitchen - $1,512.50 - Motion for approval by Dale D., 2nd Steve V. - Vote U.

CO 62 - Table to next meeting - Motion by Steve V., 2nd Melissa B. Vote - U.

CO 63 - Carpentry Trim - $3,931.40 Motion by Dale D., 2nd Steve V. Vote U.

CO 46 - Revised Duct Opening - $12,327.38 Motion by Steve V., 2nd Melissa B. Vote U.

4. Discussion - None

5. Review of current invoices:

a) Horizon Engineering Associates, R2021Z-17, $4,900

i) Motion - Approval by Dale D.

ii) 2nd - Melissa B.

iii) Vote - U.

b) Test Con, 11613, $392

i) Motion - Approval by Steve V.

ii) 2nd - Dale D.

iii) Vote - U.

c) Onion Electric, 7474, $228

i) Motion - Table by Melissa B.

ii) 2nd - Steve V.

iii) Vote - U.

d) Berkshire Alarm, 111133, $1,077.41

i) Motion - Approval by Dale D.

ii) 2nd - Steve V.

iii) Vote - U.

e) Total Communications, 127552, $253.75

i) Motion - Approval by Melissa B.

ii) 2nd - Dale D.

iii) Vote - U.

f) Insalco, 10061, $2,247.88 (tables)

i) Motion - Joint table for all Insalco Invoices - Dale D.

ii) 2nd - Steve V.

iii) Vote - U.

g) Insalco, 10005, $27,052.59

i) Motion - See previous motion

ii) 2nd -

iii) Vote -

h) Insalco, 10106, $13,825.96

i) Motion - See previous motion

ii) 2nd -

iii) Vote -

i) WB Mason, 232185330, $76,735

i) Motion - Table by Melissa B.

ii) 2nd - Dale D.

iii) Vote - U.

j) Silver Petrucelli, 22-1066, $11,693.75

i) Motion - Approval by Steve V.

ii) 2nd - Dale D.

iii) Vote - U.

k) Montagno, 16, $459,312.86

i) Motion - Approval by Dale D.

ii) 2nd - Steve V.

iii) Vote - U.

Adjourn: 6:52 PM

8-15-22 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, August 15, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), A. Rheault(x), and S. Vaill (x)

I. Call to Order: 6:00 PM

II. Roll Call: See above

III. Agenda Review:

IV. Public Comment: None

V. Business:

1. Project update.
a. Current progress of construction activity. Items completed

b. Schedule look ahead this month to early next – including punch list status and

inspections leading to the Cert. of Occupancy.

2. Review of pending items and/or change order proposals.

a. PCO 51 - End Wall Steel - $9,705.30

i. Motion - Steve V.

ii. 2nd - Dale D.

iii. Vote - U.

b. PCO 56 - Cameras for security - $23,000

i. Motion - Norman K.

ii. 2nd - Steve V.

iii. Vote - U.

c. PCO 57 - Additional Fencing

i. Motion - Norman K.

ii. 2nd - Dale D.

iii. Vote - U.

d. Pending PCO’s

i. Water Meter, Back Flow Preventer, and Bonds on Change Orders

3. Review of current invoices.

a. R2021Z023-15 - Horizon Engineering - $1,517

i. Motion - Norman K.

ii. 2nd - Dale D.

iii. Vote - U.

b. R2021Z023-16 - Horizon Engineering - $500.00

i. Motion - Dale D.

ii. 2nd - Norman K.

iii. Vote - U.

c. 1150540 - TestCon - $809.20

i. Motion - Steve V.

ii. 2nd - Norman K.

iii. Vote - U.

d. 11571 - TestCon - $746.60

i. Motion - Dale D.

ii. 2nd - Norman K.

iii. Vote - U.

e. Insalco - Tabled to September

f. Langon Environmental $6140

i. Motion - Norman K.

ii. 2nd - Dale D.

iii. Vote - U.

g. Langon Environmental - Table to September

h. SPA - 22-0839 - $16,863.75

i. Motion - Steve V.

ii. Norman K.

iii. Vote - U.

i. Motagno - #15 - $906,015.14

i. Motion - Dale D.

ii. 2nd - Norman K.

iii. Vote - U.

Adjourn: 6:59 PM

6-29-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Wednesday, June 29, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), B. Stratford (), A. Rheault (), and S. Vaill ()

I. Call to Order:

II. Roll Call: See above

III. Agenda Review:

IV. Public Comment: None

V. Business:

Project Update

Lockers - Steve V. Motion to approve MBS to approve lockers to ensure opening on time. Not to exceed 15,000 for a temporary solution.

Motion - Michelle H.

2nd - Steve V.

Vote - U.

Review of pending items and/or change order proposals.

PCO #054 - Concrete Sidewalks - $64,278.50

Motion - Norman K.

2nd - Steve V.

Vote - U.

PCO#055 - Phone Altercations - $2,401.85

Motion - Michelle Hintz

2nd - Dale Denning

Vote - U.

PCO#048 - Window Vendor - $10,304.50

Motion - Steve V.

2nd - Dale D.

Vote - U.

PCO#050 - Plaster Repairs - $24,000.90

Motion - Dale D.

2nd - Norman K.

Vote - U.

PCO#052 - Winter Soft Costs - $30,724.06

Motion - Norman K.

2nd - Steve V.

Vote - U.

PCO#053 - Soil Remediation - $17,820.00

Motion - Dale D.

2nd - Steve V.

Vote - U.

3. Update for environmental monitoring, material testing and commissioning services.

a. Waiting for final reports from the Environmental Engineer. Both tanks and soils are fully removed from the property.

4. Discussion

a. Belinda Douglas contacted Melony Brady-Shanley on 7/6/22 at 5:30 PM. She is requesting that we install some arborvitae shrubs where the pine trees were removed. I believe the most cost effective way would be to allow the BOE to purchase trees from Home Depot and plant.

4. Scheduling of Grand Opening and Community Tours.

a. Grand Opening - TBD

b. Student/Family Tour - Tuesday, August 30, 2022 from 2 PM to 3 PM

c. Community Tour - Tuesday, August 30, 2022 from 4 PM to 6 PM

5. Review of current invoices.

a. TESTCON - 11504 - $724.60

i. Motion - Dale D.

ii. 2nd - Norman K.

iii. Vote - U.

b. Horizon Engineering - Commissioning - R2021Z-23-13 - $560.00

i. Motion - Norman K.

ii. 2nd - Steve v.

iii. Vote - U.

c. Horizon Engineering 0- R2021Z-023-14 - $1,540.00

i. Motion - Norman K.

ii. 2nd - Dale D.

iii. Vote - U.

d. SP&A - 22-0692 - $29,716.88

i. Motion - Norman K.

ii. 2nd - Dale D.

iii. Vote - U.

e. SP&A - 22-0589 - $11,693.75

i. Motion - Steve V.

ii. 2nd - Norman K.

iii. Vote - U.

f. Montagno - Invoice 13 - $1,044,555.78

i. Motion - Norman K.

ii. 2nd - Steve V.

iii. Vote - U.

g. Montagno - Invoice 14 - $417,246.50

i. Motion - Steve V.

ii. 2nd - Dale D.

iii. Vote - U.

Adjourn: 6:53 PM

5-23-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, May 23, 2022
Time: 6:00 PM
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair ()

Invitees: M. Bird (), M. Shanley-Brady (X), D. Denning (X), J. Kelly (), M. Hintz (x), N. Kelly (X), N. O’Dea (x), C. Perez (X), D. Pfenninger (), B. Stratford (X), A. Rheault (), and S. Vaill (x)

I. Call to Order: 6:02 PM

II. Roll Call: See above

III. Agenda Review: No changes

IV. Public Comment: None

V. Business:

Project update

A. Current progress of construction activity. Items completed.

B. Schedule look ahead this month to early next.

a. Most trades are on site.

b. Target date for completion is in order for mid to late July

c. Punch list classrooms

d. Paving in two weeks

e. Landscaping is being completed

f. Small playground is getting fenced in the next week

g. Furniture in the last week of June

h. Windows will be arriving in July - installation will take place in July and August

i. Main entry work is continuing.

j. Site work continues

k. Concrete sidewalks will be completed

l. Signage will be installed.

1. Review of pending items and/or change order proposals.

PCO#009 - Concrete wall patching - $16,185.40

Motion - Norman, 2nd - Dale - U.

PCO#043 - Additional cameras - $21,812.56

Motion - Michelle, 2nd - Dale - U.

PCO$044 - Grading Revision - $4,356.00

Motion - Norman, 2nd Dale - U.

PCO#045 - Existing planter by stairs - $3630.00

Motion - Dale, 2nd - Norman - U.

PCO#042 - Concrete Revision Front Entry - $10,428.00

Motion - Norman, 2nd Michelle - U.

PCO#047 - Multiple Asphalt Related - $149,983

Discussion - Removal of the sidewalk portion, this will be handled through the town.

Motion - Norman, 2nd - Dale - U.

2. Update for environmental monitoring, material testing, and commissioning services.

Awaiting final reports pending from Langon.

Soil - Final invoice is pending.

Material testing - On going

Commissioning Services - On-going and will get more intense as units are started.

3. Phase 2 and 3 progress update – FF+E and Playgrounds.

FF&E - Vendors are working with Montagno

Once confirmation of space readiness, they will move items in.

Playgrounds - On target for delivery in June/July

4. Review of current invoices.

Silver, Petrucelli, and Associates - #22-0496 - $17,215.75

Motion - Norman, 2nd - Dale - U.

Horizon - #R2021Z-023-12 $2,812.00

Discussion by the committee to clarify billing for Horizon. Progress billing toward $34,000

Motion - Norman, 2nd - Dale - U.

Horizon - #R2021Z -023-8 - $1,890.00

Motion - Dale, 2nd - Norman - U.

Horizon - #R2021Z - 023-9 - $1,752.00

Motion - Norman, 2nd - Dale - U.

Montagno - #12 - $778,891.23

Motion - Dale, 2nd - Norman - U.

5. Date for a site visit - 6:00 PM on a Thursday

Adjourn: 6:56 PM

4-26-2022 Minutes

4-5-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Tuesday, April 5, 2022
Time: 6:00 PM
Location: Town Hall

Meeting Facilitator: Tony Sandonado, Chair (x)
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), B. Stratford (x), R. Field (x) and S. Vaill ()

Call to Order: 6:03 PM

Roll Call: See above

Agenda Review:

Public Comment: None Noted

Business:

Project UpdateProgress is good in the field

Most of the trades on sight, MEP on-going, End Wall is under construction (currently being framed in), the roof is near completion. HVAC units arriving next week.

Financial Report

Bruce Stratford shared the financial. The project is within budget.

Current progress of construction activity. Items completed.

April - New transform will be arriving 4/20. Rooftop units next week. Framing Area B. MEP and Finishes are on track. The ceiling grid is being installed. Window installation in the new classrooms next week. Landscaping and playground are underway. Preparing for the new shed.

Single Hung Windows delayed with no timeline.

Schedule look ahead this month to early next.

Review pending items and/or change order proposals.Montagno - Signage area, concrete removal. PCO #035 - $7,066.40

Motion to Table

Pending Winter Protections

Open Proposal for CMU patching - not to exceed $15,000

Pending Soil Removal due to oil tanks

Potential extra for power and camera for the shed.

Update for environmental monitoring, material testing, and commissioning services.

Environmental Monitoring - Complete at this point.

Material Testing - On-going

Commissioning Services - 45-50% invoiced at this point. Part of their services comes in at the end of the project.

Phase 2 and 3 progress update – FF+E and Playgrounds.Playground - supplier and FF and E vendors – On-time for delivery.

Playground - June and July

FF&E - June and July

Review of current invoices.Silver, Petrucelli, and Associates - Invoice # 22-0238 - $11,265.23

Motion to approve - Dave Carter

2nd - Dale Denning

Vote - U.

Silver, Petrucelli, and Associates - Invoice # 22-0333 - $20,489.17

Motion to approve - Dave Carter

2nd - Dale Denning

Vote - U.

Horizon Engineering - Invoice #R2021Z-023-11 - $630.00

Motion to approve - Dave Carter

2nd - Norman Kelly

Vote - U.

Montagno Construction - Invoice 4/4/2022 (Payment #11 for March 2022) - $1,038,911.22

Motion to Approve - Dave Carter

2nd - Norman Kelly

Vote - U.

Test-Con - Invoice #11409 - $1,477.60

Motion to Approve - Dave Carter

2nd - Dale Denning

Vote - U.

Test-Con - Invoice #11432 - $1,456.90

Motion to Approve - Dave Carter

2nd - Dale Denning

Vote - U.

Adjournment - 6:44 PM

3-3-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Thursday, March 3, 2022
Time: 6:00 PM
Location: Town Hall – Hicks Room

Meeting Facilitator: Tony Sandonado, Chair ()
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (), J. Kelly (), M. Hintz (x), N. Kelly (x), N. O’Dea (), C. Perez (x), D. Pfenninger (), B. Stratford (x), and S. Vaill (x)

Call to Order: 6:04 PM

Roll Call: See above

Agenda Review:

Motion to Add Financial Report - Bruce Stratford

Steve V., 2nd D. Carter - U.

Public Comment:

Business:

1. Progress Update:

Project is busy at this time. Foundation has been poured on the west side of the brook. Steel has been installed. MEP is continuing on the east side of the building. Bathrooms are being tiled. Cabinets are being installed. Under-slab work in the kitchen area is being completed. Roofing installation is in progress (area C is complete, A is in progress, B will be started soon). Mason is nearly complete.

Next areas of work will include: The job is on schedule. Windows are running a bit later than expected. Electrical service is installed and awaiting the installation of the exterior transformer. Rooftop units will be set in mid-March.

2. Financial Report

Bruce Stratford presented the monthly financial report. The contingency fund was discussed and reviewed.

Reviewed current and potential PCOs. Most if not all are eligible for reimbursement.

3. PCO’s

#034 - CMU walls at exposed ceiling - $5,448.30

Dave Carter - Motion to approve #034

2nd - Steve Vaill

#037 - Kitchen Sanitary Line - $17,824.53

Motion by Dave Carter to approve

2nd Steve Vaill

4. Invoices

Test Con, Invoice # 11377 - $1,585.80

Dave Carter Motion to approve

2nd - Steve Vaill

Horizon Engineering, Invoice # R2021Z-023-10 - $6,302.00

Dave Carter Motion to approve

2nd - Steve Vaill

Silver, Petrucelli, and Associates, Invoice # 22-0069 - $11,226.00

Steve Vaill Motion to approve

2nd - Dave Carter

AIA - Silver, Petrucelli, and Associates, Amendment #013 - $2,706.00

Steve Vaill Motion to Approve

2nd - Dave Carter

Montagno Invoice - #09 - $1,240,030.60

Dave Carter - Motion to approve

2nd - Steve Vaill

Montagno Invoice #010 - $1,155,645.19

Dave Carter - Motion to approve

2nd - Steve Vaill

Discussion - Steve Vaill - Inquiry regarding outstanding PCO in the kitchen area.

Adjournment:

6:49 PM

2-8-2022 Minutes

1-20-2022 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Thursday, January 20, 2022
Time: 6:00 PM
Location: Virtual
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (x)
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (), C. Perez (), D. Pfenninger (x), B. Stratford (x), and S. Vaill (x)

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Motion by Steve Vaill to Add Test Con

2nd - Dale Denning

Vote - U.

Public Comment: None

Business:

1. Project update

a. Current progress of construction activity. Items completed.

b. Schedule look ahead.

i. Paul Jorgensen shared a picture update of the progress

1. Exterior Signage Area was viewed

2. Exterior Extended Canopy is in development

3. Roof Drains the old bowls are being replaced

4. Snow removal from the roof is in progress

5. Interior and exterior framing of the new section is in progress

ii. Mechanicals, finishes, painting, ceiling grid, winter conditions pouring concrete.

iii. Roof work started on1/20/22 then movement will happen with masonry on the new addition.

2. Financial Update from Bruce Stratford

a. Current contingency account has 101,319.70

b. Shared detailed financial update through December 31, 2021. 43% of the construction budget is expended.

3. Proposed Change Orders

a. PCO #27 - Kitchen Equipment - Missing a heat shield that is required. $430.50

i. Motion - Dale Denning

ii. 2nd - Steve Vaill

iii. Vote - U.

b. PCO #30 - Winter Conditions - Fixed Equipment Costs (concrete mix, scaffolding, etc.) $58,034

i. Motion - Steve Vaill

ii. 2nd - Norman Kelly

iii. Vote - U.

c. PCO #32 - Credit for safety glazing - different product proposed savings of $1,138.50

i. Motion - Dale Denning

ii. 2nd - David Carter

iii. Vote - U.

d. PCO #33 - Storm line was not aligned with new sanitary line $2,894.09

i. Motion - Norman Kelly

ii. 2nd - Dale Denning

iii. Vote - U.

e. PCO #35 - Existing Staircase - Hidden under the ground.

i. Will continue to review this PCO.

4. Revision Request

a. Existing G802 #6 - Underground Storage Tank Monitoring - Langon Environmental

i. Not to exceed amount of $35,000

1. Motion - Dave Carter

2. 2nd - Dale Denning

3. Vote - U.

5. Invoices

a. SP&A - Invoice #21-2904 - $19,067.86

i. Motion - Dave Carter

ii. 2nd - Dale Denning

iii. Vote - U.

b. Montagno - Invoice #8 - $766,078.33

i. Motion - Dave Carter

ii. 2nd - Norman Kelly

iii. Vote - U.

c. Test Con Incorporated - Invoice 11345 - $925.20

i. Motion - Dave Carter

ii. 2nd - Norman Kelly

iii. Vote - U.

Adjournment: 7:10 PM

12-9-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Thursday, December 9, 2021
Time: 6:00 PM
Location: In-Person, Town Hall - Hicks Room

Please wear a mask.

Meeting Facilitator: Tony Sandonado, Chair (x)

Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (), J. Kelly (x), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (), D. Pfenninger (x), B. Stratford (x), and S. Vaill (x)

Call to Order: 6:02 PM

Roll Call: See above

Agenda Review: See additions below.

Public Comment: No Public Comment

Business:

1. Project update.

a. SP&A updates include

i. Updated pipe planning for the playground

ii. Tank removal is taking place and they are removing the soil.

iii. Framer - Exterior sheathing started

iv. Roofing - Will be on site next week

v. Excavation for footings is in place

vi. Electrical contractor is awaiting his gear for next week, no movement from Eversource regarding the arrival of the transformers.

vii. Concrete sub is working on the final pieces of the sanitary line and rebar for the footings.

viii. Boilers are in the process of being plumbed up.

ix. Temporary heat is installed.

x. Culvert - Saw cutting of stone

2. Review of pending items and/or change order proposals.

a. PCO #28 - Montagno for sitework - $26,473.59

i. Offsite water flow impacting the site, 2 yard drains and additional piping will be installed

ii. Motion to approve PCO #028 by Steve Vaill, 2nd Michelle Hintz - U.

b. PCO #019 - Montagno for Door frames - 19,565.30

i. Existing door frames and associated hardware

ii. Motion to approve PCO #019 by Dave Carter, 2nd Steve Vaill - U.

c. PCO #022 - Masonry - $75,219.08

i. Foundation near the brook will be addressed, there are four changes to the structure for a few conditions (reinforcing size, change of depth of building foundation wall, thickening up a wall, and adding a wall segment)

ii. Motion to approve PCO #022 by Michelle Hintz, 2nd Steve Vaill - U.

d. PCO #031 - Roofing Contract - $65,012.20

i. Vendor for the roof has been changed to ensure availability of the project. Roof work will begin in January.

ii. Motion to approve PCO #031 by Michelle Hintz, 2nd Dave Carter - U.

3. Review of current invoices.

a. Silver Petrucelli Invoice #21-2715 for $14,092.40

i. Motion to approve by Dave Carter, 2nd Steve Vaill - U.

b. Montagno Invoice #7 for $893,248.12

i. Motion to approve by Steve Vaill, 2nd Norman Kelly - U.

c. Test Con Invoice #11303 for $546.57

i. Motion to approve by Dave Carter, 2nd Steve Vaill - U.

4. Playground Inspections of New England Quote Date 12/8/21 for $1,500.00 as a retainer for the inspection of the playground.

i. Motion to approve by Steve Vaill, 2nd Dale Denning - U.

5. Financial Update

a. Bruce Stratford informed the committee that two reimbursement requests have been made to DAS.

b. All budget lines are following as planned through November 2021.

6. Discussion of Potential Change Orders

a. PCO#029 - Fire Protection Hangers - Change required by the State Fire Marshal

i. Motion to approve the payment of PCO #029 by Tony Sandonato, 2nd Michelle Hintz - 5-1.

b. PCO#030 - Masonry, gypsum board, polished concrete, heating B and C.

i. Committee will continue to review throughout the winter and look at specific heating costs.

Adjournment: 7:30 P

11-15-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, November 15, 2021
Time: 6:00 PM
Location: In-Person, Blue Room in Town Hall

Please wear a mask.

Meeting Facilitator: Tony Sandonado, Chair (x)
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (), B. Stratford (x), and S. Vaill ()

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Public Comment: No comment

Business:

1. Project update

a. Current progress of construction activity. Items completed.

i. Stream is working well with the high levels of water.

ii. Site work is on-going

iii. Trades are all continuing their work.

iv. Mechanical ducts are being tested.

v. Foundation wall clarification being made at this time.

vi. Mason blocking up windows and door areas

vii. Box culvert is arriving

viii. One oil tank is out of the ground

ix. Water and fire service passed inspection today

x. Color on walls

b. Schedule look ahead.

i. Thanksgiving week and after box culvert

ii. Foundations going in

iii. Transformer installation early December

c. Roof

i. Continue to locate enough material to offer a differing roofing system.

ii. Paul Jorgensenwill call the state to obtain permission to use a black rubber membrane vs the white high performance.

2. Financial Update by Bruce Stratford

a. Mr. Stratford reviewed the revenues and expenditures

i. Budget has been aligned with the documentation requirements from DAS

ii. All budget areas are on track for this point in the project

3. Phase 3 Playground Approval

a. Drawings and Specifications are finished.

b. The drawings are in the review process.

c. PCR review meeting with the state on November 28, 2021

d. 042 Form

i. Motion - We hereby certify that these final and project manuals as prepared for bidding and dated November 1, 2021, and the professional cost estimate, completed in accordance with Level 3 of ASTM International Standard E 1557, Standard Classification of Building Elements and Related Sitework-UNIFORMAT II for this project, dated September 22, 2021, have been reviewed and approved for this project on the dates shown above.

1. Motion Dave Carter, 2nd Norm Kelley, U.

2. Review of pending items and/or change order proposals.

a. Montagno PCO #24 for $9,877.01

i. Code Issue with Electrical Conduit in the slab. The Building Official required the conduit to be run into the mechanical room as it was not meeting code.

1. Motion - Approval of PCO #24 for $9,877.01 by Dave Carter, Norman Kelly - U.

b. Montagno PCO #25 for $20,148.70

i. Deteriorated Expansion Joints this was not discovered in the original plans.

1. Motion - Approval of PCO #25 for $20,148.70 by Dave Carter, 2nd Norman Kelly - U.

c. Montagno PCO #26 for $1,315.79

i. Concrete Pier Removed

1. Motion - Approval of PCO #26 for $1,315.79 by Dave Carter, 2nd Norman Kelly - U.

3. Update for environmental monitoring, material testing and commissioning services.

a. Commissioning Agent is on site

i. Testing ductwork, pressure testing

ii. Most of their work will take place at the end of the project

b. Environmental Tanks (one is removed)

4. Phase 2 and 3 progress update – FF+E and Playgrounds.

a. No discussion, previously addressed.

5. Review of current invoices.

a. Test Con, Invoice #11226 for $3,024.40

i. Motion - Dave Carter, 2nd Norman Kelly - U.

b. Test Con, Invoice #11266 for $1,041.90

i. Motion - Dave Carter, 2nd Norman Kelly - U.

d. Silver, Petrucelli & Associates #21-2309 for $11,391.00

i. Motion - Dave Carter, 2nd Norman Kelly - U.

e. Montagno Construction, Invoice #6 for $911,509.53

i. Motion - Dave Carter, 2nd Norman Kelly - U.

f. Horizon Engineering, R2021Z-023-7 for $3,220.00

i. Motion - Dave Carter, 2nd Norman Kelly - U.

Adjournment: 6:50 PM

10-19-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Tuesday, October 19, 2021
Time: 6:00 PM
Location: In-Person, Blue Room in Town Hall

Please wear a mask.

Meeting Facilitator: Tony Sandonado, Chair (a)
Dave Carter, Vice-Chair (a)

Invitees: M. Bird (a), M. Shanley-Brady (x), D. Denning (x), J. Kelly (a), M. Hintz (x), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (a), B. Stratford (x), and S. Vaill (x)

Call to Order: 6:05 PM

Roll Call: See above

Agenda Review:

Public Comment:

Business:

1. Project update

a. Silver, Petrucelli, and Associates reports that the project is moving forward. The addition has all-steel framing up, and roof decking is installed. The shell is underway. Inside the existing building - a sanitary line continues to be underway, ductwork ongoing. The brook is complete, and the last item is the retaining wall and box culvert on the other side still to be worked on. Montagno reports the electrical work is underway. All lines for materials are installed. Conduit is being pulled into the new addition. Roof curves for the air handlers will be coming in. Boiler pads will be installed along with gas piping on the roof.

b. Roof - Notified last week of insulation will not be available until next year, potentially October 2022. There are two situations - restructure the roof to allow for a different roofing project or install a temporary roof and install the permanent roof at a later date.

2. Schedule look ahead this month to early next.

a. Transformer pad for new electrical service will be inspected. Primaries will be pulled into the transformer.

b. Waiting on the roofing decision.

c. Inside, the building will continue with MEP.

d. Sanitary line will be finished next week with concrete.

e. Roof top curves will be installed.

f. Roofer will patch and flash in all pipe curves next week.

g. Ceiling grid installed next month.

3. Review of pending items and/or change order proposals.

a. Three open items currently

i. Concrete wall patching in the classrooms -

1. Subcontractor was to document the differences between the contract and current conditions

2. Michelle Hintz Motion to recommend approval of change order #9 not to exceed $15,000, 2nd Steve Vaill - U.

ii. PCO #19 - Existing Hardware and Frames

1. Continue discussion to the next meeting when backup is available.

Iii. Brook Foundation Walls

1. Two curved parallel walls

a. Need to obtain some additional information.

b. Will obtain additional information for the next meeting.

4. Update for environmental monitoring, material testing, and commissioning services.

a. Environmental monitoring is closed out - just waiting on the final report.

b. Commissioning agent met with Montagno and discussed the next steps for observation and testing.

5. Phase 2 and 3 update – FF+E and Playground phases. Approval of documents, sign off of form SCG-042, for the FF+E phase.

a. Furniture and Equipment - Phase 2

i. Motion by Michelle Hintz - 2nd Norman Kelly - Hereby certify that these final plans and project manuals as prepared for bidding and dated October 15, 2021, and the professional cost estimate, completed in accordance with Level 3 of ASTM International Standard E1557, Standard Classification of Building Elements and Related Sitework - UNIFORMAT II for this project, dated October 15, 2021, have been reviewed and approved for this project on the dates shown above. Vote - U.

b. Playground - Phase 3 - Cost savings currently estimated at about $100,000 compared to initial cost analysis.

6. Review of current invoices

a. Horizon Engineering - #R2021Z-023-6 - $2,064.00

i. Steve Vaill, 2nd Michelle Hintz - U.

b. Montagno Construction Inc. - Invoice #5 - $727,823.86

i. Michelle Hintz, 2nd Steve Vaill - U.

C. Silver, Petrucelli & Associates - #21-2070 - $11,534.00

i. Steve Vaill, Norman Kelly 2nd - U.

Adjournment: 7:06 PM

9-27-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, September 20, 2021 @ 6:00 p.m. RESCHEDULED TO Monday, September 27, 2021 @ 6:00 p.m.
Location: Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator: Tony Sandonado, Chair (x)
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (x), D. Pfenninger (x), B. Stratford (x), and S. Vaill ()

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

Public Comment: No Public Comment

Business:

1. Project update

Paul Jorgensen reports a lot of activity. He has provided some pictures of the progress in the brook. The civil engineer is finalizing sheet flow. Inside the building - trades have been busy with the sanitation line, and ductwork is underway, masonry is on site.

2. Current progress of construction activity. Items completed.

2nd half of the sanitary line will begin work. Steel canopy is started. They are finishing the work for the brook and removing another portion of the boiler wall, and working on foundation in the curved area of new construction. Exterior stud and sheathing will begin when the roof arrives toward the end of October. Roofers are patching holes on the roof to ensure the inside of the building is dry.

3. Review of pending items and/or change order proposals.

Discussion - PCO#009 Concrete Wall Patching in Classrooms

It is addressed in the specifications—3.4a page 11 and #1 - Typical cutting and patching protocols. Page 12 - exposed finishes under G - following the performance of other work - #2 - Restore exposed finishes.

4. Update for environmental monitoring, materials testing, and commissioning services.

A Commissioning Agent has been brought on to the project. This is to oversee the mechanical installation and hook-ups. Oil tanks will be removed and overseen by the commissioning agent.

5. Phase 2 and 3 – FF+E and Playground Phases

These are reviewed with the state.

FF&E - Formal approval next month. October 26 is the meeting.

a. See Letter of Engagement - Versteeg Associates - Dated September 22, 2021

6. Review of current invoices.

a. Test Con - Invoice 11184 - $3,968.60

i. Table for further review

b. Silver, Petrucelli, and Associates - Invoice 21-1514 - $25,997.08

i. Motion - Dave Carter, 2nd Norman Kelly - U.

c. Silver, Petrucelli, and Associates - Invoice 21-1824 - $11,226.00

i. Motion - Dave Carter, 2nd Norman Kelly - U.

d. Montagno Construction - Invoice #4 - $744,618.66

i. Motion - Dave Carter, 2nd Norman Kelly - U.

e. Potential Change Orders

i. Montagno - PCO#013 - $1,398.10 Masonry Support in Media Center

1. Motion - Approval - Dave Carter, 2nd Norman Kelly - U.

ii. Montagno - PCO#018 - $4,806.42 Electrical Conduit

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

iii. Montagno - PCO#021 - $3,883.00 South Side Foundation Crack

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

iv. Montagno - PCO#005 - $8,494.20 Hammer and Rock

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

v. Montagno - PCO#010 - $3,603.60 Kitchen Door Infill

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

vi. Montagno - PCO#015 - $538.76 Door A100H Roof Conflict

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

vii. Montagno - PCO#016 - $2,830.44 Existing Storm Drain at Canopy

1. Motion - Approval Dave Carter, 2nd Norman Kelly - U.

viii. Montagno - PCO#020 - $13,442.88 Fixture Carriers

1. Motion - Table Discussion - Dave Carter, 2nd Norman Kelly - U.

a. Investigate adding tile to the west wall

ix. Versteeg - $1,800 - Playground Reviewer - Joseph Versteeg

Adjournment: 7:42 PM

8-16-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, August 16, 2021 @ 6:00 p.m.
Location: Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Please wear a mask.

Meeting Facilitator: Tony Sandonado, Chair (x)
Dave Carter, Vice-Chair (x)

Invitees: M. Bird (), M. Shanley-Brady (x), D. Denning (x), J. Kelly (x), M. Hintz (), N. Kelly (x), N. O’Dea (x), C. Perez (), D. Pfenninger (), B. Stratford (x), S. Vaill (x), R. Field (x),

Call to Order: 6:00 PM

Roll Call: See above

Agenda Review:

1. Motion to add the following invoices to the agenda - Steve Vaill, 2nd Dave Carter - U.

a. TestCon - Invoice 11142 - $3,203.70

b. Silver, Petrucelli - Invoice 21-1514 - $25,997.08

c. Horizon - Invoice R2021z-023-4 - $630.00

d. Horizon - Invoice R2021z-023-5 - $1,260.00

2. Motion to add financial report to the agenda - Dave Carter, Steve Vaill - U.

3. Motion to add G802 - 12 - $308.00 (flagging for the wetlands) - Dave Carter, Norman K - U.

4. Motion to add Montagno August Invoice - #3 - $634,617.35 - Dave Carter, 2nd Dale Denning - U.

Public Comment: Mr. Pettit - Relay of Phone Conversation with Melony Brady-Shanley

Business:

1. Project update

a. Most trades are on the site at this point.

i. Demolition - most of the original building is demolished

ii. Saw cutting the slab for the sanitary line

iii. Demolition of the electrical conduit

iv. Steel will be up by the end of the week

2. Current progress of construction activity. Items completed.

3. Schedule look ahead this month to early next.

a. Steel, decking installed

b. Standing up the exterior walls over the next three weeks

c. Trenching of the sanitary line (6 wks to complete)

d. Ductwork installation

e. Plumbing and electrical installs

f. Piers and footings over by the curved wall on the old building demolition area

g. Waterline and fire line permit in progress

4. Review of pending items and/or change order proposals.

a. No change orders for action

b. Pending Additional Information

i. Dewatering Change Order

ii. Rock Removal

iii. Replacement of Control Joints in the Building (soft joints in the building)

iv. Electrical in the slabs

v. Clarification of bathroom chase walls

c. RFI’s

i. Masonry walls that are unsupported (walls were not toothed together)

ii. Duct penetrations (may need to add some structure)

5. Update for environmental monitoring, materials testing, and commissioning services

a. Materials testing is in the process - TestCon has been in the field. No issues have been noted to date.

b. Environmental - All fees are within contract specifications

c. Abatement - Close to completion

d. Commissioning - Review of invoices

6. Financial Report

a. Bruce Stratford provided an update on the financials to date

i. All is tracking on time

7. Review of current invoices.

a. TestCon - Invoice 11142 - $3,203.70

i. Motion - Dave C, 2nd Steve Vaill - U.

b. Silver, Petrucelli - Invoice 21-1514 - $25,997.08

i. Motion - Dave C, 2nd Norman K. - U.

c. Horizon - Invoice R2021z-023-4 - $630.00

i. Motion - Dave C, 2nd Steve Vaill - U.

d. Horizon - Invoice R2021z-023-5 - $1,260.00

i. Motion - Dave C., 2nd Steve Vaill - U.

e. Montagno August Invoice - #3 - $634,617.35 - Dave Carter, Steve Vaill - U.

Adjournment: 6:43 PM

7-19-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, July 19, 2021 @ 6:00 p.m.
Location: Blue Room - Town Hall - 338 Main Street Winsted, CT 06098

Meeting Facilitator: Tony Sandonado, Chair (a)
Dave Carter, Vice-Chair (p)

Invitees: M. Bird (a), M. Shanley-Brady (p), D. Denning (p), J. Kelly (p), M. Hintz (a), N. Kelly (p), N. O’Dea (p), C. Perez (p), D. Pfenninger (a), B. Stratford (p), and S. Vaill (p)

Call to Order: 6:06 PM

Roll Call: See above

Agenda Review:

1. Review of Hinsdale School Renovation Committee Meeting Agenda – July 19, 2021

a. Additional Invoices

i. Victor Insurance - #S1964268 - $19,298.00

ii. Silver, Petrucelli - #21-1275 - $11,226.00

iii. TestCon - #11130 - $713.00

iv. Langon - #LCT0600332 - $31,381.62

b. Financial Report from the Town of Winchester - Bruce Stratford

Motion by Norman Kelly: To add the invoices and the financial report from the Town of Winchester

2nd - Dale Denning - U.

Public Comment: No Public Comment

Business:

1. Project update

● Current progress, construction activity

○ Steve Savino from Montagno presented the construction update - complete with abatement, small area remains on the roof, demolition for the two-story section is underway, preparing for opening the waterway, interior sections are being selectively demolished, forms were placed for the addition today. The box culvert is not going to be available until November. When the river is uncovered, the school side of the restoration will be complete, and then the box culvert will be installed outside the school in the fall.

● Look ahead this month to early next

○ Finish demolition, open walls will be closed, foundations will continue to be built, steel will be installed in August, front entrance steel.

2. Review of open/pending items and change order proposals (1-4)

a. Open Items

i. Abatement contractor - Extra work in the section of the building that is being demolished.

ii. Above ceiling coordination with the ductwork. Redesign of the ductwork to ensure minimal mechanical changes.

iii. Electrical - Relocation of junction boxes, conduit, pull box. Conduit in the slab was found on 7/19/21.

iv. Rock was found near the playground. It may not be an issue, but it is a discussion item.

b. Change Order Proposals - Eligible for Reimbursement, and All funds will come from the contingency fund.

i. Selective Demolition - Topping above the boiler room - $5,391.68

1. Motion - Steve V., 2nd Norman Kelly U.

Ii. Vault Roof Drain Pipe was removed in construction - The reconstruction of the wall was not included in the original drawings - $1,835.70

1. Motion - Dale Denning, 2nd Steve Vaill - U.

Iii. Chase wall for a wall fire hydrant - $548.56

1. Motion - Steve Vaill, 2nd Dale Denning - U.

Iv. Demolition for Kiln Room - Removal of the cement pad - $560.00

1. Motion - Dave Carter, 2nd Steve Vaill - U.

3. Review of environmental monitoring services, raise not-to-exceed (NTE) limit

a. Motion - David Carter - To raise the not to exceed from $53,000 to $70,000, 2nd Steve Vaill, U.

4. Review of current invoices

a. Montagno - Invoice #2 - $669,857.25

i. Motion - Steve Vail, 2nd Dave Carter, U.

b. Silver, Petrucelli - Invoice 21-1275 - $42,607.62 (includes Langon previous approved on 7/19/21)

i. Motion - Steve Vaill, Dave Carter, U.

c. Victor Insurance Managers Inc. - Invoice #S1964268 - $19,298

i. Motion - Dave Carter, 2nd Norman Kelly, U.

d. Test Con Inc. - Invoice #11130 - $713.00

i. Motion - Dave Carter, Steve Vaill, U.

5. Financial Update from Bruce Stratford

a. Revenues and Expenditures were shared out.

i. Interim financing, reimbursements, and spending were reviewed.

ii. Construction-related costs were reviewed

iii. One payment to Montagno has been made and approved in June

iv. All aspects are on target as planned

6. Safety concerns

a. No entry to the site.

b. Bricks - 20 - Mel will coordinate. Bricks will be delivered to Jack Bourke.

Adjournment: 7:22 PM Motion - Dave Carter, Dale Denning, U

6-21-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, June 21, 2021 @ 6:00 p.m.
Location: Virtual Via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonado, Chair (p)
Dave Carter, Vice-Chair (p)

Invitees: M. Bird, M. Shanley-Brady (p), D. Denning (p), J. Kelly (p), M. Hintz (p), N. Kelly (p), N. O’Dea, C. Perez (p), D. Pfenninger (p), B. Stratford (p), and S. Vaill (p)

Call to Order: 6:01 PM

Roll Call: See above

Agenda Review:

1. Review of Hinsdale School Renovation Committee Meeting Agenda – June 21, 2021

a. Some removal of invoices due to duplication.

b. Add conversation and possible action for permission for action based on change orders. Committee to determine amount and allowance.

Public Comment: No public comment

Business:

1. Construction update

a. Schedule

1. Paul from S,P&A

a. Abatement is close to being finished. All areas are complete except for the tunnel area.

b. Demolition - Two-story will begin next week (middle of the week). This process will take about three weeks. In the process they will uncover the river.

c. Supplies/materials - Many materials were bought out early. Culvert under the driveway (easement). This culvert is behind schedule due to the lack of precast materials. They are working around this in the schedule to accommodate continued movement in the schedule. Aluminum windows are twenty weeks out on ordering. Roofing materials are also pushed out due to demand. Underground storage tank removal is in progress. Demolition in the building is going smoothly.

b. Revisions and/or unforeseen conditions with potential schedule or budget impact.

1. Abatement - Small exterior roof in the music room. This needs to be abated; it was uncovered during demolition. A proposal has been requested.

2. Floor In-Fill - A floor topping needs to be addressed however the topping is crumbling. It is about a 900 sq foot area. A proposal has been requested.

3. Vault Area and 2nd grade classroom abatement - The chase wall needs to be replaced with gypsum board. A proposal has been requested.

4. Underground Storage Tank - There is some type of fill inside the tank in the front. More information is being sought.

5. Duct design is being impacted by electrical rack and conduit. The mechanical engineer did not see the rack. It runs the length of the corridor. Currently all engineers are looking at different solutions.

2. Committee to discuss dollar amount set for change order requests between meetings.

a. $10,000 amount

b. Tony Sandonato and Melony Brady-Shanley to make allowance.

c. If a pressing issue arises and exceeds the threshold between meetings, a second meeting may be called if necessary.

i. Steve Vaill - Motion - To allow Tony and Mel permission not to exceed $10,000 allowance on change orders not to exceed more than $25,000 on a monthly basis.

2nd - David Carter

Vote - U.

3. Invoices

a. Horizon Engineering - Invoice #R2021Z-023-3 - Amount: $280.00

Motion: Dale Denning, 2nd: Steve Vaill - U.

b. Silver, Petrucelli & Associates - Invoice #21-991 - Amount: $9,632.31

Previously paid

c. Langan - Invoice #LCT 0058494 - Amount: $1,600.00

Previously paid

d. Joseph Merritt & Company - Invoice #10399468 - Amount: $352.76

Previously paid

e. Joseph Merritt & Company - Invoice #10398805 - Amount $241.55

Previously paid

f. Langan - Invoice #LCT 0600226 - Amount $17,438.25

No action needed due to item ‘h’

g. Silver, Petrucelli & Associates - Amendment Number-007R - $661.10

Amend - This is included in invoice #21-1209

Motion: David Carter, 2nd - Norman Kelly, U.

h. Silver, Petrucelli & Associates - Invoice #21-1209 - Amount $45,085.07

Includes Langan invoice ‘f’.

Motion: David Carter, 2nd - Dale Denning - U.

i. Montagno Construction, Inc. – AIA Document G702 - Period to 5/31/2021- $775,077.69

Motion: David Carter, 2nd Norman Kelly, U.

Adjournment: 7:05 PM

5-10-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, May 10, 2021, at 5:30 p.m.
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Tony Sandonato, Chair (P)

Dave Carter, Vice-Chair (P)

Invitees: M. Bird, M. Shanley-Brady (P), D. Denning, J. Kelly, M. Hintz (P), N. Kelly, N. O’Dea, C. Perez, D. Pfenninger (P), B. Stratford (P), and S. Vaill (P), Steve Savino (P), Joe Montagno (P), Anthony Montagno (P), Paul Jorgensen (P), Gabriel Holzthum (P)

I. Call to Order: 5:30 p.m.

II. Roll Call: See above

III. Agenda Review:

1. Review of Hinsdale School Renovation Committee Meeting Agenda – May 10, 2021

a. No changes

IV. Public Comment:

a. Asked three times - No Comment

V. Business Discussion and Possible Action:

1. GC award and contract. Current project progress, including submittals & RFI’s

a. PJ reported that the project had been awarded. Notice to Proceed is in place, and signed contracts are in place.

b. Current Progress by KM & SS - Mobilized on-site, fence installed, erosion control measures, abatement has started in the two-story building, MEP’s - (mechanical, electrical, plumbing) and walls demolition will start in the next few days the utilities will be capped off. The trailer will be delivered on Thursday. They are working on the buyout of subcontractors this week. All should be bought out and awarded by next week.

c. Kick-off meetings will be forthcoming with Montagno and the owners. During this meeting, subcontractors, schedule/values, and submittal log will be prepared. Tentative Meeting - May 18 at 10 a.m. - Trailer Location.

2. Material Testing RFP results, discussion, and award

a. Special inspections requirement - Owner, hire an independent testing company that works with Montagno - RFP went out last month, issued per state contract, four firms met the requirements. TESTCON, IMTI, TERACON all submitted an RFP - Selected Company - TESTCON out of Danbury (lower side of the scale) - Test rates and hourly rates are competitive. Also, a minority-owned business.
Dave Carter - What is the frequency of how often TESTCON will be on sight? Is there a schedule for this? Answer - The contractor will set the schedule for the testing cycle. The cycle will be done in bi-weekly intervals.

i. Motion - Dave Carter

ii. 2nd - Steve Vaill

iii. Vote - U.

3. Environmental construction monitoring proposal (Langan)

a. This has started 5/10/21. Langan has performed some services under the original contract. Monitoring is a separate billing document. This monitoring has been signed off on by the Superintendent. Estimate was $53,000 for the entire monitoring period during the construction.

Steve Vaill - Is it better to have Silver, Petrucelli and Associates oversee the monitoring. What are the pros and cons - benefit S, P&A - reviews the invoice prior to payment.

Candy Perez - What is the markup? How many invoices will there be? Right now, it is at $5,300. 10% markup

1. Motion - Dave Carter - To have S, P & A oversee the monitoring of Environmental Construction.

2. 2nd - Steve Vaill

3. Vote - U.

4. Review of G802 #9 and #10 for civil and environmental design items. Contract Amendment

a. Overrun of testing - $5,659.22 - Allowance was for $15,000

b. Specifications for bidding $3,770.00

c. Total overrun was $10,372.14 (all services with Langan accounted for)

i. Motion - To approve the $10,372.14 by Dave Carter

ii. 2nd - Steve Vaill

iii. Vote - U.

d. Don Smith - Civil Engineer - For additional land use meeting - Total fee - $4,123.35 (all services with Don Smith are accounted for)

i. Motion - To approve $4,132.35 by Dave Carter

ii. 2nd - Steve Vaill

iii. Vote - U.

5. Groundbreaking ceremony discussion

a. May 20, 2021, at 10 a.m. at Hinsdale in the parking lot area

b. MBS to develop a press release

6. Commissioning agent (Horizon) invoice #2

a. Must be independent by the owner.

b. Has been reviewed by SPA

i. Invoice - $665.00

1. Motion - Steve Vaill

2. 2nd - Dave Carter

3. Vote - U.

7. SP+A April and May invoices

a. Invoice - April 2021 - $24,200

i. Motion - Approve $24,200 - Dave Carter

ii. 2nd - Steve Vaill

iii. Vote - U.

b. Invoice - May 2021 - $9,632.31

i. Motion - Approve $9,632.31 - Steve Vaill

ii. 2nd - Dave Carter

iii. Vote - U.

8. Tony Sandonato- Request periodic safety report

a. Request to have feedback at the monthly renovation committee meeting.

b. If there is a “First Report of Injury” is filed, we will be notified.

VI. Adjourn: 6:19 p.m.

1. Steve Vaill

2. Dave Carter

3-25-2021 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Thursday, March 25, 2021 at 6:30 p.m.
Location: Virtual via Zoom
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: #: 9292056099
Meeting ID: 796 667 1341
Passcode: 12345

Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady (P), D. Denning (P), R. Geiger (P), M. Hintz, N. Kelly (P), N. O’Dea (P), C. Perez (P), D. Pfenninger, T. Sandonato (P), B. Stratford (P), and S. Vaill(P)

I. Call to Order: 6:31 PM

II. Roll Call:

III. Agenda Review:

a) Review of Hinsdale School renovation Committee Meeting Agenda – March 25, 2021

1. Material Testing Services

2. Clerk of the Works

3. Resignation of of Steve Frazier

4. Nomination for Committee Chair
Motion: Tony S., 2nd Dale Denning - U.

IV. Public Comment: None

V. Business Discussion and Possible Action:

a) Property Easement Update and G802# (#7) Easement Map for $479.60 NTE

Invoice Motion: Dale Denning, 2nd Norman - U.

b) Review of Hinsdale Bids

Viewed the overview of all bids

a. Consistency with all 13 bids

b. All bids far less than original financial plan

c. 9 bids within $12 million to $12.9 million

d. Montagno is the low bidder - 281K less than second bidder. All alternates are included.

e. Reviewed in detail, the three low bidder information sheets. Paul at Silver, Petrucelli, and Associates, called all contractors and spoke to their principal to ensure accuracy of information.

f. Montagno - Bid qualified; met all requirements

g. Overall - $15.3 million with all phases and materials. This is about $2 million below original finance. Cost to the town will be about $4.3 million.

h. MBS to reach out at the direction of the committee to discuss a solar project.

c) Selection of Bid Recipient
Motion to select Montagno Construction Inc. of Waterbury, CT as the recipient, qualified, low bidder at $13,067,507 with all nine bid alternates included.
Motion - Tony S., 2nd - Steve V. - U.

d) Update of Timeline for Project

1. Timeline for Montagno - 30 Calendar Days, will complete with 456 days to finish the project.

2. ‘Notice to Proceed’ will be sent by Silver, Petrucelli and Associates.

3. 15 months out. June 2022 deadline for the project.

4. There is a liquidated damages clause at about $500 per day.

e) G802 (3*) Additional civil services to meet Inland Wetland requirements during construction for $3,696.00 NTE
Motion: Norman, 2nd: Tony - Vote: U.

f) Approval of Invoices:

1. Silver Petrucelli 11/1/2020 $3,733.05

2. Silver Petrucelli 12/1/2020 $17,891.40

3. Silver Petrucelli 2/1/2021 $3,120.00

4. Silver Petrucelli 3/1/2021 $19,110.00

5. Commissioning Agent, Horizon Engineering invoice R2021Z-023-1 for $1,995.00
Motion to accept all invoices - Steve V. , 2nd: Dale D. - Vote: U.

g) Material Testing Services

Building Code requires certain aspects of the project have an independent lab test. Concrete, mortar, soil compaction, steel, steel welds, etc. We are currently carrying $25,000 for testing. Material testing numbers have been coming in high on other projects. We need to ensure we plan as efficiently as possible in this area. At the next meeting, we would select and qualify a materials testing company from the state bid list.

h) Clerk of the Works

i) Resignation of of Steve Frazier

I. Accept with Regret

j) Nomination for Committee Chair

Dale Denning - Motion to nominate: Tony Sandonato
2nd - Steve V. - U.

VI. Adjourn: 7:57 PM

Motion: Dale, Steve: 2nd - U.

1-19-2021 Minutes

11-9-2020 Minutes

Meeting: Hinsdale School Renovation Committee Meeting Agenda
Date: Monday, November 9, 2020 at 6:00 p.m.
Location: In-Person - Blue Room

Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, T. Sandonato, B. Stratford, and S. Vaill

Call to Order: 6:02 PM

Roll Call: M. Brady-Shanley, Michelle Hintz, Steve Vaill, Steven Frazier, Tony Sandonato, Doug Pfenninger, Bob Gieger, Bruce Stratford, Nancy O'Dea-Wyrick, David Carter, Norman Kelly (phone), Paul Jorgenson (phone), Melissa Bird (phone), Dale Denning

Agenda Review: No changes

Public Comment: No public comments

Business:

1. Third Party Review and Comments - Report from Paul Jorgensen - Drawings have been reviewed and completed. Comments have been provided to the design team. There were about 30 comments that we're able to be addressed, and written responses were given. The Reviewer has signed off on the project. Local officials are in the process of signing off, including the Health Department in Torrington. We are only missing one or two signatures. Following the signatures, we will submit the drawings to DAS. They will stamp them in 1 or 2 weeks and then receive an approval to bid letter.

2. Commissioning Agent RFP - High-Performance Standards Project requires the owners to hire an independent commissioning agent to review the mechanical aspects of the building during design and construction. Cost is built into the estimate for the project (40-60K) - built into the professional services line and is reimbursable by the state. Usually about $1.00 per square foot of project. This person will work with engineers regarding the scope of the project and follow the design into construction. They will work with contractors to get them operational at the highest level.

3. OSCG&R Process, Including Grant Commitment - DAS will issue a formal approval letter to bid on the project. DAS will ensure that the review is complete before the bid. The bid will be ready in one week following the approval.

4. Project Bid Timeline - There will be milestone dates set up during the bid process. We are anticipating a bid timeframe of 6-7 weeks.

5. Invoices - ACV Enviro - $4,228.05 - Motion by Tony S, 2nd Michelle - U.
Silver Petrucelli & Associates, Inc. - $96,442.68 - Motion by David Carter, 2nd Steve Vaill - U.
Silver Petrucelli & Associates, Inc. - $13,046.18 - Motion by Steve Vaill, 2nd David Carter - U.

6. Grant Commitment Notification Letter - Shared and distributed.

Adjourn: 6:34 p.m. - Motion David Carter, 2nd Dale Denning - U.

6-1-2020 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Date: Monday, June 1, 2020 @ 6:00 p.m.
Location: Join Zoom Meeting

https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone:  1 929 205 6099
Meeting ID: 796 667 1341
Password: 12345

Meeting Facilitator: Steven Frazier, Chair - Absent
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order at 6:04 PM

Roll Call Present – Dave Carter, Melony Brady-Shanley, Dale Denning, Robert Geiger, Michelle Hintz, Norman Kelly, Nancy O’Dea-Wyrick, Doug Pfenninger, Tony Sandonato, Bruce Stratford, Steve Vaill

Business
a) Site plan progress update with Don S.

Don Smith reviewed multiple drawings associated with topography, drainage, parking, demolition. Additional research was requested regarding the landscape of the water area and coverage of the dumpster/generator area.

Land usage meeting with the Town proposed to be the 3rd Wednesday of July.

b) Playground design kicks off with Kompan

Kompan will begin design options/layouts for the two playgrounds. The ground surface will be rubber with appropriate drainage. Preliminary designs/cut sheets will be presented to the group at an upcoming meeting. Information – Playground development is done as a separate design phase to construction.

c) Review of phase II environmental proposal

Reviewed and approval to remove fuel and have Langon determine soil conditions.

Motion – Dave Carter

2nd – Steve Vaill

Unanimous

d) Architectural progress update

Dean reported that we are 66% of the way through Design Development. Over 200 drawings have been completed to date.

e) A mechanical progress update

Four rooftop units with VAVA Box, Thermostats by room, two filter systems, direct-drive air force, UV lights, cabinet style heat units. There will be two boilers on the ground level. All building management systems will be web-based.

f) Presentation of progress finishes for information.

See presentation.

g) Project timeline

Ahead of schedule, bidding ready for early fall 2020.

Add – Invoice – Motion Dave Carter, 2nd Dale Denning

h) Invoices

i. #20396 – Silver, Petrucelli, and Associates – 3/1-3/30 - $60,882.50

ii. #2061 – Silver, Petrucelli, and Associates – 4/1-4/30 - $102,517.14

iii. #20997 – Silver, Petrucelli, and Associates – 5/1-5/31 - $75,724.89

Motion – Steve Vaill

2nd – Dale Denning, Unanimous

Adjourn – 7:18 PM

4-16-2020 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting Minutes
Date: Monday, April 16, 2020, @ 6:00 p.m.
Location: Join Zoom Meeting https://zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09 Meeting ID: 796 667 1341 Password: 12345 One tap mobile +19292056099,, 7966671341#,,#,12345# US (New York)

Meeting Facilitator:
Steven Frazier, Chair - Absent
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order

Roll Call x = present Roll Call x = present
S. Frazier - A
N. O’Dea-Wyrick - X
D. Carter - X
C. Perez - X
M. Bird - A
D. Pfenninger - X
M. Brady-Shanley - X
M. Ruzbason - A
D. Denning - X
T. Sandonato - X
R. Geiger - X
B. Stratford - X
M. Hintz - X
S. Vaill - X
N. Kelly - A

Business
a) Review of Schematic Design Meeting with the School Construction Office
a. Meeting held on Wednesday, April 15, 2020 with Bob Celmer, Paul from SP &A, and Melony

i.    Finalized space standards, reimbursement on 2nd story building, confirmed no setbacks or variances needed.
  ii.    DEEP and Army Corp of Engineers – No issues, both meetings have been held.
iii.    Reviewed security planning for the building
iv.    3 Phases of work to be completed with the State Review Team are: Construction, FF&E, and Playscapes – We are going to
be applying for “Renovate as New” status. This will enable us to be reimbursed for more items.
  v.    When going out to bid, we will use a General Contractor.
vi.    Abatement of Underground Oil Tanks – Move to a phase 2 investigation to see if there are any soil or leaking issues.
  vii.    Enrollment is set at 293

b) Review of the Final Schematic Design – Reviewed stage of project and completion timelines

c) Interior and Exterior pictures were shared with the team.

Adjourn: 8:15 p.m.

1-27-2020 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting - Minutes
Location: Town Hall – Blue Room 2^nd Floor
Date: Monday, January 27, 2020 @ 6:00 p.m.

Meeting Facilitator: Steven Frazier, Chair - Absent
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order

ROLL CALL	X = PRESENT	ROLL CALL	X = PRESENT
S. Frazier	x	N. O’Dea-Wyrick
D. Carter	x	C. Perez	x
M. Bird		D. Pfenninger	x
M. Brady-Shanley	x	M. Ruzbason
D. Denning	x	T. Sandonato	x
R. Geiger	x	B. Stratford	x
M. Hintz	x	S. Vaill	x
N. Kelly

Business
a) Next Steps

Funding is now secure for the project and included in the budget package. The reimbursement rate has been increased by 1.79% to 71.79%. The initial priority project was approved on December 15, 2019, and the second approval through the committee was reviewed and approved on January 15, 2020. No changes were made to the Hinsdale School project line.

David Carter opened a discussion regarding beginning construction documents on the Hinsdale project. Michelle Hintz motioned for the committee to send correspondence to the Board of Selectman that would read “The Hinsdale School Renovation Committee intends to proceed with construction documents if there are no objections from the Board of Selectman noted by Wednesday, February 5, 2020.” Brady-Shanley to DRAFT the letter to the Board of Selectman.

Motion: Michelle Hintz

2^nd – Tony Sandonato

Motion Passes: Unanimously.

b) Assessment Results

Detailed review of Hazardous Assessment Results provided. Shared the 226-page report. Report is available for viewing in the Hinsdale Binder. The section of the building that will remain only had $13,000 of waste removal necessary while nearly $300,000 for the part of the building that will be demolished. The costs will be readily handled through the allocated amount of funds budgeted for demolition and waste removal.
c) Solar

Committee voted to have Brady-Shanley inquire with Silver, Petrucelli, and Associates regarding the cost and payback potential of the inclusion of a solar roofing project.

Steve Fraizer – Motion

Tony Sandonato – 2^nd

Motion Passes – Unanimously.

d) Land Trust Grant

Doug Pfenninger spoke regarding the “waterway” and the importance of ensuring the ecological responsibility of landscaping that will be used to support flood areas and a rain garden that can be observed and interacted with according to science unit instruction. It will be important to have a designer that has knowledge about rain garden development. Doug stated that he believes that the cost would be minimal and the Land Trust may be able to secure grant funding.

e) Barn

Brady-Shanley spoke about the need to a storage facility on the Hinsdale property since the barn at Batcheller will no longer be available upon giving the property back to the town.

Adjourn – 6:42 PM

11-25-19 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale School Renovation Committee Meeting
Location: Town Hall – Blue Room 2nd Floor
Date: Monday, November 25, 2019 @ 6:00 p.m.

Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Brady-Shanley, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea-Wyrick, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

Call to order - 6:00 PM

Roll Call	x = present	Roll Call	x = present
S. Frazier	Absent	N. O’Dea-Wyrick	x
D. Carter	x	C. Perez	x
M. Bird	Absent	D. Pfenninger	Absent
M. Brady-Shanley	x	M. Ruzbason	Absent
D. Denning	x	T. Sandonato	x
R. Geiger	x	B. Stratford	x
M. Hintz	x	S. Vaill	x
N. Kelly	x

Agenda Review
D. Denning Motion to add Phase 1 ESA, S. Vaill 2nd - U.

Business
a) Building Conditions Report
I. Batcheller - $10,000 in the past two weeks for elevator and pipe breakage
II. Hinsdale - $1,500 in the past two weeks for electrical and plumbing breakage
III Overtime for custodial and maintenance - $2,800

b) Phase 1 Environmental Site Assessment (ESA)
I. The ESA should be complete by the end of December and will enable us to tighten down on the demolition costs and renovation
areas that may have waste.

c) Next Steps
I. Next meeting - December 16, 2019, at 6:00 PM in the Blue Room of Town Hall pending the State list
II. M. Brady-Shanley to reach out to SP & A and obtain a payment schedule for the next portion of the work.

Motion - Michelle Hintz to adjourn at 6:42 PM, 2nd - D. Denning. U.

Adjourn

9-30-19 Minutes

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING MINUTES
Monday, September 30, 2019, AT 6:00 PM
HICKS ROOM – TOWN HALL

Meeting Facilitator: Steven Frazier, Chair
Dave Carter, Vice-Chair

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I. Attendees - Dale Denning, Candy Perez, Tony Sandonato, Steve Frazier, Doug Pfenninger, David Carter, Nancy O’Dea-Wyrick, Norman Kelly, Bruce Stratford, Steve Vaill, Melony Brady-Shanley, Michelle Hintz (late arrival)

II. Agenda Review – Added items:

c) Approval of invoices

d) Committee Membership Discussion

III. Public Comment - None

IV. Business

a) Process and Next Steps – Mel took the committee through the visit from Kosta Diamantis, Director construction Management Connecticut Department of Administrative Services, last week they walked the Hinsdale Facility. Melony also read the follow-up letter from Kosta dated September 30, 2019, stating that “It is with great pleasure that I will recommend to the Governor, Commissioner of the Department of Administrative Services, and as the session begins the legislature to support your project which I am placing on the priority list.” A copy of the letter is attached. Mel requested permission from the committee to release the letter which was approved. Vaill motion, Carter second, approved unanimously.

Silver Petrucelli has requested a date for the Department of Environmental Protection pre-approval meeting.

Candy reinforced the importance of public communication as this process unfolds.

b) Timeline – Mel took the committee through the timeline of starting working drawings to occupancy as follows:

Complete Design 7 months
State Review 1 month
Bid Process 3 months
Construction 16 months
Move-in 1 month

Tony expressed concern about the time to complete the design.

Steve V asked when the work on the drawings could start, and Mel responded that it would be determined by the Board of Selectmen.

The discussion produced questions for Melony to ask Kosta Diamantis:

How many priority projects will be forwarded for this year?
In the last three years, how many projects were forwarded on the priority list and how many got funded?
Have any projects in the past three years not received funding?
Do you see any issues with Governor Lamont holding up bond meetings in the future? Could this be a potential issue for us?

c) Approve Invoices – Nancy took the committee through the invoices

6/1/19 Reimbursable expense from Silver Petrucelli $394.17.
Hintz motion, Carter second, approved unanimously.
8/16/19 Information Boards for the Project from Goulet Printery $240.00.
Sandonato motion, Denning second, approved unanimously.
9/1/19 Reimbursable expense from Silver Petrucelli $30.33.
Carter motion, Sandonato second, approved unanimously.

d) Committee Membership – Mel outlined the time commitment going forward for this type of project. All committee members are willing to stay onboard. Mel was encouraged to ask a parent of one of our youngest students to join the committee.

V. Adjourned at 7:02 PM

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