Hinsdale Renovation Project

Ad Hoc Facilities Community has been developed to facilitate a building development plan that will ultimately advise the renovation of school buildings within Winchester. 

Committee Members

Steven Frazier, Chair
David Carter, Vice Chair 

Melissa Bird
Melony Brady-Shanley
Dale Denning
Robert Geiger 
Michelle Hintz

Norman Kelly
Nancy O'Dea-Wyrick 
Candy Perez
Doug Pfenninger 
Michael Ruzbason
Tony Sandonato
Bruce Stratford
Steve Vaill 

Hinsdale Renovation Committee Meetings

Agendas

July 23, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE
AGENDA FOR INITIAL MEETING
Date:  JULY 23, 2018 @ 6:00 pm
Location:  HICKS ROOM - TOWN HALL

I     CALL TO ORDER

II    SWEARING IN OF COMMITTEE MEMBERS (Sheila Sedlack)

III   ROLL CALL

IV   INTRODUCTIONS AMONG MEMBERS

V    SUMMARY OF PROCESS TO DATE D. PFENNINGER
     Packets distributed and list of other documents available to committee

VI   ADMINISTRATIVE RESPONSIBILITIES - minutes, posting meetings, etc.  D Pfenninger, Melony Brady-Shanley

VII  CHARGE OF THE COMMITTEE   (with proposed timeline) D Pfenninger
Document describing charge distributed

VIII DESCRIPTION OF REQUEST FOR PROPOSAL PROCESS AND NEXT STEPS   - Melony Brady-Shanley

IX   QUESTIONS AND DISCUSSION

X    ELECTION OF OFFICERS?

XI   SCHEDULING OF NEXT MEETING

July 30, 3018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  July 30, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                             Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.   Call to order

II.  Roll call

III. New Business

a)  Review RFP Draft  

IV.  Adjournment

September 17, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda - AMENDED
Date:  September 17, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                            Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.   Call to order

II.  Roll call

III. New Business

a)  Develop Interview Questions

b)   Review Bids

c)    Discussion of the pipe that runs under Hinsdale into the Mad River

Adjournment

September 27, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  September 27, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                             Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order

II.      Roll call

III.      New Business

a)      Review Architect responses and select firms for interview.

Adjournment

October 11, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING
OCTOBER 11, 2018 AT 5:30 PM
BLUE ROOM – TOWN HALL 

1. ROLL CALL

2. INTERVIEW OF ARCHITECTURE FIRMS

A. FRIAR – 5:30 PM

B. PERKINS EASTMAN – 6:30 PM

C. QA AND M – 7:30 PM

3. ADJOURNMENT

October 15, 2018 Agenda

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING AGENDA
OCTOBER 15, 2018 AT 6:00 – 8:00 p.m.
BLUE ROOM – TOWN HALL

1. ROLL CALL

2. INTERVIEW OF ARCHITECTURE FIRMS

A. Sevigny @ 6:00 p.m.

B. Perkins Eastman @ 7:30 p.m.

3. ADJOURNMENT

October 23, 2018 Agenda

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Agenda
Date:  October 23, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                             Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order

II.     Roll call

III.    New Business
        a)     Possible selection of pre-referendum selection of Architecture service.

Adjournment

Minutes

July 23, 2018 Minutes

HINSDALE SCHOOL RENOVATION COMMITTEE MINUTES FOR INITIAL MEETING
Date: JULY 23, 2018 @ 6:00 pm
Location: HICKS ROOM - TOWN HALL


I CALL TO ORDER - Doug Pfenninger 6:00 PM

II SWEARING IN OF COMMITTEE MEMBERS (Sheila Sedlack) - Shelia Sedlack performed swearing in for David, Steven F., Tony, Dale, Norman, Steven V., Michael


III ROLL CALL - Doug Pfenninger, Michelle Hintz, Nancy O’Dea-Wyrick, David Carter, Steven Frazier, Tony Sandonato, Dale Denning, Norman Kelly, Steven Vaill, Bruce Stratford, Michael Ruzbasan


IV INTRODUCTIONS AMONG MEMBERS - All members introduced themselves and shared their personal and/or professional experience.


V SUMMARY OF PROCESS TO DATE D. PFENNINGER
Packets distributed and a list of other documents available to the committee

Each member received a binder that included previously analyzed reports.


VI ADMINISTRATIVE RESPONSIBILITIES - minutes, posting meetings, etc. D Pfenninger, Melony Brady-Shanley


VII PUBLIC COMMENT - Steven Sedlack - Thank you to the entire committee and appreciation for the expertise of the building committee.

VIII CHARGE OF THE COMMITTEE (with proposed timeline) D Pfenninger

Document describing charge distributed.  D. Pfenninger describes the historical issues that have faced the district with regards to school closures. He addressed the Receiver closing Hinsdale due to the belief of mold; Receiver did not “turn the building back over to the town.” Town formed a committee to find a way to repurpose Hinsdale. No one was interested in the purchase of the property and demolition would be about $700,000. At no point did the building get returned to the town. BOE has maintained the building since the closure. Receivers encouraged BOE to look at both Batcheller and Hinsdale. CREC was hired to review all documents associated with Hinsdale. The report indicated that Hinsdale would be a better choice for renovation. Ad Hoc Committee made a formal recommendation that we renovate Hinsdale. BOE approved this recommendation. BOS in July 2018 established a Renovation Committee for Hinsdale.

The obligation to provide a sound educational system in the town. Benefits both town and school. Good, clean, up to date building is an important part of the solution. The town has not maintained school buildings in quite some time. With a fairly modest budget, we can create a sound school building at Hinsdale.

Tonight or the next meeting, you will elect your officials.

Review of the charge, and Statement of Need

IX DESCRIPTION OF REQUEST FOR PROPOSAL PROCESS AND NEXT STEPS - Melony Brady-Shanley

Melony reviewed the Mystic Air Quality Reports and explained the sequence and process of testing. The committee engaged in conversation regarding Air Quality and new system requirements to ensure routine air quality testing.

Melony reviewed the DRAFT of the Request for Proposals. A few members of the committee volunteered to assist with formally DRAFTING the RFP for consideration at Monday, July 30, 2018 meeting. The committee has determined, they will include energy-saving opportunities in the RFP for investigation.

X QUESTIONS AND DISCUSSION

XI ELECTION OF OFFICERS

Chair - Nomination of Chair Steven Fraizer - Unanimous

Vice Chair - Dave Carter - Unanimous

XII SCHEDULING OF NEXT MEETING

6:00 PM on July 30, 2018 - Blue Room

RFP Development Session - Thursday, July 26, 2018, 4th Floor, 9:00 AM

Friday, July 27, 2018 - Committee Walkthrough of Hinsdale

July 30, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  July 30, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
                             Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I.      Call to order – 6:02 PM

II.      Roll call – Melissa B., Nancy OW, Norman K, Tony S, Doug P, Michelle H, Melony BS, Steve V., Steve F. Bob G., Dave C.

III.      New Business

a)      Review RFP Draft  

b)      Mr. Frazier instructed the team to review the document.

c)      All questions that arise during the bid process will be directed to Mr. Frazier.

d)      Discussion took place regarding timing with bid dates and completion goals.

e)      August 10 – 2:30 PM – Walkthrough

f)       Questions Due by Friday, August 31, 2018

g)      September 17th – Next Meeting – Agenda – Develop Interview Questions and Review Bids

h)      September 10th Monday – Bids Due

i)       Monday, September 24 and Tuesday, September 25– Architects to be interviewed

j)       Friday, September 28 – Selection Announcement

k)      Friday, November 16 – Architect Completion

b) Melissa and Bob to research and report out for next meeting on Referendum Timeline.

c) Research must be done regarding the potential permanent closure of the water access door in the basement of Hinsdale.

IV.      Adjournment – 7:21 PM

V.      Next Meeting 

September 17, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date: September 17, 2018 @ 6:00 p.m.
Location: Town Hall – Blue Room

Meeting Facilitator: Steven Frazier - Chair, Dave Carter - Vice Chair
Invitees: M. Bird, M. Brady-Shanley, D. Denning, R. Geiger, M. Hintz, N. Kelly, N.
O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, and S. Vaill

I. Call to order - 6:00 p.m. Carter - Motion, Sandonato 2nd
   Pledge of Allegiance

II. Roll call - Brady-Shanley, O’Dea-Wyrick, Hintz, Carter, Denning, Kelly, Perez, Sandonato, Vaill, Stratford, Bird.
 

III. Public Comment - Two members were present in the audience, however, did not speak during official public comment but asked questions during the meeting that were addressed.

IV. New Business
a) Review Bids

Nancy distributed the spreadsheet with information about the Cost of Referendum. She reviewed the titles and what each column means. Committee took time to review the summary sheet that Nancy developed. Nancy noted that fewer exclusions were better for purchase. Importance of flood certification was noted.

I. Friar - Need to clarify what the phase 1 services are. Will attend meetings with the school. Need a price associated with their work beyond the initial amount of $45,000.

II. Perkins Eastman - In phase 2 and 3 credit would be given back assuming a successful referendum. Listed all the other consulting firms associated with their work. Their phase 1 work includes facilities assessment, education program development, community forums, and information session. Develop specific assist with Office of School Construction and Grants, Prepare conceptual designs, develop a project schedule, estimate costs and budget, provide town meeting and referendum support.

III. QA and M - Excluded hazmat and environmental testing and geotechnical services. They have a group of support staff to support the project. They also did not specify what services were included in Phase 1. No numerics presented on phase 2 and 3.

V. Sevigny - Exclusions included mailing, and their documents are for their sole use in this process. They did provide a list of consultants; specific information was provided regarding phase 1 proposal. That included: project management, inventory of existing conditions, field measurements, code study, HVAC, bathroom renovations, water drainage, exterior security, structural engineering, roof, solar panels, ADA requirements, construction costs, schematic design report, a community presentation, referendum package.

 

VI. Silver Petrucelli and Associates - Costs were associated in addition to work in phase 1. Did not specify phase 1 services. They did provide phase 2 and 3 numbers. They have a full staff of project support team members.
 

VII. Tecton - Exclusions included: Hazmat, geotechnical, environmental, hazardous material, investigation, analysis, demographic projections. Have a team of support members. Did not provide Phase 2 and 3 numbers. Did not include a list of phase 1 services.

b) Develop Interview Questions
The committee needs to forward interview questions to Melony by Wednesday, September 19, 2018. Melony will develop a question sheet and forward to the Chair and Vice Chair for approval. Following the approval, Melony will send out to the six firms. The six firms will have until 12 PM on September 27, 2018, to respond. Interviews with selected firms will be October 4, 2018

c) Next Meeting will be on September 27, 2018, in the Hicks Room at 6 PM.

V. Adjournment - 8:07 PM

September 27, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  September 27, 2018 @ 6:00 p.m.
Location:  Town Hall – Blue Room
Meeting Facilitator:  Steven Frazier, Chair
Dave Carter, Vice Chair      

Invitees: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, D. Carter, and S. Vaill

I. Call to order -

II. Roll call - M. Brady-Shanley, D. Denning, M. Hintz, N. Kelly, M. Ruzbason, T. Sandonato, B. Stratford, S. Vaill, S. Carter

III. Public Comment - No public comment

IV. New Business

a)  Review Bids - Committee took 10 minutes to review the submitted bid questions.

S. Carter shared his concerns that he thought the bids did not have a final number. Clarity was provided by the committee to explain the purpose of this process (phase 1) in preparation for a referendum with at cost and scope of work that would most accurately reflect the bottom line.

Frazier - stated that the purpose is to come up with a cost estimate to renovate Hinsdale. The committee felt the architects did answer the clarifying questions.

Took an additional 5 minutes to review

Tecton - Committee felt Tecton did not present a strong support plan regarding hydrology and remediation. Dismissed from process

Motion made by Frazier - Carter - 1st, Sandonato 2nd - 8-0

QA and M - Will be invited for an interview

Silver, Petrucelli, and Associates -  Will be invited for an interview

Friar - Will be invited for an interview

Perkins Eastman - Will be invited for an interview

Sevigny - Will be invited for an interview
 

b)  Develop Interview Questions - October 4, 2018, at 6 PM

Interviews will be held on: October 11, 2018 - 5:30 PM Friar, 6:30 PM Perkins Eastman, 7:30 PM QA and M

October 15, 2018 - 6:00 PM Sevigny and 7:00 PM Silver

V. Adjournment - 7:00 PM

October 11, 2018 Minutes

Winchester Board of Education
Type of Meeting: Hinsdale Renovation Committee Meeting Minutes
Date:  October 11, 2018 @ 5:30 p.m.
Location:  Town Hall – Blue Room

Meeting Facilitators:  Steven Frazier - Chair, Dave Carter - Vice Chair     

Committee Members: M. Bird, M. Shanley-Brady, D. Denning, R. Geiger, M. Hintz, N. Kelly, N. O’Dea, C. Perez, D. Pfenninger, M. Ruzbason, T. Sandonato, B. Stratford, D. Carter, and S. Vaill

Present:

I. Call to order at 5:30 PM

II. Roll call - M. Brady-Shanley, N. O’Dea-Wyrick, M. Bird, D. Denning, D. Carter, M. Ruzbason, S. Frazier, D. Pfenninger, N. Kelly, T. Sandonato,

III. New Business

The Interview Process was read before all interview was started.

  1. 5:30 PM - Friar Interview/Presentation
    1. Exterior Updates - Theme of “clock building” not expanding the square footage. Shared renderings of exterior options.
    2. Construction Estimate Approach - All “yellow” will not be reimbursed by the state. “White” believed to be reimbursed through the state. Looked at an apply price based on recent construction bids, apply soft costs, grants, etc.
    3. Site Analysis - Flood Plain Analysis - A survey has been completed from the Mad River to Hinsdale. Stone lined tunnels, large chambers, Preliminary analysis of hydrology has been done. Suggesting a pre-referendum flood management strategy. Work with the state before the referendum. This firm feels this is imperative to this process. Study alternative solutions to control water flow. This would be in partnership with DEEP and School Construction. Grant funding through FEMA will be investigated.
    4. Traffic Flow - Bus Drop-off and Pickup at Main School Entrance. Move the playground to the side of the building and move parking into the field. This will also play into the flood proofing process.
    5. Mechanical Engineers - Energy efficient, looking at perimeter radiation and Variable Air Volume and reheat boxes. Investigate all systems.
    6. Community Outreach - Work with parents/leaders, community events, educate the community, develop a message, polling, building consensus.
    7. OSCGR - input begins early, site analysis/design, renovation cost analysis - All completed pre-referendum.
    8. Single bond vs. Multiple projects - Analyzed to see which way will save us more money in reimbursable costs.
    9. Referendum - complete conceptual design, finalize the budget, fine-tune marketing material, align message.
    10. Client Portal - to access for school leaders and community.
    11. Why Friar - 40 years of experience, focused on Connecticut Schools, recent referendum success. 1.5 million sq. ft. of design work - 98% have been public schools.
    12. Directly Answered the questions
      1. Confident to bring in cost estimate within 10%.
      2. Engineering/construction support - have experience in this particular area.
      3. Value engineering - After the referendum, will provide alternate projects/materials. Cost reduction - through the way of alternative options. Cost estimator is experienced and accurate. June 30, 2019 application to the OSCGR (priority project).
         
  2. 6:30 PM - Perkins Eastman Interview/Presentation
    1. The statement was read to the committee.
    2. The firm focuses on school design. In the past 15 years, completed 22 elementary schools in excess of 15 billion. Shared local projects that have been completed. The firm has written several white papers and books on school design and concepts.
    3. Introductions - Perkins Eastman team was introduced.
    4. Project Understanding - Shared main concerns with the site and what the team would like to see addressed. Establish a solution to address remediation needs. Mechanical systems will be addressed (ventilation and air condition). Reviewed the available area for construction. Mechanical and building upgrades.
    5. Visioning Process - Core Educational Leadership Team, design working group, and community groups.  Next move into goals and best practices, design and guiding principle become an educational specification. They shared “who” we are designing for.
    6. Safe, secure, and scaled - scale studies, welcoming entries, identity, interactive walls, numbered stairs, talking tubes, natural light, reflection, imagination, exploration, manipulation, experimentation. Will be provided with an educational program and space summary.
    7. OSGR - starting the conversation early and how we can get the most reimbursed costs.
    8. Following the development of the Educational Specification - Ensuring that students have inspiring spaces for scale, strength, cognitive, and problem-solving. Students would have access to neighborhoods in the school building, connections to the outdoors, security, building zones in classrooms. In 1st and 2nd grade, lockers would be in the hallway; students will foster pride, teamwork, collaboration, and manipulation in the space. All spaces would be “flexible.”
    9. Neighborhood Context - Site design, neighborhood “look” - church, Main Street, residential housing, commercial. Has a constrained space.
    10. Traffic Flow - will be addressed through a circulation analysis. Defining campus edges, exterior security would be addressed, accessibility would be addressed, and the physical condition would be addressed. Drainage and stream remediation.
    11. Remediation - Options would include - reroute culvert, remove the second floor of the building and open a corridor between the two. Drainage issues would be addressed in this model. Culvert - close the door off and waterproof the area. Move drainage away from the curb line. Flooding has two issue
    12. Energy Usage - looking at getting the energy costs to 1.21 per square foot
    13. Mold - Humidity causes mold, 30-50% humidity is the goal, looking into an ultraviolet light and cooling coils.
    14. Schedule and Cost - Development meetings begin immediately with the state. Estimated completion of January 2021. ED049 submission before June 2019. Estimating construction to be about 12 months.
    15. Budget - Never had a project exceed a proposed budget within 1%. Never missed a project opening date.
    16. Community Outreach - Did not present, ran out of time
  1. 7:30 PM - QA & M Interview/Presentation
    1. The interview process was read to the team.
    2. Introduction of team members
    3. 30 years working with K 12 schools. As a team, they have worked together for 15 years on more than 30 different projects. Full-service firm 34 full-time employees, specialized in academic and elementary projects, and some educators on staff. Transparent approach to the process - building committee, town management, WBOE, the flow of information would be shared with all stakeholders. Weekly meetings would be required.
    4. OSCGR - work collaboratively with state, work with cost buckets, the goal would be the highest reimbursement possible. Allowable square footage would be 30,132 sq. ft. Entertain - Renovate as New. There is three different ways to look at reimbursement - guidelines (formula for sq. ft), grant application, law.
    5. Approach to the project - Address site issues (drainage, parking, circulation), Hazmat, environmental, security, ADA, HVAC, Building systems, technology, roof, finishes, etc. Key issues are flooding management, drainage, parking, student drop off, site accessibility, neighboring properties. Presented a drainage map that effects Hinsdale. Looked at liabilities to the building - Need to ensure that the building is the right size for the enrollment. Address Hazmat preconstruction. One idea would be to remove the older section of the building. Add a new section of the building on the right side. One level building that would not need an elevator.
    6. Mechanical - Identify system options, possible reuse of current systems, energy efficient, need to build system to control humidity coming into the building.
    7. Presented renderings.
    8. Budget Management - Cost estimate professional, within 10% of the estimate. The Educational Specification is part of the scope of work. Looking at renovating as new vs. alteration project costs.
    9. Cost Reductions - Ensure project comes in on budget. Work with the building committee on cost estimate, cost budgeting, and cost control.
    10. Referendum Support - Communication, establish a vision, community engagement, informational campaign, deliver the project to approval. Inclusive, transparent, compelling, easily understood, etc. Material support for visioning.
    11. Schedule - QA & M - they can meet their schedule.

IV. Adjournment at 8:55 PM

October 15, 2018 Minutes

HINSDALE SCHOOL RENOVATION COMMITTEE MEETING MINUTES
OCTOBER 15, 2018 AT 6:00 – 8:00 p.m.
BLUE ROOM – TOWN HALL
Opened at 6:05 PM

1. ROLL CALL - Tony S., David F. Melony B.S., Doug P., Michelle H., David C, Nancy O, Steve V., Dale D., Norman K.

2. INTERVIEW OF ARCHITECTURE FIRMS

A. Sevigny @ 6:00 p.m.

  1. One presenter tonight. The team has prepared a package to share tonight. Established in 1986. Philosophy to act as the client’s advocate. A team approach to design. 32 years in business. The team will include Sevigny, mechanical, landscape, structural, construction estimator, civil engineering. Previous projects - Kent Center School Project, Housatonic Valley Regional High School, Warner Theatre Renovations all projects of Sevigny Architects.
  2. Project Approach - Three Phases - Phase 1 - To get approvals and referendum. Phase 2 - Get to construction, Phase 3 - Construction Administration to completion (We are only considering Phase 1 at this point).
  3. Process - New roof/electrical/plumbing and air conditioning, ADA Compliance, New Security, New Site Improvement (pacing, drainage, bus drop off and pick up), New Interior Finishes, New Exterior Entrance Identity. Six main areas to address in the project.
  4. The scope of Work - Accessibility, Elevator (exterior, not necessary for ADA), Interior Finishes (painting of existing, ceiling tiles, accent colors), Cabinet Finishes (configuration), Signage (wayfinding throughout the building), Emergency Generator (cost but necessary, need to find an appropriate location)
  5. Challenges - Site Surface Drainage (waterproof boiler room) need to address the pitch of the roadway, new catch basins, security, air conditioning (not just ducted, piped, will need to address ceiling height), Solar panels (structural capacity may need to be addressed)
  6. Response to questions - A2 survey needed, will present at community meetings, etc.
  7. Project Cost Estimate will guarantee within 10%+-.
  8. Engineering and Construction Support Team will be in place
  9. Cost Reduction Opportunities - Bring to the building committee alternatives, recommendations, and will follow the direction of the building committee.
  10. Reductions/Efficiencies - Alternatives will be presented to the committee.
  11. Monitor Costs/Budget - Project cost associated with the referendum
  12. Time and Budget - Can commence work immediately with Sevigny
  13. Why Sevigny - Trust, confidence, listen, and solve concerns.
  14. Q and A - Solar potential to supplement electric (but there is a significant weight load that would need to be addressed with the roof). Consider Geothermal Wells rather than solar.

B.  Silver Petrucelli @ 7:00 p.m.

  1. 47 architects, six engineers, designers, all in-house work, no subcontractors. Don Smith will be the civil engineer on the project.
  2. In-House Services - Architecture, electrical, plumbing, security, code work, etc.
  3. Previously worked on Hinsdale - gym and cafe floor issues, completed the roof project at Pearson (have done six projects at Pearson).
  4. Completed jobs - Fairfield (with students occupied), Stratfield Elementary School, Chatfield-LoPresti School, Crystal Lake School, Gallup Hill Elementary School, Enfield High School
  5. Programming design work would be part of the scope - color and finish selection completed by committee.
  6. Engineering - review current systems, the capacity of utilities, develop a baseline. MEP options, specialized ventilation. Review of code. LEED knowledge to integrate green concepts.
  7. State reimbursement process and analysis. We will need to meet high-performance codes for SDE reimbursement. Energy models will be completed.
  8. Options - review different heating, cooling, and energy systems.
  9. Project Understanding - Site Improvements (parking, walking, and drainage), Site Access (busses, emergency, and parent pick up/drop off), Building Improvements - security, communication, roof, paint, HVAC improvement (boilers, fuel tank removal, backup generator), Hazardous materials, etc.
  10. Design concepts - integrated learning, clusters, pods, extended learning areas, STEAM, natural light, etc.
  11. Estimating will be done in-house. Usually with 2-7% accurate. The average of all projects has come in at .8% of the original bid. 
  12. Value Engineering - budget review, and then pick what makes the most for your project.

3. ADJOURNMENT - 7:54 PM

Next meeting scheduled for Tuesday, October 23, 2018, at 6 PM in the Blue Room at Town Hall.